For each grant, we also reviewed the most recent award covering 12 months to examine specific monitoring requirements and activities, such as telephone calls and site visits. Four grant files were not found in time to be included in our review. Discretionary Grant Monitoring Process

After OJJDP awards discretionary grants, OJP policies require OJJDP to monitor the grants and related activities and document the monitoring results in the grant managers’ program files and OJP’s Office of the Comptroller official grant files. OJJDP Current Activities

Since April 2001, OJJDP has been engaged in a review of its monitoring practices. We identified some of these same documentation- related problems in May 1996. Progress and Financial Reports.
Why GAO Did This Study

The Office of Juvenile Justice and Delinquency Prevention (OJJDP) provides block grants and discretionary funding to help states and communities prevent juvenile delinquency and improve their juvenile justice systems. OJJDP has specific program monitoring and documentation requirements for its discretionary grants. These monitoring requirements include having the grant manager make quarterly telephone calls, undertake on- and off-site grant monitoring visits, and review interim and final products.

What GAO Found

In a review of OJJDP's most recent award of grants active in fiscal years 1999 and 2000, GAO found that OJJDP's grant monitoring activities were not consistently documented. These findings are similar to those GAO reported in May 1996.