Reflection – Mind - Mapping 

 Challenge & Selection 

 The company , where I work as a HR - specialist in talent acquisition department , conducts regular   internships for students - twice in a year . I am the leader of this process , two of my colleagues - talent   acquisition specialists and I hold and implement this process in the company . 

 How it works : The managers all the company get the information about the start of application creation   to have an intern for the following period . They fill the special page at IT - platform to give all important   information for intern recruitment . After this HR - partner of the department ( who is in charge of all HR- processes in this department ) carefully examines the information regarding a business need and agrees   or not the application . Then talent acquisition specialist gets all relevant information and initiates the   search and recruitment procedure . 

 The problem : the IT - platform is not modern enough , there are many manual actions and no automatic   transitions to stages and no auto - notifications . Business is n’t ready to change the platform , the finances   are little to upgrade this one . 

 Out team has already tried the classic variant of discussion and brainstorming how and what to upgrade   in the platform with minimum costs and actions . Nevertheless , every time there was a mess of idea and   no logic and structure . So , I offered to try the design - thinking tool “ mind - mapping ” to find the points of   improvements for the business - process . 

 Application 

 I ’ve created a new project team that was consisted of all representatives of the process : HR - partner , talent   acquisition specialist , manager of the department , IT - specialist . There were two flipcharts and many   stickers . I ’ve prepared the description of the present business - process in our platform , problem , goal . 

 Firstly , at the flipchart I distinguish all stakeholders of the internship recruitment ’s process : HR - partner ,   talent acquisition specialist and the managers . After that , all out project teams wrote down all   stakeholders ’ actions in the process that they do or support . Then , we found out the intersecting and   problematical / complicated processes . We took these processes and brainstormed the ideas how to   improve and voted to the best ones . So , we created a big visual map of all process that helped to make   the action - plan with stages of implementation , responsible persons , deadlines , etc . 

 Insight & Approach 

 By applying the Mind - Mapping tool , our team managed to visualize the IT processes even the discreet   sides , collect different ideas and create the real plan approved by every team member that helped to   make the improvement more efficient . 

 We finished all developments with little changes for 1 month . Finally , we got the IT platform that would   cut the time in half for collection and approving data for interns ’ recruitment . Thanks to it , we started the   internships big process closer to the start date to work , so we got more actual need from managers and   did more productive work . 

 In future my team and I will use this tool not just to solve different problems but also to develop the new   projects from the very beginning to make our best . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Reflection – Mind - Mapping 

 Challenge & Selection 

 The company , where I work as a HR - specialist in talent acquisition department , conducts regular   internships for students - twice in a year . I am the leader of this process , two of my colleagues - talent   acquisition specialists and I hold and implement this process in the company . 

 How it works : The managers all the company get the information about the start of application creation   to have an intern for the following period . They fill the special page at IT - platform to give all important   information for intern recruitment . After this HR - partner of the department ( who is in charge of all HR- processes in this department ) carefully examines the information regarding a business need and agrees   or not the application . Then talent acquisition specialist gets all relevant information and initiates the   search and recruitment procedure . 

 The problem : the IT - platform is not modern enough , there are many manual actions and no automatic   transitions to stages and no auto - notifications . Business is n’t ready to change the platform , the finances   are little to upgrade this one . 

 Out team has already tried the classic variant of discussion and brainstorming how and what to upgrade   in the platform with minimum costs and actions . Nevertheless , every time there was a mess of idea and   no logic and structure . So , I offered to try the design - thinking tool “ mind - mapping ” to find the points of   improvements for the business - process . 

 Application 

 I ’ve created a new project team that was consisted of all representatives of the process : HR - partner , talent   acquisition specialist , manager of the department , IT - specialist . There were two flipcharts and many   stickers . I ’ve prepared the description of the present business - process in our platform , problem , goal . 

 Firstly , at the flipchart I distinguish all stakeholders of the internship recruitment ’s process : HR - partner ,   talent acquisition specialist and the managers . After that , all out project teams wrote down all   stakeholders ’ actions in the process that they do or support . Then , we found out the intersecting and   problematical / complicated processes . We took these processes and brainstormed the ideas how to   improve and voted to the best ones . So , we created a big visual map of all process that helped to make   the action - plan with stages of implementation , responsible persons , deadlines , etc . 

 Insight & Approach 

 By applying the Mind - Mapping tool , our team managed to visualize the IT processes even the discreet   sides , collect different ideas and create the real plan approved by every team member that helped to   make the improvement more efficient . 

 We finished all developments with little changes for 1 month . Finally , we got the IT platform that would   cut the time in half for collection and approving data for interns ’ recruitment . Thanks to it , we started the   internships big process closer to the start date to work , so we got more actual need from managers and   did more productive work . 

 In future my team and I will use this tool not just to solve different problems but also to develop the new   projects from the very beginning to make our best .
### Output: 