Every week brings job lists, emails, documents, and new projects. Just how much of that is different from the job you've done before? Odds are, not much. A number of our daily tasks are variations on something.
Don't reinvent the wheel each time you start something fresh. Rather, use templates–standardized files with formatting and text as starting point. As soon as you save a separate variant of the template, simply add, remove, or alter any data for that record that is unique, and you'll have the new job.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to automatically generate documents from a template — and the way to use templates in your favorite apps –so you can get your ordinary tasks quicker.
That's not the only advantage: Using a template means you are less inclined to leave out key info, too. For example, if you want to send freelance writers a contributor arrangement, changing a standard contract template (rather than writing a new contract each time) guarantees you won't depart out the crucial clause regarding possessing the content once you've paid for this.
Templates additionally guarantee consistency. You send regular project updates to investors or clients. With a template, you understand the update will have the formatting, layout, and structure.
Some tools will automatically fill in these factors for you (more on this in a little ). But should you have to fill in the information by yourself, include some text that's obvious and simple to look for so it is possible to find.