Reflection - Visualization 

 Challenge & Selection 

 A seafarers recruitment company recently contacted us because they had many problems in their   recruitment process . They were having problems such as : Many applications were lost in the   process , no one knew what stage of the process each application was in , the collaborators were   not clear with the step - by - step of each type of application or the documents that the applicants   already sent and the collaborators were not giving a correct follow - up to the aplicants . Because of   this , it was clear that people needed to align themselves with a centralized and standardized vision   of how things should be done within the company . Due to this , we decided to use a visualization   technique in order to capture a visual process within the company that would allow everyone to   know what the step - by - step of the recruitment process is . 

 Application 

 Initially all the information was in the minds of the employees and there was nothing written   about the recruitment process . Due to this , it was necessary to initiate a series of interviews with   each collaborator individually to know how they performed their daily tasks and what documents   were necessary in each part of the process . It was also necessary to know the step by step or   sequence of how things were done . 

 After that , with all the information collected from the interviews . We decided to draw up a Macro   or general visual flow chart and a detailed one . Where it could be clearly visualized which roles   participated in each stage of the process , which documents were necessary for the entry or exit of   each stage and which conditions the person had to know to be accepted or discarded in the   process . 

 Once the visual diagram of the process was finished , we gathered all the collaborators to visually   present them what the current recruitment process was like , when seeing the whole process they   realized some unnecessary tasks that could be eliminated and also which checklist they should   have . carry for each part . Therefore , the result of this application was to allow collaborators to   have a single clear vision of what their recruitment process is like and also to have a visual   checklist document where the documents available for each application could be easily seen in an   orderly manner . The visual process was printed and placed on a wall of the office and from then   on after 3 months of applying the process , the business owner is happy because the problems that   were had no longer appeared . 

 Insight & Approach 

 We found that when people do not have a visual guide of what to do and where what they do   leads , they get lost in their own ideas . That is why it is necessary to outline , draw and present in a   visual language that allows all people to understand what they do and his purpose within the   organization . 

 By presenting the visual diagram of the process , everyone realized its importance within the   company , they were able to give us feedback , identify repetitive tasks , eliminate unnecessary   tasks , redesign their documents and have a checklist of each recruitment application . 

 Today all new collaborators are given an induction of what the complete process of the company   is like through the visual diagram that was created by us in this project . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Reflection - Visualization 

 Challenge & Selection 

 A seafarers recruitment company recently contacted us because they had many problems in their   recruitment process . They were having problems such as : Many applications were lost in the   process , no one knew what stage of the process each application was in , the collaborators were   not clear with the step - by - step of each type of application or the documents that the applicants   already sent and the collaborators were not giving a correct follow - up to the aplicants . Because of   this , it was clear that people needed to align themselves with a centralized and standardized vision   of how things should be done within the company . Due to this , we decided to use a visualization   technique in order to capture a visual process within the company that would allow everyone to   know what the step - by - step of the recruitment process is . 

 Application 

 Initially all the information was in the minds of the employees and there was nothing written   about the recruitment process . Due to this , it was necessary to initiate a series of interviews with   each collaborator individually to know how they performed their daily tasks and what documents   were necessary in each part of the process . It was also necessary to know the step by step or   sequence of how things were done . 

 After that , with all the information collected from the interviews . We decided to draw up a Macro   or general visual flow chart and a detailed one . Where it could be clearly visualized which roles   participated in each stage of the process , which documents were necessary for the entry or exit of   each stage and which conditions the person had to know to be accepted or discarded in the   process . 

 Once the visual diagram of the process was finished , we gathered all the collaborators to visually   present them what the current recruitment process was like , when seeing the whole process they   realized some unnecessary tasks that could be eliminated and also which checklist they should   have . carry for each part . Therefore , the result of this application was to allow collaborators to   have a single clear vision of what their recruitment process is like and also to have a visual   checklist document where the documents available for each application could be easily seen in an   orderly manner . The visual process was printed and placed on a wall of the office and from then   on after 3 months of applying the process , the business owner is happy because the problems that   were had no longer appeared . 

 Insight & Approach 

 We found that when people do not have a visual guide of what to do and where what they do   leads , they get lost in their own ideas . That is why it is necessary to outline , draw and present in a   visual language that allows all people to understand what they do and his purpose within the   organization . 

 By presenting the visual diagram of the process , everyone realized its importance within the   company , they were able to give us feedback , identify repetitive tasks , eliminate unnecessary   tasks , redesign their documents and have a checklist of each recruitment application . 

 Today all new collaborators are given an induction of what the complete process of the company   is like through the visual diagram that was created by us in this project .
### Output: 