Challenge & Selection 

 As an administrative head of a reputed educational institute which provides several specialization   programs , I have noted that though all of our departments demand the same nature of work from the   employees , each department follows the different process for accomplishing their tasks , such as   admission process , setting interviews of students , publishing details of courses , setting lectures   throughout the semester , checking the availability of the faculties , and other coordinative tasks . The   challenge is to create a unified process for all these departments , which is not only employee - friendly   but also effective in bringing expected outcomes with utmost accuracy . 

 To bring the best solution for all the departments , I have opted for the visualization tool , which includes   creating a task process for all the departments . The purpose is to reduce the risk of errors and   completing tasks efficiently without wasting time . Visualization is the key to think rethink and rearrange   ideas / imagination at the same time , which is essential to deliver the best result . 

 Application 

 To apply the visualization tool effectively , I first conducted detailed research on the current process of   each department and their reasons behind it . The analysis leads me to the following conclusion :   o Some of the employees are following the process as it was introduced to them by their seniors .   o Some of the employees do not want to take any initiative for adopting a new process as it requires 

 efforts and also using brain . 

 o Some of the employees have found smart ways of accomplishing their tasks , but are not confident 

 with the accuracy of the result . 

 I decided to integrate ERP software for the operational process of all the departments , where they have   to follow the same steps to complete a similar task . 

 To make them clear about the process , I created a chart / design board , which involved all the necessary   details and some graphics as well . During my presentation in front of all the employees , I faced some   questions about the effectiveness of the process , but later I was successful in convincing them that this   is a better and more effective way to accomplishing our daily tasks . 

 Gradually we were able to prepare a clear process for each task they have to perform . We then were   able to make that design board into the actual ERP software with the help of proficient IT professionals   ( their practical suggestions helped significantly in brining my idea into reality ) and we prepared a user   guide which has visuals and images for the better understanding . 

 Insight & Approach 

 The insight I gained by this exercise is that initially , it is difficult to make people understand about the   new process as most of them have less acceptance as it 's not in their comfort zone . But once I describe   that how this implementation can make their tasks easier using a chart / design board , everyone agreed   that it ’s an easier and also an effective way for doing the tasks that they all have been doing it   differently before . The visualization tool helped me to bring clarity on the subject with ease . 

 To achieve the same purpose with the visualization tool , I would have used PowerPoint Presentation   ( PPT ) as an alternative approach .   PPT is just the digital way of bringing the subject matter to the   audience point by point which I have successfully achieved using a chart / design board . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Challenge & Selection 

 As an administrative head of a reputed educational institute which provides several specialization   programs , I have noted that though all of our departments demand the same nature of work from the   employees , each department follows the different process for accomplishing their tasks , such as   admission process , setting interviews of students , publishing details of courses , setting lectures   throughout the semester , checking the availability of the faculties , and other coordinative tasks . The   challenge is to create a unified process for all these departments , which is not only employee - friendly   but also effective in bringing expected outcomes with utmost accuracy . 

 To bring the best solution for all the departments , I have opted for the visualization tool , which includes   creating a task process for all the departments . The purpose is to reduce the risk of errors and   completing tasks efficiently without wasting time . Visualization is the key to think rethink and rearrange   ideas / imagination at the same time , which is essential to deliver the best result . 

 Application 

 To apply the visualization tool effectively , I first conducted detailed research on the current process of   each department and their reasons behind it . The analysis leads me to the following conclusion :   o Some of the employees are following the process as it was introduced to them by their seniors .   o Some of the employees do not want to take any initiative for adopting a new process as it requires 

 efforts and also using brain . 

 o Some of the employees have found smart ways of accomplishing their tasks , but are not confident 

 with the accuracy of the result . 

 I decided to integrate ERP software for the operational process of all the departments , where they have   to follow the same steps to complete a similar task . 

 To make them clear about the process , I created a chart / design board , which involved all the necessary   details and some graphics as well . During my presentation in front of all the employees , I faced some   questions about the effectiveness of the process , but later I was successful in convincing them that this   is a better and more effective way to accomplishing our daily tasks . 

 Gradually we were able to prepare a clear process for each task they have to perform . We then were   able to make that design board into the actual ERP software with the help of proficient IT professionals   ( their practical suggestions helped significantly in brining my idea into reality ) and we prepared a user   guide which has visuals and images for the better understanding . 

 Insight & Approach 

 The insight I gained by this exercise is that initially , it is difficult to make people understand about the   new process as most of them have less acceptance as it 's not in their comfort zone . But once I describe   that how this implementation can make their tasks easier using a chart / design board , everyone agreed   that it ’s an easier and also an effective way for doing the tasks that they all have been doing it   differently before . The visualization tool helped me to bring clarity on the subject with ease . 

 To achieve the same purpose with the visualization tool , I would have used PowerPoint Presentation   ( PPT ) as an alternative approach .   PPT is just the digital way of bringing the subject matter to the   audience point by point which I have successfully achieved using a chart / design board .
### Output: 