1. A method for setting up an schema to control the exchange of a document within a groupware environment, the groupware environment having an administrator, the method comprising: identifying a preferred document type for the groupware environment; determining a preferred document type for a participant of the groupware environment; identifying a preferred communication protocol for the groupware environment; determining a preferred communication protocol for a participant of the groupware environment; and determining a policy for the exchange of the document between the participant of the groupware environment and the administrator of the groupware environment based on the preferred document type and preferred communication protocol of the groupware environment and the preferred document type and preferred communication protocol of the participant; wherein when the preferred document type and preferred communication protocol of the groupware environment match the preferred document type and preferred communication protocol of the participant, the policy defines a pointer to an address of the document on a storage of the groupware environment, the pointer being exchanged between the participant and the administrator instead of exchanging the document itself.
2. The method as recited in claim 1 , wherein the operation of determining the policy for the data-exchange between the participant of the groupware environment and the administrator of the groupware environment is achieved while an implemented data-exchange protocol is maintained unaffected.