Title: Repairs and Capital Improvements | Accounting Office | NDSU
Headings: Repairs and Capital Improvements
Repairs and Capital Improvements
Early Classification
Project Startup
Repairs vs Capital Improvements
Fund and Project Accounting
Minor Remodeling Projects
Construction Project Numbers and Funds
State Appropriations:
University Appropriations
Other Appropriations
Local Funds:
Account Codes
Codes for Capitalized Costs:
Codes for Repair Costs:
Equipment vs Building Improvements
Department Accounting Responsibilities
Program Codes

Content: definitions and guidance to help assign costs to funds, project numbers, programs, and account numbers; and identification of specific department responsibilities. At the end of the document are the North Dakota State Board of Higher Education Policies and Procedures related to capital improvements. When the term “project” or “projects” is used in this document, we are referring to the job or work performed. The term “project number” will be used when referring to the Oracle/PeopleSoft project number. Early Classification
In order to have proper accounting of repair and capital improvement projects, the projects need to be analyzed and correctly classified from the beginning. This analysis will determine whether the project is an ordinary repair or an improvement to be capitalized. If the project is considered a capital improvement, the asset category (i.e., equipment, buildings, infrastructure, land improvements) must be determined. After the appropriate classification has been determined, budgets are then reviewed or established in Oracle/PeopleSoft Financial System and the correct accounting codes are assigned. The accounting codes are used as costs are incurred throughout the life of the project.