Example Reflection – Visualization 

 Challenge 

 I was working as an Inventory Analyst in the Logistics Department of a natural gas distribution   company , and together with my boss , we were designing a project that intended to replace our   current inventory management system ( which was based on the use of spreadsheets ) for the   MRP ( Materials Requirement Planning ) module that was included in our SAP ERP system , but   has never been used before . After doing some analysis , we concluded that it would allow us to   enhance our materials requirement planification time and precision . However , we had to   convince our manager about that . 

 Selection 

 In order to efficiently communicate our idea , I selected the Visualization tool ( though in that   time I was not aware of it as a Design Thinking tool ) to convey a clear understanding of the   inventory related problems we would be tackling by implementing the MRP module : reducing   planning time and being able to execute it more often , and reducing the probability of incurring   in a stock - out or an over stock . This would be the best way to get our manager approval . 

 Application 

 Using bar graphs and intuitive pictures ( such as empty shelves or accumulated materials due to   imprecise purchasing ) , through a classic PowerPoint presentation , we presented our project to   the manager . We focused on the current situation ( what is ? ) and the potential situation to which   we would arrive in the event of correctly executing the project ( what if ? ) . 

 Insight 

 Despite the presentation went well , we realized we have n’t fully considered the impact this   project would have in the Procurement Department ( on which our department depended on ) ,   as they workload would have suffered a considerable increase . This was , as I can see now ,   because we were n’t empathetic enough and did n’t consider an important stakeholder the way   we were supposed to . In any case , it was a valuable insight as it helped us significantly in future   projects . 

 Approach 

 The weeks following our presentation , we focused on preparing a learning launch of the module ,   by only using it in a few selected materials , to have a better understanding of the effects it would   have on the whole planning / purchasing process .   Looking back , I think it was n’t a bad idea , but   we probably should ’ve focused even more in the needs of the Procurement Department , as now   I understand it would have saved us a lot of time . As Design Thinking has taught me , the focus   on the user and the stakeholders must be maintained as a main guide during the entire project   management process . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Example Reflection – Visualization 

 Challenge 

 I was working as an Inventory Analyst in the Logistics Department of a natural gas distribution   company , and together with my boss , we were designing a project that intended to replace our   current inventory management system ( which was based on the use of spreadsheets ) for the   MRP ( Materials Requirement Planning ) module that was included in our SAP ERP system , but   has never been used before . After doing some analysis , we concluded that it would allow us to   enhance our materials requirement planification time and precision . However , we had to   convince our manager about that . 

 Selection 

 In order to efficiently communicate our idea , I selected the Visualization tool ( though in that   time I was not aware of it as a Design Thinking tool ) to convey a clear understanding of the   inventory related problems we would be tackling by implementing the MRP module : reducing   planning time and being able to execute it more often , and reducing the probability of incurring   in a stock - out or an over stock . This would be the best way to get our manager approval . 

 Application 

 Using bar graphs and intuitive pictures ( such as empty shelves or accumulated materials due to   imprecise purchasing ) , through a classic PowerPoint presentation , we presented our project to   the manager . We focused on the current situation ( what is ? ) and the potential situation to which   we would arrive in the event of correctly executing the project ( what if ? ) . 

 Insight 

 Despite the presentation went well , we realized we have n’t fully considered the impact this   project would have in the Procurement Department ( on which our department depended on ) ,   as they workload would have suffered a considerable increase . This was , as I can see now ,   because we were n’t empathetic enough and did n’t consider an important stakeholder the way   we were supposed to . In any case , it was a valuable insight as it helped us significantly in future   projects . 

 Approach 

 The weeks following our presentation , we focused on preparing a learning launch of the module ,   by only using it in a few selected materials , to have a better understanding of the effects it would   have on the whole planning / purchasing process .   Looking back , I think it was n’t a bad idea , but   we probably should ’ve focused even more in the needs of the Procurement Department , as now   I understand it would have saved us a lot of time . As Design Thinking has taught me , the focus   on the user and the stakeholders must be maintained as a main guide during the entire project   management process .
### Output: 