1. A method of document administration in a data processing system having a plurality of documents stored therein and accessible by a plurality of user locations within said data processing system, each document having a descriptive profile associated therewith, said method comprising the steps of: creating an iconic representation of a selected document; storing said created iconic representation within said data processing system at a first selected memory location; storing said selected document at a second selected memory location within said data processing system; and entering an indication of said first selected memory location within said descriptive profile associated with said selected document wherein upon a transfer of said selected document and said associated descriptive profile to one of said plurality of user locations a user thereat may elect to separately retrieve said iconic representation utilizing said first indication of said selected memory location within said descriptive profile.