In NDT, credible, timely documentation is just as important as the test itself. But what happens when you make a documentation error, such as entering information in the wrong field? Proper procedures must be followed in handling these situations.
First, learn and follow your facility’s procedure for changing errors. Second, learn about industry requirements for correcting errors such as NATA and ISO. Finally, use the best practices described in this chapter.
Depending on the facility, there may or may not have a documented process for making corrections to documents. In this case, follow the best practices detailed in this chapter.
NATA and ISO requirements
Most facilities operate following ISO 17025 or ISO 17020. These documents detail the requirements for laboratories and inspection bodies to operate competently. In Australia, the National Association of Testing Authorities (NATA) accredits organisations to perform inspection and testing services. This accreditation is based on the organisations meeting the requirements of ISO 17025 or ISO 17020.
Part of these NATA and ISO requirements detail how test records are both made and amended. It’s important that all information recorded can be tracked to the person who made the change, and when the change was made. This traceability can be achieved by striking out the error with a single line, writing the correct data, and adding the date and your name.
Best correction practices
Correcting electronic documentation
If your facility uses electronic documentation, strictly adhere to guidelines and procedures for correcting documentation errors in that format.
Correcting handwritten documentation
Don’t obliterate the mistaken entry. Never use correction fluid, black markers, erasures, tape, or scratch-out techniques that hide a documentation error. When data has been obliterated, a lawyer could argue that you had something to ”cover-up.” Even one such occurrence of obliteration would cast doubt on the entire thing as a legitimate legal record.
Make the correction in a way that preserves the original entry. Draw a single line through the erroneous entry, and write the date and your name. If your name is already used in other areas of the document, initials can be acceptable.
Identify the reason for the correction. Unless the correction is due to a simple error (for example, writing in the wrong box), include the rationale in your notation.
Never alter words or numbers after you’ve written them. For example. don’t try to turn a 1 into a 7. In the event of a serious investigation, handwriting experts can and will testify to the alteration, giving an impression of fraud.
What’s the big deal?
Correcting documentation properly may seem like an undue burden or excessive; in day-to-day operations, it’s easy to forget that the outcome of a technician’s results has a direct impact on the safety of others, and sometimes these outcomes result in death. When performing NDT, ask yourself: would I be comfortable explaining my actions in front of a coroner’s inquiry?
Kuzer Technical can assist your quality, compliance and technical requirements. Get in touch for a discussion on how we can help. 1300 199 086 or email@example.com
Katika NDT, hati ya kuaminika, ya wakati unaofaa ni muhimu kama mtihani wenyewe. Lakini inatokea nini unapofanya kosa la nyaraka, kama vile kuingiza habari katika uwanja usiofaa? Ni lazima taratibu zinazofaa zifuatwe katika kushughulikia hali hizo. Kwanza, kujifunza na kufuata kituo chako utaratibu wa kubadilisha makosa. Kwa mfano, unaweza kuamua jinsi ya kuondoa makosa ya NATA na ISO. Mwishowe, tumia mazoea bora yaliyoelezwa katika sura hii. Kulingana na kituo, kunaweza au haiwezi kuwa na mchakato kumbukumbu kwa ajili ya kufanya marekebisho ya nyaraka. Katika kesi hii, fuata mazoea bora yaliyoelezwa kwa undani katika sura hii. Kwa mujibu wa ISO, vifaa vya kazi vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa vya vifaa. Hizi nyaraka maelezo mahitaji kwa ajili ya maabara na mashirika ya ukaguzi kufanya kazi kwa ustadi. Katika Australia, Chama cha Taifa cha Mamlaka ya Upimaji (NATA) inathibitisha mashirika ya kufanya ukaguzi na huduma za upimaji. Uhakikisho huu unategemea mashirika yanayokidhi mahitaji ya ISO 17025 au ISO 17020. Sehemu ya mahitaji haya ya NATA na ISO yanaelezea jinsi rekodi za mtihani zinavyofanywa na kurekebishwa. Ni muhimu kwamba habari zote zilizorekodiwa zinaweza kufuatiliwa kwa mtu ambaye alifanya mabadiliko, na wakati mabadiliko yalifanywa. Uwezo huu wa kufuatilia unaweza kupatikana kwa kufuta kosa kwa mstari mmoja, kuandika data sahihi, na kuongeza tarehe na jina lako. Mazoea bora ya marekebisho: Ikiwa kituo chako kinatumia nyaraka za elektroniki, fuata kwa ukali miongozo na taratibu za kurekebisha makosa ya nyaraka katika muundo huo. Kurekebisha nyaraka zilizoandikwa kwa mkono Usifutue kiingilio kilichokosea. Kamwe usitumie kioevu cha kurekebisha, alama nyeusi, kufuta, mkanda, au mbinu za kuchora ambazo huficha kosa la nyaraka. Wakati data imefutwa, mwanasheria anaweza kusema kwamba una kitu cha kuficha. Hata tukio moja kama hilo la kufuta lingetokeza shaka juu ya jambo lote kama rekodi halali ya kisheria. Fanya marekebisho kwa njia ambayo huhifadhi maandishi ya awali. Chora mstari mmoja katikati ya maandishi yaliyopotoka, na uandike tarehe na jina lako. Ikiwa jina lako tayari limetumiwa katika sehemu nyingine za hati, herufi za kwanza zaweza kukubaliwa. Taja sababu ya kurekebisha. Isipokuwa marekebisho ni kutokana na kosa rahisi (kwa mfano, kuandika katika sanduku kosa), ni pamoja na mantiki katika notation yako. Kamwe usibadilishe maneno au namba baada ya kuziandika. Kwa mfano. Usijaribu kugeuza 1 kuwa 7. Katika kesi ya uchunguzi mkubwa, wataalamu wa maandishi ya mkono wanaweza na watashuhudia mabadiliko hayo, na kutoa hisia ya udanganyifu. Ni nini jambo kubwa? "Kurekebisha nyaraka kwa usahihi inaweza kuonekana kama mzigo usiofaa au kupita kiasi; katika shughuli za kila siku, ni rahisi kusahau kwamba matokeo ya matokeo ya fundi ina athari ya moja kwa moja kwa usalama wa wengine, na wakati mwingine matokeo haya husababisha kifo. """ Wakati wa kufanya NDT, jiulize: Je, ningefurahi kuelezea vitendo vyangu mbele ya uchunguzi wa mtaalamu wa maiti? Kuzer Ufundi inaweza kusaidia ubora wako, kufuata na mahitaji ya kiufundi. Wasiliana nasi kwa mazungumzo juu ya jinsi tunavyoweza kusaidia. (Kutumia namba ya simu: 0013980) au kwa barua pepe: www.example.com