Regardless of organization size, geographic location, or industry vertical, business revolves around data—most of which is created using productivity software suites – including word processor, spreadsheet and presentation tools. Microsoft Office—built around the core of Word, Excel and PowerPoint—is the de facto standard for productivity suites. As companies go through digital transformation and migrate to cloud platforms and software-as-a-service (SaaS) applications, though, the push for more data sharing and real-time collaboration has shifted the productivity suite to the cloud as well. Today, Microsoft Office rival Google G Suite is gaining market share in the productivity suite race.
Moving to a cloud-based SaaS model for productivity has a variety of potential benefits. It enables teams and individuals to easily workshop together in real-time on documents, spreadsheets and presentations for better collaboration. Storing the data in the cloud makes it accessible from virtually any device with an internet connection and allows the information to be easily shared with others. There are also benefits in terms of performance, resilience and cost, but there are also some unique concerns organizations need to be aware of when it comes to security and protecting data.
Risks of Cloud Computing and Pitfalls of G Suite
It’s important to understand the productivity and security implications of adopting Google G Suite as your productivity platform. It is objectively less mature than the Microsoft Office suite. G Suite is an evolution of applications and services that Google first launched in 2006, while Microsoft Office has been the standard for productivity suites since it was introduced in 1988.
Google G Suite is also seen as less “enterprise-friendly” than Microsoft Office or Office 365, but this perception is shifting. When Google first began offering its cloud-based productivity suite, most companies still had a traditional on-premises network infrastructure, and they objected to the monthly subscription business model. Large companies preferred the capital expense of purchasing software as opposed to the ongoing operational expense of a monthly payment, and they wanted the servers installed locally on their own networks where they could manage them directly.
Technology and business models have changed significantly since 2006, though. Cloud computing is mainstream, and most businesses have embraced cloud platforms and SaaS applications at this point, making Google G Suite a more acceptable option for businesses of any size.
Common Myths of G Suite Cloud Security
While there are some legitimate concerns to consider when moving to Google G Suite, there are also some myths floating around that are either misguided or completely false.
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