Why Scanning and Archiving Documents is Important for Businesses Paperless offices and digitizing documents is becoming commonplace for every type of business. It’s a good idea to find an easy to use way to save, store, and protect critical and important documents. Document scanning and archiving is very important – it helps you make sure that no matter what happens, your documents, files, and records will not be lost forever. Without a backup of your files, you run the risk of losing thousands of records- and dollars- daily.