Mind mapping – Digitalization process 

 Challenge : 

 I work in an organization that really needs to digitalize all the procedures , but there 

 are so many areas and procedures involved that it is very difficult to implement . 

 Nowadays , some procedures are digitalized , but others must be digitalized as soon 

 as possible . We have to recognize the sectors involved as well as the procedures , 

 the people in charge and the tasks in this process . To define the scope and the 

 relationships between these elements , I have used Mind Mapping . 

 Selection : 

 I think that Mind Mapping is a very useful tool to looks for patterns and insights in a 

 large quantity of data collected . This tool is an engaging alternative to that giant 

 report we might otherwise have written to sum up and communicate in prose , and 

 charts , and spreadsheets . Moreover , we will need to create some procedures , so 

 for a more creative solution I think that Mind Mapping is an excellent technique . 

 Application : 

 In discussing the digital transformation of the organization , I have met the 4 chiefs 

 in related areas and 12 colleagues to recognize the procedures , the people in 

 charge and the tasks involved , and how they are connected to each other , what 

 they have done so far and how the digitalization process could be improved . We 

 have been divided into groups of 4 participants , and each group have written down 

 the procedures , the people in charge and the tasks involved for the digitalization 

 process . After an hour , this session has triggered lots of ideas . Each group has 

 reported to the others , and their answers have been shared to record 

 commonalities in the insights of each group , and then additional insights that come 

 from the group discussion . 

 Insight & Approach : 

 We could identify useful insights . We widen our perspective of the procedures , the 

 people in charge and the tasks involved in the process of digitalization . We could 

 learn that some areas are overwhelmed of activities , and can not deliver tasks on 

 time . That situation delays the activities of other areas involved . It is important to 

 plan several regular tasks and save time for big processes as the digital 

 transformation of the company . After this experience , I realize that mind mapping is 

 a very creative and visual tool , and it is , also , more engaging . 

 Since I discovered that the most valuable aspect is the shared insights and 

 learning , next time I would use this technique as a starting point for a series of 

 design thinking activities . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Mind mapping – Digitalization process 

 Challenge : 

 I work in an organization that really needs to digitalize all the procedures , but there 

 are so many areas and procedures involved that it is very difficult to implement . 

 Nowadays , some procedures are digitalized , but others must be digitalized as soon 

 as possible . We have to recognize the sectors involved as well as the procedures , 

 the people in charge and the tasks in this process . To define the scope and the 

 relationships between these elements , I have used Mind Mapping . 

 Selection : 

 I think that Mind Mapping is a very useful tool to looks for patterns and insights in a 

 large quantity of data collected . This tool is an engaging alternative to that giant 

 report we might otherwise have written to sum up and communicate in prose , and 

 charts , and spreadsheets . Moreover , we will need to create some procedures , so 

 for a more creative solution I think that Mind Mapping is an excellent technique . 

 Application : 

 In discussing the digital transformation of the organization , I have met the 4 chiefs 

 in related areas and 12 colleagues to recognize the procedures , the people in 

 charge and the tasks involved , and how they are connected to each other , what 

 they have done so far and how the digitalization process could be improved . We 

 have been divided into groups of 4 participants , and each group have written down 

 the procedures , the people in charge and the tasks involved for the digitalization 

 process . After an hour , this session has triggered lots of ideas . Each group has 

 reported to the others , and their answers have been shared to record 

 commonalities in the insights of each group , and then additional insights that come 

 from the group discussion . 

 Insight & Approach : 

 We could identify useful insights . We widen our perspective of the procedures , the 

 people in charge and the tasks involved in the process of digitalization . We could 

 learn that some areas are overwhelmed of activities , and can not deliver tasks on 

 time . That situation delays the activities of other areas involved . It is important to 

 plan several regular tasks and save time for big processes as the digital 

 transformation of the company . After this experience , I realize that mind mapping is 

 a very creative and visual tool , and it is , also , more engaging . 

 Since I discovered that the most valuable aspect is the shared insights and 

 learning , next time I would use this technique as a starting point for a series of 

 design thinking activities .
### Output: 