5 Steps for the Most Effective UX Meetings in 2 Minutes
But how do effective UX meetings work?

1: Goal and outcome setting

People at the meeting should know the expected outcome and agenda of the meeting. Explain to everyone the current design process stage since everyone at the meeting may not understand the design process. Drive feedback only for the current stage of the design process.

For example, while discussing wireframes, refrain from reflecting on suggestions on colors and fonts. Focus on the right feedback at the right time.

2: Meeting with all stakeholders.

Ideally, for 1 in every three meetings, all the project stakeholders must be involved. When the senior leaders are not kept in the loop for a while, it so often happens that they swoop in and change the entire design direction.

To prevent this, make sure every stakeholder is updated on the progress, ideally once every three meetings.

This will ensure that everyone is involved in the design process.

3: Separate meetings with Designers, Developers & End-users.

Conduct separate meetings with the design team, development team, and the end-users to capture better quality feedback.

With the design team, conduct brainstorming sessions and encourage design ideas. Discuss development feasibility, UI response behavior, and application performance with the development team and end-users, schedule meetings to validate your thought process, and collect user feedback.

For a functional and usable final product, it’s crucial to meet all of them.

4: Use collaborative tools.

Meetings are ten times better when you use tools like Invision, Google docs, Atlassian, or TeamViewer.

You can collaborate much better internally and externally, especially with remote teams. A siloed work culture among designers, developers, and the product team can be eliminated by tying everyone together and having an open communication culture.

5: Conclude the meetings well.

A great meeting with an unsatisfactory conclusion will be confusing for all parties.

Conclude strongly with a list of action items along with a timeline. This will correctly set expectations for the next meeting across the table. Everyone will also have an idea of the tasks to be done until the next meeting. This is how effective UX meetings happen.

When everyone listens, asks questions, and gives insights, truly experiential products are created.
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['User Experience', 'Efficiency', 'UX', 'User Experience Research', 'Meetings']