What is a Certificate of Incumbency?
This is a document that identifies and certifies who the directors and officers of a corporation are. This is often asked for if the shares of a corporation are being purchased. The parties want to be sure that the parties signing the documents have the legal authority to act on behalf of and ultimately bind their respective corporations.
Who prepares the Certificate of Incumbency?
The Secretary of the Corporation usually prepares the Certificate of Incumbency. The Secretary is a person who has been appointed by the board of directors to manage the corporate minute book and company records. The Minute Book is a binder full of documents related to the corporation. It includes, for example, the corporate seal, the articles of incorporation, the corporate by laws, various registries (e.g. director, shareholder, and officer registries), resolutions and meeting minutes of the directors and shareholders, share certificates, and annual reports.
What exactly is being certified?
The Secretary is certifying the identity of the directors and officers of the corporation.
How do you complete this document?
To complete the Certificate of Incumbency, the Secretary will need to identify:
- Who they are (by inserting their name in the first and last clauses of the Certificate);
- The name of the corporation;
- The jurisdiction of the corporation (i.e. Alberta, Canada, Ontario, etc.);
- Who the directors are; and
- Who the officers are.
From here, each of the officers will then need to sign beside their respective names and office.
Who are the Directors of the Corporation?
Directors are individuals who are elected by the shareholders (and, as such, are accountable to the owners of the corporation). The articles of incorporation specify the maximum and minimum number of directors there can be and the by-laws generally have provisions in place for things like director vacancies (e.g. by death, resignation, etc.). Directors meet every so often to decide on long-term strategy and evaluate the progress of the corporation. They themselves delegate decision-making on a daily or more routine basis to the officers of the corporation. Directors are responsible for declaring and paying out dividends to shareholders and get involved in important corporate matters.
Who are the Officers of the Corporation?
Officers are individuals appointed by the directors (and, as such, are accountable to them). They manage the day to day affairs of the corporation. They have titles like CEO, President, Treasurer, Vice-President, CFO, Secretary, etc. but these are just titles and there’s no formal requirement that they have a particular title. The duties and responsibilities of the officers are generally spelled out in the corporate by-laws and more specifically spelled out in an employment contract.
Is a witness required to sign?
There is no legal requirement that a witness sign the Certificate of Incumbency in order for it to be valid.
Cheti cha Usimamizi ni nini? Hizi ni hati ambazo zinatambulisha na kuthibitisha ambao ni wakurugenzi na maafisa wa shirika. Hii mara nyingi huulizwa kama hisa za shirika zinunuliwa. Vyama vya biashara vinataka kuwa na uhakika kwamba vyama vinavyosaini hati zina mamlaka ya kisheria ya kutenda kwa niaba ya na hatimaye kuunganisha mashirika yao. Ni nani anayeandaa Cheti cha Utekelezaji? Katibu wa Shirika kawaida huandaa Cheti cha Utekelezaji. Katibu ni mtu ambaye ameteuliwa na bodi ya wakurugenzi kusimamia kitabu cha dakika ya kampuni na rekodi za kampuni. Kitabu cha Dakika ni kitabu chenye hati nyingi zinazohusiana na shirika hilo. Kwa mfano, alama ya kampuni, makala ya kuingizwa, sheria za kampuni, rekodi mbalimbali (kwa mfano. Mkurugenzi, Mshirika, na Mkurugenzi wa Mkurugenzi, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika, Mshirika Ni nini hasa kinachohusika katika kupata vyeti? Katibu ni kuthibitisha utambulisho wa wakurugenzi na maafisa wa shirika. Unakamilishaje hati hii? Kwa kukamilisha cheti cha kazi, Katibu atahitaji kutambua: - Ni nani (kwa kuingiza jina lao katika kifungu cha kwanza na cha mwisho cha cheti); - Jina la shirika; - Mamlaka ya shirika (yaani. Alberta, Canada, Ontario, na kadhalika ); - Ni nani wakurugenzi ni; na - Ni nani maafisa ni. Kutoka hapa, kila mmoja wa maafisa kisha haja ya kusaini kando ya majina yao husika na ofisi. Ni nani Wakurugenzi wa Shirika? Wakurugenzi ni watu binafsi ambao huchaguliwa na wanahisa (na, kama vile, ni wajibu kwa wamiliki wa shirika). Makala ya kuingizwa hufafanua idadi ya juu na ya chini ya wakurugenzi ambao wanaweza kuwa na sheria za ndani kwa ujumla zina masharti kwa mambo kama vile nafasi za wakurugenzi (kwa mfano, nafasi za wakurugenzi). kwa kifo, kujiuzulu, nk). Wakurugenzi hukutana mara kwa mara ili kuamua mkakati wa muda mrefu na kutathmini maendeleo ya shirika. Wao wenyewe kuwakabidhi maamuzi juu ya kila siku au zaidi ya kawaida kwa maafisa wa shirika. Wakurugenzi ni wajibu wa kutangaza na kulipa gawio kwa wanahisa na kushiriki katika masuala muhimu ya kampuni. Ni nani maofisa wa Shirika hilo? Maofisa ni watu walioteuliwa na wakurugenzi (na, kama vile, ni kuwajibika kwao). Wao husimamia mambo ya kila siku ya shirika hilo. Wana majina kama vile Mkurugenzi Mtendaji, Rais, Mhasibu, Makamu wa Rais, CFO, Katibu, nk. lakini hizi ni tu majina na hakuna mahitaji rasmi kwamba wana jina maalum. Majukumu na majukumu ya maafisa kwa ujumla yanaelezwa katika sheria za kampuni na zaidi hasa imeelezwa katika mkataba wa ajira. Je, shahidi anahitaji kutia sahihi? Hakuna mahitaji ya kisheria kwamba shahidi ashiriki katika cheti cha incumbency ili iwe halali.