This is the first part in a series of articles that are best read in the order they show on this site.
This chapter describes “Digital Asset Management” (DAM) in general terms. The concepts shown herewith should help to understand DAM in the context of taking care of a collection of photos.
In the following text, we use “management” or “asset management” instead of “digital asset management” for easier reading and to be more or less specific about what we manage.
Concept: Our asset (an image we care to take) comes in a box (the image file). We cannot see what is inside the image file (the box), but we can look into it with software on our computers.
In the following text, we use “image” and “photo” exchangeably but differentiate between an image and a file.
Asset management should serve to:
* protect the knowledge about the assets we have: all the photos we have taken
* find assets easily and reliably, so that we, or someone else, can find the photos later
* add or (re)move assets in a way that keeps the services (protect&find) intact
Why Should We Manage Our Assets ?
Many of us have a large collection of photos, shot over the years in different locations, photos of landscapes, people, animals, photos that tell stories or that simply help to remember moments we cared about. After a while, finding a certain photo gets more complicated, as the number of photos grows and our ability to remember lessens.
Managing assets is an effort we take today in order to make things easier in a more or less distant future.
If we care about our images, we manage:
* People who work with agencies manage images according to agencies’ requirements
* Professionals manage their images because it provides some business advantage
Levels of Asset Management
There is more than one way to manage files and images.
Any combination can help or hinder what we seek to achieve when we manage our collection of photos.
* radical: delete the files
* nonsensical: just put them somewhere (that’s what produces a mess that is hard to search)
* basic: store files in a well thought out structure of folders or directories
* basic plus: hint at the file’s content (the image) by giving the file a name like “JohnDoeInIllinois”
* comprehensive: use basic management and metadata like “John Doe” and “Illinois”
Let’s look at a few examples of structures for basic asset management. We can devise other structures, but possibilities to build a multidimensional structure in two dimensions are limited.
Hint: It is good practice to create unique names for folders on all levels.
* Structure by date: Year > Month/Week/Day > Occasion
e.g. Photos > 2001 > 2001-10 > 2001-10-Illinois
* Structure by location and date: Location > Year > Location Detail
e.g. Photos > USA > 2001 > 2001-10-Illinois
* Structure by customer: Customer > Job-ID > Details
e.g. Photos > NatGeo > NG2358 > 2021-Illinois-Great Lakes
Asset Management System and Functions
Comprehensive asset management requires a foundation. Let’s call it the asset management system. It is embedded in applications that focus on asset management (e.g. PhotoMechanic) or do other things too, like Lightroom, Capture One, PhotoLab and others.
Apart from being able to maintain itself in a healthy condition, the asset management system must also be able to do a few things for its users:
* Add assets – files and metadata
* Maintain assets – change metadata entries, find files and images…
* Remove assets – files and metadata
Digital asset management helps to preserve the value of a collection of photos. Use asset management to make your knowledge of your photos available to other people and applications.
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Hii ni sehemu ya kwanza katika mfululizo wa makala ambayo ni bora kusoma katika utaratibu wao kuonyesha kwenye tovuti hii. Sura hii inaelezea <unk>Digital Asset Management<unk> (DAM) kwa ujumla. Mawazo yaliyoonyeshwa hapa yanapaswa kusaidia kuelewa DAM katika muktadha wa kutunza mkusanyiko wa picha. Katika maandishi yafuatayo, tunatumia "usimamizi" au "usimamizi wa mali" badala ya "usimamizi wa mali ya dijiti" kwa kusoma rahisi na kuwa zaidi au chini ya maalum kuhusu kile tunachosimamia. Dhana: Rasilimali yetu (picha tunayopenda kuchukua) inakuja katika sanduku (faili ya picha). Hatuwezi kuona kile kilicho ndani ya faili ya picha (sanduku), lakini tunaweza kuichunguza kwa programu kwenye kompyuta zetu. Katika maandishi yafuatayo, tunatumia <unk>image<unk> na <unk>photo<unk> kwa kubadilishana lakini kutofautisha kati ya picha na faili. Usimamizi wa mali unapaswa kutumika kwa: * kulinda maarifa kuhusu mali tunayo: picha zote tulizochukua * kupata mali kwa urahisi na kwa kuaminika, ili sisi au mtu mwingine aweze kupata picha baadaye * kuongeza au (kurudisha) kuhamisha mali kwa njia ambayo inahifadhi huduma (kulinda na kupata) intact. Wengi wetu tuna mkusanyiko mkubwa wa picha, zilizopigwa kwa miaka mingi katika maeneo tofauti, picha za mandhari, watu, wanyama, picha ambazo zinaelezea hadithi au ambazo zinasaidia tu kukumbuka wakati tuliojali. Baada ya muda, kupata picha fulani inakuwa ngumu zaidi, kwa kuwa idadi ya picha hukua na uwezo wetu wa kukumbuka hupungua. Usimamizi wa mali ni juhudi tunazofanya leo ili kufanya mambo iwe rahisi katika siku zijazo zaidi au chini ya mbali. "Kama tunajali picha zetu, tunasimamia: ""Watu wanaofanya kazi na mashirika kusimamia picha kulingana na mahitaji ya mashirika."" ""Wafanyakazi kusimamia picha zao kwa sababu inatoa baadhi ya biashara faida"" ""Vipimo vya usimamizi wa mali"" ""Kuna njia zaidi ya moja ya kusimamia faili na picha." Mchanganyiko wowote unaweza kusaidia au kuzuia kile tunachotafuta kufikia tunaposimamia mkusanyiko wetu wa picha. * Radical: kufuta faili * Nonsensical: tu kuweka yao mahali fulani (hiyo ni nini inazalisha fujo ambayo ni vigumu kutafuta) * Basic: kuhifadhi faili katika muundo vizuri mawazo ya folda au directory * Basic plus: hint katika faili ya maudhui (picha) kwa kutoa faili jina kama <unk>John DoeInIllinois<unk> * kina: kutumia usimamizi wa msingi na metadata kama <unk>John Doe<unk> na <unk>Illinois<unk> Hebu kuangalia mifano kadhaa ya miundo kwa ajili ya usimamizi wa mali ya msingi. Tunaweza kubuni miundo mingine, lakini uwezekano wa kujenga muundo wa pande nyingi katika vipimo viwili ni mdogo. Hint: Ni mazoezi mazuri ya kuunda majina ya kipekee kwa ajili ya folda katika ngazi zote. * Muundo kwa tarehe: Mwaka > Mwezi / Wiki / Siku > Tukio kwa mfano "Mfano: ""Mwaka wa 2001"" (Mwaka wa 2001) na ""Mwaka wa 2001"" (Mwaka wa 2001) ni picha za ""Mwaka wa 2001"" na ""Mwaka wa 2001"" ni picha za ""Mwaka wa 2001"" na ""Mwaka wa 2001"" ni picha za ""Mwaka wa 2001"" na ""Mwaka wa 2001"" ni picha za ""Mwaka wa 2001.""" "Mfano: ""Mfano: 2001-2010"" (mfano: 2001-2010) ""Mfano: 2001-2010"" (mfano: 2001-2010) ""Mfano: 2001-2010"" (mfano: 2001-2010) ""Mfano: 2001-2010"" (mfano: 2001-2010) ""Mfano: 2001-2010"" (mfano: 2001-2010) ""Mfano: 2001-2010"" (mfano: 2001-2010) ""Mfano: 2001-2010"" (mfano: 2001-2010) ""Mfano: 2001-2010""" "Kama ilivyoelezwa katika makala ya kwanza ya makala hii, ""Mfumo wa Usimamizi wa Mali ya Illinois-Great Lakes"" ni mfumo wa usimamizi wa mali ya Marekani na Marekani." Hebu kuiita mfumo wa usimamizi wa mali. Ni embedded katika maombi ambayo kuzingatia usimamizi wa mali (kwa mfano PhotoMechanic) au kufanya mambo mengine pia, kama Lightroom, Capture One, PhotoLab na wengine. "Kulingana na hali ya sasa ya utunzaji wa mali, mfumo wa usimamizi wa mali lazima uweze kufanya mambo kadhaa kwa watumiaji wake: kuongeza mali, faili na metadata, kudumisha mali, kubadilisha viingilio vya metadata, kupata faili na picha, kuondoa mali, faili na metadata, na kudumisha thamani ya mkusanyiko wa picha.""" Tumia usimamizi wa mali ili kufanya maarifa yako ya picha zako kupatikana kwa watu wengine na programu. TuTox.com Haki zote zimehifadhiwa.