Microsoft Excel is one of the many extremely helpful computer tools that technology has given us. This spreadsheet app, developed by Microsoft and can run in different computer operating systems, is widely used in businesses, offices, and other ways of data encoding and collection.
Microsoft Excel can store millions of data in one file, and thousands of entries in one sheet. Not only does is store data, but it can also analyze and do all sorts of formulas for quicker and easier analysis.
Perfect for any office or business, here are common MS Excel formulas that can be helpful for everyday use.
The SUM formula is one of the most commonly used and quickest Excel formulas. It is basically a simple addition function that adds the numeric values of two cells or a series of cells. The SUM formula and function is perfect for templates that hold big numbers. The sum is 100% accurate and can be used as a simple calculator.
The COUNT formula used to count the number of cells in a series that has numeric values in them. Take note: it only works on numeric values and does not count text values. The COUNT function is not addition, unlike the SUM function, but is helpful in terms of counting the number of cells with values in them especially for sheets with large data.
The COUNTIF formula is perfect for counting specific words, items, numbers, and values on cells. Using the COUNTIF function and adding the specific statement that you want to count, this function will count all the cells containing what you specified. This means you can save time and effort in having to go through all the data, especially if you have a large quantity of data.
The VLOOKUP formula is one of the most helpful Excel functions when you are holding a large number of data and you are looking for specific answers or values to also a large list of data.
As the name would suggest, this formula “looks up” the data that you need from a source, using only the data available to you. This is one of the basic yet most helpful and most used Excel formulas.
IF statements in Excel are smart formulas that can filter out, look up, count, and identify specific data based on your statement. The IF statement is one of the most commonly used functions and formulas when you are just about to start a report. This is a formula that can easily identify data without having the need to go through a large number of data.
The Pivot function is the second step to creating an Excel report – or at least mostly the second step after you have established your data. The Pivot function allows you to summarize the information from the data, especially when you are handling a large sum of data. Pivot functions can be played around for you to identify the specific count, percentage, and impact of a specific item or value from your data. This is the most helpful function of Excel if you are creating reports and analysis.
Conditional Formatting function is used to identify specifics by changing the cells’ formats should it contain the value you are looking for. This function is easily changeable and you can personalize the format of the cells for easier identification.
The Data Validation function is helpful when you are just about to start collecting data and you have columns that should contain specific answers such as “Yes, No, NA”.
To avoid having the need to type in these terms repeatedly and to ensure that the formatting is correct (for easier Pivot in the future), Data Validation will allow you to create a drop-down menu to select these answers.
Freeze Pane / Filter
The Freeze Pane function is an Excel function that will allow you to freeze the heading of columns or rows so you can view the heading values. The filter will allow you to filter through columns the specific terms or values that you are looking for.
Charting and creating graphs is one of the most helpful functions of Excel when you are in the final stages of creating a presentation or report showing trends and values. Your charts can be created when you have values to show from the data you want to present. The Pivot and Chart function usually go hand in hand.
When you run a business or when your work involves data and analysis, knowing basic formulas for MS Excel can save you a ton of work. This is one of the most widely used apps in the corporate world and is the basis of growth, improvement, and changes in the company. The power of this simple app can make major changes from the smallest to the biggest businesses.
Microsoft Excel ni moja ya zana nyingi za kompyuta zenye kusaidia sana ambazo teknolojia imetupa. Programu hii ya karatasi, iliyoundwa na Microsoft na inaweza kuendeshwa katika mifumo tofauti ya uendeshaji wa kompyuta, hutumiwa sana katika biashara, ofisi, na njia zingine za kuingiza na kukusanya data. Microsoft Excel inaweza kuhifadhi mamilioni ya data katika faili moja, na maelfu ya entries katika karatasi moja. Si tu ni kuhifadhi data, lakini pia inaweza kuchambua na kufanya aina zote za formula kwa ajili ya haraka na rahisi uchambuzi. Kwa ajili ya matumizi ya kawaida ya ofisi, programu ya Excel inaweza kutumika kwa matumizi ya kila siku. SUM formula ni moja ya kawaida kutumika na haraka Excel formula. Ni kimsingi rahisi kuongeza kazi ambayo anaongeza maadili ya tarakimu ya seli mbili au mfululizo wa seli. Fomula ya SUM ni bora kwa templates ambayo kushikilia idadi kubwa. Kwa hivyo, hesabu hii ni sahihi kwa asilimia 100 na inaweza kutumika kama hesabu ya kawaida. Nambari ya COUNT ni kifungu kinachotumiwa kuhesabu idadi ya seli katika safu ambayo ina thamani za nambari ndani yake. Kumbuka: ni kazi tu juu ya maadili ya tarakimu na haina kuhesabu maadili ya maandishi. Kazi ya COUNT si kuongeza, tofauti na kazi ya SUM, lakini ni muhimu katika suala la kuhesabu idadi ya seli na maadili ndani yao hasa kwa karatasi na data kubwa. COUNTIF formula ni kamili kwa kuhesabu maneno maalum, vitu, namba, na maadili juu ya seli. Kutumia kazi COUNTIF na kuongeza taarifa maalum kwamba unataka kuhesabu, kazi hii kuhesabu seli zote zenye nini maalum. Hii inamaanisha unaweza kuokoa muda na juhudi katika kuwa na kwenda kupitia data zote, hasa kama una kiasi kikubwa cha data. VLOOKUP ni moja ya kazi muhimu zaidi za Excel wakati una idadi kubwa ya data na unatafuta majibu maalum au maadili kwa orodha kubwa ya data. Kama jina lingedokeza, formula hii <unk> hutafuta<unk> data unayohitaji kutoka chanzo, kwa kutumia tu data inayopatikana kwako. Hii ni moja ya msingi bado muhimu zaidi na kutumika zaidi Excel formula. Kama taarifa katika Excel ni fomu smart ambayo inaweza kuchuja nje, kuangalia juu, kuhesabu, na kutambua data maalum kulingana na taarifa yako. IF taarifa ni moja ya kazi ya kawaida kutumika na formula wakati wewe ni tu kuhusu kuanza ripoti. Hii ni formula ambayo inaweza kwa urahisi kutambua data bila kuwa na haja ya kwenda kwa njia ya idadi kubwa ya data. Pivot kazi ni hatua ya pili ya kujenga ripoti ya Excel <unk> au angalau zaidi hatua ya pili baada ya kuanzisha data yako. Pivot kazi inaruhusu wewe muhtasari habari kutoka data, hasa wakati wewe ni kushughulikia kiasi kikubwa cha data. Pivot kazi inaweza kuchezwa karibu kwa ajili yenu kutambua hesabu maalum, asilimia, na athari ya kipengele maalum au thamani kutoka data yako. Hii ni kazi muhimu zaidi ya Excel kama wewe ni kujenga ripoti na uchambuzi. Conditional Formatting kazi ni kutumika kutambua maalum kwa kubadilisha seli <unk> miundo lazima ina thamani wewe ni kuangalia kwa. Kazi hii ni rahisi kubadilishwa na unaweza kubadili muundo wa seli kwa ajili ya utambulisho rahisi. Data Validation kazi ni muhimu wakati wewe ni tu kuhusu kuanza kukusanya data na una safu ambayo inapaswa kuwa na majibu maalum kama vile <unk>Ndiyo, Hapana, NA<unk>. Ili kuepuka kuwa na haja ya kuandika katika maneno haya mara kwa mara na kuhakikisha kwamba format ni sahihi (kwa rahisi Pivot katika siku zijazo), Data Validation itaruhusu wewe kuunda drop-down menu kuchagua majibu haya. Freeze Pane Filter: Freeze Pane ni kazi ya Excel ambayo itakuruhusu kufungia kichwa cha safu au safu ili uweze kuona thamani ya kichwa. Kichujio itaruhusu wewe kuchuja kupitia safu ya maneno maalum au maadili kwamba wewe ni kuangalia kwa. Kuunda grafu ni moja ya kazi muhimu zaidi za Excel wakati uko katika hatua za mwisho za kuunda uwasilishaji au ripoti inayoonyesha mwenendo na maadili. Chati yako inaweza kuundwa wakati una maadili ya kuonyesha kutoka kwa data unataka kuwasilisha. Pivot na Chart kazi kawaida kwenda mkono katika mkono. Kama wewe ni mjasiriamali au unafanya kazi ya data na uchambuzi, kujua kanuni za msingi za MS Excel inaweza kuokoa tani ya kazi. Ni moja ya programu zinazotumiwa sana katika ulimwengu wa ushirika na ni msingi wa ukuaji, uboreshaji na mabadiliko katika kampuni. Nguvu ya programu hii rahisi inaweza kufanya mabadiliko makubwa kutoka kwa biashara ndogo hadi kubwa.