How you organize your writing submissions with binders will depend on the type and length of your writing endeavors. Tailor the following system to your situation.
Standard binders are approximately 1 inch (2.5 cm). For larger, multi-volume submissions, you may need larger binders. For durability, choose vinyl or non-paper binders.;
,,, Depending on your specific kind of writing, these subsections can include agents, magazines, online publications, current clients, potential clients, and/or publishing houses.
 The dossier should include the most current contact information and detailed guidelines for submissions, queries, or completed projects. Technical writers should also include any stylistic guidelines specific to their clients.



Keep the queries, submissions, writing samples, or completed projects in this binder ordered chronologically. Anything with an upcoming deadline should appear first in the binder.
 On the first of every month, rearrange so the current month is the first month seen when the binder is opened.



The contents of this folder should be clearly marked with the date of submission as well as the anticipated waiting period for a response. If the client said responses would be issued in 6 to 8 weeks, wait 8 weeks until sending a follow-up. Refer to your binder of publishing house dossiers to remind yourself of specific waiting periods.
If a publisher, magazine, agent, or client has rejected your submission, query, or project, keep the rejection slip. If you submit a new piece at a later date, refer to any suggestions or hints they offered for future success.
Keeping rejection slips serves as a reminder not to send multiple submissions to the same company.
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Organize writing submissions that have been accepted into 2 subsections. The first subsection should include writing submissions that require additional changes or work before final approval. The second subsection should include writing submissions that have been accepted as is.
Determine how many binders you will need by examining your submissions and organizing according to your intentions for each writing.
Purchase the appropriate amount of binders, each in a different color.

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Designate 1 binder for all the potential places where you want to submit your work.

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Divide the binder into relevant subsections using colored tabs.
Make a dossier for every place you want to submit your work.
Designate 1 binder for submissions to be mailed or emailed.
Divide this binder into 12 subsections, each subsection being a month.
Designate 1 binder for submissions for which you are waiting on a response or client approval.
Designate 1 binder for submissions which have been rejected.

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Designate 1 binder for submissions which have been accepted.
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