Reflection – Visualization 

 Challenge & Selection    Events can be dogged by cost overruns , poor scheduling and customer dissatisfaction   due to a range of factors related to planning , communication and resource allocation .   Failure to keep a track of changes to the scope of the event : as with most real - life   scenarios , most events will have changes in plans and scope before the big day .   Failure to keep a track of the smallest change can mean an out of control budget , or   an impossible timeline .    If anything can go wrong , it probably will ! Stuff happens at the last minute , leaving   everybody surprised by it . Consequently , the event goes into a tailspin while the   event planner tries to clean up a mess we had not anticipated . 

 The first tool I applied was the tool of Visualization , to have a well communication of   event target , scope and mission among sub - working teams and supporting units   before designing the timeline and job allocation .   I always apply this approach with   the core teams and stakeholders who have to understand and familiar with the event   management and scope of works , so as to allocate the right resources , with the right   skills .      Application   I have used power point with pervious event photos , diagram & sketch of situation to   create visual scenarios of the problems or challenges may meet , and bring a set of 

 questions to discuss to allow a diverse group of stakeholders to learn from each   other in the process of defining the scope , key components , and relationships 

 between components to consider when identifying ways for improvements .   Then I   will deliver with existing material available to understand the environment . The   existing material may be floor plan , operational manual , system user guide , pervious   review report or review of guest ’s feedback . Then I conduct sub - group meeting with   each supporting units to ensure the working timeline and ultimate goal .   If time   allowed , I will apply the visualization tool mentioned by Angela Meyer , designer at   week 1 to draw the diagram to capture our thinking to understand what the guests   ( customers ) experience is like , and we would get much more detailed in the way that 

 we start to visualize . To improve the event coordination , it actually relies on different   stakeholders in the field to be able to deliver the service to the guest .       During the discussion , I will divide the stakeholders into groups of 4 - 6 participants   each representing a different organization .   Each group receives a poster - size copy   of the straw man graphic that they can write on to make comments .   I give them 

 few questions to answer , such as : “ what key elements are missing from the graphic ? 

 / What would you change about the graphic to make the event more success ? ” I give   them approximately 20 minutes to discuss the questions and mark up the graphic .   Then I have each group report out , and then I record the common elements in the   insights of each group with additional insights that come from the group discussion .   After the session , I puzzle the ideas from the group discussion to the new insights ,   and proposed changes of the event planning that they agreed .      Insight & Approach    A straw man visualization is useful in ensuring that everyone involved has a tangible   concept to work from . Otherwise , there is a risk that people are working with 

 different pieces of the whole , different perceptions , and different , unstated   assumptions , as they continue to research and discuss aspects of the idea or solution .    My experience can tell that conducting this exercise with several groups is that while   the revised graphic that incorporates stakeholders ’ feedback , which is important to   motive them and reinforce the problems they are working to solve .   The shared   insights are the valuable elements to reinforce the event mission and streamline the   scheduling and to fulfill customer satisfaction .      Moreover , I learnt that the graphic gives the diverse group of stakeholders a key   point for discussion which allows them to share their points of view and develop   insights into potential root causes of their problems .   Perform an event risk 

 assessment as an early part of the event planning process , set time aside with event   team to brainstorm what could happen to derail the event , cause a budget overrun , 

 or to prevent you from delivering the expected results . Then figure out ways you can   mitigate those risks . This exercise does n't take a long time , and it 's enormously   helpful in understanding the weak links before the big day . They can quickly identify   where they have included , or what they are missing ; it can allow a quick gain new   insights .     To conclude , I found that the shared insights and learning among different   stakeholders is the most important issue to make improvement .   To start the next 

 event , I would use the visualization activity to kick off the project .   Apply the revised   graphic with incorporating their combined comments to facilitate the event planning . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Reflection – Visualization 

 Challenge & Selection    Events can be dogged by cost overruns , poor scheduling and customer dissatisfaction   due to a range of factors related to planning , communication and resource allocation .   Failure to keep a track of changes to the scope of the event : as with most real - life   scenarios , most events will have changes in plans and scope before the big day .   Failure to keep a track of the smallest change can mean an out of control budget , or   an impossible timeline .    If anything can go wrong , it probably will ! Stuff happens at the last minute , leaving   everybody surprised by it . Consequently , the event goes into a tailspin while the   event planner tries to clean up a mess we had not anticipated . 

 The first tool I applied was the tool of Visualization , to have a well communication of   event target , scope and mission among sub - working teams and supporting units   before designing the timeline and job allocation .   I always apply this approach with   the core teams and stakeholders who have to understand and familiar with the event   management and scope of works , so as to allocate the right resources , with the right   skills .      Application   I have used power point with pervious event photos , diagram & sketch of situation to   create visual scenarios of the problems or challenges may meet , and bring a set of 

 questions to discuss to allow a diverse group of stakeholders to learn from each   other in the process of defining the scope , key components , and relationships 

 between components to consider when identifying ways for improvements .   Then I   will deliver with existing material available to understand the environment . The   existing material may be floor plan , operational manual , system user guide , pervious   review report or review of guest ’s feedback . Then I conduct sub - group meeting with   each supporting units to ensure the working timeline and ultimate goal .   If time   allowed , I will apply the visualization tool mentioned by Angela Meyer , designer at   week 1 to draw the diagram to capture our thinking to understand what the guests   ( customers ) experience is like , and we would get much more detailed in the way that 

 we start to visualize . To improve the event coordination , it actually relies on different   stakeholders in the field to be able to deliver the service to the guest .       During the discussion , I will divide the stakeholders into groups of 4 - 6 participants   each representing a different organization .   Each group receives a poster - size copy   of the straw man graphic that they can write on to make comments .   I give them 

 few questions to answer , such as : “ what key elements are missing from the graphic ? 

 / What would you change about the graphic to make the event more success ? ” I give   them approximately 20 minutes to discuss the questions and mark up the graphic .   Then I have each group report out , and then I record the common elements in the   insights of each group with additional insights that come from the group discussion .   After the session , I puzzle the ideas from the group discussion to the new insights ,   and proposed changes of the event planning that they agreed .      Insight & Approach    A straw man visualization is useful in ensuring that everyone involved has a tangible   concept to work from . Otherwise , there is a risk that people are working with 

 different pieces of the whole , different perceptions , and different , unstated   assumptions , as they continue to research and discuss aspects of the idea or solution .    My experience can tell that conducting this exercise with several groups is that while   the revised graphic that incorporates stakeholders ’ feedback , which is important to   motive them and reinforce the problems they are working to solve .   The shared   insights are the valuable elements to reinforce the event mission and streamline the   scheduling and to fulfill customer satisfaction .      Moreover , I learnt that the graphic gives the diverse group of stakeholders a key   point for discussion which allows them to share their points of view and develop   insights into potential root causes of their problems .   Perform an event risk 

 assessment as an early part of the event planning process , set time aside with event   team to brainstorm what could happen to derail the event , cause a budget overrun , 

 or to prevent you from delivering the expected results . Then figure out ways you can   mitigate those risks . This exercise does n't take a long time , and it 's enormously   helpful in understanding the weak links before the big day . They can quickly identify   where they have included , or what they are missing ; it can allow a quick gain new   insights .     To conclude , I found that the shared insights and learning among different   stakeholders is the most important issue to make improvement .   To start the next 

 event , I would use the visualization activity to kick off the project .   Apply the revised   graphic with incorporating their combined comments to facilitate the event planning .
### Output: 