Reflection : Visualization 

 Challenge and Selection : In a growing team of 100 plus individuals , it was realized that there was a need   for one single platform / portal to enhance the communication and collaboration within the team and to   share ideas , information and make the knowledge available on a single platform . The critical information   and best practices from the project were just sticking within the teams and a common medium was   missing to disseminate the information to the wider audience . 

 A brainstorming session was held with a varied mix of stakeholders at different levels in the hierarchy   from the top management to the consultants to discuss the challenge more broadly and to identify the   possible solution . The group constitutes the heterogenous mix of people to get a varied array of opinions . 

 Visualization or Visual Thinking tool was used to bring together the team of around 20 to discuss the   challenge and derive the possible solution . We used the tool called whitespace , which is an internally   developed tool to collaborate and collect ideas with a group of people . The tool offers space to write and   place ideas in the form of Post - its and drawing options to bring the creativity out while solving the   challenge . 

 The exercise was conducted based on the reference taken from the visualization tool explained during   week 1 of the course with the example of The Good Kitchen Story 

 Application : At the onset of the session , the agenda was discussed , and plan was presented for the   conduct of the session . The initial time is spent in discussing the current mode of sharing the information   and challenges they are facing if any . It was discussed that the productivity is affected amongst smaller   teams due to the lack of one proper medium , transparency is also an issue and streamlined collaboration   is missing . Post this discussion , a poll was taken to identify whether it ’s a good idea to introduce the one 

 Visual tool used - Whitespace 

 common portal and majority has responded favorably . The left side of the above image depicts the   scenario of identifying problem statement and polling done . 

 Idea Generation : Visualization was used for idea generation , one idea per post - it with a time duration of   15 minutes . The white space on the right side was used , the team was told to post at least 2 ideas , one   idea per post - it on how a portal should look like and what content should it hold to enhance the   productivity , collaboration and communication . 

 Variety of ideas were received spreading across the whitespace , clustering was used to group the ideas of   similar nature under one cluster and concluded with 3 clusters with the below labels : 

 Information : Including each ( sub ) team ’s service portfolio , offerings and capabilities 

 Repository : Project deliverables and best practices 

 Communication : Regular updates on upcoming events like townhalls and knowledge around rewards and   recognition . 

 Each cluster has around 12 - 15 ideas and in order the choose the best ideas for implementation , a poll was   conducted .   Team was asked to use the drawing tool and place the dot at the idea they liked the most and   they can select max 2 ideas under each cluster .   I then prioritize the idea based on maximum votes   received and decided to keep 2 ideas per cluster and concluded with total of 6 ideas to implement for the   portal . Visualization activity is the best way to bring the sample team together and to collect the ideas in   real time . 

 Insight : What I learnt from conducting this exercise is that I can have everyone ’s opinion on the table at   one go within a short span of time and a large pool of individuals can be easily managed with a simple   visualization technique and with a tool like whitespace . The activity is more enjoyable and interactive with   a technique like visualization . 

 I have been able to cover the what is and what if part of design thinking process with this collaboration   activity . 

 Approach : visualization tool brought the best collaborative experience with the team members . That gave   the ability to write ideas effectively and to vote for the best idea with a simple visualization trick . I would   also like to use the learning launch tool to solve a business problem with the help of hypothesis and test   the assumptions backed by relevant set of data . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Reflection : Visualization 

 Challenge and Selection : In a growing team of 100 plus individuals , it was realized that there was a need   for one single platform / portal to enhance the communication and collaboration within the team and to   share ideas , information and make the knowledge available on a single platform . The critical information   and best practices from the project were just sticking within the teams and a common medium was   missing to disseminate the information to the wider audience . 

 A brainstorming session was held with a varied mix of stakeholders at different levels in the hierarchy   from the top management to the consultants to discuss the challenge more broadly and to identify the   possible solution . The group constitutes the heterogenous mix of people to get a varied array of opinions . 

 Visualization or Visual Thinking tool was used to bring together the team of around 20 to discuss the   challenge and derive the possible solution . We used the tool called whitespace , which is an internally   developed tool to collaborate and collect ideas with a group of people . The tool offers space to write and   place ideas in the form of Post - its and drawing options to bring the creativity out while solving the   challenge . 

 The exercise was conducted based on the reference taken from the visualization tool explained during   week 1 of the course with the example of The Good Kitchen Story 

 Application : At the onset of the session , the agenda was discussed , and plan was presented for the   conduct of the session . The initial time is spent in discussing the current mode of sharing the information   and challenges they are facing if any . It was discussed that the productivity is affected amongst smaller   teams due to the lack of one proper medium , transparency is also an issue and streamlined collaboration   is missing . Post this discussion , a poll was taken to identify whether it ’s a good idea to introduce the one 

 Visual tool used - Whitespace 

 common portal and majority has responded favorably . The left side of the above image depicts the   scenario of identifying problem statement and polling done . 

 Idea Generation : Visualization was used for idea generation , one idea per post - it with a time duration of   15 minutes . The white space on the right side was used , the team was told to post at least 2 ideas , one   idea per post - it on how a portal should look like and what content should it hold to enhance the   productivity , collaboration and communication . 

 Variety of ideas were received spreading across the whitespace , clustering was used to group the ideas of   similar nature under one cluster and concluded with 3 clusters with the below labels : 

 Information : Including each ( sub ) team ’s service portfolio , offerings and capabilities 

 Repository : Project deliverables and best practices 

 Communication : Regular updates on upcoming events like townhalls and knowledge around rewards and   recognition . 

 Each cluster has around 12 - 15 ideas and in order the choose the best ideas for implementation , a poll was   conducted .   Team was asked to use the drawing tool and place the dot at the idea they liked the most and   they can select max 2 ideas under each cluster .   I then prioritize the idea based on maximum votes   received and decided to keep 2 ideas per cluster and concluded with total of 6 ideas to implement for the   portal . Visualization activity is the best way to bring the sample team together and to collect the ideas in   real time . 

 Insight : What I learnt from conducting this exercise is that I can have everyone ’s opinion on the table at   one go within a short span of time and a large pool of individuals can be easily managed with a simple   visualization technique and with a tool like whitespace . The activity is more enjoyable and interactive with   a technique like visualization . 

 I have been able to cover the what is and what if part of design thinking process with this collaboration   activity . 

 Approach : visualization tool brought the best collaborative experience with the team members . That gave   the ability to write ideas effectively and to vote for the best idea with a simple visualization trick . I would   also like to use the learning launch tool to solve a business problem with the help of hypothesis and test   the assumptions backed by relevant set of data .
### Output: 