It’s time to join the crowd – in the cloud. With digital automation and cloud storage taking over many processes formerly done on paper, the cloud has become one of the most accepted places to do business, so much so that analog processes are almost obsolete in many companies. So why is it that contracts are often the one thing that linger in last century’s technology? With features like increased security, more speed, impressive analytics, and ample storage, there’s no reason to continue with an archaic process for contracts. Let’s take a look at some of the top benefits of digital contracts.
Between multiple levels of authentication, secure servers, and numerous other security measures, going digital is the best way to provide peace of mind and ensure nothing bad happens to your contracts. Documents can be encrypted after a digital signature to ensure authentic, original copies.
Furthermore, you choose who sees what by allowing only people you trust to be able to access your contracts, and you have visibility into who views and edits your documents. Version control allows you to go back through every edit, and commenting allows users to make suggestions and have conversations without actually changing the contract itself. These multiple layers of control give you more consistency throughout the process. Storing documents in the cloud is the most reliable and sound way to be certain your documents are protected against everything from fires to prying eyes.
Speed can be the difference between finalizing an agreement or losing a client. With business decisions being made at an ever more rapid pace, a slow contract process simply isn’t acceptable anymore. The ability to communicate, make suggestions, and review a contract thoroughly and quickly puts you in a competitive position to accomplish what you need to faster and bring in even more business with the time you save.
Integrations like Salesforce, Google Drive, and others support your momentum, giving you better visibility throughout all the platforms you use, making approvals faster, and removing the hassle of manually putting your contract through multiple channels.
The features of cloud-based contract platforms allow your team to collaborate and review faster than ever before in real time. Search features speed up the process by allowing you find the right contracts easier and access exactly what you need rather than sifting through pages and pages of hard copy. Once you finish a contract, summaries provide the big picture and allow you to navigate directly to the part of a contract where you need to be. If you’re tired of post-its, frantically remembering something a week late, or trying to keep all your calendar notifications in order, deadline and renewal alerts will help keep you on top of contracts, keeping you happy and stress-free.
Anyone who’s dug through a file cabinet knows how miserable searching through files can be, especially when you need something fast. With unlimited storage in the cloud, you don’t have to worry about how to cram the next folder into a drawer or if you filed the contract under company name or contact name. With tags and powerful search features, you’re a few clicks away from viewing every contract you have.
Storage in the cloud also connects with the element of safety mentioned before. Unsecured filing cabinets or even a forgotten contract sitting on a desk can mean a breach of security. Control over access and location provides peace of mind and ownership of your contracts.
It can be scary to think about making the jump to digital contracts, but once you start digging into the benefits, you’ll quickly see how much time, effort, and mental energy it will save you! Going digital will help you work faster, smarter, and get more done. It’s the perfect time to switch, and at Concord we want to support you through the transition and make it easier than ever to automate your contract process.