Excel. Click the Microsoft Office Button, point to the arrow next to Save As, and then click PDF or XPS. In the File Name list, type or select a name for the workbook. In the Save as type list, click PDF. If you want to open the file immediately after saving it, select the Open file after publishing check box.ave as PDF for sharing or Web distribution. If you want to share the publication in a fixed format over the Web or a network, do the following: On the File menu, click Publish as PDF or XPS. In the File name list, type or select a name for the publication. In the Save as type list, click PDF.