Example reflection- Visualization tool 

 Challenge and selection 

 Visualization is a tool I usually use to explain a process “ as is ” in order to see all the actors and   stakeholders that are actually involve in the development of the solution or idea before it is   thought to be done . I usually work with this tool and present to co - workers that want to improve   their ways of work by understanding what there are doing at that moment with a different point   of view . I work in the process area specially in the part of doing things better that it is done at   the moment , so I have used this tool to connect the inputs of an activity , the people that   transform that input in a value product or service . The connections with other people that offer   the materials , tools , requirements for the main purpose that all the actors are going to the same   horizon and find alternatives to solve the problems and find another possible ones . One of the   main challenges were improve the process of payroll by diagnose it in a few weeks more exactly   three weeks , because it were difficult to identify all the actors and important inputs in order to   paid the employees . 

 Application 

 The first thing that I do is search the information from asking the people that actually gets   involve in the back of the activity , asking them all the tools and atypical situations that usually   compromise the quality of the information that serve to calculate the check of any employee .   So , i searched for different tools with the main purpose to diagnose the problem that the process   of payroll did n’t work as it should be , until I read the principles of design thinking and the part   of visualization . I started to identify the main actors and the main clients that were involve at   the process of payroll . 

 Searching how the employees get the check with different variables like : if the employee did n’t   ask for a loan , if they get a loan of the company , use a special benefit that involves a discount of   their salary ( study programs with 50 % of discount , and so on ) , special situations that obliged   them to asking for monetary help of the company like the dead of an familiar or medical   emergencies . In order to get that data , we send in a focus group with the people that ask for a   loan to the company and how it have impacted at their paycheck in time , amount of the   paycheck , definitions of the discount , etc . The most important thing that their mention is that if   they lost a thing of the company like cellphones or other articles they haven´t know how to   communicate with the company and sanction that they had received . They responded that only   got the communication of it when their receive the check .   With that information I talk with   people that used to work at the company with the purpose of getting more information of the   last part , how their report all bring back all the articles and information to the company at the   last day of work . Again , I called them to explain me the process and all that they were   requirement to do to get the final check . 

 Then I start to connect with the other actors , so I took information from the team the pays to   the workers and people of other areas that involves with the variability of the amount of the   check . Therefore , the areas that were more involve were human resources , technological   information , accounting and treasury , but they did n’t talk to each other until human resources   ask for the final information in order to get all the materials before the employee change of area   or work . 

 When I had all the panorama , I identified the best tool to capture the situation , in this case I   used the value stream mapping in order to put in graphics all the activities that offer value to   the work , the activities that do n’t offer a value but are important as a way to control the process   and other that do n’t offer any value but the people does because that is the way the people are   used to do for so long that they have n’t seem the time waisted in those activities . 

 For that , i used the program MS visio to graphic the hole situation , then put in different color   the activities that do n’t transform the information in something valuable for the company .    Then , I presented the tool to the team with the purpose to get the adjustments of the graphics   and the possible alternatives to provide . After that , I presented the graphics to the team , the   order that the things were done at that moment , the difficulties and the opportunities that   provides the clients ( employees and ex - employees ) . Finally , all the members of the team   understood the situation . After that , they give me more information as feedback that were   important to think about the solution . 

 Insight & Approach 

 What I learned about doing this work is that using this tool all the members of the team work   connect all the steps of the process easier than using other ones . Also , identified the activities   that added value and the activities that did n’t added a value or a better payroll service . This tool   provided me the input to recollected as much ideas than other tools at the same time and put   it together and identifying the majority of stakeholders and their requirements . 

 Since I used this tool for improve the process of payroll , I used it for other ones that need creative   ways to see all the panorama in order to get better ideas of solution . The thing I would do it   different is identifying the stakeholders with another tool for getting more valuable information   for the visualization tool like the principles of quality and scrum . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Example reflection- Visualization tool 

 Challenge and selection 

 Visualization is a tool I usually use to explain a process “ as is ” in order to see all the actors and   stakeholders that are actually involve in the development of the solution or idea before it is   thought to be done . I usually work with this tool and present to co - workers that want to improve   their ways of work by understanding what there are doing at that moment with a different point   of view . I work in the process area specially in the part of doing things better that it is done at   the moment , so I have used this tool to connect the inputs of an activity , the people that   transform that input in a value product or service . The connections with other people that offer   the materials , tools , requirements for the main purpose that all the actors are going to the same   horizon and find alternatives to solve the problems and find another possible ones . One of the   main challenges were improve the process of payroll by diagnose it in a few weeks more exactly   three weeks , because it were difficult to identify all the actors and important inputs in order to   paid the employees . 

 Application 

 The first thing that I do is search the information from asking the people that actually gets   involve in the back of the activity , asking them all the tools and atypical situations that usually   compromise the quality of the information that serve to calculate the check of any employee .   So , i searched for different tools with the main purpose to diagnose the problem that the process   of payroll did n’t work as it should be , until I read the principles of design thinking and the part   of visualization . I started to identify the main actors and the main clients that were involve at   the process of payroll . 

 Searching how the employees get the check with different variables like : if the employee did n’t   ask for a loan , if they get a loan of the company , use a special benefit that involves a discount of   their salary ( study programs with 50 % of discount , and so on ) , special situations that obliged   them to asking for monetary help of the company like the dead of an familiar or medical   emergencies . In order to get that data , we send in a focus group with the people that ask for a   loan to the company and how it have impacted at their paycheck in time , amount of the   paycheck , definitions of the discount , etc . The most important thing that their mention is that if   they lost a thing of the company like cellphones or other articles they haven´t know how to   communicate with the company and sanction that they had received . They responded that only   got the communication of it when their receive the check .   With that information I talk with   people that used to work at the company with the purpose of getting more information of the   last part , how their report all bring back all the articles and information to the company at the   last day of work . Again , I called them to explain me the process and all that they were   requirement to do to get the final check . 

 Then I start to connect with the other actors , so I took information from the team the pays to   the workers and people of other areas that involves with the variability of the amount of the   check . Therefore , the areas that were more involve were human resources , technological   information , accounting and treasury , but they did n’t talk to each other until human resources   ask for the final information in order to get all the materials before the employee change of area   or work . 

 When I had all the panorama , I identified the best tool to capture the situation , in this case I   used the value stream mapping in order to put in graphics all the activities that offer value to   the work , the activities that do n’t offer a value but are important as a way to control the process   and other that do n’t offer any value but the people does because that is the way the people are   used to do for so long that they have n’t seem the time waisted in those activities . 

 For that , i used the program MS visio to graphic the hole situation , then put in different color   the activities that do n’t transform the information in something valuable for the company .    Then , I presented the tool to the team with the purpose to get the adjustments of the graphics   and the possible alternatives to provide . After that , I presented the graphics to the team , the   order that the things were done at that moment , the difficulties and the opportunities that   provides the clients ( employees and ex - employees ) . Finally , all the members of the team   understood the situation . After that , they give me more information as feedback that were   important to think about the solution . 

 Insight & Approach 

 What I learned about doing this work is that using this tool all the members of the team work   connect all the steps of the process easier than using other ones . Also , identified the activities   that added value and the activities that did n’t added a value or a better payroll service . This tool   provided me the input to recollected as much ideas than other tools at the same time and put   it together and identifying the majority of stakeholders and their requirements . 

 Since I used this tool for improve the process of payroll , I used it for other ones that need creative   ways to see all the panorama in order to get better ideas of solution . The thing I would do it   different is identifying the stakeholders with another tool for getting more valuable information   for the visualization tool like the principles of quality and scrum .
### Output: 