Upload 13 files

data/Add client.txt

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+Need to add a new client? Just follow these steps:
+
+Go to the menu and select Client > Add Client.
+
+Fill in the Client Information form:
+
+Name  – Enter the client’s company or individual name.
+
+Location  – Mention the city or region the client is based in.
+
+Address – Provide the full address for better records.
+
+Select the Type:
+
+Choose IT if the client is tech-related.
+
+Choose NON IT for non-tech clients.
+
+(Optional) Enter a Sub Account name if applicable.
+
+Set the Agreement Start Date  – When the business agreement begins.
+
+Set the Agreement End Date  – When the agreement ends.
+
+(Optional) Upload a client logo or image  by clicking Choose File.
+
+Once everything is filled out, click the Save button .
+
+Your client has been added successfully!

data/Application Tracking System(ATS).txt

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+My Candidate ATS (Application Tracking System)
+The My Candidate ATS feature in the MyCareers Portal is designed to help recruiters track candidates they personally uploaded. It provides visibility into active and rejected candidate pipelines related to specific job openings.
+
+🔹 How It Works:
+Accessing ATS:
+
+From the Dashboard, click on My Candidate ATS.
+
+You’ll see two options:
+
+🔵 Active Candidate Tracking System
+
+🔴 Rejected Candidate Tracking System
+
+Active Candidate Tracking System:
+
+View all candidates who are currently active in the recruitment pipeline.
+
+Details shown include:
+
+Job name and client
+
+Account manager handling the role
+
+Number of openings and forecast
+
+Candidate status stages:
+
+Client Review
+
+Interview in Progress
+
+Offer in Progress
+
+Candidate Hired
+
+Candidate Rejected
+
+You can also click on candidate names to view their History Road Map, which displays a visual timeline of actions such as:
+
+Interview scheduled
+
+Review completed
+
+Approved/Rejected
+
+Rejected Candidate Tracking System:
+
+Shows only the candidates who have been rejected from either active or inactive jobs.
+
+Includes job, client, account manager, and rejection record.
+
+What "My" Means:
+
+“My Candidate ATS” displays only the candidate data uploaded or managed by you as the logged-in user.
+
+You won’t see other team members' records here.

data/Calender.txt

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+### Calendar Section – MyCareers Portal
+
+The Calendar section helps users manage interviews and events. It includes the following options:
+
+#### 1. Add Event
+To schedule a new interview or calendar event:
+- Go to: Calendar ➝ Add Event
+- Fill in these fields:
+  - **Interview Type** (e.g., Online, Technical)
+  - **Candidate** (Select the candidate from the dropdown.)
+  - **Client** (Choose the client company.)
+  - **Job RefNo** (Select the related job reference number)
+  - **Event Date & Time** (Pick the interview date and time using the calendar and time picker.)
+- Click **Submit Form**
+
+#### 2. All Event List
+- Go to: Calendar ➝ All Event List
+- View all scheduled interviews regardless of user or status
+- Includes: Interview Type, Candidate, Client, Job Ref, Status, Date & Time, Updated By
+- You can also **edit or delete** events using action buttons
+
+#### 3. Event List 
+Viewing Scheduled Events
+To view Your scheduled interview events:
+Go to Calendar ➝ Event List
+- Shows scheduled interviews/events for the logged-in user
+- Accessible via left sidebar under Calendar
+
+
+##### 4.How to Reschedule an Interview – MyCareers Portal
+There are two methods to reschedule a scheduled interview in the system:
+
+Method 1: From the Event List
+Go to Calendar ➝ Event List from the left sidebar.
+
+Find the interview you wish to reschedule in the list.
+
+Click the blue Edit icon under the Action column.
+
+On the Edit Event page:
+
+Under the Status dropdown, select Rescheduled.
+
+Use the Event Date & Time calendar picker to choose the new interview time.
+
+Click the Save button.
+
+A success message will appear confirming the rescheduling.
+
+The interview’s status will now be marked as Rescheduled.
+
+
+Method 2: From the Dashboard Calendar
+
+On the main Dashboard, locate the calendar widget showing interviews for the month.
+
+Click on the interview you want to reschedule.
+
+A pop-up will appear showing interview details.
+
+Select the Rescheduled button under “Did this Interview happen?”
+
+You will be redirected to the Edit Event page automatically.
+
+On the Edit screen:
+
+Set Status to Rescheduled.
+
+Pick a new Date & Time.
+
+Click Save.
+
+You will see a reschedule confirmation message.
+
+
+###### Where to View Rescheduled Interviews
+After rescheduling, go to:
+Calendar ➝ My Rescheduled Events
+to see the list of all interviews marked as Rescheduled.
+
+
+
+
+####### How to Set Interview Status as Completed – MyCareers Portal
+After an interview has taken place, follow these steps to mark it as Completed in the system:
+
+
+Steps to Mark Interview as Completed
+Steps:
+On the Dashboard, scroll to the Calendar section showing interview schedules.
+
+Click on the specific interview slot you wish to update.
+
+A pop-up labeled Interview Details will appear, showing:
+
+Interview Type,Candidate Name,Client,Job Ref No,Interview Date & Time and Current Status
+
+Under "Did this interview happen?", select:
+
+Yes to mark as Completed , Once you choose Yes, the system updates the Status to Completed automatically.
+
+A confirmation message will appear.
+
+The event will now show as Completed (green) in both The Calendar View,The Event List sections

data/Candidatesummary.txt

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+Candidate Summary Section – MyCareers Portal
+The Candidate Summary section helps recruiters manage and track candidate evaluations efficiently. It consists of three main features:
+
+
+1. Add Summary
+Allows users to create a summary for a candidate after reviewing their CV or interview.
+
+How to Add a Candidate Summary (Step-by-Step)
+Navigate to the Candidate Summary Section
+
+From the left sidebar, go to:
+Candidate Summary ➝ Add Summary
+Link: https://mycareers.lk/index2.php?page=candidateinput
+
+Select Client
+
+Choose the appropriate client from the dropdown list (e.g., VIRTUSA - Menaka).
+
+Select Application
+
+Pick the candidate’s name and reference:
+Format: Name – Recruiter – RefNo
+
+Give Feedback
+
+Choose the candidate status from the dropdown:
+
+Client Review
+
+Interview in Process
+
+Offer in Process
+
+Candidate Hired
+
+Candidate Rejected
+
+If Candidate is Rejected
+
+An extra dropdown titled Rejected Reasons will appear.
+
+Select the appropriate reason (e.g., CV Rejected, Technical Assessment Rejected, etc.)
+
+Select Job Ref. No
+
+Choose the related job reference (e.g., Ref Name – RefNo – Client – Type)
+
+Select CV Source By
+
+Choose Your Reference Number
+
+Choose Date
+
+Use the date picker to select the summary entry date.
+
+(Optional) Add Description
+
+You can write any additional notes in the Description field.
+
+Click Save
+
+Once all fields are filled, click the Save button to complete the entry.
+
+
+After adding the summary, you can view it anytime under the "My Summary" section in Candidate Summary.
+
+
+How to view my summary / Where can I see my candidate summary?
+
+You can view your added candidate summaries under the “My Summary” section in the Candidate Summary menu on the left sidebar.
+Just go to:
+Candidate Summary ➝ My Summary
+
+
+How to Edit a Candidate Summary
+To edit an existing candidate summary:
+
+Navigate to Candidate Summary ➝ My Summary from the left menu.
+
+Locate the candidate you wish to edit.
+
+Click the blue Edit (pencil) icon under the Action column.
+
+Make your changes in the form.
+
+Click Save to update the summary.
+
+Your changes will be saved and reflected immediately.
+
+
+
+To view all candidate summaries in the system, go to:
+
+Candidate Summary ➝ Summary List
+Here, you can see the full list of candidate entries, including:
+
+Reference Number
+
+Candidate Name
+
+Client
+
+Feedback status (e.g., Client Review, Rejected, Hired)
+
+Job Reference
+
+Recruiter
+
+Application Date
+
+You can also edit entries or export the summary list using the Export button at the top.
+
+

data/Customer Support System.txt

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+Customer Support System – MyCareers Portal
+The Customer Support System allows users to raise service tickets within the portal if they encounter issues, need support, or wish to request any feature/action within the system. It consists of two main sections:
+
+1. Raise a Ticket
+To raise a new support request:
+
+Navigate to: Customer Support System ➝ Raise a Ticket
+
+Fill in the following fields:
+
+Subject: Briefly describe your issue/request.
+
+Department: Select the relevant department from the dropdown.
+
+Description: Provide detailed information about the request or issue.
+
+Use the formatting tools to enhance your message (bold, italic, bullet points, etc.).
+
+Click Submit Ticket to raise your request.
+
+Once submitted, the ticket will be listed under the “All Tickets” section.
+
+2. All Tickets
+To view and manage raised tickets:
+
+Go to: Customer Support System ➝ All Tickets
+
+The page displays all support requests made by the user.
+
+Columns shown include:
+
+Date Created
+
+Ticket Owner
+
+Subject
+
+Description
+
+Status (e.g., Pending/Open, Resolved)
+
+Action Buttons:
+
+👁️ View details
+
+✏️ Edit the ticket
+
+🗑️ Delete the ticket
+
+Users can track ticket progress or respond to ongoing tickets from this section.

data/Documents.txt

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+Documents Section Overview – MyCareers Portal
+The Documents section is where users and recruiters manage CVs/resumes. It offers tools to upload, view, and filter candidate documents efficiently.
+
+Menu Items under Documents:
+
+1.OCR Upload
+
+Upload a PDF CV file to automatically extract candidate details.
+
+Suitable for quick profiling and data population.
+
+Link: https://mycareers.lk/ocr/ocrsystem.php
+
+2.Manual Upload
+
+Upload CVs manually and fill candidate data fields yourself.
+
+Useful for editing or entering detailed custom info.
+
+Document Viewing Sections
+
+3.My Documents (Main Section)
+This section allows users to manage all the CVs they have uploaded. It includes subcategories for different document statuses and actions.
+
+🔹 1. My All Documents
+Purpose: View all CVs uploaded by you (the logged-in user).
+
+Users can edit or delete their documents.Includes Ref No(CV Uploaded User ID)candidate name, skills, status (approved/rejected), and actions (edit/delete).
+
+Easily find and manage your entire list of uploaded CVs in one place.
+
+🔸 2. Pending Documents
+Purpose: View CVs that are waiting for approval or review.
+
+Used By: Recruiters and admins for screening and shortlisting.
+
+Tip: If your CV is here, it hasn’t been reviewed yet.
+
+3. Approved Documents
+Purpose: See which CVs have been approved.
+Use Case: These candidates are considered for next steps (like interviews or job matching).
+
+4. Rejected Documents
+Purpose: View documents that were not selected.
+
+Use Case: Helps users understand which CVs were declined, possibly for revision or resubmission.
+
+
+Admin can only see this All Documents.Otherwise user can only see My All document only
+
+All Documents (Expandable)
+
+All Documents – View every document in the system.
+
+All Pending Documents – CVs awaiting approval.
+
+All Approved Documents – CVs that have been accepted by reviewers.
+
+All Rejected Documents – CVs that have been marked as not suitable.
+
+Example Use Cases:
+Recruiters use All Pending Documents to review new CV uploads.
+
+Admins may use All Approved/Rejected Documents to audit decisions.
+
+Freelancers primarily interact with OCR Upload or Manual Upload, and track their files in My Documents.

data/HiringConfimation.txt

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+Hiring Confirmation – MyCareers Portal Guide
+
+
+Section Name: Hiring Confirmation
+Menu Path: Left Sidebar ➝ Hiring Confirmation
+Subsections:
+
+Add Hiring
+
+My Hiring
+
+1. Add Hiring (How to Add a Hiring Record)
+To add a hiring record:
+
+Step-by-step:
+
+Navigate to: Hiring Confirmation ➝ Add Hiring
+
+Fill in the following details:
+
+Candidate: Select the candidate (Name - Recruiter - Ref No)
+
+Client: Select the client company
+
+Amount: Enter the hiring amount
+
+Date of Join: Choose the joining date from the calendar picker
+
+Account Manager: Select Your Reference Number from the list
+
+Click the Save button
+
+Note: Once saved, the hiring entry will appear under “My Hiring”.
+
+2. My Hiring (How to View and Export Your Hires)
+After adding a hiring entry:
+
+Go to Hiring Confirmation ➝ My Hiring
+
+Here you can view the list of all your hiring records.
+
+To export the data, click the green “Export” button.
+
+A .xlsx Excel file will be downloaded with your hiring list.
+
+
+Editing a Hiring Record
+To edit an existing hiring:
+
+Go to Hiring Confirmation ➝ My Hiring
+
+Locate the hiring you want to edit in the list
+
+Click the blue action (edit) button on the right
+
+Make your changes and click Save
+
+
+To delete a Hiring Confirmation, follow these steps:
+
+Go to the Hiring Confirmation section from the left menu.
+
+Click on My Hiring.
+
+In the list of records, find the hiring entry you want to remove.
+
+Click the red trash/delete icon under the Action column next to that entry.
+
+Confirm the deletion when prompted.

data/Jobmanagement.txt

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+Job Management – Add a Job Posting
+
+Purpose: Used by recruiters or admins to add new job vacancies into the MyCareers system.
+This section allows recruiters/admins to post new job openings and track them within the system.
+
+How to Add a Job – Step-by-Step Guide or Can you show me the steps to post a new job?
+1.Go to Add Job Page
+
+Click Job Management from the left menu.
+
+Then click Add Data
+
+Or go to Link:  https://mycareers.lk/index2.php?page=jobmangement
+
+2.Fill in Job Details
+
+Enter the Job Ref. No (e.g., JB/25/05/25)
+
+Type the Job Title (e.g., Sales Manager)
+
+Choose the Job Type: New or Re-open
+
+Select the Employment Type: Full-time, Part-time, Internship, Casual, or Contract
+
+Pick the Client Name from the list
+
+Choose the Working Type: Work-Space, Remote, Hybrid, or Onsite
+
+Fill in the number of Job Openings
+
+(Optional) Add a forecasted number if needed
+
+Write the Job Description
+
+Type a clear explanation about the job, responsibilities, and skills needed.
+
+Upload a File (Optional)
+
+If you have a job description file, click Choose File and upload it.
+
+Add Salary Information
+
+Choose the Currency (e.g., LKR)
+
+Select how often it’s paid (e.g., Monthly)
+
+Fill in the Minimum and Maximum salary range
+
+Set Deadline and Recruiter
+
+Choose the Application Deadline using the calendar
+
+Select Your Name from the Recruiter list
+
+Submit the Job
+
+Scroll down and click Submit Form
+
+You’ll see a success message after the job is added
+
+After You Submit:
+You can find and manage your job under the My Data section in Job Management.
+
+
+
+Job Management – My Data
+The My Data section allows each recruiter to view, track, and manage job postings they personally added to the system.
+
+To view jobs you’ve posted:
+Go to the left menu ➝ Job Management ➝ My Data.
+Here, you can see all the jobs you’ve submitted.
+
+
+What You Can See in "My Data":
+Each job entry displays:
+
+Field	Description
+Job Ref. No	Unique identifier for the job
+Job Title	Name of the job role
+Job Type	E.g., New, Reopen
+Client	Company the job is posted for
+Working Type	E.g., Onsite, Remote, Hybrid
+Recruiter	Name of the recruiter who posted the job
+Deadline	Application closing date
+Status	Current job status (Active / Inactive)
+Actions	Icons to view, edit, delete, or download the job details
+
+Use Cases for Recruiters:
+View all jobs you have posted
+
+Edit job postings directly
+
+Change job status from Active to Inactive
+
+Download job data
+
+
+How to Export Your Jobs (Excel Download)
+To export all the jobs you’ve added:
+
+Go to the left menu and click Job Management
+
+Then select My Data
+
+On the top of the job list, click the green Export button
+
+Your job list will be downloaded as an Excel (.xlsx) file
+
+
+
+Job Management – All Data
+Purpose: The All Data section allows recruiters and admins to view a complete list of all jobs added by all user or recruiters in the system.
+
+What You Can See in "All Data":
+Each job record in the table displays:
+
+Field	Description
+Job Ref. No
+Job Title
+Job Type	E.g., New, Re-open
+Job Open Date	When the job was posted
+Client	Company the job is associated with
+Working Type	Onsite / Remote / Hybrid
+Min Salary	Minimum offered salary
+Max Salary	Maximum offered salary
+Recruiter	Name of the user who posted the job
+Deadline	Last date to apply for the job
+Status	Current job status: ACTIVE / INACTIVE
+
+Use Cases:
+View all job listings created by any user/recruiter
+
+Filter by date, client, recruiter, or status
+
+Compare salary ranges across roles
+
+Job Management – Active Jobs
+Purpose:
+The Active Jobs section displays a filtered list of all currently open and active job postings across the platform.
+
+
+Job Management – Inactive Jobs
+Purpose:
+The Inactive Jobs section displays a list of jobs that have been closed, paused, or marked as no longer accepting applications.

data/KnowledgeHub.txt

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+Knowledge Hub
+
+In the Knowledge Hub, you can explore various learning materials designed to support your recruitment tasks. It provides useful guides and walkthroughs to help you navigate different features of the MyCareers Portal. You can also use the search bar to quickly find content based on specific topics you're interested in.
+
+
+
+
+
+
+
+

data/Login.txt

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+Login Process
+Purpose:
+To authenticate users and grant access to the MyCareers Portal based on their assigned role.
+
+Steps to Log In
+1.Navigate to Login Page
+
+Open a browser and go to https://mycareers.lk/login.php
+
+2.Enter Credentials
+
+Fill in your Username and Password in the respective fields.
+
+3.Click "Login"
+
+This will take you to the role selection screen.
+
+4.Select User Role
+
+Choose your User Role (e.g., Super Admin, Admin, User, Temporary User & Freelancer).
+
+5.Click "Continue"
+
+You will be successfully logged in and redirected to the dashboard.
+
+If Login Fails:
+Ensure your username and password are correct.
+
+Make sure you select the correct user role.
+
+Contact your administrator if issues persist.

data/Mennual_CV_Upload.txt

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+Ready to upload a CV manually? Just follow these simple steps:
+
+Go to the left menu and click on Documents
+
+Under that, select Manual Upload.
+
+Fill in all the required details, including: First Name, Last Name ,Gender, Phone Number , Email , Home Address, Home Town or City, Total Years of Experience ,Education, Experience, Skills , Position and Industry
+
+Choose the CV file you want to upload.
+
+Once everything is filled out, click Upload.
+
+You're done!
+
+Pro Tip:
+I recommend using the OCR Upload option instead. It’s faster and helps reduce errors caused by manual data entry. Give it a try! 

data/OCR_CV_Upload.txt

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+How to Upload a CV using OCR in MyCareers Portal
+Overview:
+The OCR Upload feature lets you upload your CV and automatically extracts your details like name, contact, education, and experience to fill your profile.
+
+Step-by-Step Instructions:
+1. Go to the OCR Upload Page
+In the left sidebar, click on Documents.
+
+Then select OCR Upload.
+
+Or directly visit: https://mycareers.lk/ocr/ocrsystem.php
+
+2. Upload Your CV File
+You will see a blue screen with a box labeled "Browse File to Upload".
+
+You can:
+
+Drag and drop your CV PDF file into the box
+
+Or click the box to open your file browser and select your file manually
+
+3. Wait for the File to Upload
+You’ll see a progress bar (e.g., "Uploading 34%...")
+
+Once it reaches 100%, it will say "Uploaded" and show the file name and size(e.g. CV CandidateName.pdf)
+
+4. Click the "Submit" Button
+After upload completes, click the Submit button below the file box
+
+The system will start processing the CV and extracting your information
+
+5. Review the Auto-Filled Form
+You’ll be redirected to a profile form with pre-filled information like: Name, Email, Contact number, Address, Education, Work experience
+
+Carefully check each field to make sure it’s correct
+
+6. Select Your Gender
+Make sure to choose either Male or Female before proceeding
+
+7. Submit Final Profile
+After reviewing and confirming all details:
+
+Click the Upload button at the bottom
+
+You’ll see a confirmation popup like: ✅ "Data successfully saved"
+
+After uploading the CV, you can find it under “My Documents” in the Documents section.
+
+Tip:
+If anything looks incorrect after upload, you can still manually fix it before final submission.
+
+
+Notes for Non-Technical Users:
+Make sure your CV is in PDF format.
+
+Only one CV file can be uploaded at a time.
+
+You don’t need to type everything manually — the system will fill it for you!
+
+
+Here are the key benefits of using OCR to upload a CV in the MyCareers Portal:
+
+Automatically extracts candidate data, allowing recruiters to focus on reviewing instead of manual entry.
+
+
+Ensures consistent formatting and reduces human input errors in CV details.
+
+
+Uploading and parsing multiple CVs becomes quick and efficient — saving time for higher-value tasks.
+
+
+Candidate data becomes searchable right after upload through the Hunt section.
+
+Structured profiles help recruiters quickly compare qualifications and experience.
+
+No need to manually input education, contact, or experience details — OCR handles it.
+
+Makes it easier to process high volumes of resumes during bulk recruitment drives.
+
+
+
+
+
+