In the last few years, the emerging software-as-a-service (SaaS) market has revolutionized the way people buy software, creating waves throughout numerous industries. SaaS is a new class of centralized computing methodology: a software licensing and delivery model that utilizes cloud computing as a means of providing their product to clients. There is a lot of talk about SaaS these days, as it's quickly becoming one of the most commonly used delivery and licensing models.

SaaS systems use cloud computing as a centralized approach to software distribution. With cloud computing, customers can tap into the same computing resources, either in a private, public, or hybrid cloud that larger companies typically have access to. SaaS computing works similarly to a utilities company, where people use shared resources, such as water treatment facilities supply water to their homes. Despite data being stored in a common location, cloud computing is typically highly secure, as there is often a dedicated team of professionals monitoring and managing the systems ensure your data is safe.

Reduced Costs and IT Infrastructure

Unlike traditional business models, SaaS allows you to invest in business architecture and software that doesn’t require vast amounts of capital. Contrary to on-premise systems, companies are not required to purchase or maintain their own IT infrastructure, allowing for simplified implementation and reduced cost. SaaS products are can be based on a pay-as-you-go model where there are minimal upfront costs.

Since your software provider hosts the software within the cloud, there is little to no installation process, and he company can get its software up and running quickly and with ease. Additionally, cloud systems reduce the strain on the IT department since the vendors are primarily responsible for managing the system infrastructure and applications.

Remote Access

SaaS models can enable access to software in more places than ever before. Cloud software tends to be accessible whether your company needs access at the office, on the production floor, at a construction site, or elsewhere. It can also be available via mobile devices. Where the SaaS system uses a web browser, users may not even need to download software or mobile applications. Many industries prefer to use SaaS applications, as it expedites communications and provides organizations with access for a remote workforce. Employee scarcity in some fields has even facilitated part of the demand for SaaS products, as it enables organizations to collaborate globally and with those working from home.

Adaptable and Scalable

One benefit of the cloud that is commonly overlooked is that scaling a SaaS-based system is easy. Comparatively, scaling an on-premise system can take a lot of time and can directly impact your company’s bottom line. While this should not dissuade you from using an on-premise system (there are several advantages of on-premise systems), there are a number of areas in which SaaS systems excel.

If your company is growing, its needs are changing. SaaS systems allow for rapid scaling and the addition of new functionality, as needed. If your company is undergoing expansion, they can contact the SaaS provider and add new users or modules immediately. Also, most SaaS applications are automatically updated with new releases and patches, so there is no need to install software updates onto company devices.

About eQuorum

eQuorum is a leading provider of workflow and document management systems. The company offers both on-premise and SaaS versions of the software for engineering-based companies. It supports all digital file types, including CAD files from industry-leading CAD software providers. eQuorum has been solving complex document management problems for more than 25 years and has helped hundreds of organizations through their digital transformation.

If you would like to learn more about eQuorum's products and services, contact us at