click ready (when all players will actually be in said game), have all the players whisper you in the lobby with at least their in-game name (note: it is suggested that you have them also include what time it is for them local time, and the rough title of the game they have joined). it is strongly suggested that you get them to whisper this information to other players in the game as well. the most effective way to do this is to have everyone state their in-lobby name in the game (or close to it), and then for everyone to simply whisper each other at once using the mass-whisper 