; and (ii) not more than 90 days after the date on which the position becomes vacant. (6) Meetings (A) In-person meetings To the extent practicable, not less than twice each year, the Advisory Committee shall meet in person. (B) Office representative (i) In general At least 1 representative from the Office shall be present at each meeting of the Advisory Committee. (ii) Nonvoting capacity Any individual described in clause (i) who is present at a meeting of the Advisory Committee shall be a nonvoting representative at the meeting. (C) Language access Each meeting of the Advisory Committee shall include simultaneous interpretation and translation of the meeting, and the provision of a copy of any agenda of the meeting in such languages as are requested by— (i) any member of the Advisory Committee; or (ii) any member of the public observing the meeting. (7) Reports Not less frequently than once each year, the Advisory Committee shall submit to the Secretary, the Committee on Agriculture of the House of Representatives, and the Committee on Agriculture, Nutrition, and Forestry of the Senate, and make publicly available on the website of the Department, in English, Spanish, and any other languages the Coordinator determines to be appropriate, a report that describes— (A) the activities of the Advisory Committee during the previous year; and (B) recommendations for legislative or administrative action for the following year. (e) Farm and Food System Workforce Interagency Council (1) Establishment The Secretary shall establish within the Office the Farm and Food System Workforce Interagency Council. (2) Purpose The purpose of the Interagency Council is to facilitate interagency, cabinet-level leadership in planning, policymaking, coordination, and program development for services available to farm and food system workers. (3) Membership The Interagency Council shall comprise— (A) 1 representative from each of— (i) the Department of Agriculture; (ii) the Department of Health and Human Services