Fluxys Belgium S.A.
0402.954.628_555768
avenue des Arts 31
Brussels
1040
Mr Geert Vandeputte
+32 22827484
geert.vandeputte@fluxys.com
www.fluxys.com
https://enot.publicprocurement.be/enot-war/preViewNotice.do?noticeId=349663
Fluxys LNG S.A.
0426.047.853
rue Guimard 4
Brussel
1040
Mr Geert Vandeputte
geert.vandeputte@fluxys.com
http://fluxys.com
http://fluxys.com
https://enot.publicprocurement.be/enot-war/preViewNotice.do?noticeId=349663
Supply of Electric Actuators
Fluxys- CE/APQ/1907-F07_0
BELGIUM.
Supply of electric valve actuators. Model selection of actuator amongst others depending on available power and on size of valve.
— on/off valves as well as modulating valve; for linear or quarter-turn valves; seizes from “2 up to “40,
— the only source of power for the actuator is electricity. Potentially 24 VDC, 230 VAC mono or 400 VDC 3-phase).
In some applications the actuator will be mounted on cathodic protected valves with its specific impact on the actuator (if necessary electric isolation to consider).
Actual needs mostly fail as is but sometimes a fail safe operation is standing.
The actuator assembly will be permanently installed in a hazardous area with classification II 2 G and should therefore have the minimum ATEX protection type EEXd IIB T3.
All as further described in the general Fluxys specification 4.90000.00199 rev 0 as attached to this qualification.
Based on the site specific parameters the selection of the exact needs is to be made at time of order.
Procurement after qualification will be spot tendering or, if possible, 5-year frame agreements for the standard items.
General remark:
Before compiling your file, please carefully read all of the procurement documents we uploaded on the e-Procurement platform e-Notification (https://enot.publicprocurement.be/enot-war/home.do), in particular the notice on the existence of a qualification system and all accompanying documents, including the ESPD request.
1) The candidate must have the necessary economic and financial standing to perform the contract.
Proof of economic and financial standing may be furnished by one or more of the following references:
— the presentation of financial statements or extracts from the financial statements, where publication of financial statements is required under the law of the country in which the economic operator is established,
— a statement of the economic operator's overall turnover of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading.
The candidate must have an average yearly turnover of at least 3.000.000 EUR
Additionally the ratio between assets and liabilities (Equity to Equity + Net Debt) of the last financial year must be above 1.2 (for the company as a whole). These criteria applies to each member of the group in case of a group of economic operators.
As published financial statements are for the overall company (potential multiple product lines), candidate with multiple product lines must additionally provide the average yearly turnover for electric actuators only.
Turnover for electric actuators only (production and spares combined is acceptable) must be at least 1.500.000 EUR (two times a potential yearly contract value). This criterion applies to the candidate as a whole, i.e. through the combined capacity of all members of the group in case of a group of economic operators.
The candidate must provide evidence of relevant professional risk indemnity insurance.
The relevant professional risk indemnity insurance must have a minimum coverage of 1.250.000 EUR.
2. The candidate must have the necessary technical and professional ability to perform the contract. Proof of the candidate's ability must be furnished by the following means:
CRITERION 1: Equipment must be compliant to the Scope of Supplies as per “II.2.4) Description of the procurement”. Candidate will provide datasheets and any additional technical information proving compliance to requirements. In case of major derogations towards the attached specifications, these derogations have to be listed.
CRITERION 1: In this respect candidate is excluded if the minimum specifications as per “II.2.4) Description of the procurement“ cannot be met. If derogation list will only be provided after a first ITT proving that candidate cannot meet the minimum specifications it will be excluded at this stage.
CRITERION 2: Candidate has to provide the separate list of the principal deliveries effected or the main services provided over at the most the past three years, with the sums, dates and recipients, whether public or private, involved.
CRITERION 2: Minimum 2 references related to deliveries of Actuators to European Transmission System Operators for Natural Gas.
In this respect, Contracting Entity might contact the TSO to check references.
CRITERION 3: a) Provide prove of technical support & spare parts supplies available within Europe (and by preference with dealership in North West Europe) by supply of organigram of organization including after sales services and address of the European offices and/or West European dealership(s).
b) Guarantee on availability of ALL spare parts (in number of years) for all the models as proposed under Criterion 1. Impact of status of the models (new or rather end of life) should be clearly mentioned.
CRITERION 3: a) Candidates with no support within Europe are excluded.
b) Candidates will be valuated against minimum of 15 years of availability.
CRITERION 4: a) Candidate must provide a valid certificate regarding the supply chain management and tracking systems that the economic operator will be able to apply when performing the contract.
b) Details of the quality department and state the name of the quality manager have to be provided.
CRITERION 4: a) Copy of a valid certificate ISO 9001:2008 or equivalent must be available in the file. The delivery date and the institution granting the certificate shall be indicated.
b) If details are not available latest launch of tendering, candidate can be excluded of tendering.
CRITERION 5: a) Provide information on yearly production capacity for such actuators for the past 3 years; provide information on extension of the production capacity approved and planned within next 3 years (if any).
b) Provide data about average delivery times for similar equipment as from receipt of order, for the past 3 years. If delivery time is increasing, explain at what average delivery time future stabilization is expected and by when.
CRITERION 5: a) Confirm that in respect of these historical and future data and based on historical orders of top 5 customers supplies of 50 units a year (this is not an estimate of needs but just a value for evaluation) is possible to integrate in the production planning.
b) For standard actuators delivery times (including historical delay data or future stabilization) may not exceed half a year.
CRITERION 6: Provide information on minimum order quantities.
CRITERION 6: Confirm that, if it would once be applicable, orders of one unit (or one unit of each requested model) is not an issue. In other words that no minimum lot sizes are required.
CRITERION 7: Provide information on mission/ strategic vision of the company towards TSO’s.
CRITERION 7: Prove interest to become a strategic partner for this type of equipment and provide a reference of existing partnership with at least one TSO and strategic vision applied.
1) Overview of documents to be provided:
A. Requests to participate:
The requests to participate shall clearly mention the candidate's full name, including the company number, VAT number, full address and legal form.
B. Requested annexes to prove compliance with selection criteria as per III.1.9) Qualification for the system;
C. The ESPD(s).
The candidates must fill in the European Single Procurement Document (ESPD) at the following address: https://dume.publicprocurement.be/
The following parts and questions of the ESPD must be answered:
— Part II Information concerning the economic operator,
— Part III Exclusion grounds,
— Part IV Selection criteria: a with regard to the selection criteria mentioned in this contract notice; economic operators may not use Part IV, α, regarding the global indication for all selection criteria,
— Part VI Concluding statements.
The European Commission’s FAQ on the ESPD is available at the following address: https://ec.europa.eu/docsroom/documents/17242/attachments/1/translations/en/renditions/native.
Where the economic operator relies on the capacities of other entities in order to prove its economic, financial, technical or professional capacity, it must also provide the ESPD and requested annexes in respect of such entities.
When filled in, PDF of the ESPD should be sent in one USB version to Fluxys together with the request to participate and all requested annexes.
2) From receipt of file till contracting:
Fluxys may ask tenderers and candidates at any moment during the procedure to submit all or part of the supporting documents. In any event, before awarding the contract, Fluxys will require the tenderer to which it has decided to award the contract to submit up-to-date supporting documents.
The supporting documents that the tenderers and candidates must be able to provide upon request and without delay are the following:
— Part III (Exclusion grounds),
— Part IV (Selection criteria),
— Annexes to prove compliance with selection criteria as per III.1.9) Qualification for the system.
President of the Court of First instance of Brussels
rue des Quatre Bras 13
Brussels
1000
2019-08-22