For this assignment I would like to explain how we used Mind Mapping as part of the tools to   re - define the activities of my department .   I work in the Project Management department in a big company . The way we are currently   organized is with one project manager assigned to a project ; normally we will work as part of   the project team full time for a period of time , and sometimes we can support more than one   project at the same time .   Due to the current situation , we are facing challenges about the quantity of projects we can   support . This lead us to the question of how to be more efficient and focus our efforts on the   activities that will provide more value added to our internal customers .     To start this process we did some brainstorming in the department to identify the activities that   each of us is currently doing in our respective projects . We also conducted some interviews   with our main stakeholders , as well as with potential customers ( people we are not supporting   in this moment but would eventually be interested in having the support ) .   After this exercise , we end up with a big list of activities and we decided to use the Mind   Mapping technique to identify the big subjects and to organize the information in a way that   can be used for further decisions .     In the current context a physical workshop was not feasible , so we organize a series of virtual   working sessions of 2 hours each . We invited the people that participated in the initial   brainstorming and interviews , but also some experienced people to get an external point of   view to help us to “ think out of the box ” .   During the first the workshop we presented all the activities that we have identified and briefly   review them to the team to ensure we all had the same understanding . We then asked them   to add/ complete with any activities they think are missing and also with any ideas they may   have .   For the second workshop we asked the participants to work in small teams to create clusters ,   which were then review and agreed with all participants together . This allowed us to identify the   main “ families ” of activities where the support was required , as well as some points that were   important to the users .   In the third workshop we started from the families that we had previously identified and asked   the team to think about the best way to support this activities , for example a PM Office   supporting several projects , individual project manager assigned to a team , or coaching to the   project team members on how to do it . An idea that also arise was that for some kind of   activities , even if the activities are the same , there are other factors that would determine the   kind of support needed .    As an outcome of the workshops , we defined some alternative ways of organizing our support ,   and next steps including defining criteria for deciding best support for a given project .    We also collected ideas from the team not directly related to the subject of activities but that   we will explore how to integrate in the definition of the solution .     I would say Mind Mapping was a useful tool in our case to organize the information we had ,   and also to involve the people that would be affected by the changes . It allowed us to capitalize   in the experience of the participants and also to make the participants feel part of the team ,   which I think will help us with buy - in once the new way of working will be defined .     It was challenging to do the workshops in remote way , especially when we asked the   participants to work in small teams ; however it was managed and at the end we got very good   information .   Something that I would probably do different is the distribution of the small teams , to ensure   each team includes all different kind of stakeholders and specially one external person to   ensure different points of view are included . 

 Once we have processed all the information and defined some alternatives for our new ways   of working , I would like to use the Learning Launch tool to test and refine these solutions , and   I would definitely try to use Mind Mapping again since I found it to be a very powerful tool . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: For this assignment I would like to explain how we used Mind Mapping as part of the tools to   re - define the activities of my department .   I work in the Project Management department in a big company . The way we are currently   organized is with one project manager assigned to a project ; normally we will work as part of   the project team full time for a period of time , and sometimes we can support more than one   project at the same time .   Due to the current situation , we are facing challenges about the quantity of projects we can   support . This lead us to the question of how to be more efficient and focus our efforts on the   activities that will provide more value added to our internal customers .     To start this process we did some brainstorming in the department to identify the activities that   each of us is currently doing in our respective projects . We also conducted some interviews   with our main stakeholders , as well as with potential customers ( people we are not supporting   in this moment but would eventually be interested in having the support ) .   After this exercise , we end up with a big list of activities and we decided to use the Mind   Mapping technique to identify the big subjects and to organize the information in a way that   can be used for further decisions .     In the current context a physical workshop was not feasible , so we organize a series of virtual   working sessions of 2 hours each . We invited the people that participated in the initial   brainstorming and interviews , but also some experienced people to get an external point of   view to help us to “ think out of the box ” .   During the first the workshop we presented all the activities that we have identified and briefly   review them to the team to ensure we all had the same understanding . We then asked them   to add/ complete with any activities they think are missing and also with any ideas they may   have .   For the second workshop we asked the participants to work in small teams to create clusters ,   which were then review and agreed with all participants together . This allowed us to identify the   main “ families ” of activities where the support was required , as well as some points that were   important to the users .   In the third workshop we started from the families that we had previously identified and asked   the team to think about the best way to support this activities , for example a PM Office   supporting several projects , individual project manager assigned to a team , or coaching to the   project team members on how to do it . An idea that also arise was that for some kind of   activities , even if the activities are the same , there are other factors that would determine the   kind of support needed .    As an outcome of the workshops , we defined some alternative ways of organizing our support ,   and next steps including defining criteria for deciding best support for a given project .    We also collected ideas from the team not directly related to the subject of activities but that   we will explore how to integrate in the definition of the solution .     I would say Mind Mapping was a useful tool in our case to organize the information we had ,   and also to involve the people that would be affected by the changes . It allowed us to capitalize   in the experience of the participants and also to make the participants feel part of the team ,   which I think will help us with buy - in once the new way of working will be defined .     It was challenging to do the workshops in remote way , especially when we asked the   participants to work in small teams ; however it was managed and at the end we got very good   information .   Something that I would probably do different is the distribution of the small teams , to ensure   each team includes all different kind of stakeholders and specially one external person to   ensure different points of view are included . 

 Once we have processed all the information and defined some alternatives for our new ways   of working , I would like to use the Learning Launch tool to test and refine these solutions , and   I would definitely try to use Mind Mapping again since I found it to be a very powerful tool .
### Output: 