Reflection Assignment 

 Tool : Mind Mapping 

 General Introduction :    Mind Maps used in business can improve employees ability to understand ideas and   collaborate during meetings . In a research by Chuck Frey , mind mapping expert ,   employees who use a mind mapping method believe that their productivity increased by 25   percent . In the business sector , mind mapping can be used to achieve the following : 

 • Efficient meeting time and communicating ideas 

 • Increase productivity through better thinking methods 

 • Support the project management process as it can integrated with the project   management planning 

 • Improve communication and collaboration inside and between teams 

 Challenges :    As I underwent the program , it made me reflect on an assignment with one of our clients   where I had used Mind Mapping tool , the prompt was the fact that the client was not very   sure of what kind of problem he had , what would be the possible outcome and how to   implement it ( the approach of what is , what if , what wows fitted just fine in the case ) . I had   the task of bringing the best possible tool out of my bag of tricks and Mind Mapping was   just the perfect . 

 The tool is relevant when we are thinking of an idea , taste a specific food or visit a place ,   our mind starts to link this action with our memories and previous experience using a   relevant model . Our brain starts with one centre action , colour , taste or image and builds   branches of thoughts that are used as a base for other multiplied ideas . How we think   works very similar to tree branches . 

 Selection & Application of the Tool :    Art - based mind map ( source : learningfundamentals ) 

 Had used something like this during   the   client interaction which actually   gave us a deep insight into what they   were thinking and what eventually   they wanted from the whole exercise . 

 •It starts with a single idea that is   represented with text , colour or   image . Each idea was presented with   one single word and use visual   elements to categorize it such as ,   upper and lower words , colorus ,   codes and images . 

 •More subsidiary ideas were added 

 around the main idea and connect with it by lines . All the branches should have   connection lines that link it with the center idea . 

 While the selection of the tool was much easier as it looked colourful and creative , the   actual understanding and implementation was much more harder than it was thought out   to be . Took quite a bit of iteration with the client team to come up with the concept of open   writing and branching out their thoughts . The best thing we did during this phase was to   give the client team a crash course in doodling and find out , of the 7 people involved how   many really were interested in the doodling or even drawing . 3 of the 7 were actually good   at it and I made sure that they were paired with lesser skilled others . While this looked like   a damage control to start off with , eventually it turned out to be a best team working   exercise where the members started interacting and discussing the ideas more openly and   honestly . Which was an implicit requirement of a project of that magnitude for me . 

 Insight :    As mentioned in the videos about THE GOOD KITCHEN STORY , the mind mapping tool   helped in gaining insights into the hidden problems what was not apparent during the initial   discussions with the client . When the whole conversation started it was mentioned that the   organization needed to have policies and processes rewritten , however during the mind   mapping it was understood the problem was far more than just rewriting of policies . The   whole consulting exercise took a shape of rewiring the inter departmental coordination and   ensuring that they talk as a team rather than silos . 

 From the stand point of using the tool , it was found out that structured thinking was   required more than just creating mind mapping picture . It sparked creativity with mind   maps ! Helped deeply in gathering requirements for the projects ! It also emphasised that   the human mind does n’t always function in a linear approach . Using a mind map allows   Subject Matter Experts or the audience to make cross references . 

 Approach :    While the use of Mind Mapping tool for the client organization was a good idea for seeing   the bigger picture of the scope of the project ,    1 . It needed lot of cajoling and convincing the client employees to make use of the tool 

 2 . The facilitation needed to ensure the client employees understood the concept and   were able to envisage the big picture was perhaps more than any other method of   design thinking 

 3 . As we used an online tool for the whole exercise , the orientation on the tool took a   while for people to get hang of the usage 

 What will be done differently in future uses    1 . Ensure to factor in the time for tool sensitisation during the scoping of the project 

 2 . Ensure there is at least an element of understanding of the methodology before   embarking on the facilitation 

 3 . Grouping of team members in such a way to ensure project management is much   more tighter 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Reflection Assignment 

 Tool : Mind Mapping 

 General Introduction :    Mind Maps used in business can improve employees ability to understand ideas and   collaborate during meetings . In a research by Chuck Frey , mind mapping expert ,   employees who use a mind mapping method believe that their productivity increased by 25   percent . In the business sector , mind mapping can be used to achieve the following : 

 • Efficient meeting time and communicating ideas 

 • Increase productivity through better thinking methods 

 • Support the project management process as it can integrated with the project   management planning 

 • Improve communication and collaboration inside and between teams 

 Challenges :    As I underwent the program , it made me reflect on an assignment with one of our clients   where I had used Mind Mapping tool , the prompt was the fact that the client was not very   sure of what kind of problem he had , what would be the possible outcome and how to   implement it ( the approach of what is , what if , what wows fitted just fine in the case ) . I had   the task of bringing the best possible tool out of my bag of tricks and Mind Mapping was   just the perfect . 

 The tool is relevant when we are thinking of an idea , taste a specific food or visit a place ,   our mind starts to link this action with our memories and previous experience using a   relevant model . Our brain starts with one centre action , colour , taste or image and builds   branches of thoughts that are used as a base for other multiplied ideas . How we think   works very similar to tree branches . 

 Selection & Application of the Tool :    Art - based mind map ( source : learningfundamentals ) 

 Had used something like this during   the   client interaction which actually   gave us a deep insight into what they   were thinking and what eventually   they wanted from the whole exercise . 

 •It starts with a single idea that is   represented with text , colour or   image . Each idea was presented with   one single word and use visual   elements to categorize it such as ,   upper and lower words , colorus ,   codes and images . 

 •More subsidiary ideas were added 

 around the main idea and connect with it by lines . All the branches should have   connection lines that link it with the center idea . 

 While the selection of the tool was much easier as it looked colourful and creative , the   actual understanding and implementation was much more harder than it was thought out   to be . Took quite a bit of iteration with the client team to come up with the concept of open   writing and branching out their thoughts . The best thing we did during this phase was to   give the client team a crash course in doodling and find out , of the 7 people involved how   many really were interested in the doodling or even drawing . 3 of the 7 were actually good   at it and I made sure that they were paired with lesser skilled others . While this looked like   a damage control to start off with , eventually it turned out to be a best team working   exercise where the members started interacting and discussing the ideas more openly and   honestly . Which was an implicit requirement of a project of that magnitude for me . 

 Insight :    As mentioned in the videos about THE GOOD KITCHEN STORY , the mind mapping tool   helped in gaining insights into the hidden problems what was not apparent during the initial   discussions with the client . When the whole conversation started it was mentioned that the   organization needed to have policies and processes rewritten , however during the mind   mapping it was understood the problem was far more than just rewriting of policies . The   whole consulting exercise took a shape of rewiring the inter departmental coordination and   ensuring that they talk as a team rather than silos . 

 From the stand point of using the tool , it was found out that structured thinking was   required more than just creating mind mapping picture . It sparked creativity with mind   maps ! Helped deeply in gathering requirements for the projects ! It also emphasised that   the human mind does n’t always function in a linear approach . Using a mind map allows   Subject Matter Experts or the audience to make cross references . 

 Approach :    While the use of Mind Mapping tool for the client organization was a good idea for seeing   the bigger picture of the scope of the project ,    1 . It needed lot of cajoling and convincing the client employees to make use of the tool 

 2 . The facilitation needed to ensure the client employees understood the concept and   were able to envisage the big picture was perhaps more than any other method of   design thinking 

 3 . As we used an online tool for the whole exercise , the orientation on the tool took a   while for people to get hang of the usage 

 What will be done differently in future uses    1 . Ensure to factor in the time for tool sensitisation during the scoping of the project 

 2 . Ensure there is at least an element of understanding of the methodology before   embarking on the facilitation 

 3 . Grouping of team members in such a way to ensure project management is much   more tighter
### Output: 