Challenge : 

 I work for an International Organization within a team of around 12 people , as part of our internal   communications activities we have one - hour weekly meetings to provide updates and relevant   information about our work .   These meetings have been in place for around 2 years and some of the team   members have been expressing that these meetings were not very useful and that this time could be   better invested in other type of team building activities . 

 I have realized that some actions needed to be done in order to identify what would be the best   communication and/or team building activities that could fill the expectations of the majority . 

 Selection : 

 I decided that Mind Mapping tool , could be a good option to help with the mentioned challenge , as mind   mapping will help us to generate ideas ,   group these ideas , establish   common links and needs from our   team through a collaborative and cocreative process . 

 Application : 

 As part of the process , I initially did an online survey to get initial feedback from team members on the   way our meetings were being handled and to use this dat , a as based for our mind mapping process . 

 The survey included information about the objective of the meetings , length , content , agenda ,   participants , etc . The survey was anonymous so people could feel free to express their opinions 

 The information obtained allowed me to identify the key areas to address during our mind mapping   process , which were : the objective of the meeting , the   content and the time and frequency . 

 I decided to do internal meeting to discuss the findings of the process and identify the patterns of the   team . I have used flipcharts and post it notes and asked the people 3 questions : 

 •   What would you expect from these meetings ? 

 •   What could you suggest to improve these meetings and fulfill your expectations ? 

 •   What other suggestions do you have to improve team communications and effectiveness 

 People wrote   their thoughts on pot it notes and stick them on the flipcharts and at the end we were able   to group them , discuss them and extract common ideas and suggestions to move with the following steps   of the design process 

 Insight : 

 It was a really powerful , sincere and productive cocreation exercise . I believe that one of the most   important insight was that we found out that team wanted to have time to connect with each other during 

 these meetings and take advantage of the opportunity that we were all together , people were interested   to know how the other team members were besides to the professional side . 

 A lot of great ideas came out like : rotating the facilitator , establishing criteria to determine what could be   considered a relevant update to make , using more participatory techniques , etc 

 With all the information captured , we have been improving the meetings , now the meeting are   managed   every week by a different facilitator , the initial half of the meeting is for work related content and the 2nd   one is used to connect with each other , opportunities for coaching , personal sharing , fun and games have   been introduced too . 

 I have started to feel that the team is more connected and willing to participate in the meetings . 

 Approach : 

 I think that I could also have used the learning launch tool , I mean , based on the information gathered   from the survey , I could have made initial changes to the   way the meetings were handled in a certain   time line and   get results and feedback from the team once done to prove / refuse assumptions . 

 But I believe this is something that we are actually doing , even that we have not conducted a formal   process every week I ’m analyzing what new options has been added to the meetings , what have worked   and what not and use this information to improve the following ones meetings . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Challenge : 

 I work for an International Organization within a team of around 12 people , as part of our internal   communications activities we have one - hour weekly meetings to provide updates and relevant   information about our work .   These meetings have been in place for around 2 years and some of the team   members have been expressing that these meetings were not very useful and that this time could be   better invested in other type of team building activities . 

 I have realized that some actions needed to be done in order to identify what would be the best   communication and/or team building activities that could fill the expectations of the majority . 

 Selection : 

 I decided that Mind Mapping tool , could be a good option to help with the mentioned challenge , as mind   mapping will help us to generate ideas ,   group these ideas , establish   common links and needs from our   team through a collaborative and cocreative process . 

 Application : 

 As part of the process , I initially did an online survey to get initial feedback from team members on the   way our meetings were being handled and to use this dat , a as based for our mind mapping process . 

 The survey included information about the objective of the meetings , length , content , agenda ,   participants , etc . The survey was anonymous so people could feel free to express their opinions 

 The information obtained allowed me to identify the key areas to address during our mind mapping   process , which were : the objective of the meeting , the   content and the time and frequency . 

 I decided to do internal meeting to discuss the findings of the process and identify the patterns of the   team . I have used flipcharts and post it notes and asked the people 3 questions : 

 •   What would you expect from these meetings ? 

 •   What could you suggest to improve these meetings and fulfill your expectations ? 

 •   What other suggestions do you have to improve team communications and effectiveness 

 People wrote   their thoughts on pot it notes and stick them on the flipcharts and at the end we were able   to group them , discuss them and extract common ideas and suggestions to move with the following steps   of the design process 

 Insight : 

 It was a really powerful , sincere and productive cocreation exercise . I believe that one of the most   important insight was that we found out that team wanted to have time to connect with each other during 

 these meetings and take advantage of the opportunity that we were all together , people were interested   to know how the other team members were besides to the professional side . 

 A lot of great ideas came out like : rotating the facilitator , establishing criteria to determine what could be   considered a relevant update to make , using more participatory techniques , etc 

 With all the information captured , we have been improving the meetings , now the meeting are   managed   every week by a different facilitator , the initial half of the meeting is for work related content and the 2nd   one is used to connect with each other , opportunities for coaching , personal sharing , fun and games have   been introduced too . 

 I have started to feel that the team is more connected and willing to participate in the meetings . 

 Approach : 

 I think that I could also have used the learning launch tool , I mean , based on the information gathered   from the survey , I could have made initial changes to the   way the meetings were handled in a certain   time line and   get results and feedback from the team once done to prove / refuse assumptions . 

 But I believe this is something that we are actually doing , even that we have not conducted a formal   process every week I ’m analyzing what new options has been added to the meetings , what have worked   and what not and use this information to improve the following ones meetings .
### Output: 