366 IBM Content Manager OnDemand Guide
17.1  Content Federation Services for Content Manager 
OnDemand and IBM Enterprise Records overview
IBM FileNet Content Federation Services enables organizations to access content from 
numerous heterogeneous repositories anywhere in the enterprise and federate this 
information to provide a single enterprise source for critical business content. Content 
Federation Services for Content Manager OnDemand enables enterprises to perform 
federation, search, retrieve, and records management functions across Content Manager 
OnDemand repositories. 
IBM Enterprise Records positions your business to provide legally compliant records that 
meet government regulations at the time of inquiry that follow your corporate record policy file 
plan. 
Content Manager OnDemand handles a high volume of document ingestion to the system, 
typically of a static nature, such as credit card or bank statements. Each document ingestion 
might contain thousands of individual documents or pages. Content Manager OnDemand 
offers a retention feature so that you can set the document retention for a fixed period at the 
document ingestion time, for example, an investment company that applies a simple retention 
policy of eight years to all of their customer statements. 
Content Manager OnDemand does not apply an event-based retention policy that is based 
on, for example, the date that the customer closed an account. In this scenario, the clock 
does not begin the eight-year period until the customer closes the account. By enabling 
records federation services by using Content Federation Services for Content Manager 
OnDemand, you can manage Content Manager OnDemand content in a manner that is 
consistent with your organization’s records retention policies.
When Content Manager OnDemand content is federated and declared as a record in 
Enterprise Records, Content Manager OnDemand content can be tied to dynamic retention 
policies, such as account closure, policy termination, contract execution, or any other event. 
In these circumstances, records federation services can allow your organization to retain 
content for a certain amount of time, starting on the date of the event. Companies must 
design their policies carefully to manage a large collection of data correctly when the 
company deals with various regulatory policies and litigation.
When it is time to expire data, with federated and declared content by using Content 
Federation Services for Content Manager OnDemand, Content Manager OnDemand can 
delete the original load (which contained multiple documents) and at the same time reingest 
those documents that must be retained.
When you use Enhanced Retention Management, you enable the holding documents 
immediately and prevent expiration. Although this feature is powerful, it does not position your 
business to make a Content Manager OnDemand captured report or document a compliant 
record to meet government regulations. Y ou must enable the feature that meets your business 
requirements:
/SM590000Use Enhanced Retention Management in Content Manager OnDemand to hold 
documents and prevent expiration.
/SM590000Use Enterprise Records to make documents into compliant records and to enable them for 
event-based expiration.
A situation might exist where both features are enabled because of many different 
line-of-business requirements.