Reflection – Visualization 

 Challenge & Selection     The usual tool that I use to have a clear and common understanding with customer is Visualization   or Visual Thinking . I use this method to first gather all of the needed information before formulating   or suggesting the possible solutions to the problem . Most of the time , I talk with the engineer - in- charge thru Teams and I prepare a network diagram to have a clear picture of the flow of signal or   the interconnection of the devices involved in the setup like switches , encoders , transcoders and   routers . There are times that we also invite the other teams like for example the MCR guys who are   the actual users of the system in order for us to know their pain points and also to address them if it   brings good value .     Application    I start the process by sending emails to the stakeholders wherein I send the agenda of the meeting   and making sure that important topics are covered . Once the meeting schedule is confirmed , I start   to gather sample diagrams or workflows that are somewhat similar to the new requirement . From   this samples , I review them carefully and take what could be useful and are most likely applicable . I   prepare the diagrams based on the initial information provided . Then , during the actual Teams   meeting , I show to them the diagram and listen to their feedback in order to revise it and make it   accurate and matching to the real requirement of the customer . Once the simple diagrams that are   first prepared thru Powerpoint are finalized , I then prepare the diagram thru Visio wherein I add   more details and proper icons to make it more presentable . This final version will then be placed into   the System Architecture section of the Solution Description document . The Solution Description   document is basically covering the entire scope of the new requirement together with the   recommended solution that we offer to the customer . This document also covers the Project Plan   and this is presented thru a Gantt Chart of which is also another form of Visualization . Lastly , we add   tables and charts in order to provide all of the needed information in a very organized way .     Insight & Approach   What I have learned from conducting this exercise with the stakeholders involved is that while the   diagrams – especially the revised diagrams that incorporates their feedback – is important for   reinforcing their understanding of the problem they are working to solve , the more valuable aspect   of the activity is the shared insights and shared learning that occurs while they are working to define   their problem space . The diagram gives the stakeholders a focal point for discussion that allows   them to share their perspectives and develop insights into potential root causes of their problems .   While they could create the diagram from a blank slate in a collaborative manner , starting with a   simple flowchart jump starts the conversation for them . They can quickly identify where they are in   the diagram – or if they are missing – and can more quickly gain new insights about relationships   between key entities instead of taking time to identify them . They can also identify variables in the   problem space – that is , it helps them to identify what they do n’t know , in what areas they need to   obtain information or data to provide the values for the variables .   Since I discovered that the most valuable aspect is the shared insights and learning , next time I   would further use the visualization activity as a starting point for a series of design thinking activities .   Then the revised graphic / diagram that incorporates their combined feedback can serve as a   reference tool throughout the remainder of the work . Furthermore , the visualization for the Project   Plan thru a Gantt chart provides a guide as well as a target for the stakeholders to meet the time   constraint of the entire project . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Reflection – Visualization 

 Challenge & Selection     The usual tool that I use to have a clear and common understanding with customer is Visualization   or Visual Thinking . I use this method to first gather all of the needed information before formulating   or suggesting the possible solutions to the problem . Most of the time , I talk with the engineer - in- charge thru Teams and I prepare a network diagram to have a clear picture of the flow of signal or   the interconnection of the devices involved in the setup like switches , encoders , transcoders and   routers . There are times that we also invite the other teams like for example the MCR guys who are   the actual users of the system in order for us to know their pain points and also to address them if it   brings good value .     Application    I start the process by sending emails to the stakeholders wherein I send the agenda of the meeting   and making sure that important topics are covered . Once the meeting schedule is confirmed , I start   to gather sample diagrams or workflows that are somewhat similar to the new requirement . From   this samples , I review them carefully and take what could be useful and are most likely applicable . I   prepare the diagrams based on the initial information provided . Then , during the actual Teams   meeting , I show to them the diagram and listen to their feedback in order to revise it and make it   accurate and matching to the real requirement of the customer . Once the simple diagrams that are   first prepared thru Powerpoint are finalized , I then prepare the diagram thru Visio wherein I add   more details and proper icons to make it more presentable . This final version will then be placed into   the System Architecture section of the Solution Description document . The Solution Description   document is basically covering the entire scope of the new requirement together with the   recommended solution that we offer to the customer . This document also covers the Project Plan   and this is presented thru a Gantt Chart of which is also another form of Visualization . Lastly , we add   tables and charts in order to provide all of the needed information in a very organized way .     Insight & Approach   What I have learned from conducting this exercise with the stakeholders involved is that while the   diagrams – especially the revised diagrams that incorporates their feedback – is important for   reinforcing their understanding of the problem they are working to solve , the more valuable aspect   of the activity is the shared insights and shared learning that occurs while they are working to define   their problem space . The diagram gives the stakeholders a focal point for discussion that allows   them to share their perspectives and develop insights into potential root causes of their problems .   While they could create the diagram from a blank slate in a collaborative manner , starting with a   simple flowchart jump starts the conversation for them . They can quickly identify where they are in   the diagram – or if they are missing – and can more quickly gain new insights about relationships   between key entities instead of taking time to identify them . They can also identify variables in the   problem space – that is , it helps them to identify what they do n’t know , in what areas they need to   obtain information or data to provide the values for the variables .   Since I discovered that the most valuable aspect is the shared insights and learning , next time I   would further use the visualization activity as a starting point for a series of design thinking activities .   Then the revised graphic / diagram that incorporates their combined feedback can serve as a   reference tool throughout the remainder of the work . Furthermore , the visualization for the Project   Plan thru a Gantt chart provides a guide as well as a target for the stakeholders to meet the time   constraint of the entire project .
### Output: 