Form 306 for disaster recovery funding – Part 2 (Essential Public Asset Reconstruction Works)
Transport For NSW
[{'start': '0.040', 'end': '5.454', 'text': 'Welcome In this video we will introduce\nyou to Form 306 and show you a practical'}, {'start': '5.454', 'end': '9.800', 'text': 'example of an essential public asset\nreconstruction works claim.'}, {'start': '9.880', 'end': '15.645', 'text': 'Transport pays respect to Elders past and\npresent and recognises and celebrates the'}, {'start': '15.645', 'end': '21.272', 'text': 'diversity of Aboriginal peoples and their\nongoing cultures and connections to the'}, {'start': '21.272', 'end': '22.920', 'text': 'lands and waters of NSW.'}, {'start': '22.920', 'end': '28.411', 'text': 'In our last video we introduced you to\nForm 306 and a practical example of an'}, {'start': '28.411', 'end': '29.960', 'text': 'emergency works claim.'}, {'start': '30.120', 'end': '35.011', 'text': 'In this video, Form 306 Part 2,\nwe will show you a practical example of'}, {'start': '35.011', 'end': '38.680', 'text': 'an essential public asset reconstruction\nworks claim.'}, {'start': '38.720', 'end': '40.320', 'text': 'This will be in two parts.'}, {'start': '40.400', 'end': '44.360', 'text': 'The first part of the claim is the\ninitial application for funding claim.'}, {'start': '44.400', 'end': '48.906', 'text': 'This is to be approved in writing by\nTransport for NSW prior to works'}, {'start': '48.906', 'end': '52.640', 'text': 'commencing unless an alternative\narrangement is in place.'}, {'start': '52.760', 'end': '56.856', 'text': 'After the works have been completed,\nthe Council will submit a claim for'}, {'start': '56.856', 'end': '60.840', 'text': 'reimbursement with evidence of completion\nof works and itemised costs.'}, {'start': '60.840', 'end': '65.318', 'text': 'Subject to conditions being met,\na sequence of progressive claim'}, {'start': '65.318', 'end': '69.040', 'text': 'reimbursements may be processed by\nTransport for NSW.'}, {'start': '69.320', 'end': '71.880', 'text': "Let's open Excel."}, {'start': '71.880', 'end': '75.115', 'text': 'In this example,\nthe worksheets for Emergency Works claims'}, {'start': '75.115', 'end': '78.680', 'text': 'and Immediate Reconstruction Works claims\nhave both been hidden.'}, {'start': '78.760', 'end': '83.292', 'text': 'At the bottom of the screen you can see\nthere are 5 worksheets that need to be'}, {'start': '83.292', 'end': '85.588', 'text': 'completed.\nIn an Essential Public Asset'}, {'start': '85.588', 'end': '87.080', 'text': 'Reconstruction Works claim'}, {'start': '87.200', 'end': '91.614', 'text': 'the Council will need to complete the\nStart Worksheet,'}, {'start': '91.614', 'end': '97.713', 'text': '1_EPA-RWclaim and 1-EPA-RW Reimbursement\nworksheets as well as the Claimant'}, {'start': '97.713', 'end': '99.639', 'text': 'Certification Worksheet.'}, {'start': '99.640', 'end': '105.160', 'text': 'The Admin Agency certification will be\ncompleted by Transport for NSW.'}, {'start': '105.360', 'end': '110.338', 'text': 'Councils may enter the project ID into\nthe name of the worksheet but this is'}, {'start': '110.338', 'end': '110.920', 'text': 'optional.'}, {'start': '111.000', 'end': '115.170', 'text': 'In the Start worksheet you will need to\nenter some basic information.'}, {'start': '115.170', 'end': '116.720', 'text': 'Using this drop down menu,'}, {'start': '116.800', 'end': '121.930', 'text': 'you will need to declare that all of the\ndamaged assets are eligible essential'}, {'start': '121.930', 'end': '122.840', 'text': 'public assets.'}, {'start': '122.840', 'end': '127.508', 'text': 'You can see that this council is an\nopted-in council and their threshold has'}, {'start': '127.508', 'end': '128.600', 'text': 'been entered here.'}, {'start': '128.600', 'end': '132.000', 'text': 'This section will be entered by Transport\nfor NSW after assessment.'}, {'start': '132.080', 'end': '141.240', 'text': 'The Co-Funding amount will be deducted\nfrom the reimbursement payments.'}, {'start': '141.280', 'end': '144.640', 'text': 'In the 1_EPA-RWclaim worksheet,\nthe Council needs to enter the required'}, {'start': '144.640', 'end': '146.880', 'text': 'details of the assets impacted by the\ndisaster.'}, {'start': '147.520', 'end': '151.520', 'text': 'Each row is for information relating to\none asset only.'}, {'start': '151.680', 'end': '155.640', 'text': 'Insert one row for each asset while\nretaining the formatting.'}, {'start': '155.760', 'end': '159.240', 'text': 'To do this, highlight the first row.'}, {'start': '159.240', 'end': '162.440', 'text': 'From the menu, select "Insert".'}, {'start': '162.600', 'end': '164.960', 'text': 'At this Paintbrush icon,\nselect "Format same as below".'}, {'start': '165.080', 'end': '167.920', 'text': 'This will copy the formatting across to\nthe new row.'}, {'start': '168.880', 'end': '170.960', 'text': 'Please complete all fields.'}, {'start': '171.000', 'end': '176.280', 'text': 'Where a field is not relevant just enter\nNot applicable or $0.00 value.'}, {'start': '176.600', 'end': '181.240', 'text': 'Our example will be for just one asset on\nrow 18.'}, {'start': '181.280', 'end': '184.840', 'text': 'At column 1, using the drop-down menu,\nselect the category of asset.'}, {'start': '185.040', 'end': '190.880', 'text': 'Please only select either Local Rd,\nRegional Rd, State Road or Crown Rd.'}, {'start': '191.040', 'end': '195.644', 'text': 'This example is a local road and the\ncouncil has given a damage number for'}, {'start': '195.644', 'end': '196.320', 'text': 'this asset.'}, {'start': '196.440', 'end': '200.560', 'text': "The asset ID will be the council's asset\nidentification."}, {'start': '200.600', 'end': '205.561', 'text': 'Then enter the name of the asset and the\ndate that the asset was accessible to the'}, {'start': '205.561', 'end': '206.040', 'text': 'council.'}, {'start': '206.280', 'end': '210.686', 'text': 'The location of the asset can be\nexpressed as chainage or latitude and'}, {'start': '210.686', 'end': '214.720', 'text': 'longitude from the starting point of the\ndamage to the endpoint.'}, {'start': '214.880', 'end': '219.750', 'text': 'In this section the council needs to\ndocument the pre disaster function of the'}, {'start': '219.750', 'end': '220.120', 'text': 'asset.'}, {'start': '222.120', 'end': '225.840', 'text': 'At column 9, from the drop-down menu,\nselect the subcategory of the asset.'}, {'start': '226.000', 'end': '229.640', 'text': 'The asset capacity describes what the\nasset is.'}, {'start': '229.880', 'end': '231.200', 'text': 'Enter the dimensions.'}, {'start': '231.520', 'end': '237.320', 'text': 'Enter the asset material,\nin this example graded asphalt.'}, {'start': '237.560', 'end': '240.782', 'text': 'At column 13a,\nusing this "Yes or No" drop-down menu,'}, {'start': '240.782', 'end': '245.317', 'text': 'the council needs to indicate if the\nproposed reconstruction will result in'}, {'start': '245.317', 'end': '248.600', 'text': 'the same function as before the onset of\nthe disaster.'}, {'start': '248.640', 'end': '253.340', 'text': 'If the answer is "No",\nplease reach out to your A partner at'}, {'start': '253.340', 'end': '255.960', 'text': 'Transport for NSW to discuss this.'}, {'start': '255.960', 'end': '258.795', 'text': 'At column 14,\nthe Council needs to attach to the claim'}, {'start': '258.795', 'end': '262.560', 'text': 'evidence of the condition of the asset\nbefore the onset of the disaster.'}, {'start': '262.720', 'end': '267.040', 'text': 'In order of preference,\none or more of these methods can be used.'}, {'start': '267.120', 'end': '272.095', 'text': 'Photographs of the asset containing\nembedded metadata that includes the date'}, {'start': '272.095', 'end': '275.520', 'text': 'and time and the latitude and longitude\ncoordinates.'}, {'start': '276.000', 'end': '279.400', 'text': 'Video and satellite images may also be\nused.'}, {'start': '279.480', 'end': '282.348', 'text': 'In the absence of such photographic\nevidence,'}, {'start': '282.348', 'end': '285.280', 'text': "the council's maintenance records may be\nused."}, {'start': '285.560', 'end': '288.368', 'text': 'Also,\nasset registers that sufficiently'}, {'start': '288.368', 'end': '292.160', 'text': 'document the condition of the asset may\nalso be used.'}, {'start': '292.520', 'end': '295.620', 'text': 'Also,\nan inspection report or certification'}, {'start': '295.620', 'end': '299.920', 'text': 'undertaken at the time of the damage\nassessment may be used.'}, {'start': '299.960', 'end': '305.336', 'text': 'This needs to be conducted by or verified\nby a suitably qualified professional with'}, {'start': '305.336', 'end': '310.456', 'text': 'the appropriate level of expertise and\nexperience that confirms that the damage'}, {'start': '310.456', 'end': '312.760', 'text': 'was caused by the eligible disaster.'}, {'start': '313.000', 'end': '317.726', 'text': 'The name and title of the inspector or\nsuitably qualified professional must be'}, {'start': '317.726', 'end': '320.120', 'text': 'included in the report or certification.'}, {'start': '320.200', 'end': '323.480', 'text': 'Councils should provide the latest ever\nevidence available.'}, {'start': '323.480', 'end': '326.360', 'text': 'The evidence should not be more than four\nyears old.'}, {'start': '326.440', 'end': '329.492', 'text': 'At column 15,\nenter the file names or photographic'}, {'start': '329.492', 'end': '334.221', 'text': 'evidence of the damage caused to the\nasset resulting from the declared natural'}, {'start': '334.221', 'end': '334.760', 'text': 'disaster.'}, {'start': '334.760', 'end': '338.138', 'text': 'These photographs should contain the\nrequired metadata,'}, {'start': '338.138', 'end': '341.516', 'text': 'the date and time taken,\nand the latitude and longitude'}, {'start': '341.516', 'end': '342.240', 'text': 'coordinates.'}, {'start': '342.320', 'end': '344.742', 'text': 'Where the damage extends for some\ndistance,'}, {'start': '344.742', 'end': '347.000', 'text': 'a sequence of photographs will be needed.'}, {'start': '347.160', 'end': '350.540', 'text': "If you're claiming for a 5 kilometre\nsection of Rd,"}, {'start': '350.540', 'end': '353.920', 'text': 'the photo interval must be a minimum of\n200 metres.'}, {'start': '354.240', 'end': '357.721', 'text': 'However,\nfor a 1 kilometre section of Rd the'}, {'start': '357.721', 'end': '363.678', 'text': 'interval may be 50 to 100 metres or if\nthe council uses an evidence solution'}, {'start': '363.678', 'end': '367.159', 'text': 'such as Recover,\nthese can be Recover codes.'}, {'start': '367.440', 'end': '370.595', 'text': 'At column 16 describe the damage to the\nasset,'}, {'start': '370.595', 'end': '375.965', 'text': 'then at column 17 describe the proposed\nreconstruction treatment to restore the'}, {'start': '375.965', 'end': '378.986', 'text': 'asset,\nalong with the dimensions of the area'}, {'start': '378.986', 'end': '381.000', 'text': 'covered by the proposed works.'}, {'start': '381.000', 'end': '386.798', 'text': 'Where applicable, enter the quantities,\nthe units of measure and the cost for'}, {'start': '386.798', 'end': '388.360', 'text': 'each unit of measure.'}, {'start': '388.360', 'end': '389.920', 'text': 'At column 25, using the drop-down menu,'}, {'start': '389.960', 'end': '394.360', 'text': 'indicate the methods used to estimate the\nreconstruction costs.'}, {'start': '394.360', 'end': '400.000', 'text': 'The options are a cost estimation method\nor a market response method.'}, {'start': '400.080', 'end': '404.674', 'text': 'Using a cost estimation method,\nthe council may involve using its own'}, {'start': '404.674', 'end': '407.760', 'text': 'resources such as labour,\nplant and equipment.'}, {'start': '408.200', 'end': '413.720', 'text': 'A market response method is often used\nfor large scale or high risk activities.'}, {'start': '413.840', 'end': '419.350', 'text': 'If the Council elects a market response\nmethod where contractors will be given'}, {'start': '419.350', 'end': '423.187', 'text': 'the opportunity to quote for the\nreconstruction works,'}, {'start': '423.187', 'end': '428.489', 'text': 'Councils must receive approval from\nTransport for NSW for all components of'}, {'start': '428.489', 'end': '433.302', 'text': 'the claim except for cost,\nbefore seeking a market response or going'}, {'start': '433.302', 'end': '434.000', 'text': 'to tender.'}, {'start': '434.000', 'end': '437.877', 'text': 'Under specific circumstances,\nif the estimated reconstruction cost for'}, {'start': '437.877', 'end': '442.028', 'text': 'the project is $25 million or more,\nan independent technical review will be'}, {'start': '442.028', 'end': '442.520', 'text': 'required.'}, {'start': '442.520', 'end': '447.149', 'text': 'Your partner at Transport for NSW can\nwork with you to form an effective'}, {'start': '447.149', 'end': '447.720', 'text': 'approach.'}, {'start': '447.800', 'end': '451.476', 'text': 'In our example,\nthe Council has elected a market response'}, {'start': '451.476', 'end': '451.920', 'text': 'method.'}, {'start': '452.360', 'end': '455.754', 'text': 'At column 26,\nenter the name of the document containing'}, {'start': '455.754', 'end': '458.240', 'text': 'the cost estimate for the proposed works.'}, {'start': '458.240', 'end': '462.920', 'text': 'Where the Council has gone to tender,\nthis should include the tender evaluation.'}, {'start': '463.000', 'end': '465.800', 'text': 'This document will need to accompany your\nclaim.'}, {'start': '466.040', 'end': '470.400', 'text': 'At column 27,\nenter the estimated reconstruction cost.'}, {'start': '470.480', 'end': '473.240', 'text': 'This amount should not include GST.'}, {'start': '473.360', 'end': '476.280', 'text': 'Column 28 is not relevant to this claim.'}, {'start': '476.280', 'end': '479.960', 'text': 'Therefore enter "Not applicable".'}, {'start': '479.960', 'end': '484.034', 'text': 'At column 29, using the drop down menu,\nthe Council can confirms that the'}, {'start': '484.034', 'end': '487.724', 'text': 'information in each row has been\ncertified by a suitably qualified'}, {'start': '487.724', 'end': '488.440', 'text': 'professional.'}, {'start': '488.560', 'end': '491.396', 'text': 'At column 30,\nthe council may enter additional'}, {'start': '491.396', 'end': '495.560', 'text': 'information that may be relevant to the\nclaim, but this is optional.'}, {'start': '495.600', 'end': '500.675', 'text': 'After all of the required information has\nbeen entered into the 1_EPA-RWclaim'}, {'start': '500.675', 'end': '503.798', 'text': 'worksheet,\nthe council can move to the Claimant'}, {'start': '503.798', 'end': '505.360', 'text': 'Certification Worksheet.'}, {'start': '505.520', 'end': '509.995', 'text': 'In the Claimant Certification Worksheet,\nthe Council needs to certify that the'}, {'start': '509.995', 'end': '514.640', 'text': 'claim meets all of these requirements for\nthe the estimated reconstruction costs.'}, {'start': '514.800', 'end': '519.459', 'text': 'The section below should be left blank\nfor now because that will be used in the'}, {'start': '519.459', 'end': '521.440', 'text': 'future at the reimbursement stage.'}, {'start': '521.560', 'end': '524.302', 'text': 'At row 38,\nyou need to enter the name of the'}, {'start': '524.302', 'end': '528.080', 'text': 'worksheet where the information about\nthis claim was entered.'}, {'start': '528.200', 'end': '531.474', 'text': "As you can see,\nit's the name of this green tab"}, {'start': '531.474', 'end': '535.840', 'text': '1_EPA-RWclaim worksheet that we entered\njust a few minutes ago.'}, {'start': '536.000', 'end': '539.363', 'text': 'In the next column,\nenter the rows in that worksheet where'}, {'start': '539.363', 'end': '540.960', 'text': 'the information was entered.'}, {'start': '541.480', 'end': '544.800', 'text': 'In our example,\nwe only had one row of information'}, {'start': '544.800', 'end': '547.080', 'text': 'because only one asset was damaged.'}, {'start': '547.760', 'end': '553.380', 'text': 'Then enter the name and title of the\nauthorised professional at the council'}, {'start': '553.380', 'end': '559.000', 'text': 'and a digital form of their signature,\nfor example a small JPG or PNG file.'}, {'start': '559.160', 'end': '561.880', 'text': 'Then enter the date of that authorisation.'}, {'start': '563.320', 'end': '566.458', 'text': 'After the Council has certified the Form\n306,'}, {'start': '566.458', 'end': '571.302', 'text': 'it will need to be saved in both Excel\nformat and a signed PDF format,'}, {'start': '571.302', 'end': '576.555', 'text': 'then sent to Transport for NSW with all\nof the required documentation and an'}, {'start': '576.555', 'end': '579.080', 'text': 'accompanying letter from the Council.'}, {'start': '579.840', 'end': '585.627', 'text': 'Transport for NSW will assess the claim,\nincluding Form 306 and the required'}, {'start': '585.627', 'end': '586.680', 'text': 'documentation.'}, {'start': '586.880', 'end': '592.024', 'text': 'After assessment of the claim,\nTransport for NSW will complete the Admin'}, {'start': '592.024', 'end': '597.240', 'text': 'Agency Certification Worksheet,\nthen return this Form 306 to the Council.'}, {'start': '597.320', 'end': '604.520', 'text': 'The results of the assessment can be seen\nin the 1_EPA-RWclaim worksheet.'}, {'start': '604.640', 'end': '607.817', 'text': 'At column 31,\nTransport for NSW will enter the approved'}, {'start': '607.817', 'end': '611.960', 'text': 'total upper limit grant and any notes\nthat are relevant to the approval.'}, {'start': '612.120', 'end': '617.387', 'text': 'At column 33, using the drop-down menu,\nTransport for NSW will select "YES",'}, {'start': '617.387', 'end': '622.244', 'text': 'confirming that the estimated\nreconstruction costs have been certified'}, {'start': '622.244', 'end': '624.160', 'text': 'by the administering agency.'}, {'start': '624.320', 'end': '629.848', 'text': 'At column 35, using the drop-down menu,\nTransport for NSW will confirm completion'}, {'start': '629.848', 'end': '632.680', 'text': 'of the funding application for this asset.'}, {'start': '632.840', 'end': '636.059', 'text': 'Upon approval,\nTransport for NSW will send a funding'}, {'start': '636.059', 'end': '641.040', 'text': 'letter to the Council communicating the\napproval and the total upper limit grant.'}, {'start': '641.200', 'end': '646.131', 'text': 'The Council needs to sign the letter to\nendorse their acknowledgement of the'}, {'start': '646.131', 'end': '650.166', 'text': 'funding arrangements,\nthen return the signed funding letter to'}, {'start': '650.166', 'end': '652.280', 'text': 'Transport for NSW within 14 days.'}, {'start': '656.400', 'end': '661.150', 'text': 'Where a sequence of progressive claim\nreimbursements has been agreed to between'}, {'start': '661.150', 'end': '665.128', 'text': 'the Council and Transport for NSW,\nthere may be several claims for'}, {'start': '665.128', 'end': '665.960', 'text': 'reimbursement.'}, {'start': '666.000', 'end': '669.579', 'text': 'After the works have been fully completed\nby the Council,'}, {'start': '669.579', 'end': '674.392', 'text': 'the Council will submit a claim for\nreimbursement with evidence of completion'}, {'start': '674.392', 'end': '676.120', 'text': 'of works and itemised costs.'}, {'start': '676.240', 'end': '679.900', 'text': 'In our example,\nthe works have been 100% completed and'}, {'start': '679.900', 'end': '683.760', 'text': "this will be the Council's final claim\nfor reimbursement."}, {'start': '684.920', 'end': '690.578', 'text': 'Using the same Form 306 that was approved\nthen returned to the council,'}, {'start': '690.578', 'end': '693.880', 'text': 'open the 1_EPA-RW Reimbursement Worksheet.'}, {'start': '694.000', 'end': '697.122', 'text': 'At column 36,\nenter the date that the works were'}, {'start': '697.122', 'end': '697.760', 'text': 'completed.'}, {'start': '697.840', 'end': '701.800', 'text': 'At column 37,\nindicate the percentage of completion.'}, {'start': '701.920', 'end': '705.320', 'text': 'In this example,\nthe works are 100% complete.'}, {'start': '705.360', 'end': '708.760', 'text': 'At column 38,\nthe Council will need to provide evidence'}, {'start': '708.760', 'end': '710.400', 'text': 'of the completion of works.'}, {'start': '710.840', 'end': '713.888', 'text': 'Like the other forms of evidence that are\nrequired,'}, {'start': '713.888', 'end': '718.519', 'text': 'this evidence needs to be photographic\nfiles with embedded metadata containing'}, {'start': '718.519', 'end': '721.920', 'text': 'the date and time and latitude and\nlongitude coordinates.'}, {'start': '722.120', 'end': '726.057', 'text': 'Or if the Council uses an evidence\nsolution such as RECOVER,'}, {'start': '726.057', 'end': '727.800', 'text': 'these can be RECOVER codes.'}, {'start': '728.440', 'end': '733.552', 'text': 'At column 39 you can see that the Council\nhas entered the file name of a general'}, {'start': '733.552', 'end': '736.960', 'text': 'Ledger transaction listing from their\nfinance system.'}, {'start': '736.960', 'end': '739.960', 'text': 'This should be in Microsoft Excel format.'}, {'start': '740.040', 'end': '745.486', 'text': 'The transaction listing needs to include\nevery transaction that is included in the'}, {'start': '745.486', 'end': '745.880', 'text': 'claim.'}, {'start': '745.960', 'end': '750.080', 'text': 'The sum of the transactions must equal\nthe amount being claimed.'}, {'start': '750.080', 'end': '755.158', 'text': 'Transport for NSW assessors will\nreconcile every transaction in the claim'}, {'start': '755.158', 'end': '756.600', 'text': 'based on eligibility,'}, {'start': '756.600', 'end': '760.006', 'text': 'using this transaction listing.\nAt column 40,'}, {'start': '760.006', 'end': '765.560', 'text': 'enter the actual dollar value total for\nthe completed works excluding GST.'}, {'start': '765.800', 'end': '770.190', 'text': 'In this example,\ncolumn 41 is not relevant,'}, {'start': '770.190', 'end': '774.680', 'text': 'therefore "Not Applicable" has been\nentered.'}, {'start': '774.720', 'end': '779.387', 'text': 'At column 42, using this drop-down menu,\na suitably qualified professional at the'}, {'start': '779.387', 'end': '783.600', 'text': 'Council must certify that the details\nentered for this asset are correct.'}, {'start': '783.680', 'end': '786.233', 'text': 'At column 43,\nThe Council had no additional remarks,'}, {'start': '786.233', 'end': '788.160', 'text': 'therefore, "Not applicable" was entered.'}, {'start': '788.440', 'end': '793.779', 'text': 'After all of the required information for\neach asset has been entered and certified'}, {'start': '793.779', 'end': '798.674', 'text': 'in the 1_EPA-RW Reimbursement Worksheet,\nthe next step for the Council is to'}, {'start': '798.674', 'end': '803.124', 'text': 'certify this claim for reimbursement\nusing the Claimant Certification'}, {'start': '803.124', 'end': '803.759', 'text': 'worksheet.'}, {'start': '804.160', 'end': '808.923', 'text': 'In the Claimant Certification Worksheet,\nthe Council needs to certify that the'}, {'start': '808.923', 'end': '813.927', 'text': 'claim meets all of these requirements for\nfinal reimbursement after the completion'}, {'start': '813.927', 'end': '817.725', 'text': 'of works. At row 51,\nenter the name of the worksheet where the'}, {'start': '817.725', 'end': '820.680', 'text': 'information about the reimbursement was\nentered.'}, {'start': '820.760', 'end': '824.830', 'text': "As you can see,\nit's the name of this green tab 1_EPA-RW"}, {'start': '824.830', 'end': '829.400', 'text': 'Reimbursement Worksheet that we entered\njust a few minutes ago.'}, {'start': '829.400', 'end': '832.682', 'text': 'In the next column,\nenter the rows in that worksheet where'}, {'start': '832.682', 'end': '834.240', 'text': 'the information was entered.'}, {'start': '834.480', 'end': '838.156', 'text': 'In our example,\nwe only had one row of information'}, {'start': '838.156', 'end': '840.680', 'text': 'because only one asset was damaged.'}, {'start': '840.800', 'end': '845.710', 'text': 'Enter the name and title of the\nauthorised professional at the Council,'}, {'start': '845.710', 'end': '848.916', 'text': 'then insert a digital form of their\nsignature,'}, {'start': '848.916', 'end': '851.439', 'text': 'for example a small JPEG or PNG file.'}, {'start': '851.440', 'end': '856.291', 'text': 'Then enter the date of the authorisation.\nJust like in the previous funding'}, {'start': '856.291', 'end': '857.440', 'text': 'application stage.'}, {'start': '857.680', 'end': '860.866', 'text': 'After the Council has certified the Form\n306,'}, {'start': '860.866', 'end': '865.783', 'text': 'it will need to be saved in both Excel\nformat and a signed PDF format,'}, {'start': '865.783', 'end': '871.117', 'text': 'then sent to Transport for NSW with all\nof the required documentation and an'}, {'start': '871.117', 'end': '873.680', 'text': 'accompanying letter from the Council.'}, {'start': '874.120', 'end': '877.414', 'text': 'After assessment of the reimbursement\nclaim,'}, {'start': '877.414', 'end': '883.124', 'text': 'Transport for NSW will complete the Admin\nAgency Certification Worksheet then'}, {'start': '883.124', 'end': '885.760', 'text': 'return this Form 306 to the Council.'}, {'start': '885.880', 'end': '894.880', 'text': 'The results of the assessment can be seen\nin the 1_EPA-RW Reimbursement Worksheet.'}, {'start': '894.960', 'end': '898.498', 'text': 'At column 44 in grey,\nthe date of the inspection of the'}, {'start': '898.498', 'end': '900.520', 'text': 'finished works has been entered.'}, {'start': '900.720', 'end': '904.896', 'text': 'At column 45, where relevant,\nTransport for NSW may enter some relevant'}, {'start': '904.896', 'end': '905.360', 'text': 'remarks.'}, {'start': '905.720', 'end': '909.742', 'text': 'At column 46,\nTransport for NSW will use the drop-down'}, {'start': '909.742', 'end': '915.520', 'text': 'menu to confirm that the claim has been\ncertified by the administering agency.'}, {'start': '915.680', 'end': '919.625', 'text': 'At column 47,\nthe percentage of works will be entered'}, {'start': '919.625', 'end': '921.160', 'text': 'by Transport for NSW.'}, {'start': '921.360', 'end': '924.489', 'text': 'At column 48,\nthe payment to the Council will be'}, {'start': '924.489', 'end': '925.000', 'text': 'entered.'}, {'start': '925.320', 'end': '926.960', 'text': 'This claim is complete.'}, {'start': '927.360', 'end': '932.284', 'text': 'The Council must retain all documents\nrelated to the claim and keep an accurate'}, {'start': '932.284', 'end': '937.024', 'text': 'audit trail for seven years from the end\nof each financial year in which the'}, {'start': '937.024', 'end': '938.440', 'text': 'expenditure is claimed.'}, {'start': '938.760', 'end': '942.818', 'text': 'In our next video Allowable Time Limits\nProcess and Requirement,'}, {'start': '942.818', 'end': '947.562', 'text': 'we will help you to understand the\nallowable time limits that apply to your'}, {'start': '947.562', 'end': '948.000', 'text': 'claims.'}]