Reflection - Visualization 

 Challenge and Selection   Handling payroll calculation for a labour intensive industry is always painful .   There   are numerous transactions ( such as leave and attendance data , overtime payment ,   additional allowance , etc ) to deal with within a very tight schedule .       Our payroll team only has 2 working days to process such data for 3,000 + staff and   during these 2 days , the team has to work overtime .   We have a checklist which lists   out each step to make sure all transactions are properly recorded and procedures are   in correct order .   This checklist helps us to complete the payroll process in an 

 accurate manner , but it ca n’t help us to shorten the processing time .   We need to   find ways to shorten the time .     In order to figure out where the bottleneck is and have a clearer picture of the flow ,   our team decided to visualize all activities and parties involved for the whole payroll   process by drawings .   Visualization is analysing the current situation and find out   possible ways to shorten the processing time through drawing .     Application and Insight 

 We spent an afternoon , using simple diagrams and arrows , outlying ( 1 ) the   connections of each task , ( 2 ) parties involved , ( 3 ) time spent and ( 4 ) data flow for the   process on the whiteboard .   By visualizing the whole process and the connection , 

 we spotted out the possible steps which could be combined by reshuffling the jobs   and the tasks which might be done earlier .   We identified certain tasks which may   be simplified with the assistance of other departments as well .     We then drew a new diagram , which combined our thoughts and ideas .   We shared   this diagram with related parties and discussed our proposed new flow with them .     As the diagram showed the steps and ideas clearly , everyone understood what we 

 intend to do easily and they gave instant feedback .   The diagram worth thousand   words !   We then further fine tune the flow and found that the processing time   could be shortened by 0.5 working day .   We will adopt the new flow and trail for 2   months , after that , we will sit down and review the effectiveness of the new flow and   further discuss new insights . 

 Approach 

 Going forward , our team will review the process by visualization on a regular basis   and find out any possible improvement area and work with other department to   smoothen and shorten the whole process .   As visualizing the process is the key for   us to figure out the problems for our case , it helps us to find the bottleneck , grasps   actionable insights , figure out possible solutions and more importantly , it allows us to   discuss the flow with other departments easily . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Reflection - Visualization 

 Challenge and Selection   Handling payroll calculation for a labour intensive industry is always painful .   There   are numerous transactions ( such as leave and attendance data , overtime payment ,   additional allowance , etc ) to deal with within a very tight schedule .       Our payroll team only has 2 working days to process such data for 3,000 + staff and   during these 2 days , the team has to work overtime .   We have a checklist which lists   out each step to make sure all transactions are properly recorded and procedures are   in correct order .   This checklist helps us to complete the payroll process in an 

 accurate manner , but it ca n’t help us to shorten the processing time .   We need to   find ways to shorten the time .     In order to figure out where the bottleneck is and have a clearer picture of the flow ,   our team decided to visualize all activities and parties involved for the whole payroll   process by drawings .   Visualization is analysing the current situation and find out   possible ways to shorten the processing time through drawing .     Application and Insight 

 We spent an afternoon , using simple diagrams and arrows , outlying ( 1 ) the   connections of each task , ( 2 ) parties involved , ( 3 ) time spent and ( 4 ) data flow for the   process on the whiteboard .   By visualizing the whole process and the connection , 

 we spotted out the possible steps which could be combined by reshuffling the jobs   and the tasks which might be done earlier .   We identified certain tasks which may   be simplified with the assistance of other departments as well .     We then drew a new diagram , which combined our thoughts and ideas .   We shared   this diagram with related parties and discussed our proposed new flow with them .     As the diagram showed the steps and ideas clearly , everyone understood what we 

 intend to do easily and they gave instant feedback .   The diagram worth thousand   words !   We then further fine tune the flow and found that the processing time   could be shortened by 0.5 working day .   We will adopt the new flow and trail for 2   months , after that , we will sit down and review the effectiveness of the new flow and   further discuss new insights . 

 Approach 

 Going forward , our team will review the process by visualization on a regular basis   and find out any possible improvement area and work with other department to   smoothen and shorten the whole process .   As visualizing the process is the key for   us to figure out the problems for our case , it helps us to find the bottleneck , grasps   actionable insights , figure out possible solutions and more importantly , it allows us to   discuss the flow with other departments easily .
### Output: 