Basic English Language Skills Basic English Language Skills
 
First Paragraph
Introduce yourself, and explain why you are writing the letter.
If you are responding to a job advertisement, state which advertisement 
you are responding to, and indicate where you found it.
For example:
“I would like to apply for the position of Graphic Designer, as advertised 
in the Career Times on 1 March 2015.”
If possible, mention a mutual contact or acquaintance.
For example:
“Samantha Stevens mentioned that you are looking for an experienced 
Graphic Designer with a keen interest in the fashion industry.”
 
Second Paragraph
Mention your qualifications, skills and experience, and relate them to the 
needs of the company. Give relevant examples of how you have used 
your skills in the past to perform similar tasks and responsibilities to 
those set out in the job description.
Third Paragraph
Explain why you want to work for this organisation in particular. Where 
relevant, explain any gaps in your CV. If you don’t have the required 
academic qualifications, for example, you can explain  how your practical 
work experience makes up for it.
Fourth paragraph
Mention any documents or attachments that you have included with your 
cover letter, and state your availability for an interview.
Close
Thank the recipient for taking the time to read your letter, and  sign off 
with a professional greeting, such as “Yours sincerely” or “Kind regards”, 
followed by your full name, telephone number and e-mail address.