Open the mail merge task pane by clicking Tools on the menu bar and selecting Mailings and Catalogs, then mail merge. In the mail merge task pane, select the option to use an existing list. Locate the address file on your computer and double click the file to begin the merge process. The Mail Merge Recipients dialogue box will open, displaying the information entered for each recipient.


Place a check in the box next to each intended recipient and click OK. Click "Next: Create merged publications," located at the bottom of the Mail Merge task pane. The email message and the address list have been connected.
 Click the File tab on the menu bar and select Send Email, then Send as Message from the sub-menu. The email preview window will open. Click the Send button, located below the Publisher Tasks button, to send the message to each recipient selected. The mail merge is complete.
Connect the message to the address list.
Send the Email Message.
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