402453e8_nio___UTSA___Financial_Affairs__Description
[Date] 02/17/12 [Description] 
Updates published on 02/17/12 are effective immediately, however, Financial Affairs encourages users to submit comments and/or concerns regarding these updates to financialaffairs@utsa.edu within the next 60 days. Replaced contact information for this guideline from Financial Affairs email address to Assistant Vice President & University Controller, Assistant Controller and Director, Disbursements & Travel Services. Added a new section - Advances on Behalf of Students Traveling on Official UTSA Business - that provides instructions for issuing a travel advances for the benefit of a student. Added lodging and student athletics team/group travel to the list of allowable expenses. Modified the Travel Advance Payment Methods section as follows: Added the Travel Advance Card (TAC) as the default travel advance payment method and is issued in whole dollars only (rounded up to the nearest whole dollar). Added additional instructions when a travel advance is issued for the benefit of a student. Added the Fiscal Services office as an additional location to pick up a Travel Advance Card (TAC) or check (exceptions only). Modified instructions to complete the Travel Advance Request (TAR) form to mirror changes made to the form. Modified the Settlement section as follows: Added the Assistant Vice President, Financial Affairs and Controller to Settlement section as the primary contact for any travel advances that are not settled within 30 days from the travel return date. Added instructions for expediting outstanding travel advances when a new travel advance requires authorization. Added a new subsection - Excess Travel Advance Funds. Added Student Advance Responsible Party, student and student employee to the DEFINITIONS section. Added the following to the REFERENCES/LINKS section: How to Complete the Travel Advance Request (TAR) Form (revised on 02/17/12) Presentation. UTSA Handbook of Operating Procedures (HOP) – 5.18 Travel or Events that Involve Students and Other Non-Employee Participants.
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