The European Spallation Source (ESS), currently under construction in Lund, Sweden, will be the world's most powerful source of neutrons. The goal is to deliver neutrons to users in 2019 and reach full power sometime in the middle of the following decade. One of the key issues for ESS is to develop a strategy, along with the proper innovative tools, to efficiently communicate and smoothly collaborate between divisions and groups inside ESS and with its outside collaborators, so-called In-Kind Contributors (IKC). Technical requirements related to the scope to be delivered are among the most important technical information to be exchanged. This information exchange is facilitated by using a commercial requirements management database that is accessible through the web. The physics multidisciplinary needs are linked with the engineering integration through LinacLego, which is a tool that provides all updated lattice data for the accelerator. The lattice information is then gathered and utilized to control the physical positioning of the mechanical engineering components for the accelerator. The precision for this operation is provided by a dedicated mechanical design skeleton in a Computer Aided Design (CAD) environment. Finally, the realization of all these steps is supervised in detail and continuously evaluated. In this way the required ESS machine design can be delivered, both in terms of the engineering and the physics aspects.