1. A system for adaptively identifying data to be stored in a document imaging system comprising: an identification processor programmed for identifying existence of a new and previously absent stored data object in at least one of a plurality of file directories, said identified new stored data object being associated with a particular medical entity; a decision processor programmed for identifying a new stored data object containing received data indexing information generated in response to a filename data match; and a communication processor programmed for providing communication among said identification processor, said decision processor and said document-imaging system for processing said identified new stored data object containing data indexing information differently from other identified new stored data objects.