Challenge : 

 -   Redesign Corporate procurement from decentralized processes throughout the firm to a   functionalization model with ‘ center - led ’ oversight and governance over the sourcing , risk   assessment , contracting , purchasing , approval and payment of good and services . 

 -   Additional Objectives / Challenges : 

 o Mandated Cost savings from : 

 ▪   Establishing an environment of spend discipline 

 ▪   Identifying duplicative services 

 ▪   Reining in un - concentrated spend – too many vendors 

 ▪   Establish competitive bidding 

 o Competing priorities 

 ▪   Vendor Management – Risk assessment , accurate records , governance 

 ▪   Internal Clients – mandated / goal is speed to market 

 Selection : Visualization 

 -   I chose the tool of visualization to inform the firm ( specifically senior leadership , the business   owners of vendor relationships and users of procurement services ) of our automated future state   with a ‘ Procure to Pay ’ solution .   The process will include a vetted catalog of goods and services ,   automated approval workflows , centralized order management and streamlined invoice processing .     The vendor team will be taking work off the desk of everyone who engages with a 3rd party – from   contract services through fulfillment to billing . 

 Application : 

 -   I started by depicting a diagram of the existing , decentralized state of 3rd party Vendor management   with the gaps and inefficiencies evidenced .   The slides progressed to an ‘ Amazon ’ like purchasing   tool , whereby business owners will put desired objects in their ‘ cart ’ for purchase .   For certain   spend , such as office supplies or contract workers , the user will be directed to a preferred partner   website , such as Office Max or Staples or other internally managed tool for that particular category   spend .   Any desired goods or services that can not be located in the catalog will direct the user to   the Strategic Sourcing team for a separate procurement workflow .   Items ‘ purchased ’ in the cart will   be routed to the person ’s manager for approval ( and further upward if required by cost and signing   level authority ) . 

 -   This will be socialized throughout the firm via a variety of communication methods : 

 o Senior leadership and direct report staff meetings   o Business owner user group – town hall meetings   o Short videos announced on the firm website banner   o The ‘ Community of Practice ’ Vendor Management internal website best practice blogs 

 Insight : 

 -   The first several meetings have been going very well .   Most users are happy to hear of the help they   will be getting in the future with their procurement needs and did n’t realize there was an internal   group available to assist .   Additionally , we have received many appreciative comments of the   vendor ‘ vetting ’ activities that vendor management provides such as Information Security   Assessments , Financial Viability Analysis and Business Continuity Reveiws . 

 -   The meetings have also made us aware of the need to communicate this broader and deeper as we   want everyone to be responsible for 3rd party oversight . 

 -   We should weave some ‘ storytelling ’ vendor examples into our meeting discussions to better   illustrate opportunities for negotiation , contract & information security improvements and other   governance enhancements . 

 Approach : 

 -   As we finalize the selection of the system application to be implemented , we will need to engage   end users as to some of the optionality choices ( albeit limited ) we will make along the way .   Our   intent is to have an automated workflow process designed in the tool with a sample catalog and   test the user experience prior to going live . 


EMAIL: 
ID_NUM: 
NAME_STUDENT: 
PHONE_NUM: 
STREET_ADDRESS: 
URL_PERSONAL: 
USERNAME: 

### Task: You are a PII (Personal Identity Information) Detection. Given a essays written by students, you have to identify ONLY the following:
NAME_STUDENT - The full or partial name of a student that is not necessarily the author of the essay. This excludes instructors, authors, and other person names.
EMAIL - A student’s email address.
USERNAME - A student's username on any platform.
ID_NUM - A number or sequence of characters that could be used to identify a student, such as a student ID or a social security number.
PHONE_NUM - A phone number associated with a student.
URL_PERSONAL - A URL that might be used to identify a student.
STREET_ADDRESS - A full or partial street address that is associated with the student, such as their home address.
### Input: Challenge : 

 -   Redesign Corporate procurement from decentralized processes throughout the firm to a   functionalization model with ‘ center - led ’ oversight and governance over the sourcing , risk   assessment , contracting , purchasing , approval and payment of good and services . 

 -   Additional Objectives / Challenges : 

 o Mandated Cost savings from : 

 ▪   Establishing an environment of spend discipline 

 ▪   Identifying duplicative services 

 ▪   Reining in un - concentrated spend – too many vendors 

 ▪   Establish competitive bidding 

 o Competing priorities 

 ▪   Vendor Management – Risk assessment , accurate records , governance 

 ▪   Internal Clients – mandated / goal is speed to market 

 Selection : Visualization 

 -   I chose the tool of visualization to inform the firm ( specifically senior leadership , the business   owners of vendor relationships and users of procurement services ) of our automated future state   with a ‘ Procure to Pay ’ solution .   The process will include a vetted catalog of goods and services ,   automated approval workflows , centralized order management and streamlined invoice processing .     The vendor team will be taking work off the desk of everyone who engages with a 3rd party – from   contract services through fulfillment to billing . 

 Application : 

 -   I started by depicting a diagram of the existing , decentralized state of 3rd party Vendor management   with the gaps and inefficiencies evidenced .   The slides progressed to an ‘ Amazon ’ like purchasing   tool , whereby business owners will put desired objects in their ‘ cart ’ for purchase .   For certain   spend , such as office supplies or contract workers , the user will be directed to a preferred partner   website , such as Office Max or Staples or other internally managed tool for that particular category   spend .   Any desired goods or services that can not be located in the catalog will direct the user to   the Strategic Sourcing team for a separate procurement workflow .   Items ‘ purchased ’ in the cart will   be routed to the person ’s manager for approval ( and further upward if required by cost and signing   level authority ) . 

 -   This will be socialized throughout the firm via a variety of communication methods : 

 o Senior leadership and direct report staff meetings   o Business owner user group – town hall meetings   o Short videos announced on the firm website banner   o The ‘ Community of Practice ’ Vendor Management internal website best practice blogs 

 Insight : 

 -   The first several meetings have been going very well .   Most users are happy to hear of the help they   will be getting in the future with their procurement needs and did n’t realize there was an internal   group available to assist .   Additionally , we have received many appreciative comments of the   vendor ‘ vetting ’ activities that vendor management provides such as Information Security   Assessments , Financial Viability Analysis and Business Continuity Reveiws . 

 -   The meetings have also made us aware of the need to communicate this broader and deeper as we   want everyone to be responsible for 3rd party oversight . 

 -   We should weave some ‘ storytelling ’ vendor examples into our meeting discussions to better   illustrate opportunities for negotiation , contract & information security improvements and other   governance enhancements . 

 Approach : 

 -   As we finalize the selection of the system application to be implemented , we will need to engage   end users as to some of the optionality choices ( albeit limited ) we will make along the way .   Our   intent is to have an automated workflow process designed in the tool with a sample catalog and   test the user experience prior to going live .
### Output: 