title: Commission Implementing Regulation (EU) No 433/2012 of 23 May 2012 laying down detailed rules for the application of Regulation (EU) No 1236/2010 of the European Parliament and of the Council laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries

text:
               25.5.2012

               EN

               Official Journal of the European Union

               L 136/41

         COMMISSION IMPLEMENTING REGULATION (EU) No 433/2012
   of 23 May 2012
   laying down detailed rules for the application of Regulation (EU) No 1236/2010 of the European Parliament and of the Council laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries
   THE EUROPEAN COMMISSION,
   Having regard to the Treaty on the Functioning of the European Union,
   Having regard to Regulation (EU) No 1236/2010 of the European Parliament and of the Council of 15 December 2010 laying down a scheme of control and enforcement applicable in the area covered by the Convention on future multilateral cooperation in the North-East Atlantic fisheries and repealing Council Regulation (EC) No 2791/1999 (1), and in particular Articles 4(5), 5(2), 8(4), 9(4) and 10(3), Article 11, Articles 12(2) and 16(2), Article 18(3) and (4), Article 19, and Articles 20(9), 24(4), 27(1) and 45(2) thereof,
   Whereas:

               (1)

               Regulation (EU) No 1236/2010 lays down certain specific control measures to monitor fishing activities of the Union in the Area covered by the North-East Atlantic Fisheries Commission (NEAFC) and supplements control measures provided for in Council Regulation (EC) No 1224/2009 of 20 November 2009 establishing a Community control system for ensuring compliance with the rules of the common fisheries policy, amending Regulations (EC) No 847/96, (EC) No 2371/2002, (EC) No 811/2004, (EC) No 768/2005, (EC) No 2115/2005, (EC) No 2166/2005, (EC) No 388/2006, (EC) No 509/2007, (EC) No 676/2007, (EC) No 1098/2007, (EC) No 1300/2008, (EC) No 1342/2008 and repealing Regulations (EEC) No 2847/93, (EC) No 1627/94 and (EC) No 1966/2006 (2). Detailed rules should be laid down for the application of Regulation (EU) No 1236/2010. The Annexes to several Recommendations establishing a scheme of control and enforcement (the ‘Scheme’) applicable to fishing vessels operating in the waters of the Convention Area which lie beyond the waters under the fisheries jurisdiction of the Contracting Parties adopted by NEAFC set out the format for communicating data and models for certain inspection tools and should be transposed in Union law.

               (2)

               Since Regulation (EU) No 1236/2010 lays down a new scheme of control and enforcement, Commission Regulation (EC) No 1085/2000 of 15 May 2000 laying down detailed rules for the application of control measures applicable in the area covered by the Convention on Future Multilateral Cooperation in the North-East Atlantic Fisheries (3) should be repealed and replaced by this Regulation.

               (3)

               The measures provided for in this Regulation are in accordance with the opinion of the Committee for Fisheries and Aquaculture,

         HAS ADOPTED THIS REGULATION:
   CHAPTER I

      GENERAL PROVISIONS

   Article 1
   Definitions
   For the purposes of this Regulation, the following definitions shall apply:

               (a)

               ‘position message’ means the report on the position of a vessel automatically transmitted by the satellite-tracking device of the vessel to the Fisheries Monitoring Centre of the flag Member State;

               (b)

               ‘position report’ means the report made by the master of a vessel as provided for in Article 25 of Commission Implementing Regulation (EU) No 404/2011 (4);

               (c)

               ‘CFR number’ means the Community Fleet Register identification number of the vessel as referred to in Article 10 of Commission Regulation (EC) No 26/2004 (5).

         Article 2
   Contact points
   1.   Member States shall send the information concerning contact points, as referred to in Article 4(3) and (4) of Regulation (EU) No 1236/2010, to the NEAFC Secretary and to the European Fisheries Control Agency (the ‘Agency’) in computer-readable form.
   2.   Member States shall publish the information referred to in paragraph 1 on the secure part of their website established by Articles 114 and 116 of Regulation (EC) No 1224/2009.
   CHAPTER II

      MONITORING MEASURES

   Article 3
   Participation of the Union
   1.   The list referred to in Article 5(1) of Regulation (EU) No 1236/2010 shall include the vessels authorised to fish for one or more regulated resources, broken down by species.
   Where applicable, the list shall refer to the CFR number allocated to each vessel.
   2.   Member States shall immediately inform the Commission, by computer transmission, of vessels for which the authorisation to fish in the Regulatory Area has been withdrawn or suspended.
   Article 4
   Recording of catches
   1.   In addition to the information specified in Article 14 of Regulation (EC) No 1224/2009, the fishing logbook referred to in Article 8 of Regulation (EU) No 1236/2010 shall contain the information set out in Part A of Annex I to this Regulation.
   2.   The production logbook referred to in Article 8(2) and (3) of Regulation (EU) No 1236/2010 shall be as set out in Part B of Annex I.
   3.   The stowage plan referred to in Article 8(2) and (3) shall be as set out in Part C of Annex I.
   4.   The code to be used for each species is the code established by the Food and Agriculture Organisation of the United Nations (FAO) as set out in Annex II.
   Article 5
   Reporting of catches of regulated resources and position
   Member States shall use the format and the specifications for the transmissions to the NEAFC Secretary under Articles 9 and 11 of Regulation (EU) No 1236/2010 as set out in Annex III.
   Article 6
   Global reporting of catches
   Member States shall transmit the data under Article 10, paragraphs 1 and 2 of Regulation (EU) No 1236/2010 in XML format.
   CHAPTER III

      INSPECTIONS

   Article 7
   Designated body
   The Agency is designated to:

               (a)

               coordinate the surveillance and inspection activities referred to in Article 17(1) of Regulation (EU) No 1236/2010;

               (b)

               receive, send and forward the notifications referred to in Articles 18(2), 19(1) and 20(9) of Regulation (EU) No 1236/2010;

               (c)

               keep the record referred to in Article 18(4) of Regulation (EU) No 1236/2010.

         Article 8
   Identification of inspectors and of inspection means
   1.   The special identity document referred to in Article 16(2) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part A of Annex IV.
   2.   The inspection special signal referred to in Article 18(3) of Regulation (EU) No 1236/2010 shall comply with the model set out in Part B of Annex IV.
   Article 9
   Inspection activities
   Member States shall send to the Agency the information related to the date and hour of the start and termination of the activities of inspection vessels and aircraft referred to in Article 18(4) of Regulation (EU) No 1236/2010 in accordance with the form set out in Annex V.
   Article 10
   Surveillance procedure
   1.   The sighting reports referred to in Article 19(1) of Regulation (EU) No 1236/2010 shall be transmitted using the form set out in Part A of Annex VI.
   2.   The surveillance reports referred to in Article 19(2) of Regulation (EU) No 1236/2010 shall be drawn up using the form set out in Part B of Annex VI.
   Article 11
   Inspection reports
   The inspection reports referred to in Article 20(9) of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the format set out in Annex VII.
   CHAPTER IV

      PORT STATE CONTROL

   Article 12
   Prior notification of entry into port
   The prior notification referred to in Article 24 of Regulation (EU) No 1236/2010 shall be made by means of the Port State Control (PSC) form provided for in Annex VIII with Part A duly completed as follows:

               (a)

               the form PSC 1 shall be used where the vessel is landing its own catches;

               (b)

               the form PSC 2 shall be used where the vessel is engaged in transhipment operations. In such cases a separate form shall be used for each donor vessel.

         Article 13
   Processing of prior notification
   When returning a copy of the prior notification in accordance with Article 25 of Regulation (EU) No 1236/2010, the flag Member State shall use the PSC form provided for in Annex VIII with Part B duly completed.
   Article 14
   Port inspection reports
   The inspection reports referred to in Article 27 of Regulation (EU) No 1236/2010 shall be drawn up in accordance with the form set out in Annex IX and transmitted to the NEAFC Secretary with a copy to the Commission.
   CHAPTER V

      INFRINGEMENTS

   Article 15
   Designated body
   The Agency is designated to receive, send and forward the information referred to in Articles 29, 30, 32, 33, 34, 36 and 43 of Regulation (EU) No 1236/2010.
   CHAPTER VI

      DATA

      SECTION 1

         Data communication

   Article 16
   Communication to the NEAFC Secretary
   The data exchange formats and protocols referred to in Article 12(2) of Regulation (EU) No 1236/2010 to be used for transmission of reports and information to the NEAFC Secretary shall comply with the rules set out in Annex X; the corresponding codes to be used in communication with the NEAFC Secretary are as set out in Annex XI.

      SECTION 2

         Data security and confidentiality

   Article 17
   Common provisions on data security and confidentiality
   1.   This Section lays down detailed rules on confidentiality for the implementation of Article 45 of Regulation (EU) No 1236/2010. It shall apply to all electronic reports and messages under this Regulation with the exception of the global reporting of catches referred to in Article 6 of this Regulation.
   2.   Each Member State shall, where necessary, at the request of the NEAFC Secretary, rectify or erase electronic reports or messages the processing of which does not comply with Regulation (EU) No 1236/2010 and this Regulation.
   3.   The electronic reports and messages shall be used only for the purposes specified in the Scheme laid down by Regulation (EU) No 1236/2010.
   Article 18
   Data from inspections
   1.   Member States carrying out an inspection may retain and store electronic reports and messages transmitted by the NEAFC Secretary within 24 hours of the departure of the vessels, to which the data pertain, from the Regulatory Area without re-entry. Departure shall be deemed to have been effected six hours after the transmission of the intention to exit from the Regulatory Area.
   2.   Member States carrying out an inspection shall ensure the secure processing of electronic reports and messages in their respective electronic data processing systems, in particular where the processing involves transmission over a network.
   3.   Member States shall adopt appropriate technical and organisational measures to protect electronic reports and messages against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access and against all inappropriate forms of processing.
   4.   Member States carrying out an inspection shall make the electronic reports and messages available for inspection purposes and only to inspectors assigned to the Scheme laid down by Regulation (EU) No 1236/2010.
   Article 19
   Data processing systems
   1.   Data processing systems used by Member States, the Commission and the Agency shall comply with the minimum security requirements set out in Part A of Annex XII.
   2.   For their main computer systems Member States shall meet the criteria set out in Part B of Annex XII.
   3.   The https protocol shall be used for communication of data covered by the Scheme laid down by Regulation (EU) No 1236/2010. When such data are communicated, appropriate encryption protocols shall be applied to ensure confidentiality and authenticity.
   4.   Access limitation to the data shall be secured via a flexible user identification and password mechanism. Each user shall be given access only to the data necessary for his/her task.
   5.   The technical standards for electronic data exchange between Member States, the Commission and the Agency may be laid down in consultation with the Member States, the Commission and the Agency.
   CHAPTER VII

      FINAL PROVISIONS

   Article 20
   Repeal
   Regulation (EC) No 1085/2000 is repealed.
   Article 21
   Entry into force
   This Regulation shall enter into force on the seventh day following that of its publication in the Official Journal of the European Union.

      This Regulation shall be binding in its entirety and directly applicable in all Member States.
      Done at Brussels, 23 May 2012.

            For the Commission

            The President

         José Manuel BARROSO

      (1)  OJ L 348, 31.12.2010, p. 17.

      (2)  OJ L 343, 22.12.2009, p. 1.

      (3)  OJ L 128, 29.5.2000, p. 1.

      (4)  OJ L 112, 30.4.2011, p. 1.

      (5)  OJ L 5, 9.1.2004, p. 25.

      ANNEX I

         RECORDING OF CATCH

      A.   Logbook recordings

                  Data Element

                  Field code

                  Mandatory/Optional

                  Remarks

                     Information on entry into the Regulatory Area

                  Date

                  DA

                  M

                  Activity detail; date of entry into the Regulatory Area

                  Time of entry

                  TI

                  M

                  Activity detail; time of entry into the Regulatory Area

                  Location

                  Activity detail; position of entry in R.A.

                  Latitude

                  LA

                  M

                  position at the time of entry

                  Longitude

                  LO

                  M

                  position at the time of entry

                  Quantity on board

                  OB

                  Activity detail; quantity on board by species

                  Species name (1)

                  M

                  FAO species code for species listed in Annex II

                  Quantity (1)

                  M

                  Live weight in kilogrammes

                     Catches per haul or fishing operation

                  Fishing location

                  Activity detail; position

                  Latitude

                  LA

                  M (2)

                  Position when the fishing operation starts

                  Longitude

                  LO

                  M (2)

                  Position when the fishing operation starts

                  Time

                  TI

                  M (2)

                  Activity detail; time when the fishing operation starts

                  Catch

                  CA

                  Activity detail; catch retained on board per fishing operation by species

                  Species (1)

                  M (2)

                  FAO species code for species listed in Annex II

                  Quantity (1)

                  M (2)

                  Live weight in kilogrammes

                  Fishing depth

                  FD

                  M (3)

                  Distance from water surface to the lowest part of the fishing gear (in metres).

                     Daily information

                  Total number of hauls/fishing operations during the day

                  FO

                  M (4)

                  Activity detail; number of fishing operations per 24 hours period

                  Catch discarded

                  RJ

                  Activity detail; quantity caught and discarded by species

                  Species

                  M

                  FAO species code

                  Quantity

                  M

                  Live weight in kilogrammes

                  Cumulative Catch

                  CC

                  Activity detail; the estimated cumulative catch since the entry into the Regulatory Area by species.

                  Species (1)

                  M

                  FAO species code for species listed in Annex II

                  Quantity (1)

                  M

                  Live weight in kilogrammes

                     Information on transhipments

                  Date

                  DA

                  M

                  Activity detail; date(s) of transhipments

                  Transhipments

                  KG

                  Activity detail; quantities by species on-loaded and off-loaded in the R.A.

                  Species (1)

                  M

                  FAO species code for species listed in Annex II

                  Quantity (1)

                  M

                  Live weight in kilogrammes

                  Transhipped to

                  TT

                  M

                  Vessel registration detail; Radio call sign of receiving vessel

                  Transhipped from

                  TF

                  M

                  Vessel registration detail; Radio call sign of donor vessel

                     Information on report transmissions

                  Date

                  DA

                  M

                  Message detail; date of transmission of a report

                  Time

                  TI

                  M

                  Message detail; time of transmission of a report (UTC)

                  Transmission used

                  TU

                  M (4)

                  Message detail; name of radio station through which the report is transmitted

                  Type of report

                  TM

                  M

                  Message detail;

                     Information on exit from the Regulatory Area

                  Time

                  TI

                  M

                  Activity detail; time of exit (UTC)

                  Date

                  DA

                  M

                  Activity detail; date of exit

                  Position

                  Activity detail; position of exit from the R.A.

                  Latitude

                  LA

                  M

                  position at the time of exit

                  Longitude

                  LO

                  M

                  position at the time of exit

                  Cumulative Catch on board

                  OB

                  Activity detail; cumulative catches retained on board by species

                  Species (1)

                  M

                  FAO species code for species listed in Annex II

                  Quantity (1)

                  M

                  Live weight in kilogrammes

                  Masters name and signature

                  MA

                  M

            B.   Production logbook recordings

                  Data Element

                  Field code

                  Mandatory/Optional

                  Remarks

                  1.   Vessel identity
                      (5)

                  Radio call sign

                  RC

                  M

                  Vessel registration detail; international radio call sign

                  Vessel name

                  NA

                  O

                  Vessel registration detail; name of the vessel

                  Contracting Party Internal reference number

                  IR

                  O

                  Vessel registration detail; unique Contracting Party vessel number as flag state 3-alpha country code followed by number

                  Vessel external registration number

                  XR

                  O

                  Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

                  2.   Information on production

                  Date

                  DA

                  M

                  Activity detail; date of production

                  Quantity produced

                  QP

                  Activity detail; quantity produced by species per day

                  Species name

                  M

                  FAO species code

                  Quantity

                  M

                  Total product weight in kilogrammes

                  Product form

                  M

                  Product form code (Part E of Annex XI)

                  Quantity

                  M

                  Product weight in kilogrammes
                  Product form code and weight of the product: use as many pairs as needed to cover all products

                  Cumulative production of the period

                  AP

                  Activity detail; total quantity produced since the entry into the Regulatory Area by species

                  Species name

                  M

                  FAO species code

                  Quantity

                  M

                  Total product weight in kilogrammes

                  Product form

                  M

                  Product form code (Part E of Annex XI)

                  Quantity

                  M

                  Product weight of the product in kilogrammes
                  Product form code and weight of the product: use as many pairs as needed to cover all products

                  3.   Information on packing

                  Species name

                  SN

                  O

                  Activity detail; FAO species code

                  Product code

                  PR

                  O

                  Activity detail; product code Part E of Annex XI

                  Type of packing

                  TY

                  O

                  Activity detail; type of packing Part F of Annex XI

                  Unit weight

                  NE

                  O

                  Activity detail; net product weight in kilogrammes

                  Number of units

                  NU

                  O

                  Activity detail; number of units packed

                              4.

                              Masters name and address

                  MA

                  M

            C.   Stowage Plan

                  1.

                  Processed catches must be stowed and marked in such a way that the same species and product categories and quantities can be identified when stowed in different parts in the hold.

                  2.

                  A stowage plan must show the location of the products in the holds as well as the quantities of the products on board stated in kg.

                  3.

                  The stowage plan shall be updated every day for the preceding day reckoned from 0000 hrs (UTC) until 2400 hrs (UTC).

         (1)  Each species where catches exceed 50 kg shall be recorded

         (2)  Each Member State shall ensure that its fishing vessels shall record this information on a daily basis, or per haul or fishing operation, or both

         (3)  Mandatory where required by specific management measures

         (4)  Only mandatory if radio station is used.

         (5)  One element of vessel identity in addition to Radio Call sign is mandatory

      ANNEX II

         SPECIES LIST

                  FAO
                  3-Alpha code

                  English common name

                  Scientific Name

                     ALF

                  Alfonsinos

                     Beryx spp.

                     ALC

                  Baird’s slickhead

                     Alepocephalus bairdii

                     ANT

                  Blue antimora (Blue hake)

                     Antimora rostrata

                     API

                  Iceland catshark

                     Apristuris spp

                     ARG

                  Argentines

                     Argentina spp.

                     BLI

                  Blue ling

                     Molva dypterygia

                     BRF

                  Blackbelly rosefish

                     Helicolenus dactylopterus

                     BSF

                  Black scabbard

                     Aphanopus carbo

                     BSH

                  Blue shark

                     Prionace glauca

                     BSK

                  Basking shark

                     Cetorhinus maximus

                     BSS

                  Seabass

                     Dicentrarchus labrax

                     CAP

                  Capelin

                     Mallotus villosus

                     CAS

                  Spotted wolffish

                     Anarhichas minor

                     CAT

                  Wolffish

                     Anarhichas spp.

                     CFB

                  Black dogfish

                     Centroscyllium fabricii

                     CMO

                  Rabbit fish (Rattail)

                     Chimaera monstrosa

                     COD

                  Atlantic Cod

                     Gadus morhua

                     COE

                  European conger

                     Conger conger

                     CYO

                  Portuguese dogfish

                     Centroscymnus coelolepis

                     CYH

                  Large- eyed rabbit fish (Ratfish)

                     Hydrolagus mirabilis

                     CYP

                  Longnose velvet dogfish

                     Centroscymnus crepidater

                     DCA

                  Birdbeak dogfish

                     Deania calceus

                     ELP

                  Eelpout

                     Lycods esmarkii

                     EPI

                  Black (Deep-water) cardinal fish

                     Epigonus telescopus

                     FOR

                  Forkbeard (Forkhead)

                     Phycis phycis

                     GAM

                  Mouse catshark

                     Galeus murinus

                     GHL

                  Greenland halibut

                     Reinhardtius hippoglossoides

                     GFB

                  Greater forkbeard

                     Phycis blennoides

                     GSK

                  Greenland shark

                     Somniosus microcephalus

                     GUP

                  Gulper shark

                     Centrophorus granulosus

                     GUQ

                  Leafscale gulper shark

                     Centrophorus squamosus

                     HAD

                  Atlantic haddock

                     Melanogrammus aeglefinus

                     HAL

                  Atlantic halibut

                     Hippoglossus hippoglossus

                     HER

                  Atlantic herring

                     Clupea harengus

                     HOM

                  Atlantic horse mackerel

                     Trachurus trachurus

                     HPR

                  Silver roughy (Pink)

                     Hoplostethus mediterraneus

                     HXC

                  Frilled shark

                     Chlamydoselachus anguineus

                     JAD

                  Norwegian skate

                     Raja nidarosiensus

                     KCD

                  Red king crab

                     Paralithodes camtschaticus

                     KEF

                  Deep-water red crab

                     Chacon (Geyron) affinis

                     LIN

                  Ling

                     Molva molva

                     LUM

                  Lumpfish

                     Cyclopterus lumpus

                     MAC

                  Atlantic mackerel

                     Scomber scombrus

                     MOR

                  Moras

                     Moridae

                     ORY

                  Orange roughy

                     Hoplosthethus atlanticus

                     OXN

                  Sailfin roughshark (Sharpback shark)

                     Oxynotus paradoxus

                     PHO

                  Risso’s smoothhead

                     Alepocephalus rostratus

                     PLA

                  American plaice

                     Hippoglossoides platessoides

                     PLE

                  European plaice

                     Pleuronectes platessa

                     POC

                  Polar cod

                     Boreogadus saida

                     POK

                  Saithe (Pollock)

                     Pollachius virens

                     PRA

                  Northern prawn

                     Pandalus borealis

                     REB

                  Beaked redfish

                     Sebastes mentella

                     RED

                  Redfish (unspecified)

                     Sebastes spp.

                     REG

                  Golden redfish

                     Sebastes marinus

                     RHG

                  Roughhead grenadier

                     Macrourus berglax

                     RIB

                  Common mora

                     Mora moro

                     RNG

                  Roundnose grenadier

                     Coryphaenoides rupestris

                     SBL

                  Blondnose six-gilled shark

                     Hexanchus griseus

                     SBR

                  Red seabream

                     Pagellus bogaraveo

                     SCK

                  Kitefin shark

                     Dalatias licha

                     SFS

                  Silver scabbard

                     Lepidopus caudatus

                     SHL

                  Greater lanternshark

                     Etmopterus princeps

                     SHL

                  Velvet belly

                     Etmopterus spinax

                     SHO

                  Blackmouth dogfish

                     Galeus melastomus

                     RCT

                  Straightnose rabbitfish

                     Rhinochimaera atlantica

                     RJG

                  Arctic skate

                     Raja hyperborea

                     RJY

                  Round skate

                     Raja fyllae

                     SFV

                  Small redfish (Norway haddock)

                     Sebastes viviparus

                     SKA

                  Skates

                     Raja spp.

                     SKH

                  Sharks

                     Selachimorpha

                     SYR

                  Knifetooth dogfish

                     Scymnodon ringens

                     TJX

                  Spiny (Deep-sea) scorpionfish

                     Trachyscorpia cristulata

                     USK

                  Tusk

                     Brosme brosme

                     WHB

                  Blue whiting

                     Micromesistius poutassou

                     WRF

                  Wreckfish

                     Polyprion americanus

      ANNEX III

         REPORTING OF CATCHES, TRANSHIPMENTS AND POSITIONS

      1)   “CATCH ON ENTRY” report

                  Data Element

                  Field Code

                  Mandatory /Optional

                  Remarks

                  Start record

                  SR

                  M

                  System detail; indicates start of record

                  Address

                  AD

                  M

                  Message detail; destination, “XNE” for NEAFC

                  Sequence Number

                  SQ

                  M

                  Message detail; serial number in current year

                  Type of Message

                  TM

                  M

                  Message detail; message type, “COE” as Catch on Entry report

                  Radio call sign

                  RC

                  M

                  Vessel registration detail; international radio call sign of the vessel

                  Trip Number

                  TN

                  O

                  Activity detail; fishing trip serial number in current year

                  Vessel Name

                  NA

                  O

                  Vessel registration detail; name of the vessel

                  Community fleet register number (CFR)

                  IR

                  O

                  Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).

                  External Registration Number

                  XR

                  O

                  Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number.

                  Latitude

                  LA

                  M

                  Activity detail; position at time of transmission

                  Longitude

                  LO

                  M

                  Activity detail; position at time of transmission

                  Quantity on board

                  OB

                  Activity detail; quantity by species on board, in pairs as needed.

                  species

                  M

                  FAO species code

                  live weight

                  M

                  Live weight in kilograms, rounded to the nearest 100 kilograms.

                  Date

                  DA

                  M

                  Message detail; date of transmission

                  Time

                  TI

                  M

                  Message detail; time of transmission

                  End of record

                  ER

                  M

                  System detail; indicates end of the record

      2)   “CATCH” report

                  Data Element

                  Field Code

                  Mandatory / Optional

                  Remarks

                  Start record

                  SR

                  M

                  System detail; indicates start of record

                  Address

                  AD

                  M

                  Message detail; destination, “XNE” for NEAFC

                  Sequence Number

                  SQ

                  M

                  Message detail; message serial number in current year

                  Type of Message

                  TM

                  M

                  Message detail; message type, “CAT” as Catch report

                  Radio call sign

                  RC

                  M

                  Vessel registration detail; international radio call sign of the vessel

                  Trip Number

                  TN

                  O

                  Activity detail; fishing trip serial number in current year

                  Vessel Name

                  NA

                  O

                  Vessel registration detail; name of the vessel

                  Community fleet register number (CFR)

                  IR

                  O

                  Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).

                  External Registration Number

                  XR

                  O

                  Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

                  Latitude

                  LA

                  M (1)

                  Activity detail; position at time of transmission

                  Longitude

                  LO

                  M (1)

                  Activity detail; position at time of transmission

                  Weekly Catches

                  CA

                  Activity detail; cumulative catch by species retained on board, either since commencement of fishing in R.A. (2) or last “Catch” report, in pairs as needed.

                  species

                  M

                  FAO species code

                  live weight

                  M

                  Live weight in kilograms, rounded to the nearest 100 kilograms

                  Days Fished

                  DF

                  M

                  Activity detail; number of fishing days in the Regulatory Area since commencement of fishing or last “Catch” report

                  Date

                  DA

                  M

                  Message detail; date of transmission

                  Time

                  TI

                  M

                  Message detail; time of transmission

                  End of record

                  ER

                  M

                  System detail; indicates end of the record

      3)   “CATCH ON EXIT” report

                  Data Element

                  Field Code

                  Mandatory /Optional

                  Remarks

                  Start record

                  SR

                  M

                  System detail; indicates start of record

                  Address

                  AD

                  M

                  Message detail; destination, “XNE” for NEAFC

                  Sequence Number

                  SQ

                  M

                  Message detail; message serial number in current year

                  Type of Message

                  TM

                  M

                  Message detail; “COX” as Catch on Exit report

                  Radio call sign

                  RC

                  M

                  Vessel registration detail; international radio call sign of the vessel

                  Trip Number

                  TN

                  O

                  Activity detail; fishing trip serial number in current year

                  Vessel Name

                  NA

                  O

                  Vessel registration detail; name of the vessel

                  Community fleet register number (CFR)

                  IR

                  O

                  Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).

                  External Registration Number

                  XR

                  O

                  Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

                  Latitude

                  LA

                  M (3)

                  Activity detail; position at time of transmission

                  Longitude

                  LO

                  M (3)

                  Activity detail; position at time of transmission

                  Weekly Catch

                  CA

                  Activity detail; Cumulative catch retained on board by species, either since commencement of fishing in the R.A. (4) or last “Catch” report, in pairs as needed.

                  species

                  M

                  FAO species code

                  live weight

                  M

                  Live weight in kilograms, rounded to the nearest 100 kilograms

                  Days Fished

                  DF

                  M

                  Activity detail; number of fishing days in the Regulatory Area either since commencement of fishing or last “Catch” report

                  Date

                  DA

                  M

                  Message detail; date of transmission

                  Time

                  TI

                  M

                  Message detail; time of transmission

                  End of record

                  ER

                  M

                  System detail; indicates end of the record

      4)   “TRANSHIPMENT” report

                  Data Element

                  Field Code

                  Mandatory /Optional

                  Remarks

                  Start record

                  SR

                  M

                  System detail; indicates start of record

                  Address

                  AD

                  M

                  Message detail; destination, “XNE” for NEAFC

                  Sequence Number

                  SQ

                  M

                  Message detail; message serial number in current year

                  Type of Message

                  TM

                  M

                  Message detail; message type, “TRA” as Transhipment report

                  Radio call sign

                  RC

                  M

                  Vessel registration detail; international radio call sign of the vessel

                  Trip Number

                  TN

                  O

                  Activity detail; fishing trip serial number in current year

                  Vessel Name

                  NA

                  O

                  Vessel registration detail; name of the vessel

                  Community fleet register number (CFR)

                  IR

                  O

                  Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).

                  External Registration Number

                  XR

                  O

                  Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

                  Quantity on-loaded or off-loaded

                  KG

                  Quantity by species on-loaded or off-loaded in the R.A., in pairs as needed.

                  species

                  M

                  FAO species code

                  live weight

                  M

                  Live weight in kilograms, rounded to the nearest 100 kilograms,

                  Transhipped To

                  TT

                  M (5)

                  Vessel registration detail; International radio call sign of the receiving vessel

                  Transhipped From

                  TF

                  M (5)

                  Vessel registration detail; International radio call sign of the donor vessel

                  Latitude

                  LA

                  M (6)

                  Activity detail; estimated latitude where the master intends to do the transhipment.

                  Longitude

                  LO

                  M (6)

                  Activity detail; estimated longitude where the master intends to do the transhipment.

                  Predicted Date

                  PD

                  M (6)

                  Activity detail; estimated date UTC when the master intends to do the transhipment (YYYYMMDD)

                  Predicted Time

                  PT

                  M (6)

                  Activity detail; estimated time UTC when the master intends to do the transhipment (HHMM)

                  Date

                  DA

                  M

                  Message detail; date of transmission

                  Time

                  TI

                  M

                  Message detail; time of transmission

                  End of record

                  ER

                  M

                  System detail; indicates end of the record

      5)   “POSITION” report/message

                  Data Element

                  Field Code

                  Mandatory /Optional

                  Remarks

                  Start record

                  SR

                  M

                  System detail; indicates start of record

                  Address

                  AD

                  M

                  Message detail; destination; “XNE” for NEAFC

                  Sequence Number

                  SQ

                  M (7)

                  Message detail; message serial number in current year

                  Type of Message

                  TM (8)

                  M

                  Message detail; message type, “POS” as Position report/message to be communicated by VMS or other means by vessels with a defective satellite tracking device

                  Radio call sign

                  RC

                  M

                  Vessel registration detail; international radio call sign of the vessel

                  Trip Number

                  TN

                  O

                  Activity detail; fishing trip serial number in current year

                  Vessel Name

                  NA

                  O

                  Vessel registration detail; name of the vessel

                  Community fleet register number (CFR)

                  IR

                  O

                  Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).

                  External Registration Number

                  XR

                  O

                  Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

                  Latitude

                  LA

                  M (9)

                  Activity detail; position at time of transmission

                  Longitude

                  LO

                  M (9)

                  Activity detail; position at time of transmission

                  Latitude (decimal)

                  LT

                  M (10)

                  Activity detail; position at time of transmission

                  Longitude (decimal)

                  LG

                  M (10)

                  Activity detail; position at time of transmission

                  Speed

                  SP

                  M

                  Activity detail; speed of the vessel

                  Course

                  CO

                  M

                  Activity detail; heading of the vessel

                  Flag State

                  FS

                  M (11)

                  Activity detail; flag-state of the vessel

                  Date

                  DA

                  M

                  Message detail; date of transmission

                  Time

                  TI

                  M

                  Message detail; time of transmission

                  End of record

                  ER

                  M

                  System detail; indicates end of the record

      6)   “PORT of landing” report

                  Data Element

                  Field Code

                  Mandatory /Optional

                  Remarks

                  Start record

                  SR

                  M

                  System detail; indicates start of record

                  Address

                  AD

                  M

                  Message detail; destination “XNE” for NEAFC

                  Sequence number

                  SQ

                  M

                  Message detail; serial number of the report from the vessel in the relevant year

                  Type of Message

                  TM

                  M

                  Message detail; message type, “POR”

                  Radio call sign

                  RC

                  M

                  Vessel registration detail; international radio call sign of the vessel

                  Trip Number

                  TN

                  O

                  Activity detail; fishing trip serial number in current year

                  Vessel Name

                  NA

                  O

                  Vessel registration detail; name of the vessel

                  Community fleet register number (CFR)

                  IR

                  O

                  Vessel registration detail. Unique Contracting Party vessel number as Member state (alpha -3 ISO code) followed by an identifying series (nine characters).

                  External Registration Number

                  XR

                  O

                  Vessel registration detail; the side number of the vessel or IMO number in the absence of a side number

                  Latitude

                  LA

                  M (12)

                  Activity detail; position at time of transmission

                  Longitude

                  LO

                  M (12)

                  Activity detail; position at time of transmission

                  Coastal state

                  CS

                  M

                  Activity detail; coastal state of the Port of Landing

                  Name of Port

                  PO

                  M

                  Activity detail; name of Port of landing

                  Predicted Date

                  PD

                  M

                  Activity detail; estimated date UTC when the master intends to be in port (YYYYMMDD)

                  Predicted Time

                  PT

                  M

                  Activity detail; estimated time UTC when the master intends to be in port (HHMM)

                  Quantity to be landed

                  KG

                  M

                  Activity detail; quantity by species to be landed in the Port, in pairs as needed.

                  species

                  FAO species code

                  live weight

                  Live weight in kilograms, rounded to the nearest 100 kilograms

                  Quantity on board

                  OB

                  M

                  Activity detail; quantity by species on board, in pairs as needed

                  species

                  FAO species code

                  live weight

                  Live weight in kilograms, rounded to the nearest 100 kilograms

                  Date

                  DA

                  M

                  Message detail; UTC date of transmission

                  Time

                  TI

                  M

                  Message detail; UTC time of transmission

                  End of record

                  ER

                  M

                  System detail; indicates end of the record

      7)   “CANCEL” report

                  Data Element

                  Field Code

                  Mandatory/Optional

                  Remarks

                  Start record

                  SR

                  M

                  System detail; indicates the start of record

                  From

                  FR

                  M

                  Name of the transmitting Party

                  Address

                  AD

                  M

                  Message detail; destination, “XNE” for NEAFC

                  Type of Message

                  TM

                  M

                  Message detail; message type, “CAN” (13) as Cancel report

                  Radio call sign

                  RC

                  M

                  Vessel registration detail; international radio call sign of the vessel

                  Cancelled report

                  CR

                  M

                  Message detail; the record number of the report to be cancelled

                  Year of the report cancelled

                  YR

                  M

                  Message detail; year of the report to be cancelled

                  Date

                  DA

                  M

                  Message detail; date of transmission

                  Time

                  TI

                  M

                  Message detail; time of transmission

                  End of record

                  ER

                  M

                  System detail; indicates end of the record

         (1)  Optional if a vessel is subject to satellite tracking in accordance with Article 11of Regulation (EU) No 1236/2010.

         (2)  Meaning the first “Catch Report” in the current fishing trip in the Regulatory Area.

         (3)  Optional if a vessel is subject to satellite tracking in accordance with Article 11 of Regulation (EU) No 1236/2010

         (4)  Meaning the first communication of catches taken in the R.A. in the current fishing trip

         (5)  Whichever one is appropriate

         (6)  Optional for reports sent by the receiving vessel after the transhipment.

         (7)  Optional in case of a VMS message

         (8)

                  Type of message shall be “ENT” for the first VMS message from the Regulatory Area as detected by the FMC of the Contracting Party.

                  Type of message shall be “EXI” for the first VMS message from outside the Regulatory Area as detected by the FMC of the Contracting Party, and the values for latitude and Longitude are, in this type of message, optional.

                  Type of message shall be “MAN” for reports communicated by vessels with a defective satellite tracking device in addition to Article 25 of Regulation (EU) No 404/2011

         (9)  Mandatory for manual messages

         (10)  Mandatory for VMS messages

         (11)  Mandatory; to be used only in transmissions between the NEAFC Secretary and the FMCs

         (12)  Optional if a vessel is subject to satellite tracking.

         (13)  A Cancel report shall not be used to cancel another Cancel report

      ANNEX IV

         INSPECTION IDENTIFICATION

      A.   Identification of inspectors

      The card should be 10 × 7 cm and may be laminated plastic.
      The colours of the NEAFC inspection pennant are indicated in Annex IV(B).
      The card number consists of the 3-alpha country code followed by a four digit serial number of the Contracting Party
      B.   NEAFC Inspection signal

                  1.

                  Two pennants, one directly above the other, are to be flown during daylight and in conditions of normal visibility.

                  The distance between the pennants shall not exceed one meter

                  2.

                  The boarding craft shall display one inspection pennant as indicated above. The pennant may be half scale. The pennant may be painted on the hull or on any vertical sides of the craft. When painted, the black letters “NE” can be left out.

      ANNEX V

         NOTIFICATION OF INSPECTION AND SURVEILLANCE ACTIVITIES

      A.   Report of entry of inspection and surveillance craft in the R.A.

                  Data Element

                  Code

                  Mandatory/ Optional

                  Remarks

                  Start Record

                  SR

                  M

                  System detail; indicates start of the record

                  Address

                  AD

                  M

                  Message detail; destination, “XNE” for NEAFC

                  From

                  FR

                  M

                  Message detail; address of the transmitting Contracting Party

                  Record Number

                  RN

                  M

                  Message detail; message serial number in current year

                  Type of Message

                  TM

                  M

                  Message detail; message type, “SEN” as entry report of the surveillance craft in the R.A.

                  Record Date

                  RD

                  M

                  Message detail; date of transmission

                  Record Time

                  RT

                  M

                  Message detail; time of transmission

                  Means of surveillance

                  MI

                  M

                  Surveillance detail; “VES” to indicate surface craft, “AIR” to indicate fixed wing aircraft, “HEL” to indicate helicopter

                  Radio call sign

                  RC

                  M

                  Surveillance detail; International radio call sign of the surveillance craft

                  Assigned inspectors ID

                  AI

                  M

                  Surveillance detail; card number, repeated as necessary

                  Date

                  DA

                  M

                  Surveillance detail; date of entry (1)

                  Time

                  TI

                  M

                  Surveillance detail; time of entry (1)

                  Latitude

                  LA

                  M

                  Surveillance detail; position at time of entry (1)

                  Longitude

                  LO

                  M

                  Surveillance detail; position at time of entry (1)

                  End record

                  ER

                  M

                  System detail; Indicates end of the record

      B.   Report of exit of inspection and surveillance craft from the R.A.

                  Data Element

                  Code

                  Mandatory/ Optional

                  Remarks

                  Start Record

                  SR

                  M

                  System detail; indicates start of the record

                  Address

                  AD

                  M

                  Message detail; destination, “XNE” for NEAFC

                  From

                  FR

                  M

                  Message detail; address of the transmitting Contracting Party

                  Record Number

                  RN

                  M

                  Message detail; message serial number in current year

                  Type of Message

                  TM

                  M

                  Message detail; message type, “SEX” as exit report of the surveillance craft from the R.A.

                  Record Date

                  RD

                  M

                  Message detail; date of transmission

                  Record Time

                  RT

                  M

                  Message detail; time of transmission

                  Means of surveillance

                  MI

                  M

                  Surveillance detail; “VES” to indicate surface craft, “AIR” to indicate fixed wing aircraft, “HEL” to indicate helicopter

                  Radio call sign

                  RC

                  M

                  Surveillance detail; International radio call sign of the surveillance craft

                  Date

                  DA

                  M

                  Surveillance detail; date of exit (2)

                  Time

                  TI

                  M

                  Surveillance detail; time of exit (2)

                  Latitude

                  LA

                  M

                  Surveillance detail; position at time of exit (2)

                  Longitude

                  LO

                  M

                  Surveillance detail; position at time of exit (2)

                  End record

                  ER

                  M

                  System details; Indicates end of the record

         (1)  Estimated when message is sent prior to entry of surveillance craft

         (2)  Same as the estimated surveillance detail in the SEN message when that message is being cancelled

      ANNEX VI

         SURVEILLANCE AND SIGHTING REPORTS

      A.   NEAFC sighting report

                  Data Element

                  Code

                  Mandatory/Optional

                  Remarks

                  Start record

                  SR

                  M

                  System detail; indicates start of record

                  Address

                  AD

                  M

                  Message detail; destination, “XNE” for NEAFC

                  From

                  FR

                  M

                  Message detail; address of the transmitting party (Contracting Party)

                  Record Number

                  RN

                  M

                  Message detail; serial number in current year

                  Type of Message

                  TM

                  M

                  Message detail; message type, “OBS” as Observation report

                  Radio call sign

                  RC

                  M

                  Surveillance detail; international radio call sign of the surveillance craft

                  Record Date

                  RD

                  M

                  Message detail; date of transmission

                  Record Time

                  RT

                  M

                  Message detail; time of transmission

                  Observation Serial Number

                  OS

                  M

                  Surveillance detail; observation serial number

                  Date

                  DA

                  M

                  Surveillance detail; date when vessel sighted

                  Time

                  TI

                  M

                  Surveillance detail; time when vessel sighted

                  Latitude

                  LA

                  M

                  Surveillance detail; latitude when vessel sighted

                  Longitude

                  LO

                  M

                  Surveillance detail; longitude where vessel sighted

                  Object Identification

                  OI

                  M

                  Vessel registration detail; radio call sign of the sighted vessel

                  External Registration Number

                  XR

                  M

                  Vessel registration detail; side number of the sighted vessel or IMO number in the absence of a side number

                  Vessel Name

                  NA

                  O

                  Vessel registration detail; name of the sighted vessel

                  Flag State

                  FS

                  M

                  Vessel registration detail; flag state of the sighted vessel

                  Vessel Type

                  TP

                  O

                  Vessel characteristics; type of the sighted vessel

                  Speed

                  SP

                  O

                  Surveillance detail; speed of the sighted vessel

                  Course

                  CO

                  O

                  Surveillance detail; heading of the sighted vessel

                  Activity

                  AC

                  M

                  Surveillance detail; activity of the sighted vessel Annex XI (B)

                  Photograph

                  PH

                  M

                  Surveillance detail; was there a photograph taken of the sighted vessel, “Y” or “N”

                  Comments

                  MS

                  O

                  Surveillance detail; free text to complete the report

                  End of record

                  ER

                  M

                  System detail; indicates end of an individual record

                  Positive identification can only be achieved by means of visual verification of the Radio Call sign or the External Registration Number displayed on the vessel.
                  If positive identification is not possible the reason shall be specified in the comments field.

            B.   NEAFC surveillance report

                     CONTRACTING PARTY …

                  ASSIGNED INSPECTION CRAFT:

                  TYPE …

                  CALL SIGN …

                  NEAFC REFERENCE …

                     ASSIGNED INSPECTORS:

                  NAME …

                  NEAFC REFERENCE …

                  NAME …

                  NEAFC REFERENCE …

            A.   PATROL

                  A1

                     PATROL ARRIVING IN RA:

                  DATE …

                  TIME …

                  UTC

                  LATITUDE …

                  LONGITUDE …

                  A2

                     PATROL LEAVING RA:

                  DATE …

                  TIME …

                  UTC

                  LATITUDE …

                  LONGITUDE …

                  A3

                     EQUIPMENT USED TO DETERMINE POSITION: …

            B.   OBSERVATIONS

                  B1

                  B2

                  B3

                  B4

                  B5

                  B6

                  B7

                  B8

                  B9

                  B10

                  B11

                  B12

                  No

                  Date

                  Time UTC

                  Position

                  Vessel sighted (1)

                  IRCS/external marking

                  Flag State

                  Heading/Speed

                  Typeof vessel

                  Activity

                  Photo No

                  Infringement or Observation

                  Latitude

                  Longitude

                  Authorised Inspector(s) signature …

                  Signature …

         (1)  Identification (name/number)

      ANNEX VII

         NEAFC REPORT ON INSPECTIONS

                     CONTRACTING PARTY:

                  …

                     ASSIGNED INSPECTION VESSEL:

                  NAME

                  …

                  REGISTRATION NUMBER.

                  …

                  CALL SIGN

                  …

                  NEAFC REFERENCE

                  …

                     ASSIGNED INSPECTORS:

                  NAME

                  …

                  NEAFC REFERENCE

                  …

                  NAME

                  …

                  NEAFC REFERENCE

                  …

         PART A.   IDENTIFICATION OF INSPECTED VESSEL

                              A.1.1.

                              IMO number …

                              A.1.2.

                              International Radio Call Sign …

                              A.1.3.

                              Vessel Name …

                              A.2.

                              External Registration Number …

                              A.3.

                              Vessel Type. …

                              A.4.

                              Position of Inspection determined by the inspection vessel
                              DATE …
                              TIME … UTC
                              Latitude … Longitude …

                              A.5.

                              Equipment used to determine the position
                              …

                              A.6.

                              Flag state …

                              A.7.

                              Master’s Name and Address. …
                              …
                              …

                              A.8.

                              Vessel Activity …

                              A.9.

                              Position of Inspection determined by the inspected vessel
                              DATE…
                              TIME … UTC
                              Latitude. … Longitude …

                              A.10.

                              Equipment used to determine the position
                              …

                  Observations by the inspectors, if any: …
                  …
                  …
                  …
                  …
                  … initials : …

         PART B.   VERIFICATION
          (1)

                              B.1.

                              Vessel Documentation

                     Checked: Y/N

                              B.1.1.

                              Authorisation to fish in the NEAFC Regulatory Area :

                  Y/N

                              B.1.2.

                              Authorisation to fish the following regulated resources : …

                              B.1.3.

                              Where appropriate,

                  Y/N

                  Certified Drawing or description of fish room kept on board:

                  Y/N

                              B.1.4.

                              Where appropriate,

                  Y/N

                  Certified Drawing or description of refrigerated sea water tanks kept on board:

                  Y/N

                              B.1.5.

                              Where appropriate,

                  Y/N

                  Certified Calibration tables of refrigerated sea water tanks kept on board :

                  Y/N

                  Observations by the inspectors, if any:
                  …
                  …
                  …
                  …
                  … initials …

                              B.2.

                              Reporting of vessel movements / VMS

                     Checked: Y/N

                                 B.2.1.

                              Fishing trip

                                 B.2.2.

                              Reports / VMS

                  Arrival in NEAFC RA

                  Last position communicated

                  VMS transponder installed

                  Y/N

                  VMS system operative

                  Y/N

                  Date

                  Are reports communicated

                  Y/N – If Yes, note:

                  Time

                              

                                          a)

                                          Catch ‘on Entry report’

                  date: …

                  Longitude

                              

                                          b)

                                          Weekly catch report

                  date: …

                  Latitude

                              

                                          c)

                                          Transhipment

                  date:…

                  Days in NEAFC R.A

                              

                                          d)

                                          Last manual position report

                  date: …

                              

                                          e)

                                          Catch ‘on Exit’ report

                  date: …

            B.3.   Recording of fishing effort and catches

                              B.3.1.

                              Fishing Logbook

                     Checked: Y/N

                              B.3.1.1.

                              Are recordings made in accordance with Article 9 (2):

                  Y/N

                              B.3.1.1.1.

                              If not, indicate the inaccurate or missing recording(s):

                              

                                          a)

                                          logbook not bound with numbered pages;

                              

                                          b)

                                          fishing gear used;

                              

                                          c)

                                          recording of catches by species and total;

                              

                                          d)

                                          fishing zones / location;

                              

                                          e)

                                          where appropriate

                  Y/N

                  transhipments;

                              

                                          f)

                                          where appropriate,

                  Y/N

                  transmission of hail reports;

                              

                                          g)

                                          certification of recordings by the master.

                              

                                          h)

                                          other: …

                              B.3.2

                              Production Logbook and Stowage Plan

                     Checked: Y/N

                              B.3.2.1.

                              Are production logbook and stowage plan required:

                  Y/N

                              B.3.2.2.

                              Production logbook available :

                  Y/N

                  If No, go to 3.2.4

                              B.3.2.3

                              If Yes, Information:

                  COMPLETE/INCOMPLETE

                              B.3.2.3.1.

                              If not, indicate the missing information:

                              

                                          a)

                                          quantities kept on board in product weight by type of commercial presentation and species;

                              

                                          b)

                                          conversion factors for each type of presentation.;

                              

                                          c)

                                          certification of recordings by the master.

                              

                                          d)

                                          other: …

                              B.3.2.4.

                              A stowage plan maintained:

                  Y/N

                              B.3.2.5.

                              If Yes, Information:

                  COMPLETE/INCOMPLETE

                              B.3.2.5.1.

                              If not, indicate the missing information:

                              

                                          a)

                                          quantities not stowed by type of commercial presentation and species as indicated in the plan;

                              

                                          b)

                                          quantities by type of commercial presentation and species in the hold not identified.

                              

                                          c)

                                          other: …

                              B.4.

                              Catches retained on board

                     Checked: Y/N

                              B.4.1.

                              Quantities recorded by the master

                  Species

                  Declared quantities on board
                  (Kilograms Live weight)

                  Where available
                  Processed Quantities
                  (Kilograms Processed weight)

                  Conversion factor

                  On Board (3)

                  Caught (4)

                  Transshipped (5)

                  Total on Board (6)

                  Total

                              B.4.2.

                              Quantities on board determined by the inspectors

                  Species

                  Quantity
                  (Kilograms Processed weight)

                  Volume/Density Factor /Conversion Factor

                  Calculated quantities
                  (Kilograms Live weight)

                  Difference % (7)

                  Observations

                  Total

                              B.5.

                              Fishing gear and markings

                     Checked: Y/N

                              B.5.1.

                              Type of fishing gear used (Appendix 2(A) to Annex II (8)): …

                              B.5.2.

                              Type of net attachments used (Appendix 2(B) to Annex II (9)): …

                              B.5.3.

                              Stationary gear used marked :

                  Y/N

                  Comment: …

                              B.5.4.

                              Unused gear securely lashed and stowed:

                  Y/N

                  Comment : …

                              B.5.5.

                              Mesh measurement of gear used

                     Checked: Y/N

                              B.5.5.1.

                              Cod end (inclusive of lengthener(s), if any - Sample of 20 meshes)

                  Type of Gear (10)

                  CONDITION : WET/DRY

                  MATERIAL : …

                  Average width

                  Legal size

                  MESH SIZE (WIDTH)
                  In Millimetres

                  (in mm)

                  (in mm)

                              B.5.5.2.

                              Chafer Samples of .............. meshes

                  Type (12)

                  CONDITION: WET/DRY

                  MATERIAL: …

                  Average width

                  Legal size

                  MESH SIZE (WIDTH)
                  In Millimetres

                  (in mm)

                  (in mm)

                              B.5.5.3.

                              Rest of net - Sample of 20 meshes

                  Type (14)

                  CONDITION : WET/DRY

                  MATERIAL: …

                  Average width

                  Legal size

                  MESH SIZE (WIDTH)
                  In Millimetres

                  (in mm)

                  (in mm)

         PART C.   EVALUATION

                              C.1.

                              Analysis of catches of the last haul

                     Checked: Y/N

                  SAMPLE TAKEN: Y/N

                  Weight: … in Kg.

                  VISUAL ESTIMATE Y/N

                  Species
                  FAO Alpha Code

                  Weight of Species
                  (live weight Kg)

                  %
                  Undersized Fish

                  %
                  Discards

                  Remarks

                  Total

         PART D.   COOPERATION

                  D.1.

                  :

                  Level of cooperation deemed appropriate

                  :

                  Y/N

                  D.1.1.

                  :

                  If not, indicate the shortcomings

                  :

                              

                                          a)

                                          prevented an inspector from carrying out his duties;

                              

                                          b)

                                          falsifying or concealing the markings, identity or registration of the fishing vessel;

                              

                                          c)

                                          concealing, tampering with or disposing of evidence relating to an investigation;.

                              

                                          d)

                                          failure to facilitate prompt and safe boarding and disembarkation;

                              

                                          e)

                                          failure to allow the inspectors to communicate with authorities of the flag contracting Party and the inspecting contracting Party;

                              

                                          f)

                                          failure to provide access to relevant areas, decks and rooms of the fishing vessel, catch (whether processed or not) nets or other gear, equipment, and any relevant documents

                        Observations by the inspectors if any: …
                  …
                  …
                  …
                  …
                  … initials: …

         PART E.   INFRINGEMENTS AND OBSERVATIONS

                              E.1.

                              Infringements noted

                  Article

                  List NEAFC provision(s) violated and summarise observations and pertinent facts

                  Seal Number(s)

                  Refer to evidence, documentation or photographs

            E.2.   Observations by the inspectors

      _
      _
      _
      _
      _
      _
      initials: …
      Statement of witness: _
      _
      _
      date: _ signature: _
      name: _ address:_
      E.3.   Observations by the Master

      _
      _
      _
      _
      _
      _
      I, the undersigned, Master of the vessel …, hereby confirm that a copy of this report and second photographs taken, if any, have been delivered to me on this date. My signature does not constitute acceptance of any part of the contents of this report, except my own observations, if any.
      Signature: _Date: _

         PART F.   DECLARATION BY NEAFC INSPECTORS

      Date … and time arrived on board … UTC.
      Date … and time of departure … UTC
      Where appropriate, date … and time of the termination of the inspection … UTC.
      Inspector’s signature(s). …
      Inspector’s name(s)…

         (1)  In the event that the result of the verification is positive indicate by encircling Y and if negative mark N, otherwise indicate or note the requested information.

         (2)  Article 9 of the Scheme corresponds to Article 8 of Regulation (EU) No 1236/2010.

         (3)  Quantities on board when entering the NEAFC RA

         (4)  Quantities caught and retained on board in the NEAFC RA

         (5)  Quantities loaded (+) or unloaded (-) in the NEAFC RA

         (6)  Total declared quantities on board at the time of inspection

         (7)  Difference between the quantities on board as determined by the inspectors and the total quantities on board as declared by the master

         (8)  Appendix 2(A) to Annex II of the Scheme corresponds to Part C of Annex XI to this Regulation.

         (9)  Appendix 2(B) to Annex II of the Scheme corresponds to Part D of Annex XI to this Regulation.

         (10)  Appendix 2(A) to Annex II ()

         (11)  Appendix 2(A) to Annex II of the Scheme corresponds to Part C of Annex XI to this Regulation.

         (12)  Appendix 2(B) to Annex II ()

         (13)  Appendix 2(B) to Annex II of the Scheme corresponds to Part D of Annex XI to this Regulation.

         (14)  Appendix 2(B) to Annex II

      ANNEX VIII

         PORT STATE CONTROL FORMS

      ANNEX IX

         INSPECTION REPORT FORM

      ANNEX X

         DATA EXCHANGE FORMAT AND PROTOCOLS

      A.   Data exchange format

                  1.

                  Data characters shall be in accordance with ISO 8859.1.

                  2.

                  Each data transmission shall be structured as follows:

                              a double slash (“//”) and the characters “SR” indicate the start of a message;

                              a double slash (“//”) and field code indicate the start of a data element;

                              a single slash (“/”) separates the field code and the data;

                              pairs of data are separated by space;

                              the characters “ER” and a double slash (“//”) indicate the end of a record.

            B.   Data exchange protocols

      Data exchange protocols for electronic data transmission of reports and messages between Member States and the Secretary shall be duly tested.
      C.1   Format for electronic exchange of fisheries monitoring, inspection and surveillance information

                  Category

                  Data Element

                  Field code

                  Type

                  Contents

                  Definitions

                     System Details

                  Start Record

                  SR

                  Indicates start of the record

                  End Record

                  ER

                  Indicates end of the record

                  Return Status

                  RS

                  Char*3

                  Codes

                  ACK / NAK = Acknowledged / Not Acknowledged

                  Return Error Number

                  RE

                  Num*3

                  001 – 999

                  Codes indicating errors as received at operation centre)

                     Message Details

                  Address destination

                  AD

                  Char*3

                  ISO-3166 Address

                  Address of the party receiving the message, “XNE” for NEAFC

                  From

                  FR

                  Char*3

                  ISO-3166 Address

                  Address of the transmitting party, (Contracting Party)

                  Type of Message

                  TM

                  Char*3

                  Code

                  First three letters of the message type

                  Sequence Number

                  SQ

                  Num*6

                  NNNNNN

                  Message serial number

                  Record Number

                  RN

                  Num*6

                  NNNNNN

                  Serial number of the record in the relevant year

                  Record Date

                  RD

                  Num*8

                  YYYYMMDD

                  Year, month and date

                  Record Time

                  RT

                  Num*4

                  HHMM

                  Hours and minutes in UTC

                  Date

                  DA

                  Num*8

                  YYYYMMDD

                  Year, month and date

                  Time

                  TI

                  Num*4

                  HHMM

                  Hours and minutes in UTC

                  Cancelled report

                  CR

                  Num*6

                  NNNNNN

                  Number of the report to be cancelled

                  Year of the report to be cancelled

                  YR

                  Num*4

                  NNNN

                  Year of the report to be cancelled

                     Vessel Registration Details

                  Radio Call Sign

                  RC

                  Char*7

                  IRCS Code

                  International Radio Call Sign of the vessel

                  Vessel name

                  NA

                  Char*30

                  Name of the vessel

                  Ext. registration

                  XR

                  Char*14

                  Side Number of the vessel or IMO number in the absence of a side number

                  Flag State

                  FS

                  Char*3

                  ISO-3166

                  State of registration

                  Contracting Party internal reference number

                  IR

                  Char*3

                  ISO-3166

                  Unique vessel number attributed by the flag State following to registration

                  Num*9

                  + max. 9N

                  Port Name

                  PO

                  Char*20

                  Port of registration of the vessel

                  Vessel Owner

                  VO

                  Char*60

                  Name and address of the vessel owner

                  Vessel Charterer

                  VC

                  Char*60

                  Name and address of the vessel charterer

                     Vessel Character Details

                  Vessel capacity

                  VT

                  Char*2

                  “OC”/“LC”

                  According to:“OC” OSLO 1947 Convention /“LC” LONDON ICTM-69

                  Unit

                  Num*4

                  Tonnage

                  Capacity of the vessel in metric tons

                  Vessel Power

                  VP

                  Char*2

                  0-99999

                  Indication of which measurement unit applies "HP" or "KW"

                  Unit

                  Num*5

                  Total main engine power

                  Vessel Length

                  VL

                  Char*2

                  “OA”/“PP”

                  Unit “OA” length overall, “PP” length between perpendiculars

                  Num*3

                  Length in meters

                  Total length of the vessel in meters, rounded to the nearest whole meter

                  Vessel Type

                  TP

                  Char*3

                  Code

                  As listed in Part A of Annex XI

                  Fishing Gear

                  GE

                  Char*3

                  FAO Code

                  International Standard Statistical Classification of the Fishing Gear as (Part C of Annex XI)

                     Licence Details

                  Date of issuing

                  IS

                  Num*8

                  YYYYMMDD

                  Date of Authorisation to fish for one or more regulated species

                  Regulated Resources

                  RR

                  Char*3

                  FAO Species Code

                  FAO Species Code for the regulated resource

                  Start Date

                  SD

                  Num*8

                  YYYYMMDD

                  Date on which the validity of the authorisation/suspension commences

                  End Date

                  ED

                  Num*8

                  YYYYMMDD

                  Expiry date of the validity of the authorisation to fish for the regulated resource

                  Limited Authorisation

                  LU

                  Char*1

                  “Y” or “N” to indicate whether a limited authorisation is valid or not

                  Relevant Area

                  RA

                  Char*6

                  ICES Code

                  Area(s) prohibited

                  Species Name

                  SN

                  Char*3

                  FAO Species Code

                  Prohibited species

                     Activity Details

                  Latitude

                  LA

                  Char*5

                  NDDMM *WGS-84)

                  e.g. //LA/N6235 = 62°35′ North

                  Longitude

                  LO

                  Char*6

                  E/WDDDMM (WGS-84)

                  e.g. //LO/W02134 = 21°34′ West

                  Latitude (decimal)

                  LT

                  Char*7

                  +/-DD.ddd1

                  Value negative if latitude is in the southern hemisphere1 (WGS84)

                  Longitude (decimal)

                  LG

                  Char*8

                  +/-DDD.ddd1

                  Value negative if longitude is in the western hemisphere1 (WGS84)

                  Trip Number

                  TN

                  Num*3

                  001-999

                  Number of the fishing trip in current year

                  Days Fished

                  DF

                  Num*3

                  1 – 365

                  Number of days the vessel spent in the Regulatory Area during the trip

                  Predicted Date

                  PD

                  Num*8

                  YYYYMMDD

                  Estimated date UTC for future event

                  Predicted Time

                  PT

                  Num*4

                  HHMM

                  Estimated time UTC for future event

                  Weekly catch

                  CA

                  The cumulative catch retained on board by species, in kilogram live weight rounded to the nearest 100 Kg since the vessel entered the R.A. or, in the event a previous has been transmitted during the same trip, since the last “Catch” report, in pairs as needed.

                  Species

                  Char*3

                  FAO species code

                  Quantity

                  Num*7

                  0-9999999

                  Quantity onboard

                  OB

                  Quantity onboard the vessel by species in kilograms live weight rounded to the nearest 100 Kg, in pairs as needed

                  Species

                  Char*3

                  FAO Codes

                  Quantity

                  Num*7

                  0-9999999

                  Transferred species

                  KG

                  Information concerning the quantities transferred between vessels by species in kilograms live weight rounded to the nearest 100 Kg. whilst operating in the R.A.

                  Species

                  Char*3

                  FAO Codes in pairs

                  Quantity

                  Num*7

                  0-9999999

                  Transhipped From

                  TF

                  Char*7

                  IRCS Code

                  International Radio Call Sign of the donor vessel

                  Transhipped To

                  TT

                  Char*7

                  IRCS Code

                  International Radio Call Sign of the receiving vessel

                  Coastal state

                  CS

                  Char*3

                  ISO-3166

                  Coastal state

                  Port Name

                  PO

                  Char*20

                  Name of the actual port

                     Reporting Details

                  Catch

                  CA

                  Aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed

                  Species

                  Char*3

                  FAO species code

                  Quantity

                  Num*6

                  0-9999999

                  Cumulative catch

                  CC

                  Cumulative aggregate catch, landed or transhipped, taken by fishing vessels of the Contracting Party, by species as listed in tonnes live weight, rounded to tonnes, in pairs as needed

                  Species

                  Char*3

                  FAO species code

                  Quantity

                  Num*6

                  0-9999999

                  Relevant Area

                  RA

                  Char*6

                  ICES/NAFO Codes

                  Code for the relevant fishing area

                  Zone

                  ZO

                  Char*3

                  ISO-3166

                  The code for a Contracting Party’s zone

                  Year and month

                  YM

                  Num*6

                  YYYYMM

                  The relevant year and month of reporting

                     Surveillance/ Observed details

                  Latitude

                  LA

                  Char*5

                  NDDMM (WGS-84)

                  e.g. //LA/N6535 = 65°35′ North

                  Longitude

                  LO

                  Char*6

                  E/WDDDMM (WGS-84)

                  e.g. //LO/W02134 = 21°34′ West

                  Speed

                  SP

                  Num*3

                  Knots * 10

                  e.g. //SP/105 = 10,5 knots

                  Course

                  CO

                  Num*3

                  360° degree scale

                  e.g. //CO/270 = 270°

                  Activity

                  AC

                  Char*3

                  Activity code

                  First 3 characters of the activity, see Part B of Annex XI

                  Means of Surveillance

                  MI

                  Char*3

                  NEAFC Code

                  “VES” = surface vessel, “AIR” = fixed wing aircraft, “HEL” helicopter

                  Assigned Inspector CP ID

                  AI

                  Char*7

                  NEAFC Code

                  ISO-3166 code for the Contracting Party followed by 4 digit number repeated as needed

                  Observation Ser. No.

                  OS

                  Num*3

                  0 - 999

                  Serial number of the observation during relevant patrol in the Regulatory Area

                  Date of sighting

                  DA

                  Num*8

                  YYYYMMDD

                  Date when the vessel is sighted

                  Time of sighting

                  TI

                  Num*4

                  HHMM

                  Time in UTC when the vessel is sighted

                  Object Identification

                  OI

                  Char*7

                  IRCS Code

                  International Radio Call Sign of the sighted vessel

                  Photography

                  PH

                  Char*1

                  Was there a photography taken, “Y” or “N”

                  Free Text string

                  MS

                  Char*255

                  Free text area

            C.2   Field codes used in Annexes, but not used in the electronic exchange of data between the NEAFC Secretary and the Contracting Parties

                  Category

                  Data Element

                  Field code

                  Type

                  Contents

                  Definitions

                     Logbook

                  Daily catch

                  CD

                  The total catch retained on board by species of the number of fishing operations per 24 hours period

                  Species

                  Char*3

                  FAO species code

                  FAO species code for species listed in Annex II

                  Quantity

                  Num*7

                  0-9999999

                  Live weight in kilogrammes

                  Total number of hauls/fishing operations during the day

                  FO

                  Num*6

                  0-999999

                  Number of fishing operations per 24 hours period

                  Catch discarded

                  RJ

                  Quantity caught and discarded by species

                  Species

                  Char*3

                  FAO species code

                  FAO species code

                  Quantity

                  Num*7

                  0-9999999

                  Live weight in kilogrammes

                  Transmission used

                  TU

                  Name of radio station through which the report is transmitted

                  Masters name

                  MA

                  Char*30

                  Name of master

                     Production logbook

                  Quantity produced

                  QP

                  Quantity produced by species per day

                  Species name

                  FAO species code

                  Quantity

                  Total product weight in kilogrammes

                  Product form

                  Product form code (Part E of Annex XI)

                  Quantity

                  Product weight in kilogrammes

                  Product form code and weight of the product: use as many pairs as needed to cover all products

                  Cumulative production of the period

                  AP

                  Total quantity produced since the entry into the Regulatory Area by species

                  Species name

                  FAO species code

                  Quantity

                  Total product weight in kilogrammes

                  Product form

                  Product from code (Part E of Annex XI)

                  Quantity

                  Product weight in kilogrammes

                  Product form code and weight of the product: use as many pairs as needed to cover all products

                  Product code

                  PR

                  Char*1

                  Product code Part E of Annex XI

                  Type of packing

                  TY

                  Char*3

                  Type of packing Part F of Annex XI

                  Unit weight

                  NE

                  Net product weight in kilogrammes

                  Number of units

                  NU

                  Number of units packed

            C.3   Field codes described in C.1 or C.2 listed alphabetically

                  Field code

                  Data element

                  Used in report or message

                     AC

                  Activity

                  OBS

                     AD

                  Address destination

                  All

                     AI

                  Assigned Inspector

                  SEN

                     AP

                  Cumulative production of the period

                  Production logbook

                     CA

                  Catch

                  REP, JUR ,CAT, COX, Logbook

                     CC

                  Cumulative catch

                  REP, JUR, Logbook

                     CD

                  Daily catch

                  Logbook

                     CO

                  Course

                  OBS

                     CR

                  Cancelled report

                  CAN

                     CS

                  Coastal state

                  POR

                     DA

                  Date

                  COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, SEN, SEX, OBS,Logbook, Production logbook, RET

                     DF

                  Days Fished

                  CAT, COX

                     ED

                  End Date

                  LIM, AUT

                     ER

                  End Record

                  All

                     FO

                  Total number of hauls / fishing operations during the day

                  Logbook

                     FR

                  From

                  All

                     FS

                  Flag State

                  NOT, OBS

                     GE

                  Fishing Gear

                  NOT, Logbook

                     IR

                  Contracting Party internal reference number

                  NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, Logbook, Production logbook

                     IS

                  Date of issuing

                  AUT

                     KG

                  Transferred species

                  TRA, POR, Logbook

                     LA

                  Latitude

                  COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook

                     LG

                  Longitude (decimal)

                  POS, ENT

                     LO

                  Longitude

                  COE, CAT, COX, TRA, POR, MAN, SEN, SEX, OBS, Logbook

                     LT

                  Latitude (decimal)

                  POS, ENT

                     LU

                  Limited Authorisation

                  NOT

                     MA

                  Masters name

                  Logbook, Production logbook

                     MI

                  Means of Surveillance

                  SEN, SEX

                     MS

                  Free Text string

                  OBS

                     NA

                  Vessel name

                  NOT, WIT, LIM, AUT, SUS, COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN, OBS, Logbook, Production logbook

                     NE

                  Unit weight

                  Production logbook

                     NU

                  Number of units

                  Production logbook

                     OB

                  Quantity onboard

                  COE, POR, Logbook

                     OI

                  Object Identification

                  OBS

                     OS

                  Observation Ser. No.

                  OBS

                     PD

                  Predicted Date

                  TRA, POR

                     PH

                  Photograph

                  OBS

                     PO

                  Port Name

                  NOT, POR

                     PR

                  Product code

                  Production logbook

                     PT

                  Predicted Time

                  TRA, POR

                     QP

                  Quantity produced

                  Production logbook

                     RA

                  Relevant Area

                  REP, JUR, LIM, Logbook

                     RC

                  Radio Call Sign

                  All

                     RD

                  Record Date

                  All

                     RE

                  Return Error Number

                  RET

                     RJ

                  Catch discarded

                  Logbook

                     RN

                  Record Number

                  All

                     RR

                  Regulated Resources

                  AUT, SUS

                     RS

                  Return Status

                  RET

                     RT

                  Record Time

                  All

                     SD

                  Start Date

                  WIT, LIM, AUT, SUS

                     SN

                  Species name

                  Production logbook, LIM

                     SP

                  Speed

                  OBS

                     SQ

                  Sequence Number

                  COE, CAT, COX, TRA, POR, POS, ENT, EXI, MAN

                     SR

                  Start Record

                  All

                     TF

                  Transhipped From

                  TRA, Logbook

                     TI

                  Time

                  All

                     TM

                  Type of Message

                  All except Logbook and Production logbook

                     TN

                  Trip Number

                  ENT, COE, CAT, COX, EXI, POS, MAN, TRA, POR, Logbook

                     TP

                  Vessel type

                  NOT, OBS

                     TT

                  Transhipped To

                  TRA, Logbook

                     TU

                  Transmission used

                  Logbook

                     TY

                  Type of packing

                  Production logbook

                     VC

                  Vessel Charterer

                  NOT

                     VL

                  Vessel Length

                  NOT

                     VO

                  Vessel Owner

                  NOT

                     VP

                  Vessel Power

                  NOT

                     VT

                  Vessel capacity

                  NOT

                     XR

                  Ext. registration

                  NOT, OBS, COE, CAT, COX, TRA, POS, MAN, POR, WIT, AUT, LIM, SUS

                     YM

                  Year and month

                  REP, JUR

                     YR

                  Year of the report cancelled

                  CAN

                     ZO

                  Zone

                  JUR

            D. 1   Structure of reports and messages as laid down in Annex III when forwarded by Member States to the NEAFC Secretary

      Where appropriate, each Member State shall retransmit to the NEAFC Secretary reports and messages received from its vessels in accordance with Articles 9 and 11 of Regulation (EU) No 1236/2010, subject to the following amendments:

                  —

                  the address (AD) shall be replaced by the address of the NEAFC Secretary (XNE);

                  —

                  the data elements “record date” (RD), “record time” (RT), “record number” (RN) and “from” (FR) shall be inserted.

            D. 2   Return messages

      If a Contracting Party so requests, the NEAFC Secretary shall send a return message every time an electronic transmission of a report or message is received.

                  a)

                  Return message format:

                              Data Element

                              Field Code

                              Mandatory/Optional

                              Remarks

                              Start Record

                              SR

                              M

                              System detail; indicates start of record

                              Address

                              AD

                              M

                              Message detail; destination, Contracting Party sending the report

                              From

                              FR

                              M

                              Message detail; XNE is NEAFC (who is sending the return message)

                              Type of message

                              TM

                              M

                              Message detail; message type RET for return message

                              Sequence number

                              SQ

                              O

                              Reporting detail; serial number of the report from the vessel in the relevant year, copied from the report which is received.

                              Radio call sign

                              RC

                              O

                              Reporting detail; international radio call sign of the vessel, copied from the report which is received.

                              Return Status

                              RS

                              M

                              Reporting detail; code showing whether the report/message is acknowledged or not (ACK or NAK)

                              Return error number

                              RE

                              O

                              Reporting detail; number showing the type of error. See table b)for return error numbers

                              Record number

                              RN

                              M

                              Reporting detail; record number of the report/message which is received

                              Date

                              DA

                              M

                              Message detail; date of transmission of the RET message

                              Time

                              TI

                              M

                              Message detail; time of transmission of the RET message

                              End of Record

                              ER

                              M

                              System detail; indicates end of the record

                  b)

                  Return error numbers:

                              Subject/Annex

                              Errors

                              Error cause

                              Follow-up action required

                              Accepted

                                 Communication

                              101

                              Message is unreadable

                              102

                              Data value or size out of range

                              104

                              Mandatory data missing

                              105

                              This report is a duplicate and has got the status Not Acknowledge (NAK), because this was the status when received earlier

                              106

                              Unauthorised data source

                              150

                              Sequence error

                              151

                              Date / Time in the future

                              155

                              This report is a duplicate and has got the status Acknowledge (ACK), because this was the status when received earlier

                                 Annex I

                              250

                              Attempt to re-Notify a vessel

                              251

                              Vessel is not Notified

                              252

                              Species not AUT, or LIM or SUS

                                 Annex III

                              301

                              Catch prior to Catch on Entry

                              302

                              Transhipment prior to Catch on Entry

                              303

                              Catch on Exit prior to Catch on Entry

                              304

                              No Position received (CAT, TRA, COX)

                              350

                              Position without Catch on Entry

                                 Annex VIII

                              401

                              Surveillance Exit prior to Surv. Entry

                              450

                              Observation without Surv. Entry

                              451

                              Inspectors or insp. craft not notified

      ANNEX XI

         CODES TO USE FOR COMMUNICATIONS TO THE NEAFC SECRETARY

      A.   Main Vessel Types

                  FAO Code

                  Type of vessel

                  BO

                  Protection vessel

                  CO

                  Fish training vessel

                  DB

                  Dredger non continuous

                  DM

                  Dredger continuous

                  DO

                  Beamer

                  DOX

                  Dredger NEI

                  FO

                  Fish carrier

                  FX

                  Fishing vessel NEI

                  GO

                  Gill netter

                  HOX

                  Mother ship NEI

                  HSF

                  Factory mother ship

                  KO

                  Hospital ship

                  LH

                  Hand liner

                  LL

                  Long liner

                  LO

                  Liner

                  LP

                  Pole and line vessel

                  LT

                  Troller

                  MO

                  Multipurpose vessels

                  MSN

                  Seiner hand liner

                  MTG

                  Trawler drifter

                  MTS

                  Trawler purse seiner

                  NB

                  Lift netter tender

                  NO

                  Lift netter

                  NOX

                  Lift netter NEI

                  PO

                  Vessel using pumps

                  SN

                  Seine netter

                  SO

                  Seiner

                  SOX

                  Seiner NEI

                  SP

                  Purse seiner

                  SPE

                  Purse seiner European

                  SPT

                  Tuna purse seiner

                  TO

                  Trawler

                  TOX

                  Trawlers NEI

                  TS

                  Side trawler

                  TSF

                  Side trawler freezer

                  TSW

                  Side trawler wetfish

                  TT

                  Stern trawler

                  TTF

                  Stern trawler freezer

                  TTP

                  Stern trawler factory

                  TU

                  Outrigger trawlers

                  WO

                  Trap setter

                  WOP

                  Pot vessels

                  WOX

                  Trap setters NEI

                  ZO

                  Fish research vessel

                  DRN

                  Drifnetter

                  NEI = Not Elsewhere Identified

      B.   Main vessel activities

                  Alpha Code

                  Category

                  ANC

                  Anchoring

                  DRI

                  Drifting

                  FIS

                  Fishing

                  HAU

                  Hauling

                  PRO

                  Processing

                  STE

                  Steaming

                  TRX

                  Trans-shipping on or off loading

                  OTH

                  Others - to be Specified

      C.   Main Gear types

                  FAO Alpha Code

                  Gear type

                        Surrounding Nets

                     PS

                  With purse lines

                     PS1

                  1 vessel purse seine

                     PS2

                  2 vessels purse seine

                        Seine Nets

                     SSC

                  Seine Scottish

                        Trawls – Bottom

                     OTB

                  Bottom otter trawl

                     PTB

                  Bottom pair trawls

                     TBN

                  Bottom trawl Nephrop

                     TBS

                  Bottom trawl shrimp

                     OTT

                  Otter twin trawl

                        Trawls – Midwater

                     OTM

                  Midwater otter trawl

                     PTM

                  Midwater trawls pair

                        Gillnets and Entangling Nets

                     GNS

                  Gillnet anchored

                     GND

                  Drift nets

                     GEN

                  Gill tangle net (Not specified)

                        Traps

                     FPO

                  Pot

                        Hooks and Lines

                     LHP

                  Hand lines

                     LHM

                  Hand line mechanical

                     LLS

                  Set line long line

                     LLD

                  Drifting long line

                     LL

                  Long line

                     LTL

                  Trolling long line

                     LX

                  Hook and lines

                        Harvesting Machines

                     HMP

                  Pumps

      D.   Main categories of devices and attachments of gear

                  FAO 3 Alpha Code

                  Attachment or device

                  BSC

                  Bottom-side chafer

                  TSC

                  Top-side chafer

                  SBG

                  Strengthening bag

                  CPP

                  Chafing or protection piece

                  CDL

                  Cod line

                  LST

                  Lifting straps

                  RST

                  Round straps

                  FLP

                  Flapper

                  SNT

                  Sieve netting

                  SRP

                  Strengthening ropes

                  TQT

                  ‘Torquette’

                  MLT

                  Median lacing of a trouser codend

                  STL

                  Strengthening lacing

                  LAR

                  Lacing rope

                  FLT

                  Float

                  EMD

                  Electro-mechanical devices

                  KTE

                  Kite

                  SPG

                  Separation Grids

                  SMP

                  Square mesh panel

                  CSS

                  Cod end sensu stricto

                  OTH

                  Others to be specified

      E.   Product form codes

                  3-Alpha

                  Presentation

                  Description

                  CBF

                  Cod butterfly (escalado)

                  HEA with skin on, spine on, tail on

                  CLA

                  Claws

                  Claws only

                  DWT

                  ICCAT code

                  Gilled, gutted, part of head off, fins off

                  FIL

                  Filleted

                  HEA + GUT + TLD + bones off Each fish originates two fillets

                  FIS

                  Filleted and skinned fillets

                  FIL + SKI Each fish originates two fillets not joined by any part

                  FSB

                  Filleted with skin and bones

                  Filleted with skin and bones on

                  FSP

                  Filleted skinned with pinbone

                  Filleted with skin removed and pinbone on

                  GHT

                  Gutted headed and tailed

                  GUH + TLD

                  GUG

                  Gutted and gilled

                  Guts and gills removed

                  GUH

                  Gutted and headed

                  Guts and head removed

                  GUL

                  Gutted liver in

                  GUT without removing liver parts

                  GUS

                  Gutted headed and skinned

                  GUH + SKI

                  GUT

                  Gutted

                  All guts removed

                  HEA

                  Headed

                  Heads off

                  HET

                  Headed and tailed

                  Heads and tails off

                  JAP

                  Japanese cut

                  Transversal cut removing all parts from head to belly

                  JAT

                  Tailed Japanese cut

                  Japanese cut with tail removed

                  LAP

                  Lappen

                  Double fillet, HEA, skin + tails + fins ON

                  LVR

                  Liver

                  Liver only, In case of collective presentation* use code LVR-C

                  OTH

                  Other

                  Any other presentation

                  ROE

                  Roe (s)

                  Roe(s) only In case of collective presentation* use code ROE-C

                  SAD

                  Salted dry

                  Headed with skin on, spine on, tail on and salted dry

                  SAL

                  Salted wet light

                  CBF + salted

                  SGH

                  Salted, gutted and headed

                  GUH + salted

                  SGT

                  Salted gutted

                  GUT + salted

                  SKI

                  Skinned

                  Skin off

                  SUR

                  Surimi

                  Surimi

                  TAL

                  Tail

                  Tails only

                  TAD

                  Tailed

                  Tail off

                  TNG

                  Tongue

                  Tongue only. In case of collective presentation* use code TNG-C

                  TUB

                  Ube only

                  Tube only (Squid)

                  WHL

                  Whole

                  No processing

                  WNG

                  Wings

                  Wings only

      F.   Type of packing

                  Code

                  Type

                  CRT

                  Cartons

                  BOX

                  Boxes

                  BGS

                  Bags

                  BLC

                  Blocks

      ANNEX XII

         SECURE AND CONFIDENTIAL TREATMENT OF ELECTRONIC REPORTS AND MESSAGES

                  A.

                  Minimum security requirements:

                              (a)

                              System access control: The system shall withstand a break-in attempt from unauthorised persons;

                              (b)

                              Authenticity and data access control: The system shall be able to limit the access of authorised parties to a predefined set of data only;

                              (c)

                              Communication security: It shall be guaranteed that the reports and messages are securely communicated;

                              (d)

                              Data security: It shall be guaranteed that all reports and messages that enter the system are securely stored for the required time and that they will not be tampered with;

                              (e)

                              Security procedures: Security procedures shall be designed addressing access to the system (both hardware and software), system administration and maintenance, backup and general usage of the system.

                  B.

                  Minimum requirements to be met for the computer system:

                              (a)

                              A stringent password and authentication system. Each user of the system shall be assigned a unique user identification and associated password. Each time the user logs on to the system he/she shall provide the correct password. Even when successfully logged on the user shall have access only to those functions and data that he/she is configured to have access to. Only a privileged system administrator shall have access to all the data.

                              (b)

                              Physical access to the computer system shall be controlled.

                              (c)

                              Auditing; selective recording of events for analysis and detection of security breaches.

                              (d)

                              Time-based access control; access to the system can be specified in terms of times of day and days of week that each user is allowed to log in to the system.

                              (e)

                              Terminal access control; specifying for each workstation which users are allowed to access.