Data sharing in transactions with bidders and buyers requires the highest level of security to facilitate the due diligence process. A Foley VDR provides enterprise-grade security combined with advanced document management, file sharing, and project management tools in one complete solution. Most importantly, this valuable service is available for no hosting cost as a Foley client.
Enterprise-grade security and reliability: HighQ is ISO 27001 and SSAE 16 Type II certified, and independently audited and tested. Security features include geographically dispersed, resilient, redundant, replicated data centers equipped with the latest security technology, including 24/7/365 video, proximity card readers, and biometric scanners. HighQ complies with the U.S.-EU and U.S.-Swiss Safe Harbor Frameworks set out by the U.S. Department of Commerce. All files are automatically virus checked by Sophos Antivirus software before being uploaded to the platform. Users can restrict individual sites by IP addresses to ensure that only access is only granted from specific locations.
Instant access to data everywhere you do business: Highly intuitive, user-friendly, and optimized for all major operating systems, tablets, and mobile devices, with no need to download plugins.
Digital rights management: Protect sensitive documents with advanced security including watermarking and disabling save, print, and copy.
Advanced auditing and reporting capabilities: All actions performed by all users are audited. Generate custom audit reports based on criteria such as date ranges, users, groups, events, organizations, files, and Q&A. Users have access to graphical reports and analytics for logins, file downloads, most popular files, and so on, and can drill down into report details and export all data to Excel. See which users viewed which page and for how long, providing you with a detailed insight into the actual interest level of the various parties.
Search: Documents are fully indexed as they are uploaded and are quickly searchable with full support for all languages and complex character sets. Refine your search using advanced filters such as date ranges, Boolean operators, tags, file types, author, specific folder locations, and more.
Files and folders: Quickly bulk upload entire file and folder structures and multiple documents at one time using the drag and drop tool from your computer. Users can also send documents from their email directly to your sites and even to specific folders using dedicated email addresses. Over 300 file types – including Word, Excel, PPT, PDF, HTML – viewable on mobile devices using an HTML5 mobile viewer with no plug-ins or apps required. Users can display custom metadata along with the file name to give your users more information at a glance. The system can automatically number your folders and documents and re-index them as you sort, move, or delete files. Manage multiple versions of the same document with version notes, marked up copies, and full document history.
Q&A management: Efficiently manage the question and answer workflow between bid teams and sell teams, with automatic routing of questions to topic experts. Advanced features include multiple bidder and seller roles, bidder question limits, bulk edit answers in Excel, granular permissions, and detailed reporting and auditing.
Alerts and notifications: Users can subscribe to immediate alerts, daily summaries, or weekly digests for select events. Content managers can force and suppress notifications to users for individual files. Permissions control at a granular level: Set permissions by individual user, organization, group, folder, or individual file. Bulk permission and folder inheritance simplifies setting up complex sites.
Simple and easy management: Foley manages and oversees the administration, including issuing user accounts and coordinating technical support. The intuitive interface allows you to easily add documents, create folders, and manage the structure with no end-user training required. Users can perform bulk actions on all major activities, including uploading/ downloading, granting permissions, moving/deleting, sending user invitations, and more.