Docuware Kinetic Solutions for Employee Management
Behind every HR team are daily, time-consuming processes the keep employees informed and motivated and the business organized and safe. Docuware Kinetic Solution for Employee Management delivers key preconfigured workflows to keep your HR team productive, compliant and service-oriented. See how Kinetic Solutions and Intelligent Indexing can transform your HR department.
There are 8 proven ways that companies are using the Docuware Kinetic Solution in their HR Department to help grow their organization:
Targeted Recruiting and Hiring
Create job postings, receive and automatically index resumes based on predefined skill sets, and use workflow to route applicants for review, schedule interviews and gather applicant feedback from all decision-makers. Set up automatic email notifications to candidates that applied and build online application forms. Initiate a full on-boarding and provisioning process and even include an offer letter.
Fostered talent pool
Build a centralized pool of qualified applicants for current and future openings. Search across resumes, cover letters, and applications for skills and other qualifications
Seamless employee on-boarding
Help your new colleagues feel well-informed from day one with a collated, custom set of employment documentation prefilled from a single form. Create a custom on-boarding checklist for new equipment procurement, training registration and more, with automatic reminders to IT and other support staff.
Productive performance reviews
Monitor each employee’s performance, provide early assessments and conduct annual reviews in a structured manner. Invite employees to provide regular feedback. Use customizable log sheets and record new goals safely and securely in each employee’s personnel file, then set the date for the next review.
When an employee leaves the company, launch a separation form that includes all required exit documents that must be signed and lists all company property to be returned. Automation this process ensures nothing is missed and the exit process is completed accurately.
Vacation and Sick leave
Cut the work needed to track absences. Give employees the power to conveniently apply for vacation, business travel or medical leave. Managers receive notification, and if the request is approved, time-off is subtracted from the employee’s accrued total. Also, ensure zero downtime with adaptable workflows that accommodate absences and get an instant overview of who is on vacation, working remotely or away for medical reasons
Centralized employee files
Organize and store all employee records in a multi-tiered folder structure that differentiates access rights among HR, managers and employees. Provide audit-readiness and compliance with EEOC, HIPAA, PII, GDPR and other regulatory requirements. Ensure employees have ready access to salary statements, reviews, benefit documents and more. Enable managers to access defined sets of documents based on your company policies without HR’s involvement and free up time to provide a better employee service.
Legally compliant administration
Make sure that confidential information stays confidential. Delete documents from job candidates and ex-employees within a specified deadline according to your retention policies. With detailed access rights and other protection mechanisms, you can easily comply with the requirements of the GDPR.