Reflection – Visualisation 

 Challenge 

 During the past 6 months , I have been working as a Business Analyst in a Change Management   project for a non - for - profit organisation , my role is to identify the current state of the organisation ’s   departments , in other words its process / people / tools / information . 

 Selection 

 I started using visualisation before I took this course and honestly , I did not know that I was using   until now . I think it was an automatic decision since it worked well for me to understand the   problem myself . Drawing helps me and the stakeholder to streamline the process flow . 

 Application 

 In my first meeting with any head of department I briefly explain the WHY behind of the project , and   to explain WHAT will need to be documented I use visualisation as my frontline HOW . In my current   context , I first draw a current state box and an arrow pointing to a future state box , highlighting that   understanding the current state box will benefit in various ways to reach the future state . But   because the capabilities are not documented we have a fuzzy current state box . Moving forward I try   to make the meeting a little more interactive and ask the manager to share current tactics to achieve   current objectives , again I list these tactics inside a box and draw and arrow pointing to the   capabilities box , again I gather a high level current capabilities and drawn an arrow pointing to yet   another box the future objectives . 

 Insight 

 It ’s indeed a very simple application of the tool but it has proven to be very effective . This tool allows   two major insights –   unlocking capabilities , as it unfolds managers can identify new capabilities and   the other insight is a well understood process by the managers . 

 Approach 

 In some situations , I have added yet another layer of building blocks – the services provided by each   department . Looking from the services perspective also helps to understand what tools , processes ,   policies and information needed to deliver an outcome . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Reflection – Visualisation 

 Challenge 

 During the past 6 months , I have been working as a Business Analyst in a Change Management   project for a non - for - profit organisation , my role is to identify the current state of the organisation ’s   departments , in other words its process / people / tools / information . 

 Selection 

 I started using visualisation before I took this course and honestly , I did not know that I was using   until now . I think it was an automatic decision since it worked well for me to understand the   problem myself . Drawing helps me and the stakeholder to streamline the process flow . 

 Application 

 In my first meeting with any head of department I briefly explain the WHY behind of the project , and   to explain WHAT will need to be documented I use visualisation as my frontline HOW . In my current   context , I first draw a current state box and an arrow pointing to a future state box , highlighting that   understanding the current state box will benefit in various ways to reach the future state . But   because the capabilities are not documented we have a fuzzy current state box . Moving forward I try   to make the meeting a little more interactive and ask the manager to share current tactics to achieve   current objectives , again I list these tactics inside a box and draw and arrow pointing to the   capabilities box , again I gather a high level current capabilities and drawn an arrow pointing to yet   another box the future objectives . 

 Insight 

 It ’s indeed a very simple application of the tool but it has proven to be very effective . This tool allows   two major insights –   unlocking capabilities , as it unfolds managers can identify new capabilities and   the other insight is a well understood process by the managers . 

 Approach 

 In some situations , I have added yet another layer of building blocks – the services provided by each   department . Looking from the services perspective also helps to understand what tools , processes ,   policies and information needed to deliver an outcome .
### Output: 