Mind mapping – A powerful tool for teams 

 Challenge :   I am a student of Toc H Institute of Science and Technology , and I am also a musician since so many years . My institution   was lacking of a strong musical and artistic identity , and a space to express creativity was needed for   the students to improve the quality of their social lives . The number of students present in the   institution is nearly 45000 and different courses are about musical and acoustic engineering . My goal   was to create an association which allows them to share and learn music in all their forms and   gather musicians from different backgrounds to create something interesting and unique . I started   with some friends to understand all the documentation required for the realization of an association   and we started to share our few knowledges on management and business , in order to promote a   valid structure . After 6 months of activities , we reached now 150 members and the board of the   association is composed of 17 active members , each one with a well defined role . Being the   president of the association let me face several problems that I had to solve with my team using   different design thinking tools , first of all the ability of question myself and be open and flexible to   change my point of view for the benefit to reach the benefit of all the members . As the projects   were becoming more and more complex and articulated , I needed a design thinking tool to   coordinate all the possible aspects of every idea and discuss it with the board , so we started using   the Mind Mapping   tool to find which was the best way to push a project to involve the biggest   number of students and be sure to be able to manage all the aspects of every project . 

 Selection : 

 Having no experience in developing team projects which involve more than 100 students , made me   and my team do many mistakes in organizing events . After couple of times I decided to use a proper   design thinking tool to establish a rigid procedure to consider all the different aspects which are   involved in the realization of a project , and the tool that I choose is the Mind Mapping . I decided to   choose this tool for my organization because , as the doctor Monroe said in week 3 , “ Mind Mapping   is a great way to align the organization around a common understanding of the current reality ” . 

 Application 

 I called my board team for a meeting on an online platform ( here in Italy we are quarantined at the   moment so a real meeting would have been impossible ) and we started talking all together about   the new project that we wanted to realize : a mosaic music video . I started sharing the virtual   whiteboard with my team and we started to write together a series of personal lists with all the   different issues that we should have considered . After coupled of minutes we started moving all the   different ideas in categories , such as music arrangement , social media strategy , legal issues , etc . We   tried also to collect the problems that we had with the previous projects and add them at the   bottom of each category as a reminder for what we should be more aware of .      After collecting all the ideas and the lists , we draw a colourful mind map to highlight the duty of each   sub - team and the critical steps that must be considered . We decided then to use the mind map we   realize as a “ mold ” for all the other projects we were about to realize , keeping in mind to be always   open to enrich and modify the map to increase the productivity and the collaboration of team   members . 

 Insight 

 The mind map approach resulted in a huge increase in productivity in my team , and helped us to   better distribute the hierarchy of the roles and the duties of each sub - group . Visualization of the   overall project helped the team to have a better view of the whole design process and every   member of the team was more aware of the direction that the project was going to .    I feel like I learned a powerful tool which will help me to overcome problems in different fields of my   life , and as an engineer , to have a tool to better face the approaching of a complex situation I feel   that I just discovered a useful technique to help me organize my ideas . 

 Approach 

 I think that the utility of the mind mapping tool can be empowered very easily with another   important tool , Visualization . For our next project I would like to try to couple them together , trying   to involve more people and to work on even more articulated activities , to create a stronger team   and to have a better bond with the members of my association . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Mind mapping – A powerful tool for teams 

 Challenge :   I am a student of Toc H Institute of Science and Technology , and I am also a musician since so many years . My institution   was lacking of a strong musical and artistic identity , and a space to express creativity was needed for   the students to improve the quality of their social lives . The number of students present in the   institution is nearly 45000 and different courses are about musical and acoustic engineering . My goal   was to create an association which allows them to share and learn music in all their forms and   gather musicians from different backgrounds to create something interesting and unique . I started   with some friends to understand all the documentation required for the realization of an association   and we started to share our few knowledges on management and business , in order to promote a   valid structure . After 6 months of activities , we reached now 150 members and the board of the   association is composed of 17 active members , each one with a well defined role . Being the   president of the association let me face several problems that I had to solve with my team using   different design thinking tools , first of all the ability of question myself and be open and flexible to   change my point of view for the benefit to reach the benefit of all the members . As the projects   were becoming more and more complex and articulated , I needed a design thinking tool to   coordinate all the possible aspects of every idea and discuss it with the board , so we started using   the Mind Mapping   tool to find which was the best way to push a project to involve the biggest   number of students and be sure to be able to manage all the aspects of every project . 

 Selection : 

 Having no experience in developing team projects which involve more than 100 students , made me   and my team do many mistakes in organizing events . After couple of times I decided to use a proper   design thinking tool to establish a rigid procedure to consider all the different aspects which are   involved in the realization of a project , and the tool that I choose is the Mind Mapping . I decided to   choose this tool for my organization because , as the doctor Monroe said in week 3 , “ Mind Mapping   is a great way to align the organization around a common understanding of the current reality ” . 

 Application 

 I called my board team for a meeting on an online platform ( here in Italy we are quarantined at the   moment so a real meeting would have been impossible ) and we started talking all together about   the new project that we wanted to realize : a mosaic music video . I started sharing the virtual   whiteboard with my team and we started to write together a series of personal lists with all the   different issues that we should have considered . After coupled of minutes we started moving all the   different ideas in categories , such as music arrangement , social media strategy , legal issues , etc . We   tried also to collect the problems that we had with the previous projects and add them at the   bottom of each category as a reminder for what we should be more aware of .      After collecting all the ideas and the lists , we draw a colourful mind map to highlight the duty of each   sub - team and the critical steps that must be considered . We decided then to use the mind map we   realize as a “ mold ” for all the other projects we were about to realize , keeping in mind to be always   open to enrich and modify the map to increase the productivity and the collaboration of team   members . 

 Insight 

 The mind map approach resulted in a huge increase in productivity in my team , and helped us to   better distribute the hierarchy of the roles and the duties of each sub - group . Visualization of the   overall project helped the team to have a better view of the whole design process and every   member of the team was more aware of the direction that the project was going to .    I feel like I learned a powerful tool which will help me to overcome problems in different fields of my   life , and as an engineer , to have a tool to better face the approaching of a complex situation I feel   that I just discovered a useful technique to help me organize my ideas . 

 Approach 

 I think that the utility of the mind mapping tool can be empowered very easily with another   important tool , Visualization . For our next project I would like to try to couple them together , trying   to involve more people and to work on even more articulated activities , to create a stronger team   and to have a better bond with the members of my association .
### Output: 