Reflection - visualization tool 

 1 . Challenge 

 The challenge I have decided to work on is as follows : 

 I have to coordinate and manage the work of a team of seven people ( including myself as I will also   be providing input ) stemming from various different professional backgrounds ( consulting , academia ,   business ) , having different levels of experience ( 1 junior consultant , 1 junior academic researcher , 2   confirmed academic researchers , 2 experienced consultants , 1 senior professional ) and different   specific professional expertise . 

 The project the team has to work on is a consulting assignment covering different sub - topics to be   included in a general framework of global objectives . 

 The challenge is threefold : 

 1 ) I have never worked before with all the members of the present team , i.e. this is a 

 completely new team architecture ( I have worked closely with one of the team members for   many years ; as for the rest of the team , I know their expertise and professional background   but I have not worked with them yet ) . 

 2 ) I have to make sure that each member of the team ( including myself ) will be providing the 

 adequate input according to his own expertise , and let ’s say professional comfort zone . 

 3 ) I have to make sure that the overall objectives of the consulting assignment are achieved in 

 due time and accurately . 

 The project is about to start very soon and I am currently preparing all the working tools and project   management tools . I still have some time to figure out how to dispatch the work between all the   team members but I have to be ready when the project will be kicking off . 

 2 . Selection 

 In order to better figure out how to work this out , I have decided to use the visualization tool . Firstly ,   because I am used to do drawings for my own work , i.e. , this is a kind of routine for me , especially   when I am stuck with something , or when I am looking for new ideas , or for simply organizing my   ideas , I start sketching and drawing ( though I am not an artist at all , so I guess my drawings are surely   not beautiful but they tend to be useful to me ) and things become clearer . Secondly , regarding my   present challenge , I realized that although I have the resumes of all the team members , hence   knowing what they can do and where they can provide added value , I had to link their professional   expertise to the objectives of the global consulting project . Instead of making text lists , I thought that   it would be easier for me to visualize the project and the team members input . The visualization tool   clearly helps make things more concrete , as we have seen in module 1 of the MOOC . 

 3 . Application 

 The team had a meeting last week and I started to draw on a white board in order to show the team   members how we could dispatch the work between us . 

 On the left - side of the white board , I listed the various objectives of the project plus the various sub- topics linked to each general objective . On the right - side of the white board , I listed the names of   each team member plus specific expertise linked to each team member . 

 For each team member , I chose a visual icon and a specific color ( example : junior consultant = Blue   circle , senior professional = Red star etc . … ) . Then , I asked each team member to draw his visual icon   in front of the different subjects and sub - topics of the project he considers he would be adding value . 

 At the end of the drawing session , we found out that each topic and sub - topic of the global project   had been covered , but what was more interesting was that for each topic we could see directly who   would be most in charge , and also where each team member would be providing input or not . 

 4 . Insight 

 We found out that this drawing session was quite effective as everyone would agree on where to   provide input and what his work would be focusing on . 

 However , I would say that the drawing session could work between us because everybody did it in a   very honest way , without trying to gain more topics ( or fewer topics ) to work on , and that the   general climate of the meeting was undoubtedly marked by the results we would strive to achieve   for our client . In other words , we had all in mind to serve our client the best way , and we did not take   into account personal objectives and potential competition issues between the various team   members . Hence , I would not recommend using this approach when dealing with a competitive team   spirit , which can be often the case within organizations . 

 5 . Approach 

 When thinking of an alternative approach to the visualization tool we used , I would possibly refer to   the learning launch tool , i.e. conducting a small experiment . 

 Regarding the present challenge , we could have for example pick up a sub - topic and try to see which   team member(s ) would be providing added value during a kind of brainstorming session and working   simulation session . But this would have been more time consuming and I am not convinced that in   this precise case it would have been as useful as the visualization tool , especially because we are in a   preparation phase and not a production phase of the project . 

 Another option , we could have used a mind mapping tool , which is different from the visualization   tool , but this would have possibly added complexity to the process . The visualization tool is very   simple and in this present challenge it appeared to be enough for getting results . I believe that in   other cases , the mind mapping tool would have been more adequate , especially when looking at 

 several issues / challenges at the same time . This time , we had solely to focus on work dispatching and   the visualization tool was very useful and very adequate . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Reflection - visualization tool 

 1 . Challenge 

 The challenge I have decided to work on is as follows : 

 I have to coordinate and manage the work of a team of seven people ( including myself as I will also   be providing input ) stemming from various different professional backgrounds ( consulting , academia ,   business ) , having different levels of experience ( 1 junior consultant , 1 junior academic researcher , 2   confirmed academic researchers , 2 experienced consultants , 1 senior professional ) and different   specific professional expertise . 

 The project the team has to work on is a consulting assignment covering different sub - topics to be   included in a general framework of global objectives . 

 The challenge is threefold : 

 1 ) I have never worked before with all the members of the present team , i.e. this is a 

 completely new team architecture ( I have worked closely with one of the team members for   many years ; as for the rest of the team , I know their expertise and professional background   but I have not worked with them yet ) . 

 2 ) I have to make sure that each member of the team ( including myself ) will be providing the 

 adequate input according to his own expertise , and let ’s say professional comfort zone . 

 3 ) I have to make sure that the overall objectives of the consulting assignment are achieved in 

 due time and accurately . 

 The project is about to start very soon and I am currently preparing all the working tools and project   management tools . I still have some time to figure out how to dispatch the work between all the   team members but I have to be ready when the project will be kicking off . 

 2 . Selection 

 In order to better figure out how to work this out , I have decided to use the visualization tool . Firstly ,   because I am used to do drawings for my own work , i.e. , this is a kind of routine for me , especially   when I am stuck with something , or when I am looking for new ideas , or for simply organizing my   ideas , I start sketching and drawing ( though I am not an artist at all , so I guess my drawings are surely   not beautiful but they tend to be useful to me ) and things become clearer . Secondly , regarding my   present challenge , I realized that although I have the resumes of all the team members , hence   knowing what they can do and where they can provide added value , I had to link their professional   expertise to the objectives of the global consulting project . Instead of making text lists , I thought that   it would be easier for me to visualize the project and the team members input . The visualization tool   clearly helps make things more concrete , as we have seen in module 1 of the MOOC . 

 3 . Application 

 The team had a meeting last week and I started to draw on a white board in order to show the team   members how we could dispatch the work between us . 

 On the left - side of the white board , I listed the various objectives of the project plus the various sub- topics linked to each general objective . On the right - side of the white board , I listed the names of   each team member plus specific expertise linked to each team member . 

 For each team member , I chose a visual icon and a specific color ( example : junior consultant = Blue   circle , senior professional = Red star etc . … ) . Then , I asked each team member to draw his visual icon   in front of the different subjects and sub - topics of the project he considers he would be adding value . 

 At the end of the drawing session , we found out that each topic and sub - topic of the global project   had been covered , but what was more interesting was that for each topic we could see directly who   would be most in charge , and also where each team member would be providing input or not . 

 4 . Insight 

 We found out that this drawing session was quite effective as everyone would agree on where to   provide input and what his work would be focusing on . 

 However , I would say that the drawing session could work between us because everybody did it in a   very honest way , without trying to gain more topics ( or fewer topics ) to work on , and that the   general climate of the meeting was undoubtedly marked by the results we would strive to achieve   for our client . In other words , we had all in mind to serve our client the best way , and we did not take   into account personal objectives and potential competition issues between the various team   members . Hence , I would not recommend using this approach when dealing with a competitive team   spirit , which can be often the case within organizations . 

 5 . Approach 

 When thinking of an alternative approach to the visualization tool we used , I would possibly refer to   the learning launch tool , i.e. conducting a small experiment . 

 Regarding the present challenge , we could have for example pick up a sub - topic and try to see which   team member(s ) would be providing added value during a kind of brainstorming session and working   simulation session . But this would have been more time consuming and I am not convinced that in   this precise case it would have been as useful as the visualization tool , especially because we are in a   preparation phase and not a production phase of the project . 

 Another option , we could have used a mind mapping tool , which is different from the visualization   tool , but this would have possibly added complexity to the process . The visualization tool is very   simple and in this present challenge it appeared to be enough for getting results . I believe that in   other cases , the mind mapping tool would have been more adequate , especially when looking at 

 several issues / challenges at the same time . This time , we had solely to focus on work dispatching and   the visualization tool was very useful and very adequate .
### Output: 