6672c05f_A_Foreign_Agricultural_Service__Provision_Title
(a) The budget is the financial expression of the project or program as approved during the award process. FAS requires that all Federal costs be itemized on the approved budget. The budget shall be related to performance for program evaluation purposes. (b) Cooperators are required to report deviations from budget and program plans, and request prior approvals for budget and program plan revisions. (c) Cooperators shall request prior approvals from FAS for one or more of the following program or budget related reasons. (1) Incur pre-award costs up to 90 days prior to award date. All pre-award costs are incurred at the Cooperator’s risk (i.e., FAS is under no obligation to reimburse such costs if for any reason the Cooperator does not receive an award or if the award is less than anticipated and inadequate to cover such costs). (2) Change in the scope or the objective of the project or program (even if there is no associated budget revision requiring prior written approval). (3) The absence for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator. (4) Extensions of time, within statutory limitations, to complete project objectives. This extension may not be requested merely for the purpose of using unobligated balances. The Cooperator shall request the extension in writing with supporting reasons. (5) The transfer of amounts budgeted for indirect costs to absorb increases in direct costs, or vice versa. (6) The inclusion of costs that require prior approval in accordance the applicable set of federal Cost Principles. (7) Unless described in this Agreement and associated budget, the subaward, transfer or contracting out of any work. (8) If FAS requires the Cooperator to hire or appoint technical staff under this Agreement, the Cooperator shall send formal notification within 30 days of any new hires or appointments. When FAS funding derives from a PASA, and the activity requires long-term hires or appointments, FAS must participate in the Cooperator’s selection panel. (9) Changes in Key personnel. (10) Change in a budget line item or cost category of 10% or more. (11) Request for additional funding. (12) The transfer of funds allotted for training allowances (direct payment to trainees) to other categories of expense. (13) Advertising. [CR Instructions] Applies to all CRs. [Provision Title] 
Prior Approvals
Cost Reimbursable Agreements - Administrative General Terms and Conditions | USDA Foreign Agricultural Service
Provision Title