Reflection – Mind mapping 

 Challenge     I work in the IT department of my organization , and we had to understand and solve a   problem that was very common in the regulatory department . The analysts of this   department often have to prepare a new norm or regularization related to a problem   identified internally in our organization or because of a new law that must be fulfilled .   To develop the new regulation , they must think , study and search for every impact that   it will take inside and outside the organization . To accomplish this job , they need to   access data inside the organization and do analytics and other studies to finally finish   their first job , which is the regulatory analysis impact .   The problem with this task is to find , access and understand the data related to the new   regulation .      Selection     We worked together creating a mind mapping to visualize everything that was   connected to this task . A Mind Map is an easy way to brainstorm thoughts organically   without worrying about order and structure . It allows you to visually structure your   ideas to help with analysis and recall . It is a diagram for representing tasks , words ,   concepts , or items linked to and arranged around a central concept or subject . We chose   this tool because it is very flexible to insert information related to the subject and   because it is easy to use .   We made a diagram to relate the personas , the tools used to search for data , the other   departments involved , and everything that was interacting or influencing ( positively or   negatively ) to conclude that job .   We used this tool manually ; we draw it in a white board using different pen colors .     Application     With the visualization of all items related , we were able to organize the similar ideas   and similar situations and have some ideas to improve the process of accessing the data ,   understand them and finally be able to implement the analysis ( the regulatory impact ) .   With the mind mapping , we were able to see and select where we could act first , trying   something new to help to solve the problem , or , at least , to minimize it . We wanted to   try a first solution and check if it would help in this way .    So , we started to catalog the organization data with some metadata to help the analysts   to quickly find the information they need for a specific job . It was not the perfect   solution , but it was a beginning and , indeed , it has been used and will be improved to   accomplish more needs .     Insight   Using the mind mapping tool was a very good experience for everybody ( IT and   regulatory analysts ) , because we were able to visualize more clearly the aspects of the   problem , who was involved in some situations and what problems we had . With that   tool we could understand better each other , “ speak the same language ” and focus on   solutions . 

 Approach   For next time , we will use more digital tools to save the progress of this work , so that   we will be able to evolve our mind mapping over time . Other approach that we could   have used for this case was storytelling . We could have some stories narrated by   regulatory analysts to make explicit their difficulties in doing their job . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Reflection – Mind mapping 

 Challenge     I work in the IT department of my organization , and we had to understand and solve a   problem that was very common in the regulatory department . The analysts of this   department often have to prepare a new norm or regularization related to a problem   identified internally in our organization or because of a new law that must be fulfilled .   To develop the new regulation , they must think , study and search for every impact that   it will take inside and outside the organization . To accomplish this job , they need to   access data inside the organization and do analytics and other studies to finally finish   their first job , which is the regulatory analysis impact .   The problem with this task is to find , access and understand the data related to the new   regulation .      Selection     We worked together creating a mind mapping to visualize everything that was   connected to this task . A Mind Map is an easy way to brainstorm thoughts organically   without worrying about order and structure . It allows you to visually structure your   ideas to help with analysis and recall . It is a diagram for representing tasks , words ,   concepts , or items linked to and arranged around a central concept or subject . We chose   this tool because it is very flexible to insert information related to the subject and   because it is easy to use .   We made a diagram to relate the personas , the tools used to search for data , the other   departments involved , and everything that was interacting or influencing ( positively or   negatively ) to conclude that job .   We used this tool manually ; we draw it in a white board using different pen colors .     Application     With the visualization of all items related , we were able to organize the similar ideas   and similar situations and have some ideas to improve the process of accessing the data ,   understand them and finally be able to implement the analysis ( the regulatory impact ) .   With the mind mapping , we were able to see and select where we could act first , trying   something new to help to solve the problem , or , at least , to minimize it . We wanted to   try a first solution and check if it would help in this way .    So , we started to catalog the organization data with some metadata to help the analysts   to quickly find the information they need for a specific job . It was not the perfect   solution , but it was a beginning and , indeed , it has been used and will be improved to   accomplish more needs .     Insight   Using the mind mapping tool was a very good experience for everybody ( IT and   regulatory analysts ) , because we were able to visualize more clearly the aspects of the   problem , who was involved in some situations and what problems we had . With that   tool we could understand better each other , “ speak the same language ” and focus on   solutions . 

 Approach   For next time , we will use more digital tools to save the progress of this work , so that   we will be able to evolve our mind mapping over time . Other approach that we could   have used for this case was storytelling . We could have some stories narrated by   regulatory analysts to make explicit their difficulties in doing their job .
### Output: 