and meet all relevant Occupational Safety and Health Administration standards. The employer shall retain for at least 5 years any records documenting that the employer-provided housing is compliant with such laws, regulations, and standards. (II) Housing costs and fees In a case in which the employer provides rented housing, housing fees shall be paid according to the following criteria: (aa) Rental costs and fees Any costs, including charges and fees for rental housing, shall be paid by the employer to the owner or operator of the housing. (bb) Deposit charges Neither employers nor landlords may charge workers for bedding, furnishings, or other similar incidentals related to housing. An employer may require workers to reimburse the employer for damage for which they are responsible and which is not the result of normal wear and tear related to habitation. (cc) Charges for public housing If the employer secures public housing for temporary nonagricultural workers under the auspices of a local or State government, the employer shall pay any charges normally required for use of the public housing units directly to the housing's management. (ii) Family housing Family housing shall be made available to spouses and dependents of temporary nonagricultural workers who request it, and employers should inform temporary nonagricultural workers at the time of hire of the right to make such a request. (8) Records The employer shall maintain certified payroll records, which shall be made available to the Department of Labor, workers and the designees of such workers upon request. Such records shall not be subject to the Freedom of Information Act and shall be maintained by an employer for five calendar years after the last date of employment. The employer shall issue pay statements in both a paper and electronic format to workers that clearly enumerate wage rates, hours, and all deductions and identify the legal name, business address, and Federal employer identification number of the employer. H–2B wages shall be paid by