cf345182_rds___G_070___policies_tbr_edu__RETENTION_PERIOD
[TYPE OF RECORD] Reference Paper Files Records consist of documents used to facilitate, control, or supervise the performance of a specific function, process or action - not the official record copies necessary to document function, process or action. Do not use this number for working papers, investigations and similar working papers which are required by operating procedures, state or federal regulations and/or to be retained for a stipulated period of time. 1. Notes, drafts, feeder reports, news clippings, similar working papers and other materials accumulated for preparation of a communications, study, a survey, an inspection or other action. This definition does not include official and quasiofficial recommendations, coordinating actions and other documents which contribute or result from preparation of the communication or other record. 2. Cards, listings, indexes, and similar documents used for facilitating and controlling work. Do not destroy cards, listings, and indexes and similar documents which provide access to the original documents. 3. Technical documents, plans, and similar reproduced materials which do not fall in the description of reference or technical publications. This does not apply to the record copy generally maintained by the initiating office. 4. Documents received for general information purposes that require no action and are not required for documentation of specific functions. 5. Extra copies maintained by action office which reflect actions taken. Such files should not be established unless absolutely necessary. 6. Copies of documents maintained by supervisory offices, such as commissioners, chiefs of divisions, sections, etc. These records duplicate the records filed elsewhere within the organization. [RETENTION PERIOD] 
1. Terminate files upon completion of communication, study, survey, inspection or other action 2. Destroy when no longer needed to facilitate or control work 3. Destroy when superseded, obsolete or no longer needed for reference 4. Destroy after 1 year or when no longer needed for reference. 5. 1 year 6. 1 year
Disposal of Records : G-070 | policies.tbr.edu
RETENTION PERIOD