Reflection - Mind Mapping 

 Challenge and Selection     The tool I used is Mind Mapping , to look for patterns and insights in the comments of 

 my team during the pandemic . The challenge we have is to develop a nice system of 

 communication that will allow us to share information easily and to maintain a sense 

 of purpose and belonging in the team and also not decrease productivity .     The organization is digitally centered , we develop a design and video templates that 

 anyone can make online and use for their business . But , we have never worked 

 remotely before , so we have to face the new challenge of team communication so 

 the workflow could work in these conditions . During the firsts weeks with this 

 modality of working , the operative members start to wonder how they can migrate 

 their necessities of the normal pipeline into the work from home scheme . We receive 

 many questions , and also some complaints about the organization system .     Some of the key concepts the admin team have to start working on were : How does 

 the backup system would work out if we could not use the server remotely , How we 

 could keep the same sense of purpose and collaboration in the team , How can we 

 give the necessary information to each member so they could work individually and 

 resolve their doubts if they will not be anyone there to help them , How can we still 

 keep and touch and have active listening to share concerns and make 

 improvements .     After we identify the main problems we were facing as a team , with the comments of 

 the members . I decided to implement the design tool of the Mind Mapping , so we 

 could easily visualize the possible options to resolve the inconveniences that the 

 pandemic can cause into the team . And then start to make some tests about those 

 options and get insights with the team .     Application     I start the process by putting in the center of the canvas the context of the problem , 

 in this case it ’s the “ Home Office Dynamic ” and then with the previous brainstorm 

 ideas of the questions I write the main concept that represents a particular challenge . 

 Then some ideas of the possible solutions we could apply .     For example , some of the concerns we get from the team was that in remote working 

 they lose touch with their team , and sometimes feel disconnected from the vision 

 and goal of the whole company . In that way we set the challenge “ Keep sense of 

 Purpose ” and then think about some actions we could do to in order to solve this 

 problem , some of them are : Apply daily scrum virtual meetings , discuss big picture 

 goals in monthly meetings and recognize achievements weekly to each person of the 

 team .     Here is the whole goals and actions we develop : 

 Insight & Approach     After visualizing these ideas in the mind mapping we start with a small group of people to 

 test out the improvements we thinked about . For example , with changing the backup system 

 for the files , we needed to set a guide for follow the new steps , and to send that information 

 to test with a small group of people . After a week , they give us feedback , which results in 

 very positive insights . Each person could save 10 minutes a day to backup their files using 

 dropbox and not the odl server ( which has a much longer process to connect remotely ) . After 

 that we implement the whole system to the rest of the team , so in total , we save per week 

 1,550 minutes into my team of 23 people .      With the communication improvements we test the new ideas to the whole team , but after 

 two weeks we asked for their feedback , which was also very positive , but still we made some 

 changes to make until the process felt smooth and easy for everyone . This includes training 

 for the new tool we started to use . After three weeks the complaints about the 

 communication system were eradicated .      The same happened with the rest of the goals we got , and some of them are still in process , 

 but I ’m glad that now I got more understanding of these design tools in the big picture that 

 could help to keep improving my team dynamics . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Reflection - Mind Mapping 

 Challenge and Selection     The tool I used is Mind Mapping , to look for patterns and insights in the comments of 

 my team during the pandemic . The challenge we have is to develop a nice system of 

 communication that will allow us to share information easily and to maintain a sense 

 of purpose and belonging in the team and also not decrease productivity .     The organization is digitally centered , we develop a design and video templates that 

 anyone can make online and use for their business . But , we have never worked 

 remotely before , so we have to face the new challenge of team communication so 

 the workflow could work in these conditions . During the firsts weeks with this 

 modality of working , the operative members start to wonder how they can migrate 

 their necessities of the normal pipeline into the work from home scheme . We receive 

 many questions , and also some complaints about the organization system .     Some of the key concepts the admin team have to start working on were : How does 

 the backup system would work out if we could not use the server remotely , How we 

 could keep the same sense of purpose and collaboration in the team , How can we 

 give the necessary information to each member so they could work individually and 

 resolve their doubts if they will not be anyone there to help them , How can we still 

 keep and touch and have active listening to share concerns and make 

 improvements .     After we identify the main problems we were facing as a team , with the comments of 

 the members . I decided to implement the design tool of the Mind Mapping , so we 

 could easily visualize the possible options to resolve the inconveniences that the 

 pandemic can cause into the team . And then start to make some tests about those 

 options and get insights with the team .     Application     I start the process by putting in the center of the canvas the context of the problem , 

 in this case it ’s the “ Home Office Dynamic ” and then with the previous brainstorm 

 ideas of the questions I write the main concept that represents a particular challenge . 

 Then some ideas of the possible solutions we could apply .     For example , some of the concerns we get from the team was that in remote working 

 they lose touch with their team , and sometimes feel disconnected from the vision 

 and goal of the whole company . In that way we set the challenge “ Keep sense of 

 Purpose ” and then think about some actions we could do to in order to solve this 

 problem , some of them are : Apply daily scrum virtual meetings , discuss big picture 

 goals in monthly meetings and recognize achievements weekly to each person of the 

 team .     Here is the whole goals and actions we develop : 

 Insight & Approach     After visualizing these ideas in the mind mapping we start with a small group of people to 

 test out the improvements we thinked about . For example , with changing the backup system 

 for the files , we needed to set a guide for follow the new steps , and to send that information 

 to test with a small group of people . After a week , they give us feedback , which results in 

 very positive insights . Each person could save 10 minutes a day to backup their files using 

 dropbox and not the odl server ( which has a much longer process to connect remotely ) . After 

 that we implement the whole system to the rest of the team , so in total , we save per week 

 1,550 minutes into my team of 23 people .      With the communication improvements we test the new ideas to the whole team , but after 

 two weeks we asked for their feedback , which was also very positive , but still we made some 

 changes to make until the process felt smooth and easy for everyone . This includes training 

 for the new tool we started to use . After three weeks the complaints about the 

 communication system were eradicated .      The same happened with the rest of the goals we got , and some of them are still in process , 

 but I ’m glad that now I got more understanding of these design tools in the big picture that 

 could help to keep improving my team dynamics .
### Output: 