One of the most important strategies when it comes to productivity is ‘Workflow Management’. Every workflow involves a series of fixed or conditional tasks, a bunch of stakeholders, and heaps of confidential data. When handled manually, there is a high chance of tasks slipping through and users missing key steps leading to severe problems like compliance issues and policy violations.
What is needed is a digital workflow that can route all your processes; that is exactly what cloud workflows do. Cloud-based workflows drive extreme productivity by taking your workflows online. Advantages in productivity, control, and cost can also help improve the financial performance of the enterprise.
What Are Cloud Workflows?
Cloud workflows help automate repetitive tasks in a reliable way. It involves a basic conversion of manual processes to web-based digital workflows that eliminate paper forms and manual data entry. Using cloud-based workflow solutions, we can reduce manual steps and improve overall efficiency while also reducing cost.
As manual techniques and legacy systems continue to lose their effectiveness, the advantages of moving workflows to the cloud are stacking up so fast that ignoring the trend can create a significant operational disadvantage.
Cloud Based Workflows – the Advantages
Workflows that live in the cloud have several advantages when compared to premise-based solutions. Just a few of those advantages would include:
- More Scalable
Cloud workflows allow companies to meet business demands quickly (by scaling up/down when required) without a costly upgrade. These workflows can grow as your business grows.
- Highly Customizable
Legacy systems do not provide an option to customize their processes. As a result, users are forced to fit processes around limited functionalities and find manual workarounds to make up for the missing features.Cloud workflows are very easy to customize: an easy drag-and-drop for customization. Even non-technical users can tweak any functionality and tailor a unique process flow that meets the business needs.
- More Centralized
Cloud workflows allow stakeholders to access necessary files at a single centralized location without the hassle of maintaining large volumes of paperwork. A more efficient and more cost-effective approach.
- Easier to Integrate
Cloud-based workflow management solutions integrate seamlessly with other applications through API integration, eliminating data silos and decreasing redundancy.
- Better Security
Cloud workflows come with an array of security aspects like role-based accessibility, conditional visibility, data encryption to ensure the confidential data is not compromised.
- More Reliable Accessibility
Cloud-based workflow systems allow the authorized personnel to access data on the run. As cloud workflows are multi-channel compatible, the users can access it from anywhere, on any device.
Cloud-based workflows provide tangible advantages to any business enterprise looking to increase efficiency and eliminate redundancy. These workflows are now replacing legacy approaches to process management and are providing competitive advantages to companies across virtually every industry segment.