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Head, Health and Safety
COMPLETE OUTLINE
PRINCIPAL FUNCTIONS
In order to provide a comprehensive occupational health and safety service to the Technical Secretariat, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Head, Health and Safety:
1.Develop and implement a health and safety programme for the OPCW in The Hague and for OPCW activities on inspection sites, based on:
(a) medical, safety and mental health policies and standards for OPCW staff and activities;
(b) implementation of pre-employment and periodic screening to ensure that staff meet and maintain the prescribed health and safety standards;
(c) training of OPCW staff, ensuring that minimum proficiency standards in health and safety issues are met and maintained;
(d) the provision of preventive health and health promotion programmes;
(e) an approach to all activities encompassing the principles of risk assessment and risk management;
(f) adequate response to and investigation of incidents/accidents; and
(g) availability of H&S information and expertise for contributions to the OPCW’s technical co-operation and assistance programme, targeted at nurturing Member State abilities to respond to the threat or use of chemical weapons (e.g. development/presentation of courses in health and safety aspects of chemical defence).
2. Manage the Health and Safety Branch by:
(a) ensuring that the branch is staffed by professionally competent individuals;
(b) directly supervising the activities and development of the professional disciplines within the Branch, through the Medical Officer and the Senior Safety Officer.
(c) determining and supervising the annual work programme and objectives of the Branch;
(d) developing the OPCW’s health and safety budget, and supervising its effective implementation; and
(e) supervising the daily activities of the Branch.
3. Ensure that inspection teams conduct their activities with risks managed as far as reasonably practicable to health and safety by:
(a) identifying and establishing H&S standards for inspections;
(b) close liaison with the Verification division and Inspectorate division, ensuring that HSB activities are in line with inspection requirements;
(c) participating in inspection planning activities, and ensuring that health and safety issues are anticipated and considered;
(d) ensuring that inspection teams are adequately supported by qualified health and safety specialists;
(e) attending operational briefings on the activities of deployed inspection teams; and
(f) ensuring that a debriefing system is in place, so that H&S problems encountered are addressed
(g) ensure HSB attendance and representation at pre and post mission deployed operational briefings with appropriate health and safety input to the mission cycle.
(h) Establishing a positive and proactive safety culture, including a culture of reporting near-miss incidents.
(i) Ensure that safety data is captured and analysed and used to develop leading and lagging Key Performance Indicators, improved training programmes and improved working procedures.
4. Ensure the quality of the OPCW’s Health and Safety Programme by:
(a) implementing a quality assurance programme covering all aspects of the OPCW’s health and safety system, and including regular H&S inspections of OPCW workplaces; and
(b) facilitating the skills maintenance, professional development, and continuing education of the specialised staff members of the OPCW (doctors, nurses, nd safety professionals).
(c) establishing and maintaining contact with centres of excellence in the field;
(d) ensuring that developments in the field are monitored and communicated to professional staff;
(e) collecting, analysing, and reporting the accumulated experience of OPCW H&S support staff, and communicating the results via suitable media and forums (e.g. presentations at international conferences).
5. Participate in the clinical activities of the Branch, by:
(a) supplementing the clinical services of the medical section during periods of staff absence, or times of high operational requirements;
(b) regular case based discussions and case review meetings
(c) providing medical consultation and confidential counselling to staff as required; and
(d) being available for professional consultation as required with inspectorate or HQ medical staff.
6. Function as Secretary to the H&S Committee, prepare agenda and minutes.
7. Deploy on highly sensitive / critical missions.
RECRUITING PROFILE
Education (Qualifications):
An advanced university level degree in medicine with current medical registration;
Medical qualification must be commensurate with the requirements of the Dutch Ministry of Health, Welfare and Sport for registration in the Dutch Register for Individual Health Practitioners (‘BIG’ Register);
Postgraduate qualification in occupational health is highly desirable;
Advanced training in Mass Casualty Management or in the field of chemical weapons would be an asset.
Minimum 10 years of progressive clinical experience, with background in family medicine and/or occupational health with advanced degree;
Experience in CBRN medicine and/or occupational medicine in the chemical industry will be an advantage;
Knowledge of/experience with the Dutch healthcare system will be an advantage;
International experience or experience within a military environment is desirable;
International experience with UN or other INGOs is required;
Field knowledge and previous deployment on highly sensitive or critical missions is desirable.
Skills and Abilities (key competencies):
Proven record of building and managing teams and creating an enabling work environment, including ability to effectively supervise, mentor, train, develop and evaluate staff;
Tact, discretion, and the ability to work harmoniously in a multi-cultural environment;
Approachable; Social, easy to work with;
Strong analytical and conceptual skills;
Excellent interpersonal, presentation and communication (verbal and written) skills;
Political savviness;
Computer literacy (MS Office packages);
Ability and willingness to deploy at short notice on contingency operations, as travel might be required for missions and other work related issues.
Language Requirements:
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
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Senior Programme Officer (P-4)
Under the supervision of the Head, Assistance and Protection Branch, the incumbent is responsible for the following:
Plan, coordinate, manage and report on assigned programmes for capacity-building, including training in chemical emergency response and national/regional exercises under Article X, paragraph 5, regarding the provision of expert advice on development or improvement of national protection programmes;
Assess and interpret the political, social and economic environment of assigned regions and provide inputs to Branch programming. In collaboration with State Party institutions, divisions and other partners, design programmes/projects integrating best practice and innovative policies and strategies and applying quality management standards and a results-based approach;
Develop and maintain networks and partnerships with national institutions, regional bodies and other stakeholders in order to contribute to increasing awareness of Assistance and Protection. Contribute to resource mobilization activities, proposing projects requiring additional funding and identifying funding options. Develop proposals and provide detailed information for donors;
Coordinate and ensure successful project implementation, establishing collaborative relationships with State Party institutions and recommending innovative approaches to project execution and capacity building
Monitor programme/project budgets, ensure effective employment of resources, certify and approve project disbursements to ensure delivery in line with the Branch programme;
Develop and strengthen of strategic partnerships with Member States, as well as relevant regional/international organisations;
Receive, collate and analyse submissions by States Parties on national protection programmes under paragraph 4 and assistance offers under paragraph 7 of Article X. Liaise with delegations, National Authorities and other stakeholders to promote full implementation of Article X and to encourage broad support for Secretariat efforts in this regard;
Develop draft policies for the OPCW activities in the area of providing assistance in the event of the use or threat of use of chemical weapons (Article X of the Chemical Weapons Convention);
Coordination of activities related to preparedness of SPs and of the Technical Secretariat to mobilize international assistance under Article X of the CWC.
Contribute to regular reports and inputs for the sessions of the Executive Council and the Conference of States Parties;
Represent the Branch in inter-divisional task force groups and international meetings and conferences; and
Perform other duties as required.
Essential: An advanced university degree in management, social sciences, science and technology, international relations, or a related discipline. A first level university degree in combination with additional qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.
A minimum of 7 years of progressively responsible experience directly relevant to the Chemical Weapons Convention, preferably in capacity building related to emergency response ( 9 years with a first level degree);
1. A minimum of 5 years of in the conduct of needs assessments, planning, conduct, monitoring and evaluation of capacity building programmes;
2. Knowledge of multilateral disarmament issues and experience in dealing with national and international authorities in this field;
3. Experience in formal programme management approaches, stakeholder engagement, results-based monitoring and evaluation is desirable;
4. Experience in analysing issues, developing courses of action and implementing them in an international context is desirable;
5. Experience in the assessment of needs and coordination of assistance delivery in emergency situations is desirable;
6. Previous experience in an international organisation would be an asset.
Skills and Abilities:
Excellent communication skills (verbal and written) including ability to prepare reports and conduct presentations;
Demonstrated ability to be proactive in developing strategies to accomplish organisation’s objectives; problem solving skills;
Flexibility and ability to work under pressure;
Excellent interpersonal skills - ability to establish and maintain productive partnerships with clients;
Computer literacy (MS Office packages)
The Head of Demilitarisation Inspections Cell
The Head of the Demilitarisation Inspections Cell (DIC) leads the Inspectorate Division’s technical activities related to the conduct of Article IV and V inspections. Under the direct supervision of the Director of Inspectorate (DOI), the Head of the Demilitarisation Inspection Cell has the following roles and responsibilities:
Implementing the Annual Demilitarisation Inspection/Verification Plan
Working alongside the Operations and Administration Branch (OAB) and Mission Planning Co-ordinators therein; the Head of the Demilitarisation Inspections Cell ensures that Inspection Teams are adequate to effectively conduct Article IV and V inspections;
Working with the Chemical Demilitarisation Branch (CDB) on aspects relevant to the conduct of Art. IV and V inspections;
Acting as Inspection Team Leader, when necessary.
Leading and Managing
Managing performance of all Demilitarisation Inspection Cell staff in his/her capacity as First Appraising Officer;
Working with relevant units across the Technical Secretariat (TS) to ensure the retention of critical knowledge related to the conduct of Art. IV and V inspections.
Instilling a positive knowledge sharing culture within the Cell.
Providing leadership and management of inspectors within the Cell.
Maintaining the relevant QDOCs (such as manuals, SOPs and WIs) related to Art. IV and V inspections.
Implementing a robust process for capturing lessons learned from all missions and ensuring lessons identified are addressed.
At the request of the Direct-General, being ready to lead routine Article IV and V missions and non-routine missions.
Identifying best practices on CW inspections and on relevant processes and technologies with a view to improving Article IV and V inspector’s training.
Defining, in conjunction with the CBCP Cell, the training needs of inspectors involved with Article IV and V inspections.
Working with the Head of CBCP Cell on INS efforts to support and enhance the International Co-operation and Assistance (ICA) Division’s ability to develop and implement Capacity Building activities with States Parties;
Supporting INS assistance in response to requests necessitating inspector expertise to support programmes of other areas of the TS, as applicable
Guide and develop cell projects for the purpose of skill sets development/improvement, knowledge sharing and inspection quality control.
Leading the planning, preparation and implementation of the annual Article IV and V inspection budget;
Preparing the costing sheet for Demilitarisation Inspection Cell sub-programme.
Undertake any Special Duties and Tasks as Directed by the Director General (DG)
Officiate for other appointments of same or similar grade within other units of the Technical Secretariat.
Assist the DG/DDG/DOI on technical issues including their visits to a State Party(s).
Provide briefing, as required, to the Policy Marking Organs and their subsidiary bodies.
An advanced university degree in science or engineering from a recognised institution with background in the field of Chemical Weapons and/or munitions. A First level University degree in combination with relevant qualifying experience (minimum 12 years) may be accepted in lieu of an advanced university degree. High School Diploma degree with equivalent or specialized training and experience (minimum 16 years) may be accepted in lieu of an advanced and first level university degree.
Required Certification (if applicable): NA
A minimum of 10 years relevant experience in the field of chemical weapons and/or munitions with an advanced degree, 12 years relevant experience with first level degree or 16 years relevant experience with high school diploma with equivalent or specialized training.
Experience in international work on chemical defence/disarmament issues.
Demonstrable experience in negotiating in a technical/diplomatic environment
Experience of a wide range of working environments (e.g. military sites, remote areas, hazardous areas, industrial installations).
Knowledge and experience with military installation inspections/auditing, explosive safety, explosive ordnance and/or CW disposal, conventional and/or chemical munitions design and safety and NDE are considered advantages
Strong leadership skills, with an ability to provide leadership and direction to a large team with a broad range of technical specialities and disciplines.
An ability to ensure business results are achieved through, and with people
Demonstrable strategic thinking and an ability to unite a diverse team behind common organizational goals and objectives.
Proven ability to learn quickly and thoroughly while continually recognizing and adapting to changing conditions is critical
The ability to stay focused on results and take quick decisions despite rapidly changing environmental conditions
Innovative and creative problem solving skills
The ability to influence, and stimulates others to action by effective delegation of work and responsibilities
Able to work harmoniously in a multi-cultural environment, have excellent negotiating skills, conflict management skills, and an ability to enhance the effectiveness of a team.
Able to deal with complex issues and interpret procedures and guidelines in order to adapt them to cover complex situations
Able to deliver training courses for capacity building both internally and externally
Able to communicate effectively, both verbally and in writing reports
Able to work in diverse environments and travel frequently
Solid computer skills (e.g. Windows, MSOffice)
Language Requirements: Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
Technical Support Officer (P-3)
Under the supervision of the Head, Logistics Section and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, you will perform the following duties:
The Technical Support Officer (TSO) in charge of the provision of technical expertise on the Inspection Equipment, by
Providing the Inspection Division (INS) and other OPCW staff as necessary, with advice on technical and procedural aspects of the use of and handling the Inspection Equipment, including restrictions and conditions imposed by the OPCW Member States, whenever required;
Actively participating in the Equipment Issues Working Group (EIWG) to provide advice or feedback on the technical and procurement aspects of the inspection equipment and to implement the decisions taken by the EIWG;
In close cooperation with the designated staff of the Health and Safety Branch (HSB), Information Systems Branch (ISB), Office of Confidentiality and Security (OCS), and Administrative Division (ADM) ensuring timely and efficient procurement, maintenance and repair of Inspection Equipment;
Supervising the scheduling and management of planned preventative maintenance of a wide range of equipment, particularly important in relation to CW detectors, GCMS, protective clothing including masks, and other high value items;
Providing inspectors and other OAB staff with training on the use of inspection and facility equipment, whenever required;
Assisting and advising other OPCW Divisions and Branches on the technical and logistical aspects of common tasks conducted by the Divisions/Branches and the Operations and Administration Branch OAB);
Participating in the development and implementation of the Quality Documents applicable to the OPCW Verification Regime;
Overseeing the implementation of the OPCW Health and Safety Policy within the Equipment Storage facility and advising the Head of the Section on any relevant aspect of maintaining a safe working environment therein.
Manages the process of the OPCW Member States’ familiarization with the Inspection Equipment, by:
Preparing and processing the required documentation in accordance with the Chemical Weapons Convention (CWC) and the procedures established by the Secretariat for the Policy-Making Organs (PMO);
Providing the Member States with advice and clarification on the technical aspects of the Inspection Equipment whenever so requested;
Arranging and conducting presentations of the Inspection Equipment to the requesting Member States;
Evaluating the certificates or other relevant documents submitted by the Member States in relation to the use of Inspection Equipment and ensuring the equipment compliance with the required terms and conditions;
Developing and managing the database applicable to the equipment familiarization/certification process.
Manages the Procurement Cell of the Logistics Section of the OAB, by
Taking the lead in converting user requirements for new equipment capabilities identified by the INS and Verification (VER) Divisions into specifications for tendering by suitable suppliers
Supervising the procurement activities related to the Technical Secretariat (TS)’s approved program of equipment replacement
Leading the identification of suitable replacements on the basis of the Equipment Replacement Plan
Assigning tasks to the Equipment Support Officer related to procurement activities
Providing the Equipment Support Officer with technical and administrative guidance whenever required.
Assists the Head of the Logistics Section in managing the section, by:
Providing the Head of the Section with technical expertise on the Inspection Equipment and advice on the requirements for specialized training and certification for the staff of the Section and, arranging the respective training;
Submitting proposals for the OAB budget in all its aspects applicable to the technical and logistical support of the OPCW inspection and verification regime;
Acting as the Head of the Section whenever required.
Performs other duties as required.
Education (Qualifications): An advanced university level degree or equivalent in technical science or engineering. The possession of higher education might be off-set against other certified training (e.g. military or civilian) together with an extensive technical expertise on chemical protection equipment, the procurement and related training experience for the use of it.
Essential: Technical Engineering
Desirable: Procurement, Budget and Finance, Administration
Experience: A minimum of five years experience in the management and maintenance of complex specialised technical equipment with advanced level degree and seven years with first level degree. Experience with CW detection and non-destructive evaluation (NDE) technology and ABC protection equipment would be a very strong asset.
Demonstrated experience of various technical equipment and services, including for maintenance, repair and upgrading the equipment;
Experience in determining and writing the technical and functional specifications for technical equipment to be procured or maintained;
Experience in training and advising end-users on the use of complex specialised equipment;
Experience in maintaining or overseeing electronic inventory systems;
Knowledge of or experience in planning, project management and budgeting processes.
Experience in managing and supervising a group of people of various ages, genders and technical backgrounds;
Working experience with the UN, other international organisations or specialised technical companies.
Familiarity with Results-Based Management (RBM).
Computer literacy in the use of MS Office applications, particularly MS Word and MS Excel and experience in browsing the Internet for e-procurement;
Customer service orientation;
Ability to work independently with minimal supervision;
Good problem solving skills.
Ability to communicate effectively, both verbally and in writing
Tact, discretion, accuracy and ability to work harmoniously in a multinational and multicultural environment
Attention to detail and strong organisational skills.
Procurement Officer (P-3) ChemTech Centre
Reporting to the Head, Project Management Team, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Procurement Officer will execute the following responsibilities:
• Plan and manage all contractual and procurement aspects of procurements for the ChemTech Centre Project.
• Assist the Supervisor and the Project Management Group in coordinating the drafting of supporting documentations for requisitions for completeness and compliance with OPCW Rules and Regulations and adequacy of the works, services, goods and related procurement and contract specifications. Highlight to the Supervisor requests that do not meet requirements, need corrective actions or need taking forward to the Committee on Contracts (COC). Identify and provide recommendations to the Supervisor on ways of developing the optimum type of contract which best meets the requirements.
• Prepare and propose procurement strategies and issue tenders and contracts for works, services and equipment related to the ChemTech Centre project under guidance of Head Procurement;
• Lead the technical evaluation team(s) and evaluate all commercial aspects of bids and ensure that different options and outcomes are considered. Ensure that all steps are taken to maintain the integrity and transparency during the procurement process. Prepare commercial evaluations and recommend most suitable and cost viable suppliers. And, if required, prepare submissions to the COC under the guidance of Head Procurement.
• Draft, negotiate, and conclude high value and/or complex contractual agreements in order to obtain optimum conditions with suppliers under the guidance of Head Procurement. Assist the Supervisor with consulting the Office of the Legal Advisor (LAO) or other relevant contractors of the ChemTech Centre project for legal advice on contracts.
• Assist the Supervisor with keeping the schedule of contract renewals. Liaise with members of the Project Management Group and other relevant staff through written or oral advice on day-to-day procurement matters and procedures.
• Address budgetary and contractual discrepancies in collaboration with the Project Management Group members, and when judged necessary the Supervisor, LAO and/or other relevant staff or contractors of the ChemTech Centre Project. Provide support to the Supervisor as required and bring to the attention of the Supervisor ways of improving the workflow and efficiency of the Unit.
• Keep abreast of new developments in the field of Procurement. Actively seek to improve programs or services and take an interest in new ideas and new ways of doing things.
• Maintain digital procurement records in SharePoint of all procurements. Secure overall proper recording and filing for reference purpose and audits.
• Deputise for the Supervisor during his/her absence.
• Performs other duties as required.
• Essential: Advanced university degree preferably in Civil Engineering, Business Administration, Law, Supply Chain Management or another relevant technical field. A first level university degree in combination with additional qualifying experience (minimum 7 years) in these areas may be accepted in lieu of the advanced university degree. The lack of a degree may be off-set with relevant specialised training in combination with a minimum of 11 years of qualifying experience.
• Desirable: University degree or qualification in Law.
Required Certification: Additional study or training or a recognised qualification in procurement is preferred.
Essential: At least 5 years of related experience in a procurement office including experience in issuing tenders, evaluations and negotiations with suppliers preferably within an International Organisation or Non-Governmental Organisation or national government. Experience in drafting commercial contracts. Experience in applying and managing FIDIC contracts for construction projects.
• Strong negotiation and persuasion skills;
• Strong analytical skills and working knowledge of quantitative methods to measure supplier capacity systems;
• Good working knowledge of contract law and expertise in the complex contract issues and in the context of UN policies and standards;
• Good knowledge of sources of supply, market trends and pricing;
• Sound judgement in applying expertise to resolve issues;
• Ability to plan work assignments, juggle competing demands and work under pressure of frequent and tight deadlines;
• Very good communication (spoken and written) skills, including the ability to communicate effectively with diverse audiences on procurement-related matters and prepare a variety of written documents, contracts, reports in a clear, concise style;
• Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment;
• Computer literacy including proficiency in procurement computer systems, database management and Internet applications.
Public Information Officer, P-3
Working in the media and public information team, the Public Information Officer, under the direct supervision of the Head, Public Affairs Branch, will:
Assist in the day-to-day co-ordination of public diplomacy activities involving key stakeholders such as the media, civil society, States Parties, chemical industry, and the public;
Organise major outreach events (e.g., International Open Days) and serve as the day-to-day coordinator who facilitates the participation of relevant stakeholders, including the media and civil society for key OPCW events (e.g., Conference of the States Parties);
Ensure consistent public diplomacy messaging across OPCW communication platforms and activities that is subject-relevant, substantial and tailored to specific stakeholder communities;
Draft and edit OPCW communications to the media and States Parties (through media and press releases) in coordination with colleagues across the Technical Secretariat, States Parties and others as appropriate;
Vet, coordinate and respond to queries from the media and other relevant stakeholders in accordance with publicly available information or lines approved by the Director-General;
Expand and maintain the Organisation’s contact database of media representatives and external stakeholders for sustained informational engagement ;
Collaborate with other PAB team members to ensure appropriate information and messaging for producing high-quality and accurate external communications (e.g., public diplomacy materials, social media posts, press releases, etc.):
Prepare the daily Media Digest for Management and provide, as required, media trend analysis through Situation Reports and other means;
Coordinate Branch submissions for periodic and annual reporting on Branch activities;
Perform other duties, as required.
Essential: Advanced university degree in international relations, political or social science, security studies, journalism, mass communications or related fields. A first-level university degree in abovementioned fields with minimum seven years of qualifying experience may be accepted in lieu of the advanced university degree.
Desirable: Experience using media monitoring tools (e.g., Brandwatch) and familiarity with social media platforms.
Required Certification (if applicable): not applicable
Essential: A minimum of five years of professional-level experience in communications, public relations and/or public diplomacy with international and private sector organisations, policy institutes or NGOs, preferably in the sphere of arms control and international peace and security.
Desirable: Experience with drafting and editing processes.
Good knowledge of international security, weapons of mass destruction disarmament and non-proliferation issues as well as of multilateral treaties and organisations would be an advantage;
Excellent inter-personal communication skills and ability to present accurate public information in an engaging way to external stakeholders;
Professional-level writing skills with ability to produce user-friendly materials for a variety of audiences;
Demonstrable knowledge and understanding of media monitoring communication strategies and technologies;
Ability to conceptualise and organise programmatic initiatives to achieve public diplomacy objectives.
Experience organising events; experience coordinating accreditation processes with the media and civil society an advantage;
Demonstrated sensitivity to topical issues and capability to apply analytical thinking;
Computer and social media literacy (MS Office applications)
Fluency in English is essential and good working knowledge of one or more other official OPCW languages (Arabic, Chinese, French, Russian, Spanish) is desirable.
Personal Executive Assistant to the Director-General (GS-7)
Under the supervision of the Director-General the Personal Executive Assistant performs the following duties:
Manages the Director-General's official and social event agenda
Schedules the Director-General’s extensive program of appointments both external and internal. Receives external requests (high level dignitaries or their representatives) and internal (management) requests to arrange meetings with the Director-General. Prioritises these requests in order to make a workable agenda and recommends changes to agenda to accommodate conflicting requests.
Maintains a workable agenda for the Director-General regardless of unpredictable demands from unanticipated events that may affect his schedule or priorities.
Keeps the Chief of Cabinet and other members of the Office of the Director-General and Office of the Deputy Director-General informed of the Director-General’s agenda ensuring optimal communication.
Keeps the Director-General and Chief of Cabinet abreast of requests for appointments or information and advises when such requests have been re-directed. Ascertains whether requests for meeting/appointment with Director- General are necessary, and recommends alternate course of action.
Ensures all background/briefing information is available to the Director-General prior to meetings or appointments.
Informs and co-ordinates with the Political Affairs and Protocol Branch official visitors to the Director-General ensuring that procedures for security clearance and protocol are followed. When appropriate inform other Directors about the visit. Ensures relevant background material is prepared and delivered to the Director-General in a timely manner.
Informs Political Affairs and Protocol Branch of guests to be invited to lunches hosted by Director-General in the Executive Dining Room and provides necessary follow-up and liaison.
Responds, on behalf of Director-General, to invitations to social events.
Schedules and co-ordinates meetings and social events hosted by the Director-General and provides administrative support as required.
Informs the Director-General's Driver of his movements and maintains close contact to ensure provision of transport whenever required.
Co-ordinates the distribution of social invitations and information related to events organised by the Director-General.
Liaises with the Political Affairs and Protocol Branch regarding appropriate gifts for visiting dignitaries.
Liaises and networks effectively with management, staff members of the Secretariat, delegates and others as necessary to ensure smooth and effective conduct of business.
Manages the Director-General’s correspondence
Ensures the smooth and constant flow of information between the Director-General and other offices within the OPCW.
Upon request of the Director-General drafts, types and formats various documents in accordance with the correspondence manual as well as review written correspondence and documents for completeness and grammatical correctness.
Ensures that relevant background material is prepared for the Director-General’s use on official trips or special meetings.
Screens the Director-General's e-mails and alerts him to urgent messages. Provides hard copies of e-mail attachments as required.
Informs the Director-General of issues requiring immediate attention
Receives, places and screens telephone calls to/from High Ranking Officials, Delegates, staff members etc.
Receives internal and external telephone calls directed to the Office of the Director-General. This entails contact with high-rank officials (States Parties, Signatory States, Host Country and other organisations).
When appropriate respond on behalf of the Director-General or if necessary direct to another officer of the Office of the Director-General or another Division. If required, ensure necessary follow-up action is taken.
Judges whether Director-General will accept an incoming call and responds to caller tactfully. Decides which telephone calls to redirect to appropriate action Branch/Division
Uses tact and persuasion when making calls to obtain information and answers queries and requests for information with discretion.
Provides information and assistance to general enquiries or requests for information
Co-ordinates travel
Co-ordinates with the Prinicpal Executive Assistant the Director-General’s extensive travel (itineraries, travel requests, travel reimbursements) ensuring that all arrangements are undertaken with optimal efficiency.
Requests visa requirement information from Protocol and Visa Branch and supplies necessary information and documentation to obtain visas for the Director-General’s travel.
Ensures that the Director-General receives in a timely manner the background papers and statements for such official visits from the External Relations Division.
Provides liaison with the airport VIP lounge to ensure the Director-General travels with minimum inconvenience.
Maintains a spreadsheet on the Director-General’s engagements, including travel.
General Administrative Duties
Provides secretarial assistance for the Director-General by preparing drafts and correspondence as instructed. Takes minutes during meetings as necessary. Takes dictation as required
Processes the Director-Generals entitlements under the Staff Rules. Liaise with Administration Division to resolve issues related to these entitlements.
Claims VAT and fuel tax reimbursement on behalf of the Director-General.
Ensures that instructions contained in OPCW Staff Administrative Directives and Information Circulars are adhered to.
Ensures appearance of the Office of the Director-General is optimum by alerting Infrastructure Services to any repairs etc. required.
Informs the Director-General of areas of staff sensitivity or general discontent, possibly to avert an unnecessary incident or situation.
Education Qualifications:
High School Diploma or equivalent Diploma of higher Secondary Education;
Additional executive secretary/professional administration training highly desirable;
Additional training in budget control and procurement is desirable.
At least nine (9) years of progressively responsible and related administrative experience.
Experience in conducting independent searches for information;
Experience in preparing background material;
Experience in dealing with Ambassadors, Heads of Diplomatic missions ,senior management and other high level/government officials;
Experience in procurement processes and systems;
Prior experience in an international organisation.
Experience in using computerised administration systems (ERP).
Solid computer skills, including ability to produce reports and a variety of correspondence;
Proven ability to write in a clear and concise manner and to communicate effectively, including engaging with executive diplomatic level personnel and visitors;
Ability to establish priorities and to plan, coordinate and follow up on the work of the Branch;
Good organisational skills, proactive mentality, with a strong sense of urgency;
Ability to work in a focussed and precise manner;
Proven interpersonal and diplomatic skills; ability to establish and maintain effective working relations at all levels with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
Good eye for detail and strong on follow up;
Open minded and willing to take on additional duties in a spirit of continuous learning and development;
Service/client oriented with a high sense of discretion, maturity and tact to deal with highly sensitive matters.
Tact, discretion and accuracy;
Effective organisational skills and ability to handle a large volume of work in an efficient and timely manner;
Initiative and willingness to learn new skills;
Public Affairs Assistant (GS-4)
Under direct supervision and instruction of the Senior Public Affairs Officer, PAB, the incumbent performs a variety of media, financial, and administrative duties related to the activities of the Branch:
Contributes to and facilitates the production of media-related content to support the Branch’s activities; Provides support for photography and videography (includes taking photos and videos, processing and editing such content, managing the storage of PAB’s photos and videos, and distributing photos and videos to various stakeholders);
Provides expertise to support and identify the technical requirements for webcasting key OPCW events (e.g. the annual Conference of the States Parties); Provides support to Branch for major outreach events, conferences, and press briefings to ensure audio-visual needs are met from assessment through dissemination;
Supports efforts to facilitated Non-Governmental Organisations (NGOs) attendance at OPCW events. Coordinates travel support for NGO representatives participating in key OPCW events; Provides reporting support related to EU project grants related to NGO activities;
Organises the distribution of various OPCW communications (e.g., media advisories and press releases) using Campaign Monitor or other similar programmes; collects information to update relevant mailing lists for Campaign Monitor;
Contributes to the maintenance of the official OPCW Internet Website and the PAB Port@l site
Plans, processes, tracks and reports regarding financial, budget, procurement, and administrative matters related to the operations of the Branch in compliance with all rules and regulations and with the oversight of the Head, PAB;
Performs necessary administrative functions for ensuring the smooth operations of the branch such as maintaining clear and organised files (on- and off-line); fielding inquiries by phone, e-mail or other modes of communication in coordination and in consultation with colleagues (when needed); operating and maintaining printer, labeller, cameras, and AV lab computers including storage solution for photos and videos;
Assist with the Branch preparations and logistics for external outreach events and activities;
Maintains asset inventory for Branch consistent with OPCW procedures;
Researches topics to support Branch’s outreach initiatives; and
Essential: High school diploma or equivalent diploma of secondary education;
Essential: At least 3 years of progressively responsible and related experience in Media or Public Relations;
Expertise with photography and videography, including experience with photo and video processing/editing, storage and distribution;
Experience with website content management systems (Drupal) ;
Expertise in setting up and installing media equipment such as cameras, video monitors, audio devices, media converters, and maintaining digital asset management system.
Experience in running video, audio, and signal testing for webcasting.
Experience in optimising video for YouTube and other online platforms.
Desirable: Previous experience within an international organisation is an asset.
Significant skills in using modern personal computer equipment (MS Windows applications) are essential;
Ability to work harmoniously in a multi-cultural environment;
Personal qualities should include tact, accuracy and discretion;
Strong attention to detail;
Flexibility and willingness to multi-task;
Problem-solving skills;
Good drafting skills;
Customer-service orientation, with a supportive communication style;
Ability to work comfortably within established processes and procedures;
Solid team work, and collaboration skills.
IS Programme Coordinator
The IS Programme Manager plays a key role in the main office to align its IT Strategy to the business need of the OPCW by:
Manage multiple medium to large scale IT projects ensuring the services are implemented according to agreed timelines and within established funds. Liaise and effectively manage OPCW’s business relationship with vendors and service providers. Engage with the vendors and the procurement section at OPCW to ensure smoother procurements of products and services. As a part of the vendor management duties, ensure that all contracts are harmonised and maintain good relationship with all vendors and service providers.
Responsible for soliciting/assessing/analysing all business requirements for ISB projects, liaising with business owners to develop concrete business cases for new system implementations/ enhancements.
Responsible for the ISB’s change management procedure, chairing the Change Advisory Board, classifying change requests, facilitating communication will all parties involved within and outside ISB, following up with change owners on pending change requests. Additionally identify and avoid any potential conflict arising due to changes made and flag business owners about the risk involved.
Responsible for IS Governance policies such as: Business Case, Change Management and Issue Ticket, IS requests, etc. Drafting improvements/modifications to these policies as the organisation changes and systems and technologies evolve. Reporting on the governance related activities to the Head ISB periodically and keeping the Head, ISB abreast of the proceedings of the Change Advisory Board (CAB).
Responsible for the analyses of existing procedures, identifying improvements and managing the change to the organisation (writing/changing Work Instructions, Standard Operating Procedures). Requirements definition of new applications through interaction to understand the demand side of various businesses of the organisation. Provide expert documentation on functional requirements, system architecture and integration of new information systems and new releases to existing information systems. Ensuring all the documented procedures and work instructions adhered to the agreed compliances and/or recommendation made by the office of internal oversight.
Education (Qualifications): Advanced university degree in Computer Sciences, Master of Business Administration (MBA) or other related ICT management field; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Essential: Minimum five years relevant experience with an advanced degree or seven years relevant experience with a first level degree, in particular in Business Analysis, Business Intelligence (BI) and IT Governance processes.
Desirable: ITIL Intermediate or ITIL Expert.
Required Certification: ITIL (foundation) and PRINCE 2 Practitioner certifications or equivalent.
Skills and Abilities (key competencies): Planning and Coordination, Effective Communication Skills, Sound knowledge of ICT landscape particularly in a UN or other international organization. Vision and strength of creation and execution of a continuum of concepts. Managing Upwards – Interacting regularly and comfortably with the executive level to inform, alert, negotiate and maintain a strong relationship and a shared vision for programme outcome.
Other Skills: Negotiation skills, Vendor Management, Client and service orientation attitude.
Language Requirements: Fluency in English is essential and knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) would be an asset.
Head, IS Business Applications
Under the Supervision of the Head, Information Services branch, the incumbent is responsible for:
Responsible for the ongoing management and development of OPCW’s UNIT4 Based ERP solution
Manage business application vendors and their support of products in operation at OPCW. This will include activities ranging from initial market research through to budgeting, enhancing, supporting and retiring externally provided applications.
Providing leadership in the conceptualization, management and coordination of the design, implementation and maintenance of application systems, software packages, systems integration and business intelligence projects; providing leadership and determine user requirements and liaise with users on all aspects and during all phases of IT projects in the areas of software development and business integration; providing technical guidance to the Head of the Branch and colleagues involved in the automation activities not directly related to application systems;
Managing and supervising all activities of the section, performing tasks such as project management, budget planning, procurement, team meetings, annual training plans, performance appraisals, section updates, participation in job interviews, reporting to IS Steering Committee and other levels of management; advising Management and Expert Groups on planned, future and existing application systems for the organisation, taking into consideration the functional interfaces between those systems and the organisation’s concern with security; preparing progress and problem analysis reports for management review purposes;
Providing on-the-job technical training and guidance to all members of the section; preparing technical and commercial evaluations of software development tools and application packages; evaluating the continued effectiveness, suitability and performance of automated systems, technologies, and preparing technical reports on performance and functionality; participating in defining and resolving problems of system’s integration (intra/inter organisation); researching new developments in computer software technology; recommending the introduction of new technology appropriate to the organisation’s automation needs and assisting in preparing technical and commercial evaluations of software products and/or application packages;
Leads IT projects pertaining to areas of responsibilities with users and external consultants and contractors hired on a temporary basis to assist with technical matters.
Supervises the work of the staff in the section as well as other IS professionals involved in any of the development projects.
Using a risk-based approach, and in coordination with colleagues from the OPCW information security team, ensure that software development is based on secure development practices.
Provides expert advice on automation activities that are not directly related to the responsibilities of the section.
Provides technical advice and/or guidance to Member States Delegates and National Authorities on matters related to application systems developed or acquired by the Technical Secretariat.
Technical advice to Head of the Branch on new emerging technologies and their potential use in the Technical Secretariat.
Performing other duties as required.
RECRUITING PROFILE:
Essential: Advanced university degree in information technology, mathematics, engineering, or related discipline.
Required Certification (if applicable): Relevant training/certification on current software technologies and methodologies.
A minimum of 7 years of progressively responsible and combined experience related to either software development and system integration technologies or functional design and support of administrative business applications. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.
Professional experience supervising a software applications team;
Minimum of 5 years’ experience with ERP development/ integration.
Experience at international level.
Technical support, project management, IT security, database design, business intelligence, risk management.
Demonstrable experience with agile development.
Experienced defining migration strategies from a heterogeneous legacy technology environment to a predominantly Microsoft-based technology environment.
Experience in the implementation and maintenance of ITIL (version 2 or 3) governance processes.
Professionalism: Ability to provide seasoned advice on information systems and technology in a diverse universe of information needs and functions; Demonstrated ability to bring the developments of ICT to effectively solve business issues while also managing costs and risks. Ability to think and plan strategically, set direction and manage within a results-based management framework.
Planning and organising: Ability to plan and organize work, requiring an in-depth understanding of its strategic direction and ability to integrate the work of the section into the OPCW work programme.
Communication: Excellent drafting ability, strong negotiating and presentation skills to make for a trustworthy record keeping and information systems and to bring others to reach agreement on difficult issues.
Teamwork: Ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
Client Orientation: Ability to identify clients' needs and propose appropriate solutions as well as establish and maintain effective work relationships with outside collaborators and other contacts, including member states and the public. Ability to understand how to use technology to succeed and how to satisfy both internal and external client’s needs.
Technological awareness: Excellent conceptual knowledge of Information Architecture, Information Management and Software Development Agile Methodologies, broad knowledge of all aspects of system design, implementation and management of highly complex Application Systems. Familiarity with major Microsoft products such as SharePoint, dotNet Framework, Visual Studio, SQL Server. Familiarity with a known Business Intelligence platform.
Managerial Competencies:
Managing performance: Proven managerial and analytical capabilities in planning and directing a team of technical staff responsible for information management and communication infrastructure. Good supervisory skills and the ability to provide leadership and motivation to staff.
Leadership: Strong managerial/leadership skills; demonstrated flexibility in leadership by performing and/or overseeing the analysis of complex human resources, financial and administrative management policy and programme issues; proven record of building and managing teams and creating an enabling environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills. Tact in negotiating skills; good judgement and decision making skills.
Experience in the implementation and maintenance of a production ERP system.
Broad knowledge and/or training on relevant ISO standards such as ISO 27001.
Experience with Agile development methodology.
Programme and Budget Officer (P-2)
Under the supervision of Senior Programme and Budget Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Programmme and Budget Officer performs the following duties;
Under the guidance and direction of the Senior Programme and Budget Officer, the Programme and Budget Officer:
Assists with the preparation of the OPCW Programme and Budget;
Assists with oversight of Programme and Budget implementation, forecasting, and reporting;
Working closely with the Accounts and Reporting Section of BFB, monitors the implementation and reporting of Programme and Budget expenditures and voluntary contributions;
Meets with the responsible Programme Managers and staff to schedule and plan the implementation of the Programme and Budget and projects funded by extra-budgetary contributions;
Works with Procurement and the Human Resources offices/Branches to align procurement and staffing with Budget planning and forecast;
Manages and maintain oversight of voluntary contributions and provide holistic, cross-cutting advice to Programme Managers and programme staff on Programme and Budget matters, voluntary contribution issues, including funding options;
Advises and assists Programme Managers in the formulation of project proposals, including budgets;
Conducts funding negotiations and prepare (standard) agreements with donors, working closely with relevant external and internal stakeholders, including LAO;
Assures the timely and sufficient release of budgetary allotments;
Monitors the status of implementation of the Programme and Budget projects and issue voluntary contribution (Trust Fund) financial status reports to Programme Managers and senior management for the purposes of management decision-making;
Reports on time any deviations from the implementation plan to relevant Programme Managers and donors;
Maintains the archive for project and budget related documents covering voluntary contributions;
Coordinates with relevant Programme Managers and staff to prepare project interim and final reports for dissemination to donors, the Director-General and senior management, in accordance with reporting deadlines;
Perform any other duties, as requested by the Senior Programme and Budget Officer in conjunction with the Head, Budget and Finance.
Advanced university degree in Business Administration, Finance, Management, Economics, Public Administration or related area. A first university degree with qualifying experience (minimum 4 years) may be considered in lieu of an advanced university degree. Professional experience or specialized training (with a minimum of 8 years’ experience) may also be considered in lieu of a university degree.
Practical knowledge of the principles of programme and budget formulation, planning and management, and proven experience developing programme and extra-budgetary project plans and proposals;
Knowledge of Results-Based Management (RBM) and UN system financial procedures and accounting standards.
Desirable: Knowledge of internal control frameworks.
At least 2 years with an advanced university degree of progressively responsible experience in the fields of project management, budget preparation and financial administration in a national and/or international environment.
4 years with a first university degree or 8 years with professional experience or specialized training may be considered in lieu of an advanced university degree.
Work in the formulation of annual and/or biennial budgets;
Work in budget forecasting and implementation tracking;
Work exposure to year-end closure for budget related matters;
Experience in programme and project planning, including extra-budgetary resource management;
Experience in developing and implementing RBM, including Results-Based Budgeting (RBB).
Experience in the use of computerised accounting and ERP systems would be an advantage;
Work experience in the UN Common System and familiarity with IPSAS principles would be an asset.
Experience in the use and implementation of ERP systems in particular budgetary module(s), associated budgetary processes and reporting;
Skills and Abilities (Key competencies)
Ability to draft project proposal and programme plans;
Analytical and conceptual skills and a proven ability to interpret budgetary data and information within the context of a results-based management approach;
Proven planning, organisational, coordination, negotiation and problem-solving skills;
Inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
Ability to develop and implement financial policies and procedures;
Proven information technology skills, including proficiency in Microsoft desktop packages, notably Excel;
Ability to ensure an effective productivity and achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;
Ability to work in a team and to establish and maintain effective working relationship with people of different national and cultural backgrounds.
Fluency in English is essential. A good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
Senior Policy Officer (P-4)
Develop the Secretariat’s strategic planning, in consultation with all relevant units.
Provide policy advice to the Director-General and senior management, and support the Secretariat’s Management Board in coordinating policy implementation – in particular on cross-cutting themes.
Supports enhanced governance of the Organisation, including through support of policy formulation and implementation, in particular on cross-cutting topics.
Assess and provide advice on strategic topics that relate to the implementation of the CWC.
Coordinate key organisational reports, including the Annual Report, and contribute to the report on activities of the Executive Council.
Contribute, as appropriate, to the preparations of conferences and meetings, coordinate the Secretariat’s follow-up, and provide advice on related issues to the Director-General.
Facilitate enhanced engagement with relevant external stakeholders, including other international organisations and chemical industry.
Provide advice and recommendations on capacity building activities across the Secretariat from a long-term planning perspective.
Provide advice and recommendations on contingency operations and the verification regime (including both the chemical weapons and the industry dimensions) from a long-term planning perspective.
Support the Organisation’s work on countering chemical terrorism, including through the Open-Ended Working Group on Terrorism.
Develop strategic advice on chemical safety and chemical security in support of the implementation of relevant decisions of the Policy-Making Organs.
Support the implementation of results-based management (RBM) principles and practices throughout the technical Secretariat.
Support the Director OSP in programme budgeting and reporting.
Support the Advisory Board on Education and Outreach (ABEO) as its Secretary in both administrative and substantial terms.
May be asked to supervise interns and/or junior level staff.
Essential: Advanced university degree in a relevant field, e.g.: natural science or engineering, international relations/studies, security studies, disarmament/military, law, public policy or management, business administration. Other subjects may be accepted provided the majority of work experience is highly relevant to the post.
A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree; or other certified relevant training together with an extensive relevant technical background may be accepted in lieu of the relevant university degree.
Essential: At least 7 years of professional experience in a relevant field, or at least 9 years with only a first level degree. The lack of a degree may be off-set with relevant specialised training and extensive relevant technical background in combination with a minimum of 13 years of qualifying experience.
Expert knowledge of policy or strategy analysis/review;
Experience in developing policy guidelines and effectively communicating them to those who will implement;
Experience in overseeing policies being implemented by others (sometimes more senior staff members) and effectively coaching/supporting such ‘implementers’;
Some direct involvement in negotiations – either multilateral or bilateral, or both.
Experience in disarmament, arms control and/or non-proliferation;
Knowledge of international security affairs;
Knowledge of chemical safety and security;
Experience in multilateral affairs;
Strategy or policy development experience in international organisations, government, or non-profit sector;
Experience in project or programme management and/or RBM.
Excellent strategic thinking skills.
Excellent analytical skills (e.g. quickly identifying the essence of a complex issue) and ability to initiate and implement necessary action that is proportionate to the issue at hand.
Innovative and creative, but with the ability to generate ideas that can be grounded in reality and implemented in practice.
Excellent communication skills – both oral and written – and excellent stakeholder management skills, including strong ability to deliver results through others.
Strong sense of initiative, including ability to plan, conduct and report on projects independently.
Flexibility (working simultaneously on two or more topics and supporting other colleagues) and ability to work under pressure.
Excellent interpersonal skills: ability to work in teams and in multi-cultural environments.
Computer literate (MS Office applications).
Working in the media and public information team, the Public Information Officer, under the direct supervision and guidance of the Head, Public Affairs Branch, will:
Co-organise major outreach events (e.g., International Open Days) and serve as the day-to-day coordinator who facilitates the participation of relevant stakeholders, including the media and civil society for key OPCW events (e.g., Conference of the States Parties);
Work with the Head of PAB and Senior Public Affairs Officer to ensure consistent public diplomacy messaging across OPCW communication platforms and activities that is subject-relevant, substantial and tailored to specific stakeholder communities;
Based on existing guidelines, draft and edit OPCW communications to the media and States Parties (through media and press releases) in coordination with colleagues across the Technical Secretariat, States Parties and others as appropriate; Seek approval from the Head of PAB or Director of External Relations Division before publication or dissemination of communications;
With oversight from the Head of PAB and in coordination with the Senior Public Affairs Officer, vet, coordinate and respond to queries from the media and other relevant stakeholders in accordance with publicly available information or lines approved by the Director-General;
Essential: Advanced university degree in international relations, political or social science, security studies, journalism, mass communications or related fields. A first-level university degree in abovementioned fields with minimum four years of qualifying experience may be accepted in lieu of the advanced university degree.
Essential: A minimum of two years of professional-level experience in communications, public relations and/or public diplomacy with international and private sector organisations, policy institutes or NGOs, preferably in the sphere of arms control and international peace and security.
Experience co- organising events; experience coordinating accreditation processes with the media and civil society an advantage;
Senior Science Policy Officer (P-4)
The work involves keeping abreast of developments both in science and technology and in arms-control policy, as well as analysing and communicating to a wide range of internal and external stakeholders the implications for Chemical Weapons Convention implementation that might arise. In particular, the incu mbent performs the following duties:
Develops science policy advice for the Director-General of the OPCW, and for his reports to and interacts with the OPCW Policy-Making Organs – drawing on e.g. technical advice from the Scientific Advisory Board.
Serves as Secretary to the Scientific Advisory Board to facilitate the programme of work, and organise meetings and workshops of the Board and its temporary working groups. This function supports the Scientific Advisory Board’s mandate to monitor developments in science and technology in order to enable the Director-General to render specialised advice to States Parties.
Serves as an internal resource to provide advice and technical information on science and technology topics for units across the OPCW.
Coordinates science communication with technical and non-technical stakeholders of the Chemical Weapons Convention, especially delegations from Member States
Monitors longer-term scientific and technological developments (e.g. converging sciences and trends and driving forces for technological change), and evaluates the implications for the implementation of the Chemical Weapons Convention.
Supports the OPCW’s dialogue with scientists both in academia, industry and other relevant sectors on aspects of science and technology that impact on implementation of the Chemical Weapons Convention (including the multiple uses of chemistry).
Engages with other international scientific advisory mechanisms, and also security related forums to share experiences and continue to develop effective science-decision maker interaction.
Helps to translate Chemical Weapons Convention policy issues into technical questions for the Scientific Advisory Board and its temporary working groups.
Essential: Doctorate degree or equivalent in a STEM (science, technology, engineering, and math) field, preferably in the physical or life sciences.
Essential: A minimum of 7 years post-degree experience, of which a minimum of 3 years of providing science-based policy advice in the international context either in the public or private sector.
Desirable: Experience in implementing, or analysing the implementation of, the Chemical Weapons Convention or other science based international instruments.
Active participant in networks of scientific societies and organisations.
A track record of publications in peer-reviewed scientific and/or patent literature. Interdisciplinary technical publications are an asset.
Post-doctoral research experience is an asset.
Substantive knowledge and understanding:
A strong understanding of scientific and technological principles and approaches across STEM disciplines and application sectors.
Familiarity with driving forces and trends in scientific and technological change that can be drawn upon to develop related policy recommendations.
Strong ability to frame technical questions in order to help solve policy problems
Advocate of scientific literacy to aid decision making processes.
Working with others:
Excellent stakeholder management skills, including ability to deliver results through others and ability to deliver high-quality results under pressure.
Thorough understanding of the complexities of working in an international environment (including the different points of view of a diverse membership).
Exquisite communication skills – both oral and written – and ability to engage in effective dialogue with a wide range of internal and external stakeholders.
Personal impact:
Excellent analytical skills (e.g. quickly identifying the essence of a complex issue).
Ability to command the professional respect of scientists, and productively engage with and inform non-technical professionals.
Innovative, resourceful and creative, but also having the ability to generate ideas that can be grounded in reality and implemented in practice.
Strong sense of initiative, including ability to plan, conduct and report on activities independently.
Demonstrated commitment to continuous learning and on-the-job development.
Comfortable working on open-ended trans-disciplinary issues in a complex and dynamic international environment.
Senior Language Assistant (GS-5)
The staff member will facilitate the communication between OPCW and Member States by providing effective and efficient clerical and linguistic support in the corresponding languages of the Organisation.
Proofreads edited documents in English, following OPCW editorial style and checking for grammatical accuracy and correctness in terminology, references, dates, etc. Subjects of documentation include all official series documents, such as reports by the Director-General, Technical Secretariat documents, as well as decisions of the policy-making organs, and cover areas such as confidential information (e.g. final inspection reports, mandate, declarations of States Parties), scientific and technical text (e.g. chemistry, disarmament, finance, law) and politically sensitive content (notifications, notes verbales). The incumbent also proofreads the national statements of Member States delivered during sessions of the Executive Council and Conference of the States Parties, and is required to work under a strict confidentiality regime and comply with rules, procedures and practices currently in operation;
Prepares official-series documents for publication, observing prescribed deadlines;
Operates word-processing equipment, database and spreadsheet applications; determines practical solutions to computer problems; customises the software applications by creating new styles and templates to adapt them to the requirements of the language section; decides on the most appropriate presentation and format of the documents in that language, taking into consideration the unique features of the language;
Creates and updates the external and internal official-series document database in the section’s language used by OPCW staff members and Member States; prepares lists of all official documents in that language;
Participates in the selection of short-term staff recruited to provide, on a substitute or supplementary basis, the same services as the incumbent within the language section: provides training and administrative assistance to the short-term staff and reviews their work;
Organises and coordinates workflow, determines work priorities, distributes workload to the short-term staff during the sessions of the Executive Council and Conference of the States Parties and other peak work periods, as applicable;
Within the specific language section, assists the short-term language staff in using OPCW terminology and seeking reference documents; prepares background and reference file for short-term and contractual language staff; in the absence of editors/linguists, advises short-term and contractual language staff on internal practices and procedures;
Assists the editors/linguists with research, compilation and editing of a list of abbreviations and in-house glossaries of specific terminology;
Transcription (English) as required;
Essential: High school diploma or equivalent diploma of higher secondary education, preferably with emphasis on languages.
Essential: A minimum of four years of progressively responsible experience, preferably in an international organisation. Experience in conference services, language services, or related area in an international organisation is an asset.
Advanced skills in using modern personal computer equipment are essential, including in-depth knowledge of Windows-based word processing, database and spreadsheet applications;
Knowledge of standard proofreading practices and procedures, as well as familiarity with grammatical standards;
Attention to detail: ability to identify and correct errors in grammar, syntax, spelling, punctuation, formatting and consistency, in order to produce error-free final documents;
Strong written and verbal communication skills;
Ability to plan, organise and manage conflicting priorities;
Tact, accuracy and discretion;
Flexibility and ability to work under pressure: working within set, tight deadlines efficiently and independently;
Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural environment.
Language Requirements: A thorough knowledge of English, which must be a first language. A working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
Legal Adviser (Director) (D-2)
Directing, planning, and supervising the legal work of the Division by establishing the policy and the appropriate framework and providing the guidance necessary to ensure that the Organisation’s activities are appropriately carried out.
Providing legal advice on policy, programme, or other matters that have legal aspects or are related to the interpretation and application of legal instruments.
Advising Management on complex and sensitive legal issues relating to the functions, structure, and activities of the Organisation.
Providing centralised legal service for the Secretariat and for the OPCW Member States; advising and supporting Management, the Executive Council and the Conference of States Parties (and their constituent bodies), and substantive units of the Secretariat on legal matters; and proposing modifications, reviews, or improvements of legal issues to the Director-General, as appropriate.
Directing the drafting of legal related instruments, such as contracts and agreements, rules and regulations, and other legislative documents.
Representing the Organisation in litigation proceedings, administrative tribunals, and other judicial or quasi-judicial bodies.
Manage the staff of the Office to ensure:
- the Office is correctly staffed and able to complete the planned Programme of Work;
- appropriate direction and guidance;
- cohesive team work; and
- necessary skills development and training in order to carry out the assigned tasks.
Manage the Programme of Work and Budget for the Office within a framework of Results-Based Management and Results-Based Budgeting to ensure proper delivery of activities.
As member of the Management Board, participate in the discussion and formulation of recommendations to the Director-General on policy and operational issues impacting on the administration of the Organisation.
Represent the Office at meetings of the Executive Council and the Conference of States Parties, informal consultations with delegations, the Management Board, Management Committees, and other Internal Committees.
Participate in official visits to Member States, meeting with Government Officials, and representatives of the National Governments.
Represent the Secretariat at international seminars, conferences, and meetings on issues particular to the Office.
Advanced university degree in law. A first level university degree in law with at least over 17 years relevant experience may be accepted in lieu of the advanced university degree.
A minimum of over 15 years of progressively responsible experience in providing leadership, direction, and advice at the national or international levels dealing with extensive legal issues, a substantial part of which should be at the senior level in the private or public sector or in international organisations.
Knowledge and/or experience in the following would be an asset: international law, disarmament law, international administrative law, and/or the legal aspects of the United Nations common system or the OPCW.
Strong analytical and conceptual skills in analysing and interpreting operational issues, formulating options, and proposing and implementing solutions;
Effective leadership skills and ability to take responsibility for key organisational issues, including ability to think strategically and achieve results which are aligned with the larger picture of the Organisation and its strategic goals;
Demonstrated understanding and exhibited behaviour of Knowledge Management leadership principles;
Well-developed diplomatic and policy skills, good judgement, and ability to communicate effectively both in writing and orally;
Proven record of building and managing teams and creating an enabling work environment with people of different cultural and national backgrounds, including ability to effectively supervise, mentor, train, develop, and evaluate staff;
Excellent and proven planning, organisation, coordination, negotiation, and problem-solving skills and the ability to coordinate the work of others, work to tight deadlines, and handle multiple concurrent conflicting activities, while assuring that required results are achieved;
Excellent interpersonal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
Proven ability to ensure an effective work structure to maximise productivity and achieve objectives;
The ability to learn quickly and thoroughly while continually recognising and adapting to changing conditions;
Proven ability to generate a strategic plan that integrates numerous organisational issues, functions, and resources for effective action;
Creates partnerships and collaborative endeavours within the Office or between Divisions/Offices.
Language Requirements: Fluency in English and the ability to conduct negotiations in English are essential. A good working knowledge of and the ability to conduct negotiations in one of the other official languages of the OPCW (Arabic, Chinese, French, Russian, and Spanish) would be an asset.
Senior Legal Officer (P-4)
Based within the Office of the Legal Advisor working with an effective team, providing a full range of legal services, this position will work across the Technical Secretariat, with external partners and Member States and will be expected to deliver results to the highest levels within the Organisation including the Office of the Director-General.
Under the direct supervision of the Principal Legal Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Legal Officer is responsible for the following;
1. PROVISION OF LEGAL ADVICE AND ASSISTANCE ON ADMINISTRATIVE LAW ISSUES AND OPERATIONAL ACTIVITIES OF THE TECHNICAL SECRETARIAT:
Research and draft legal opinions on administrative law issues (e.g., in respect of claims, allegations, and complaints; investigations; disciplinary matters), some of which are complex and/or sensitive in nature;
Review or prepare legal opinions and studies as requested by the Office of the Director-General and other divisions, branches, or offices of the Secretariat on the interpretation of internal rules and procedures, such as the Financial Regulations and Rules, the Staff Regulations and Rules, relevant decisions of the Policy-Making Organs, and other internal legislation;
Draft the OPCW submissions to, and appear before, the OPCW Appeals Council and/or the ILO Administrative Tribunal and research, as required, other issues in respect of recourse matters;
Review or draft administrative directives and other internal legislation;
Draft or review drafts of memoranda of understanding and other forms of agreement to be entered into by the Technical Secretariat relating to (1) arrangements for activities to be conducted by the Technical Secretariat (such as voluntary contributions agreements), (2) cooperation/coordination with other international organisations, and (3) the supply of goods and services;
As instructed by the Director-General, conduct investigations, or provide support and advice to investigations, into alleged misconduct or other alleged violations of the OPCW’s regulations and rules and administrative instructions;
Upon appointment by the Director-General, or as delegated by the Legal Adviser, serve on internal advisory bodies and committees.
2. PROVISION OF LEGAL ADVICE ON THE IMPLEMENTATION OF THE CONVENTION:
Draft legal opinions on issues related to the implementation of the Convention as requested by the Office of the Director-General, the Policy-Making Organs, or their subsidiary bodies;
Analyse and provide legal advice on the implementation and application of the Convention’s verification regime, as requested by the Office of the Director-General and other divisions, branches, or offices of the Secretariat;
Review and assist in the negotiation of agreements with Member States relating to the implementation of the CWC verification regime and on the privileges and immunities of the OPCW;
Represent the Office of the Legal Adviser in OPCW training courses and deliver lectures to the representatives of the Member States and the public on legal aspects of the CWC;
Render legal advice during, and prepare documents for, consultations between Member States.
3. PROVISION OF LEGAL SUPPORT FOR GENERAL ADMINISTRATIVE AND OPERATIONAL ACTIVITIES OF THE OFFICE OF THE LEGAL ADVISER: 3.
Draft or review drafts of miscellaneous reports and correspondence of a legal nature, as required;
Serve as panel member in the recruitment of staff for the Office of the Legal Adviser;
Direct, provide training, supervise, and review the work of staff at lower levels and, as required, serve as First Reporting Officer for the purposes of performance appraisal.
4. PERFORM OTHER DUTIES AS REQUIRED.
An advanced university degree in Law is essential. A first level university degree in law with at least nine years relevant experience may be accepted in lieu of the advanced university degree.
At least seven years of progressively responsible experience in international organisations, government service, and/or private legal practice (or nine years with a first level university degree in law).
Excellent communication skills – both written and oral; and good negotiation skills;
Excellent legal drafting skills;
Strong analytical skills and proficiency in legal research;
Leadership skills, maturity, and good judgement;
Strong planning and organisational skills, and ability to work under pressure of time and urgent deadlines;
Flexibility and problem solving skills;
Tact, discretion, and the ability to work harmoniously in a multi-cultural environment.
Fluency in English and the ability to conduct negotiations in English are essential;
A good working knowledge of and the ability to conduct negotiations in one of the other official languages of the OPCW (Arabic, Chinese, French, Russian, and Spanish) would be an asset.
Senior Communications Assistant (GS-5)
Reporting to the Communications Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Communications Assistant performs the following duties;
Under the direct supervision of the Communications Officer (F0248) the post holder will:
Maintain Global Situational Awareness and support deployed Inspection Teams
Act as Single point of contact and support for all Inspection Teams deployed on a 24/7 basis
Track Inspection Teams deployed worldwide and monitor security situation in the area of deployment.
Monitor various sources and news feeds.
Update common operational awareness overview
Gather Information using predefined techniques and tools as tasked on a case by case basis
Report relevant incidents to Supervisor and preparing of brief summaries
Provides operational communications support to the Situation Centre (SitCen)
Transmit and receive messages via Satcom., Tel & fax and Internet E-mail. Maintain SitCen records and operational logs.
Under the direction of Communications Officer, support drafting Standard Operating Procedures for HQ communications operations, and for field deployment of the OPCW communications systems.
Covering as necessary for the Duty Officer during absence from the Situation Centre.
Provide IT/IS support to the Situation Centre
Programme secure communications equipment and perform crypto custodian management, assuring the integrity of the OPCW voice and data encryption equipment.
Advise the Equipment Store on technical issues related to field communications.
Immediately address and take corrective action on all communication equipment technical failures.
Maintain and adhere to the Situation Centre established shift hand over procedures.
Issue and receive materials and equipment required for mission activities
Assist outgoing teams in the use of all OPCW communications equipment.
Provides operational communications support to the deployed Inspection Teams
Commission satellite communications terminals (Inmarsat), hand held satellite devices (Iridium and Thuraya) and VHF/UHF radio networks for field deployment.
Configure satellite transceivers for use with encrypted voice and data.
Provide troubleshooting and telephone help desk support to Inspection Teams in the field.
Participate in field missions that require technically proficient communications expertise
Provide Level 1 support for OPCW communications equipment, encryption systems and Inspection Laptops.
Prepare and handover confidential mission equipment for Inspections
Develop communications training programmes designed to meet the needs of Inspection Personnel
Develop training objectives and course outlines for initial and refresher telecommunications training for inspection personnel in support of the OPCW's General Training Scheme.
Develop course materials for use by the CBCP Cell.
Present class lectures and lead practical demonstrations.
Provide tutoring on an individual basis.
Provide hands-on communication training for departing inspection teams.
Document archiving (Information Management):
Electronically archive communications with State Parties and deployed Inspection teams.
Decide on the format of indexing these documents.
Archive paper copies of communications with State Parties and deployed Inspection teams.
Ensure Mission Status and handover documents are always updated with most recent information.
Operational Information (OP-Info)
Receive and disseminate OP-Info to the relevant recipients in the TS
Participate in keeping up-to-date electronic and paper database on operational contact information.
Participate in keeping the OP-Info contact information, the email system and fax server up-to-date
Any other duties as deemed necessary for the post
Essential: High School Diploma or equivalent Diploma of higher Secondary Education
Additional training and experience in the following fields of technology desirable:
Satellite and radio communication
IT-Networks
GPS tracking and GIS systems
Encryption systems
Additional professional administration training desirable.
At least four years of professional experience in operational context;
Experience in support of customers and field teams remotely
Experience working in confidential environments.
Experience in using computerised administration systems.
Experience in field deployments and working in hostile environments
Solid computer skills, including ability to produce reports and background material;
Proven ability to write in a clear and concise manner and to communicate effectively;
Good organisational skills, proactive mentality, with a strong sense of urgency
Service/client oriented with a high sense of discretion, maturity and tact to deal with highly sensitive matters;
Initiative and willingness to learn new skills.
Flexibility to be able and willing to move to different posts within the organisation, often at short notice.
EU Trust Fund Coordinator (P-5)
Reporting directly to the Chef de Cabinet in the Office of the Director General (ODG), the incumbent leads OPCW-EU project coordination across the Organisation, providing outreach, advice, oversight, and reporting related to the development and implementation of major programmatic activities financed from EU voluntary funding provided in accordance with the Decision of the EU Council, in close cooperation with BFB and Programme Managers.
Coordinates cooperation between the European Union (EU) and the OPCW, with lead responsibility for the management of multi-million Euro EU voluntary contributions, including all programmes related to the financing of the future OPCW Centre for Chemistry and Technology.
Analyses OPCW funding requirements in view of EU project funding policies and objectives with a view to optimizing opportunities for OPCW-EU cooperation.
Fosters strong working relations with relevant EU Institutions and their officials and representatives in Brussels and The Hague.
Provides holistic, cross-cutting advice to ODG and Programme Managers on EU voluntary contribution issues, including funding options.
Guides and supports Programme Managers in the formulation of EU project proposals, including budgets, and in reporting on project activities and outcomes.
Conducts funding negotiations with the EU, including at senior levels, and prepares supporting presentations to the EU, OPCW senior management and internal/external stakeholders.
Prepares (standard) agreements with the donor, working closely with LAO and BFB.
Manages and maintains oversight of EU voluntary contributions.
Working closely with BFB, monitors the receipt of EU voluntary contributions to ensure consistency with the relevant donor agreements.
Assures the timely and sufficient release of budgetary allotments related to EU voluntary contributions.
Ensures OPCW compliance with EU expectations and requirements with regard to EU-funded projects.
Exercises oversight over activities related to the OPCW Centre for Chemistry and Technology funded by EU voluntary contributions.
Works closely with Programme Managers, BFB and Management on all matters pertaining to EU verification (audit) missions and internal and external audits pertaining to EU funding and projects.
Monitors the status of implementation of EU-funded projects and issues voluntary contribution (Trust Fund) financial status reports to ODG and Programme Managers to support decision-making.
Prepares timely reports identifying any deviations from the approved implementation plan to relevant Programme Managers and the EU donor.
Maintains the archive for project and budget related documents covering EU voluntary contributions, including for audit purposes.
Coordinating with relevant Programme Managers and BFB, prepares project interim and final reports for dissemination to the donor and the Director-General, in accordance with EU reporting deadlines.
Performs other duties relating to the EU, as requested by the Chief of Cabinet.
An advanced degree in Engineering, Science and Technology, Business Administration, International Relations/Security, Public Administration, or related field. A first level university degree or equivalent in combination with qualifying experience (minimum 12 years) may be accepted in lieu of an advanced university degree. Profound knowledge of EU decision-making, project management and funding processes.
Knowledge of financial management.
Knowledge of the Chemical Weapons Convention and activities of the OPCW.
At least ten years’ experience relating to programme management is essential, including activities related to the preparation of programme budgets and the preparation/assessment of project reports. Experience working in a multilateral environment is desirable, as is experience cooperating with the EU.
Proven strong leadership abilities, including the capacity to effectively lead processes cross-organisationally with vision and persuasion.
Demonstrated strong negotiation skills.
Knowledge of international organisations and their practices, in particular the EU and EU project management guidelines.
Proven knowledge of project management, results-based management and logical framework methodologies.
Proven excellent communication skills (both verbal and written) and the ability to draft and edit presentational documents and reports (including financial reports).
Proven analytical skills with regard to analysing developments and trends and the ability to conceive and apply original ideas.
Flexibility, tact and discretion.
Knowledge of and familiarity with international treaties, specifically the Chemical Weapons Convention, is desirable.
Ability to work harmoniously with people in an international environment as well as maintain confidentiality.
Good computer skills (proficiency with MS Office Excel in particular).
Fluency in English is essential.
Senior IT Support Assistant (GS-5)
The staff member will be responsible for the timely deployment of ICT hardware, software, and services, as well as implementation of various projects and tasks to support the OPCW business.
Provides 1st and 2nd level IT support to OPCW staff (35%): Incident management - log and respond to IT related issues submitted by staff via Help Desk Issue Tracking tool; Resolve problems through own inspection, analysis and follow-through; Analysis of incidents for recording, classification, prioritization, resolution, escalation and closure; Problem management and resolution: troubleshoot reoccurring issues for root-cause and provide analysis; Escalation to ISB 3“ level Specialists - timely escalation of issues beyond the scope of 1° and 2™ level support; Initiate requests for warranty services from external providers on IT related equipment; Advise and prepare supplemental training to staff; Educate Staff on best ICT practices and OPCW ICT policy.
Operational Technical support to OPCW Staff in provisioning of new services (40%): Install and configure hardware/software for desktop PCs, laptops, printers, scanners, label printers; Establishment of accesses to business applications; Administration of network accounts and permissions (intranet, Internet, extranet); Administration of E-mail accounts, (Active Directory, Outlook); Troubleshoot network and PC related hardware; reconfigure PCs hardware components, reinstall software; Maintain ICT desktop infrastructure via the utilization of Altiris management system; Create reports for management on desktop infrastructure via Altiris management system; Provide back-up support for Network and Telecommunications Assistant for voice and video conferencing services.
Asset Inventory tracking and management (15%): Apply barcode labels to new equipment and enter all information into the database; Maintain an accurate database of IT hardware, software and contracts with all relevant information; Advise when stock equipment has reached minimum level requirements for replenishment; Maintain adequate stocks of consumables to support the OPCW requirements; Create new Categories and Equipment Types in Hardcat (Asset management tool) as required; Maintain Property Receipt Files for equipment issued to all staff members.; Maintain appropriate storage and security for the equipment that is not in current use; Perform an annual inventory of IT equipment and prepare all necessary inventory reports in accordance with the Administrative Directive on Non-Expendable Property; Prepare equipment for write-off by removing or obliterating all OPCW related markings, erasing hard drives, pallet all equipment and wrap to ensure safety; Document all equipment for presentation to the Property Survey Board for action. Remove all disposed items from the active database. Maintain adequate stocks of office supplies for ISB use.
Ongoing IT operations support activities include (10%): Organize new equipment distribution and rotation; Participate in annual upgrade of IT infrastructure, planning and deployment; Support for movement of IT equipment in office relocations/assignments; Participate in establishment of external site and support of infrastructure and users (Conference of State Parties); Setup of IT infrastructure followed by user support for special projects (Associate Program); Configuration and support of special systems (ABN-Amro, HSB, Travel); Provide set-up and support for ad-hoc requests for services related to meetings, trainings, recruitments (IT & AV).
Additional responsibilities: Takes good notice and complies with the OPCW confidentiality and security policies as well as Administrative Directives concerning OPCW IT Systems; Provide updates to Inventory Clerk in order to maintain a comprehensive inventory.
Essential: High school diploma or equivalent diploma of higher secondary education. Supplemental training courses/technical certificates in information technology or other related field is desirable.
Essential: A minimum of four years of progressively responsible experience in Information Technology related areas, preferably in an international organisation, preferably in an international organisation.
-Working experience in administration, management and operation of Information Technology environment using Microsoft Operation Systems and MS Office Applications.
-Experience with Symantec Client Management Suite is desirable. Experience in maintaining tracking systems is desirable. Knowledge of ITIL framework would be an asset.
Certification required: Relevant Microsoft Certification is desirable; Comptia A+, ITIL foundation certification is an asset.
1. Knowledge of Microsoft based operating systems;
2. Excellent analytical and problem solving skills;
3. Strong verbal and written communication skills with an emphasis on customer service;
4. Quick learner who is highly-adaptable, has a positive attitude, and stays organized.
Inspector (P-3) Analytical Chemist
COMPLETE OUTLINE - Inspector P-3 (Analytical Chemist)
Under the Supervision of the Head of Inspection Cell or a designated Inspection Team Leader, the post holder supports the operational planning and on-site execution of Articles IV, V and/or VI inspections at a wide variety of declared facilities and military installations world-wide as specified below:
To act in a professional manner and maintain the code of conduct at all times.
To maintain confidentiality in accordance with the Manual of Confidentiality Procedure (MCP).
To act with due regard to health and safety by taking all reasonable steps to prevent, reduce and eliminate harm, injury or illness in the work environment.
To assist in the mission preparations, by reviewing and analysing declarations, Facility Agreements (FA), relevant technical information relating to the designated inspection sites and by conducting additional relevant research.
To assist in preparation of NRMs, in accordance with the mission instruction issued by the Director General.
To function in roles assigned by a designated Inspection Team Leader and complete the tasks associated with these roles to ensure an efficient and orderly inspection.
To participate in and contribute to pre-inspection briefings site familiarisations and mission debriefings.
To assist the inspection team (IT) in meeting the requirements of the inspection mandate, in accordance with the Chemical Weapons Convention (CWC) and Quality System Documentation, as well as NRMs relevant policy documents and mission instructions.
To contribute to the preliminary findings and in finalising of the final inspection report, ensuring the accuracy of technical advice given and/or communicated to the Inspection Team Leader.
To raise any issues that may require further attention during inspections.
To maintain proficiency and meet the requirements of training activities to ensure retention and development of technical skills and knowledge, whether this is at headquarters or in other locations around the world.
Execution of Articles IV and/or V inspections
To carry out the full range of activities in evaluating the technological basis of the declared chemical weapon (CW), which includes both the chemical weapon agent (CWA) and the metal parts, this will be irreversibly destroyed in a Chemical Weapons Destruction Facility (CWDF).
To monitor and verify the destruction of CW in CWDFs.
To carry out the full range of activities in evaluating the characteristics of a declared CWPF such that it can no longer be used for production of CWA in a CWPF.
To participate in sub-teams work and perform other activities as requested by the Inspection Team Leader.
Execution of Article VI inspections
In accordance with the differing requirements of inspections carried out under parts VI, VII, VIII and IX of the Verification Annex of the CWC:
To participate in on-site sampling and analysis activities under Article VI verification regime.
To perform chemical engineering evaluations.
To review relevant plant site records.
To perform mass balance calculations, when required.
To participate and work in sub-teams and perform other activities as requested by the Inspection Team Leader.
If required, to participate in other inspections under Article VI verification regime.
Assistance and protection against CW, Challenge Inspection (CI), Investigation of Alleged Use (IAU), as well as participation in other OPCW NRMs:
To maintain readiness for NRMs, by means of participation in any training and exercises, when scheduled.
To assist the Inspection Team Leader in inspections carried out in accordance with Articles IX and X of the CWC or in accordance with decisions of the OPCW Policy Making Organs (PMO) or the OPCW Director General instructions. This will include activities already described above, but with an extra dimension because of the nature of the inspection and additional activities that might be included.
Particular Speciality Responsibilities:
Performs area reconnaissance and uses of all equipment associated with such activity.
Conducts collection of sample (including chain of custody).
Operates all OPCW approved chemical agent detection equipment.
Uses all OPCW approved chemical protective equipment.
Establishes and/or operates a decontamination line as required.
Support the effective operation and improvement of Inspectorate and other Divisions
To carry out tasks within the Headquarters as designated by the Head of Inspection Cell. These tasks include, but are not limited to:
Provides support and participates in activities of other Inspectorate Cells, if required.
Assists in the development, review and implementation of training courses and programmes.
Assists the Head of Inspection Cell in the development and review of quality system documentation (SOP’s and WI’s).
Assists the Head of Inspection Cell in achieving the responsibilities and objectives of the Cell as detailed in the PMAS.
Performs as the duty officer in the Operations Centre, when assigned.
Provides feedback on methods which may improve the cost effectiveness of the verification regime.
Essential: An advanced university degree or equivalent in Analytical Chemistry or Chemistry, or relevant scientific discipline from a recognised institution; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Required Certification (if applicable): N/A
A minimum of five years of related experience with an advanced degree or seven years with a first level degree in a chemical laboratory within industry or a research institute (or military institute as alternative).
Knowledge and experience with the collection of samples, preparation and analysis of high-hazard chemicals, often under challenging conditions in higher risk theatres operation.
Experience in chemical forensic sampling, analysis and evidence evaluation typically be gained in criminal investigation units or supporting agencies
Experience of working with high-hazard materials; knowledge and understanding of chemical production plants or knowledge of analytical techniques such as NMR, IR, LC-MS and ICP are desirable.
Technical and practical expertise in GC-MS analysis, including chemical identification and chemical profiling.
Experience in peacekeeping in conflict zones or NRMs considered as an advantage.
Task oriented focus.
Good communication skills (especially factually oriented).
Results-driven, respects deadlines and have a pragmatic approach focused on realistic results.
Ability to adapt and develop to evolving circumstances and specialised situations.
Aligns work with a broader team/organisational goals.
Able to deal with complex issues and interpret procedures and guidelines in order to adapt them to cover complex situations.
Able to work in diverse environment and travel frequently.
Possesses good computer skills.
Desirable: Leadership, Managerial and Negotiation expertise
Inspector (P-3) Chemical Production Technologist
COMPLETE OUTLINE – Inspector P-3 (Chemical Production Technologist)
Under the Supervision of the Head of Industry Inspections Cell or a designated Inspection Team Leader, the post holder supports the operational planning and on-site execution of Articles IV, V and/or VI inspections at a wide variety of declared facilities world-wide as specified below:
To carry out all activities such that neither the health and safety of the job holder nor the health and safety of any other person is compromised by action or lack of action of the job holder.
To ensure the Health, Safety and Wellbeing of the inspection team; intervening appropriately and immediately if unsafe behaviour or unsafe conditions are observed.
To assist in the preparation for inspections, by reviewing and analysing declarations, Facility Agreements (FA), relevant technical information relating to the designated inspection sites and by conducting additional relevant research.
To support the Inspection Team Leader to conduct all phases of the mission (preparation, inspection and post inspection activities) proficiently to ensure all mission tasks are completed within the prescribed timelines and in a resource-efficient manner, taking into account the financial aspects of the mission.
To support the Inspection Team Leader in ensuring consistency in conduct of Article VI inspections to ensure a uniform approach: specifically, by consistently applying relevant INS Standard Operating Procedures and verification guidelines.
To review relevant plant side records.
Monitors Explosive safety during investigations involving items containing explosive hazards.
Essential: An advanced university degree or equivalent in Chemical Engineering or Chemistry, or relevant scientific discipline from a recognised institution; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of related experience with an advanced degree or seven years with a first level degree in chemical industry including chemical process operations, plant design, chemical process development, process safety evaluations and/or related technical functions (e.g. pharmaceutical or agrochemical industry, etc.).
Possesses conflict management skills and ability to enhance the effectiveness of a team.
Proven experience in the field of Process Safety Management in the Chemical Industry.
Knowledge and experience in bio-mediated processes and/or biotechnology is desirable.
Inspector (P-3) Chemical Weapons/Munitions Specialist
COMPLETE OUTLINE – Inspector P-3 (­Chemical Weapons/Munitions Specialist)
Under the Supervision of the Head of Cell or a designated Inspection Team Leader, the post holder supports the operational planning and on-site execution of Articles IV and/or V inspections at a wide variety of CW related installations world-wide as specified below:
To act with due regard to health and safety by taking all reasonable steps to prevent, reduce and eliminate harm, injury or illness in the work environment. To assist in the preparation for inspections, by reviewing and analysing declarations, Facility Agreements (FA), relevant technical information relating to the designated inspection sites and by conducting additional relevant research.
To assist in preparation of (NRMs), in accordance with the mission instruction issued by the Director General.
To carry out the full range of activities in evaluating the technological basis of the declared chemical weapon (CW), which includes both the chemical warfare agent (CWA) and the munition parts, this will be irreversibly destroyed in a Chemical Weapons Destruction Facility (CWDF).
To assess the type, condition and other characteristics of the CW and inventory of all CW stored in Chemical Weapons Storage Facility (CWSF) within the systematic CWSF inspections.
To assess type, condition, usability and other characteristics of the old CW (OCW) or abandoned CW (ACW).
To monitor and verify the destruction of abandoned CW (ACW) in abandoned Chemical Weapons Destruction Facility (ACWDF).
Understands all the risks associated with different types of chemical agents, munitions, and explosives, and advises Inspection Team Leader with respect to the implementation of protective or other contamination control measures.
Identifies chemical weapons and their features in order to verify declaration data during inspections.
Uses OPCW approved chemical protective equipment.
Determines the usability of old chemical munitions during Article IV(b) inspections.
Operates OPCW approved chemical agent detection equipment during inspections.
Performs all activities related to Non-Destructive Evaluation (NDE) as required, when assigned as NDE Operator. These activities may include::
Operates NDE equipment and evaluates the results of the NDE;
Completes separate NDE report as well as applicable sections in inspection report;
Resolves NDE issues including safety issues related to NDE (e.g., radioactive sources);
Makes recommendations to Inspection Team Leader based upon the NDE data;
Develops and modifies operating procedures for NDE equipment.
Additionally, execution of Article VI inspections
Assistance and protection against CW, Challenge Inspection (CI), Investigation of Alleged Use (IAU), as well as participation in other OPCW (NRMs):
Assesses of munitions and devices and making recommendations to the Inspection Team Leader concerning whether or not they are chemical weapons.
Performs all activities related to Non-Destructive Evaluation (NDE).
To carry out tasks within the Headquarters as designated by the Head of Cell. These tasks include, but are not limited to:
Assists the Head of Cell in the development and review of quality system documentation (SOP’s and WI’s).
Assists the Head of Cell in achieving the responsibilities and objectives of the Cell as detailed in the PMAS.
Essential: An advanced university degree or equivalent in Chemistry or Chemical Engineering from a recognised institution with background in the field of chemical weapons, chemical defence and/or munitions; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. For ammunition experts the lack of a degree may be off-set with relevant certified training (e.g. military) together with an extensive technical background in the field of chemical weapons.
Required Certification (if applicable): Yes, if certified training is used in lieu and place of a degree.
A minimum of five years of related experience with an advanced degree or seven years with a first level degree with background in the field of chemical weapons, chemical defence and/or munitions. The lack of a degree may be off-set with other certified training (e.g. military) together with an extensive technical background in the field of chemical weapons and/or munitions, and a minimum of 11 years’ relevant experience.
Knowledge and experience with explosive safety, explosive ordnance disposal, and NDE are considered advantages.
Certified training and experience in Health and Safety issues related to CBRN will be an asset.
Additional qualifications in Chem-EOD is highly desirable.
Experience in forensic sampling, and evidence evaluation typically gained in criminal investigation units, weapons intelligence teams, Counter-IED Task Forces or supporting agencies is highly desirable
Additional certification or qualifications in toxicology or first responder are considered as an advantage.
Experience in peacekeeping in conflict zones and NRMs considered as an advantage.
Knowledge and proven skills in the following areas:
Certified experience and training in CW agents, CW - design and CW detection technology.
Certified training and experience in explosives, explosive safety, explosive ordnance disposal, and in conventional munitions design and safety.
Certified training and experience in the use of protective clothing and decontamination methods.
Certified training and experience in non-destructive evaluation (NDE) methods.
HR Staff Relations and Welfare Officer (P-3)
Working under the direct supervision of the Head HRB and in collaboration with the Head of Talent Management this post will undertake duties in the following four areas:
In collaboration with relevant offices, develop solutions to common workplace stressors affecting employee well-being and coordinate their implementation;
Advise managers upon request, with the aim at improving the working atmosphere in their branch or division and resolving problems of a work-related or personal nature that adversely affect job performance and productivity;
Assure, in conjunction with HSB, a continuum of services (referral, short-term supportive intervention) to individual staff members who present difficulty coping;
Conduct research on best practices and latest thinking in the area of staff well-being; and develop new ideas and projects to better support OPCW personnel’s well-being, engagement and productivity;
Maintaining full confidentiality of individual cases, advise The Head, HRB and the Director of Administration on systemic welfare issues, supported by relevant trend analysis and statistics.
PREVENTION OF, AND RESPONSE TO HARASSMENT AND SEXUAL HARASSMENT (SH)
Provide confidential guidance and advice to staff members who have experienced sexual harassment/harassment along with available options for addressing it;
Provide confidential guidance and advice to managers on how to address, manage and prevent sexual harassment/harassment;
Undertake actions, when appropriate and in consultation with the impacted staff member, to address the alleged sexual harassment/harassment, including discussing the matter with the alleged offender, witnesses, other impacted staff members, and management;
Identify, evaluate and anticipate systemic issues arising from individual cases and propose adequate solutions (e.g. best practices, policy development or update, trainings, coaching sessions) to prevent their repeated occurrence.
MANAGEMENT OF WORKPLACE CONFLICT
Handle cases of staff members and other personnel with a view to resolving any workplace concerns. Such handling of cases must be guided by a full understanding of the principles of confidentiality, neutrality and impartiality;
Provide confidential and impartial conflict prevention and conflict resolution services with a view to helping staff members resolve their issues without referral to higher levels or formal means, coordinating with the relevant stakeholders as necessary. When necessary, facilitate the negotiations of the parties involved as a third-party neutral;
Liaise with disputing parties to achieve solutions to workplace concerns, including identifying options for resolution of issues on an informal basis and provide conflict management and conflict prevention coaching sessions to managers and staff;
Provide conflict coaching with a view to helping staff resolve their issues without referral to higher levels or formal means;
Conduct informal fact-finding with the agreement of staff. This involves contacts with other parties involved, such as supervisors, human resources personnel and administrators;
Undertake shuttle diplomacy between staff and the respective parties involved, aiming for improved and direct communication or otherwise a better understanding of positions allowing to find mutually acceptable solutions.
Develop appropriate learning and training sessions and/or programmes, including the development of electronic and printed material, and deliver training/workshops on relevant issues for managers/supervisors and staff members, in collaboration with Talent Management; contribute to newly-hired staff members' and managers’ induction sessions;
Keep abreast of developments and new trends in the area of training and learning, within and outside the UN common system and import innovative training methodologies and solutions. Work closely with Talent Development team to strengthen organisational learning environment;
Monitor and evaluate the effectiveness of own training, learning and development activities to ensure the activities are effective;
In collaboration with Talent Development, identify forthcoming training requirements, and develop strategies to meet them.
Education (Qualifications): An advanced degree in Human Resource Management, Conflict Resolution, Industrial Relations, Organisational/Industrial Psychology or related field.
Desirable: Diploma/Certificate in Counselling and/or workplace mediation
Essential: At least 7 years of professional experience of staff relations, human resources management, conflict resolution, or social sciences.
-Experience providing training is required.
-Experience with working in multicultural groups and an understanding of group dynamics in a multicultural and multilingual work environment
-Broad knowledge of employment relations and alternate dispute and conflict resolution mechanisms;
-Demonstrated professional competence in conflict resolution, seeking fair and equitable solutions to and prevention of employment related problems;
-Strong understanding of how implementation of organisational rules and policies affect staff welfare;
-Ability to assess complex problems and to advise staff members. Ability to communicate effectively;
-Respect for and understanding of diversity, including its impact on workplace issues and conflict and possible resolution;
-Ability to work in an international setting and operate effectively across organizational boundaries; Ability to network and maintain excellent relationships with a wide variety of partners and stakeholders;
-Demonstrable integrity and respect for confidentiality.
Inspector (P-3) - Advanced Health and Safety Specialist
COMPLETE OUTLINE - Inspector P-3 (Advanced Health and Safety Specialist)
Ensure the health and safety of him/herself and colleagues is not compromised by action or lack of action of the post holder.
To assist in mission preparation, by reviewing and analysing declarations, Facility Agreements (FA), relevant technical information relating to the designated inspection sites and by conducting additional relevant research.
To assist in preparation of NRMs, in accordance with mission instruction issued by the Director General.
To assist the inspection team (IT) in meeting the requirements of the inspection mandate, in accordance with the Chemical Weapons Convention (CWC) and Quality System Documentation, as well as relevant policy documents and mission instructions.
Execution of Article IV or V inspections
To provide HS support to inspectors performing munition or CWA assessment during CWSF, OCW, CWPF and ACW inspections, as well NRMs.
Provides primary support and advice to Inspection Team Leader and Inspectorate personnel for health and safety issues related to inspection activity.
Acts as an independent health and safety specialist assisting and advising the inspection team.
Develops, researches and completes preparation of health and safety plans for the conduct of specific inspections in the chemical weapons facilities inspected by OPCW.
Reviews and analyses confidential information (e.g., declarations of state parties, facility agreements, previous inspection reports) and public information (e.g., literature and internet searches) to identify country and site-specific health and safety issues, including chemicals and chemical processes involved.
Determines the specific requirements for medical, health and safety equipment, and pharmaceuticals to be taken on inspections.
Reviews fitness certificates and medical history forms of the team members to prepare for and anticipate any issues.
Prepares and executes pre- and post- inspection health and safety briefings with all of staff involved in verification and operational activities, with particular attention to health and safety matters, as well as the overall conduct of the inspection.
Provides inspection specific health and safety advice to other sections within the Inspectorate and Chemical Demilitarisation divisions.
Monitors and oversees the health and safety requirement of inspectors in transit and on-site, advising the Inspection Team Leader on such matters.
Reports on, evaluate and assess local medical facilities and services and pass this information by documenting in the relevant parts of the mission health and safety plan to the Health and Safety Branch.
Provides routine assessment, treatment and management of inspector medical illness, injury, trauma and exposure to chemical weapons.
Provides assessment, treatment and management of inspector medical emergencies.
Co-ordinates the medical treatment of inspectors with national medical services or oversees the medical evacuation process, consulting with medical officers at headquarters.
Implements an occupational hygiene, monitoring and detection plan on inspection sites using OPCW detection and monitoring equipment. Interpreting the detection and monitoring results and providing an assessment for the Inspection Team Leader.
Supports NDE operations with emphasis on radiation safety.
To maintain readiness for Non-routine missions, by means of participation in any training and exercises, when scheduled.
To provide expert evaluation of CW related medical casualties and ability to interview affected subjects competently.
Support to other inspections
To provide Advanced Life Support medical/safety support during other inspections as required.
Essential: An advanced university degree or equivalent in Health Sciences, or other closely related field from a recognised institution; a first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. The lack of a degree may be off-set with relevant certified training together with an extensive technical background.
A minimum of five years of relevant experience with an advanced degree or seven years with a first level degree or eleven years with an equivalent or specialized training such as a paramedic, physician’s assistant, professional nursing or health and safety technician. Only candidates with recent hands-on pre-hospital or remote clinical experience with current valid registration will be considered.
Knowledge and experience with operating procedures in hazardous chemical and biological environments (in particular, chemical warfare agents);
Experience in occupational health and safety matters (including radiation safety);
Military service with knowledge of munitions;
Military or police service with experience in deployment to hostile environments;
Experience in the conduct of forensic investigations.
Talent Acquisition Assistant (GS-4)
The Human Resources Branch provides service excellence to senior managers and staff in relation to Human Resources Management, policy and staff administration. The branch provides and sustains a quality human resource and workforce management framework to ensure the Secretariat can fulfil its strategic and operational objectives efficiently and effectively.
This is achieved through human resources support in workforce planning and recruitment of personnel, in integrated support to managers and staff members in relation to performance management, conflict and dispute resolution, and grievances and disciplinary cases and by administering the terms and conditions of appointments of the Secretariat’s workforce.
This post is responsible for the provision of a high quality administrative Talent Acquisition support services provided by the Talent Acquisition, under the Talent Management section within the Human Resources Branch.
Under the supervision of the Head, Talent Acquisition (HTA) the following responsibilities will be undertaken by the post holder.
Recruitment and Selection (administrative)
Administratively support the recruitment processes in assigned areas of responsibility in accordance with and following the applicable legal framework of the OPCW and its associated Administrative Directives and current practices, to ensure a professional and smooth recruitment process from beginning to end for candidates, post owners and staff, this includes but is not limited to:
1. Maintain regular contact with post owners and confirm vacancies that need to be recruited to, as established by the HTA in the annual HRB recruitment plan set at the beginning of the year.
2. Provide current Job Descriptions (JD’s) or templates to the post owners to enable them to review these or to develop new JD’s for posts to be recruited to and ensure that all the criteria are met following established guidelines.
3. Facilitate the electronic approval of the publication, including drafting Vacancy Announcements in accordance with established practices and templates, based upon the applicable Job Description (JD), and in accordance with the provisions of the relevant AD on Recruitment & Selection propose a Selection Recommendation Panel to HTA and for approval by the DG or DDG as appropriate.
4. Conduct pre-screening of candidates against the minimum educational criteria and relevant work experience as stipulated in the JD to establish the long list for review by the Selection Recommendation Panel against the requirement of the post.
5. Administratively support the Panel through the process of the initial shortlisting of candidates, setting up and facilitating pre-recorded video interviews, administering the written tests, administering the shortlisting for interviews, and schedule the interviews.
6. Liaise with applicants and candidates throughout the recruitment and selection process and provide them with relevant information as appropriate
7. Completion of the interview process by preparing the necessary paperwork – including the interview assessments based upon the HR Representatives notes, and templated memorandum for the panel and the HTA to sign off for submission to the Appointing Official.
8. Following notification of the decision inform the candidates as appropriate.
9. Issue all correspondence using standard templates, including offer letters, emails.
10. Run standard template reports from the HRB reporting tools.
11. Maintain all necessary files either electronic or in paper format recording the recruitment processes undertaken within the OPCW.
12. As needed, in accordance with established practice and with the Administrative Directive on Recruitment and Selection, represent the Head, HRB as the HR Representative on a Selection Recommendation Panel for posts at the GS-4 Grade level or below.
13. Facilitate the initial steps of the coming on-board process of appointed candidates, by obtaining references, a medical clearance by the Health and Safety Branch, and a completed Background Check carried out by an external partner.
Under the direct supervision of the Head, Talent Acquisition, sourcing responsibilities will include using various channels to look for potential candidates, contacting passive candidates and building talent pipelines for future hiring needs, this includes but is not limited to:
1. Partnering with recruiters and post owners to formulate effective sourcing strategies based upon the overall OPCW Sourcing guidelines and strategy.
2. Liaise with the Public Affairs Branch on the publication of social media content for our sourcing efforts.
3. Under the direction of the HTA, source top talent using recruiting tools and job boards.
4. Together with Public Affairs Branch, create inspiring content based upon agreed guidelines for our paid recruiting channels and manage them to ensure full effectiveness.
5. Research and propose to the HTA new channels and trends to attract top talent for consideration by the Head HRB.
6. Keep up to date on new industry trends in relation to sourcing, and – if needed - propose to the HTA for their consideration and further evaluation new solutions to the HTA to ensure relevance of the OPCW’s sourcing approach.
7. Monitor trends and developments in sourcing tools and technologies and utilise social media for sourcing and other marketing forums to drive traffic to our website.
Essential: High school diploma or equivalent diploma of higher secondary education.
At least three years of related experience, with one year in the area of talent acquisition/recruitment;
Demonstrated experience in an administrative role;
Experience with major job boards, and recruiting tools such as LinkedIn Recruiter.
Hands-on experience with sourcing techniques (e.g. recruiting on social platforms and crafting Boolean search strings)
Demonstrated experience in a customer-servicing role.
Desirable: Previous work experience within an international organisation would be an asset.
Basic problem solving skills;
Effective time-management abilities;
Flexibility and ability to work steadily with several ongoing tasks;
Very detail orientated;
Work independently following established rules and procedures;
Solid verbal and written communication skills;
Proven customer-service orientation, with a supportive communication style;
Focus on collaborative team work within a supportive environment;
Good interpersonal skills, and the proven ability to work harmoniously in a multi-cultural environment;
Computer literacy, including good working knowledge of Windows based word-processing, spreadsheets, databases as well as a working knowledge of an ERP or related HR systems.
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable
Head, Implementation Support (P-5)
Plans, manages, and controls the work programme and priorities of the Branch. This includes performance management of staff members to ensure the quality of delivery of programme and individual objectives; plans, reviews and advises to the Director, ICA on the Branch’s budget to ensure maximum fiscal responsibility and efficacy; ensures the effective and timely implementation of capacity-building projects and activities relating to Article VII of the CWC, through effective project management and impact assessments; and acts in place of the Director of the Division, as delegated, to ensure proper financial and project management of divisional resources and programmes. Ensures accurate and timely reporting to donors (both Member States and other organisations) on projects funded through voluntary contributions.
Proposes specific standards for the selection and development of suitable projects for the Branch and plans and supervises the development and implementation of such programs aimed at assisting National Authorities of Member States in their work, including providing effective training for National Authority personnel; develops implementation tools such as databases, software or information packages; and plans and organises different types of workshops (with regional or thematic orientation) and other types of exchanges between National Authorities, and between them and OPCW (such as networks, bilateral exchanges and visits including on-site assistance by OPCW).
Under delegated authority of the Director, International Cooperation and Assistance Division plans and supervises the implementation of the relevant decisions of the Conference of States Parties ; development of and providing guidance on the program content, supervising the logistical, financial and substantive preparations, directing and participating in the screening of applicants, supervising the actual program implementation and assessing its effectiveness.
Identifies implementation support needs of States Parties, and plans and supervises the delivery of programmes either directly by OPCW or in conjunction with State Parties that offer assistance. Also proposes and develops the concept of an integrated and results-based approach towards implementation support programmes and on that basis develops or contributes to policy guidance for Member States.
Interacts and develops partnerships with other international organisations with similar objectives to those of OPCW to develop mutually beneficial programmes.
Makes recommendations to ensure efficient and effective work procedures, improve or streamline operations, and/or meet goals and objectives. Plans and prepares to meet wide range of changing priorities.
Directs, and evaluates the work of the branch and direct reports in accomplishing assigned goals and objectives. Sets and evaluates overall performance objectives and accountable for overall performance of the branch staff. Responsible for the overall work product and quality of the branch. Motivates and sets work example for staff. Provides advice, counsel, and relevant know-how, together with ongoing personal support and encouragement to staff of the branch with the aim of developing the branch into a high performing team;
Managing the staff of the Branch to ensure:
-the branch is correctly staffed and able to complete the planned programme of work;
-appropriate direction and guidance and holds staff accountable;
-cohesive team work, and
-necessary skills development and training in order to carry out the assigned tasks and provide staff development.
Other duties as required.
Essential: An advanced or first level University degree in law, public administration, political science, business management, or other relevant social science disciplines.
Essential: A minimum of 10 years of experience (or a minimum of 12 years with a first level degree) in programme management, research, and public administration; Experience in capacity-building programs with national governments within an international context. Experience in managing and leading a multi-cultural team at an international level. Experience in disarmament and/or international security fields a strong asset.
Desirable: Prior experience in an international organisation or working within a treaty implementation program.
1. Excellent and proven planning, organisational, coordination, negotiation and problem-solving skills;
2. Strong analytical and conceptual skills in analysing and interpreting operational issues, formulating options, and proposing and implementing solutions;
3. Demonstrated experience developing capacity-building and other training programs, and in mobilising resources and collaboration from donor states for such development programs;
4. Demonstrated leadership and management skills, including ability to think strategically and achieve results;
5. Excellent inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
6. Solid information technology skills including proficiency in Microsoft desktop packages;
7. Knowledge of Results-Based Budgeting (RBB) and strong budgetary management experience;
8. Ability to ensure an effective work structure and environments to maximise productivity and achieve Section goals;
9. Ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;
10. Proven ability in managing people and establishing and maintaining effective working relationships with and among people of different national and cultural backgrounds.
Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish)
OPCW General Terms and Conditions