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Using Online Help
About the built-in help features Using Help Using the How To window Using other assistance features
About the built-in help features
Adobe® Reader® 6.0 offers many built-in features to assist you while you work, including the Help window you're using right now. To get the maximum benefit from the various help components, it's good to familiarize yourself with the different ways to get answers to your questions:
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Help documentation. How To pages. (See Using the How To window.) Dialog-box Help buttons, online resources, and guides for plug-ins. (See Using other assistance features.) Note: There is no printed user manual for this product. The contents you might look for in a user guide book--reference lists, overviews, explanations, descriptions, and procedures-are included in Help. However, you can print individual Help topics. (See Printing Help topics.)
Tool tips identify the various buttons, tools, and controls in the work area by name. These tiny windows appear when you allow the pointer to hover over the item you want to identify. Tool tips are also available in some dialog boxes.
you can also move. Using the context menu (Windows). and keyboard shortcuts.0 includes built-in documentation in a fully accessible Help system. The Help documentation provides extensive explanations about the tools. choose Help > Adobe Reader Help and follow the instructions. Contents. Adobe Reader 6. that topic opens in the topic pane. The Help window remains visible until you close it. To download the complete Help system.0 Help A. you cannot access the complete Help system. To open Help: Choose Help > Adobe Reader Help. Note: If you are not using the full version of Adobe Reader. commands. Adobe Reader 6. For example. when you click a title in Contents. processes. concepts. You can drag the lower right corner to resize the entire window. maximize or minimize the Help window to suit your needs. To close Help: Click the close button. Related Subtopics: Using the Help navigation pane to find topics Navigating your Help-session history Printing Help topics . and Index tabs in the Help navigation pane B. resize. You use the tabs in the Help navigation pane to find the topics you want to read. Search.Using Help Adobe Reader 6.0 Help opens in a separate window with two panes: a navigation pane on the left and a topic pane on the right. Help topic pane You can drag the vertical bar between the two panes to change their widths.
You can click the controls (+ or -) to expand or collapse the entries under a letter of the alphabet. you can use the Show pop-up menu to expand the list for just one letter of the alphabet. The results list shows the titles of all topics in which the search word appears. and Index tabs. OR. Click the tabs to switch among the Contents. and concepts. and then scroll and click a link to open the Help topic. Search tab Use the Search tab to find a specific word in Help. Note: You cannot use Boolean operators (such as AND. listed in the order that they appear on the Contents tab. alphabetical list of terms for various functions. like the Table of Contents of a book. Type the word in the text box and click Search. the search results include every topic in which at least one of your search words appears. Index tab Use the Index tab to find Help topics in a linked. features. or quotation marks) to limit or refine your search of Help. scroll to the term you want. Contents tab Use the Contents tab to view the Help topics organized by subject matter. You can click the icons to the left of items to collapse or expand the outline. Search. NOT. . If you type more than one word. and click a link to open the related Help topic. Or.Using the Help navigation pane to find topics The Help window opens with the Contents tab showing in the navigation pane. You can browse the index in two ways.
When you close Help. you end your Help session. This deletes your Help history. Click the Next Topic button move forward again in your Help session history. Click the Previous Topic button return to topics you opened earlier in your Help session. to to .Navigating your Help-session history The Help system maintains a history of your Help session so that you can go back and forth quickly among the topics you open. You can use the arrow buttons on the Help toolbar.
2. Click Print Topic on the Help toolbar. . Open the Help topic that you want to print. To print a Help topic: 1. You cannot print multiple topics at a time or entire sections of Help.Printing Help topics You can print any individual topic from the Help documentation. Each topic must be printed individually.
In the toolbar area. For complete documentation. refer to Using Help. q q To dock the How To window: Right-click (Windows) or Control-click (Mac OS) on the How To title bar.) Click the Hide button to close the How To window. and select either Docked Left or Docked Right.0 Help by presenting step-by-step procedures for a limited number of tasks. Choose View > How To Window.Using the How To window The How To window supplements Adobe Reader 6. The vertical dimension adjusts to match any changes you make to the documentation pane. Related Subtopics: Navigating How To pages . The How To window appears on the right side of the document window so that it never blocks the view of your open document. (Use this option if Adobe Reader is open within your Web browser. The horizontal dimension of the How To window is fixed and cannot be resized. Note: The How To pages just describe a selected number of common tasks. click the How To button . To open or close the How To window: Do one of the following: q q Choose Help > How To > General Topics. and only provide minimal background information. You can also dock the How To window on the right or left side of the document window.
. (See Using Help.Navigating How To pages Links in How To topics are cross references that open either another How To page or a related topic in the Help documentation.) The How To window has Back and Forward buttons that you can use to navigate among the pages you've viewed in your current session.
It also contains a link to Online Support. The Help menu contains commands that link to various resources and references. .Using other assistance features There are more resources that you can use to find answers to your questions: q q Some dialog boxes include Help buttons. support documents. When you click these Help buttons. such as System Info (Windows only). which has other links to product information. the Help window opens with the related topic displayed in the topic pane. and more.
Looking at the Work Area About the work area Opening documents Saving Adobe PDF documents About creating Adobe PDF documents Navigating in documents Adjusting the view of documents Customizing the work area Using Asian fonts About Eastern European and Middle Eastern languages in Adobe PDF files .
Navigation pane (Bookmarks tab displayed) D.About the work area The Adobe Reader window includes a document pane that displays Adobe PDF documents. The right side includes a How To window with instructions for completing common tasks. Toolbars at the top of the window and the status bar at the bottom of the window provide other controls that you can use to work with PDF documents. How To window Related Subtopics: Using the navigation tabs Using context menus About toolbars Selecting tools Using the Properties toolbar . The left side includes a navigation pane that helps you browse through the current PDF document. Document pane C. Toolbars B. Status bar E. The Adobe Reader work area A.
Click the triangle just above the scroll bar to open the menu. Choose View > Navigation Tabs. To show or hide tabs in the navigation pane: Do one of the following: q q q Click the Show/Hide icon in the lower left corner of the document pane. or Preferences. To close the menu without choosing a command. Tabs are displayed in the navigation pane on the left side of the work area or in floating panels. page thumbnails. Note: The creator of the Adobe PDF document determines the contents of the navigation tabs. Click the tab name on the left side of the document pane. click anywhere outside the menu. You can also choose commands from the document pane menu. Click the triangle next to Options to open the menu. and then choose the desired tab from the menu. a tab may not contain any content. and choose the command you want. File Attachments. depending on which tab is displayed. Document Status. In some cases. and articles. The commands vary.Using the navigation tabs Tabs display such items as a document's bookmarks. . and then choose Document Summary. To choose a command from a tab Options menu: Click Options at the top of the tab to open the menu.
bookmark. and then choose the command you want.Using context menus Acrobat provides context-sensitive menus that display commands for the particular item under the pointer. or document page. such as a comment. Right-click (Windows) or Control-click (Mac OS) to open the context menu. 2. you can right-click (Windows) or Control-click (Mac OS) the toolbar area to display a context menu that contains toolbar names and options. . Position the pointer over an item in the work area. toolbar. For example. To choose a command from a context menu: 1.
Right-click (Windows) or Control-click (Mac OS) the toolbar area. Choose View > Toolbars > Reset Toolbars to display the default set of toolbars. see Customizing the work area. Basic toolbar C. and then select the toolbar you want to show or hide. To show or hide toolbars Do any of the following: q q q q Choose View > Toolbars. (See Using context menus. Rotate View toolbar E. some of which appear by default. choose View > Toolbars > Hide Toolbars. For information on changing the appearance and position of toolbars. and some of which are hidden.) To hide all toolbars. Toolbars open by default A. and then select the toolbar you want to show or hide. A check mark next to the toolbar name indicates that the toolbar is displayed. Tasks toolbar Hold the mouse pointer over the tool for a moment to see the name of the tool.About toolbars The Adobe Reader toolbar is basically a set of toolbars. Zoom toolbar D. File toolbar B. . Choose Show Toolbars to display them again.
you should use the Hand tool when browsing through PDF documents. and then choose the tool. hold down the mouse button on either the related tool or the triangle next to the related tool until the additional tools appear. are available in some documents but not in others. These tools are available only in documents with additional usage rights. hold down the spacebar. click the tool. However. you can select a number of other helpful tools from the toolbars. and then select Expand This Button or Show Toolbar. choose the toolbar name. such as commenting tools. Note: You may notice that certain tools. and then drag to the tool you want. To select the Zoom In tool temporarily.) To select a tool: Do one of the following: q q q q q q From the Tools menu. without deselecting the current tool. hold down the spacebar and press Ctrl (Windows) or Command (Mac OS). To select a hidden tool. click the triangle to the right of the tools.Selecting tools As a general rule. To select a visible tool in a toolbar. (See About usage rights. To collapse the hidden tools. To place hidden tools in the toolbar alongside the visible tools. click the related tool or the triangle next to it until the additional tools appear.) To select the Hand tool temporarily. or press the appropriate keystroke. Clicking the triangle of a tool to open a hidden group of tools . (See Keys for selecting tools.
q Right-click (Windows) or Control-click (Mac OS) the toolbar area. 2. . it appears by default as a floating toolbar. If you want to change other properties than those listed on the Properties toolbar. right-click (Windows) or Control-click (Mac OS) the object. Select the object. such as a note comment. you can dock it next to the other toolbars. If you prefer. Do one of the following: q Choose View > Toolbars > Properties Bar. and choose Properties Bar from the context menu. that contains the properties you want to edit. When the Properties toolbar is displayed. and choose Properties. To show or hide the Properties toolbar: 1.Using the Properties toolbar The Properties toolbar is especially useful when you open a document with additional usage rights. The selected item determines which tools appear on the Properties toolbar.
Opening documents You can open an Adobe PDF document from your email application. q (Mac OS) Choose File > Open Recent File. choose the document's filename. The PDF document may open within your Web browser. When you open an Adobe PDF document created from Web pages. Click Close. if your preferences are set this way. fill in forms. You can click any of these to view the document status. q If a document is set to open in Full Screen view. If the Document Status dialog box appears. or click the Open button in the toolbar. you might not be able to open a PDF document created in Windows by double-clicking the icon. and work on your PDF documents. To open a PDF document from within Adobe Reader: 1. not to the PDF document. In most email applications. To open a PDF document from outside Adobe Reader: Do one of the following: q q q Open the PDF attachment from within an email application. (See Viewing Adobe PDF documents in a Web browser (Windows). use File > Open in Adobe Reader.) If more than one document is open. or it may include additional usage rights. as the menu commands may apply to the browser. you can double-click the attachment icon to open the document. (See Reading documents in Full Screen view. menu bar. For example.) Double-click the PDF file icon in your file system. . The appearance of the PDF document depends on how its creator set up the document. If you have a connection to the Internet open. The bottom left corner of the status bar displays icons that represent these special status icons. it may be certified. Click the PDF file link in your Web browser. you can navigate through the document. and work as with any other PDF document. search. the toolbar. a document might open to a particular page or at a particular magnification. In the Open dialog box. You can exit Full Screen view by pressing the Esc key. print pages. command bar. and then choose the document's filename. In this case. Note: In Mac OS. q (Windows) From the File menu. the document has a special status or special features. use the Adobe Reader toolbars to print. clicking on a link in the PDF document opens the target Web page in your browser. pdf. or by pressing Ctrl+L (Windows) or Command+L (Mac OS). PDF documents usually have the extension . from within a Web browser (Windows only). 2. and window controls are not visible. For example. The creator of the PDF document may have enabled additional usage rights that let you create comments. or by choosing File > Open in Adobe Reader. If double-clicking the icon in Mac OS does not open the document. you can switch between documents by choosing the document name from the Window menu. and sign documents. zoom in and out. (See About usage rights). Do one of the following: Choose File > Open. select one or more filenames. and click Open. from your file system.
Choose File > Save as Text. enter the filename and location. Choose File > Save As to save changes to a new file. and digital signatures: Do one of the following: q q Choose File > Save to save changes to the current file. or digital signatures that you have added to a document. enter the filename and location. 2.txt extension. Choose File > Save a Copy. 2. You can only save the file in PDF format. If a document contains additional usage rights. indicating what privileges have been assigned. This allows you to easily reuse the text from a PDF document and to use the content with screen readers that are not MSAA-compatible.Saving Adobe PDF documents You can save a copy of an Adobe PDF document. Note: If you are viewing a document with additional usage rights in a browser. To save an Adobe PDF document as a text file: 1. and click Save. (See About usage rights. . you can save comments. To save comments. you can also save the contents of a PDF document in text format. To save a copy of an Adobe PDF document: 1. and click Save. Your file is saved with the . you can only use the Save a Copy command. In the Save a Copy dialog box. form field entries. In the Save As Text dialog box. a Document Status dialog box is displayed when you open the document. entries in form fields. or if the creator of the document enabled additional usage rights.) If you have downloaded the full version of Adobe Reader.
If you have an Internet connection.adobe. For more information on creating PDF documents.About creating Adobe PDF documents You cannot use Adobe Reader to create Adobe PDF documents. you must use Adobe Acrobat or another application (such as Adobe InDesign® or Adobe FrameMaker®) that lets you create PDF documents.com). . and then follow the steps on the Adobe Web site to use a subscription service for creating PDF documents. you can choose File > Create Adobe PDF Online. Instead. see the Adobe Web site (www.
thumbnail pages.Navigating in documents You can navigate in Adobe PDF documents by paging through them or by using navigational tools such as bookmarks. You can also retrace your steps through documents to return to where you started. and links. Related Subtopics: Paging through documents Retracing your viewing path Navigating with bookmarks Navigating with page thumbnails Navigating with links Viewing layers Reading article threads .
type the page number. and keyboard shortcuts for paging through a PDF document. For example. type the page number to jump to. 2. For information on turning on and off logical page numbers. see Keyboard Shortcuts. You can double-click inside the parentheses. . In addition.Paging through documents The navigation controls in the status bar at the bottom of the window provide a quick way to navigate through documents. Note: If your document's page numbers are different from the actual page position in the PDF file. To jump to a page by its number: Do one of the following: q q q Choose View > Go To > Page. If you are in Fit Page view and the page layout is set to single page. the numbering might appear as 223 (1 of 18). click the Next Page button or Previous Page button on the status bar. Press Esc to stop scrolling to the end. change the page-position number. and click OK. and then choose Navigation. press the Up Arrow or Down Arrow keys to move up or down a page. Previous Page button C. and press Enter or Return to go to that page. Last Page button To go to another page: Do one of the following: q q q To go to the first or last page. or choose View > Go To > First Page or Last Page. Select the current page number in the status bar. Choose View > Automatically Scroll.) To learn shortcut keystroke hints for paging through documents. and press Enter or Return. To automatically scroll through a document: 1. Drag the vertical scroll bar until the number of the page you want to jump to is displayed. the page position may appear in parentheses in the status bar. To go to the next or previous page. Click the buttons to move forward or backward through your document. Current page D. the Navigation toolbar. or choose View > Go To > Next Page or Previous Page. see Page Display preferences. Right-click (Windows) or Control-click (Mac OS) the toolbar area. Next Page button E. To use the Navigation toolbar: 1. Navigation controls A. (See Setting the page layout and orientation. if the first page of an 18-page chapter begins numbering at 223. 2. click the First Page button or Last Page button in the status bar. First Page button B. you can use menu commands.
Click Go to Previous View or Go To Next View . choose View > Go To > Previous View or Next View. To retrace your viewing path through other PDF documents. If you're viewing the PDF document in a browser. To retrace your viewing path: Do one of the following: q q q To retrace your path within an Adobe PDF document. you can retrace your path back to where you started. use options on the Navigation toolbar to move between views. These commands open the other PDF documents if the documents are closed. and then choose Navigation. choose View > Go To > Previous Document or Next Document. Right-click (Windows) or Control-click (Mac OS) the toolbar area.Retracing your viewing path After you have navigated through documents. The Next View command is available only if you have chosen Previous View. .
Bookmarks tab A. Expanded bookmark C. . 2. Click the Bookmarks tab on the left side of the window. To browse using a bookmark: 1. the parent bookmark is opened so that you can see the selected bookmark. or choose View > Navigation Tabs > Bookmarks to display bookmarks. Click to display bookmark Options menu. The creator of the Adobe PDF document determines which bookmarks appear. click the bookmark. If you want the Bookmarks tab to always remain open after you click a bookmark. If the list of bookmarks disappears when you click a bookmark. Click the minus sign (-) next to a bookmark to hide its children. When you're scrolling through a document. Bookmarks tab B. click the Options menu at the top of the Bookmarks panel. click the Reveals Bookmark for the Current Page button at the top of the Bookmarks panel to show your current location. Note: Clicking a bookmark might perform an action instead of taking you to another location. If the bookmark is hidden in a collapsed parent.Navigating with bookmarks Bookmarks provide a table of contents and usually represent the chapters and sections in a document. Click the plus sign (+) next to a parent bookmark to expand it. click the Bookmarks tab to display the list again. It depends on how the bookmark was defined. Bookmarks appear in the navigation pane. To jump to a topic using its bookmark. and make sure Hide After Use is not selected.
) To browse using page thumbnails: 1. You can resize this box to change the zoom percentage. The red pageview box in the page thumbnail indicates which area of the page is displayed. You can use thumbnails in the Pages panel to change the display of pages and to go to other pages. Click the Pages tab on the left side of the window. (See Magnifying and reducing the view. or choose View > Navigation Tabs > Pages to display the Pages panel. To jump to another page.Navigating with page thumbnails Page thumbnails provide miniature previews of document pages. click the page's thumbnail. . 2.
Select the Hand tool . 2. Choose Help > Updates to install the necessary plug-ins. Note: If you have not downloaded the full version of Adobe Reader. you cannot play media clips. These links can jump to another location in the current document. To play these media clips. sound clips. The PDF document creator determines what links look like in the PDF document.) Then click the link. Clicking a link can also play movies. see Setting Multimedia preferences. to other PDF documents. To follow a link: 1. you must have the appropriate hardware and software installed. and file attachments. For information on changing multimedia preferences.Navigating with links Clicking a link in a PDF document is like clicking a link on a Web site. Position the pointer over the linked area on the page until the pointer changes to the hand with a pointing finger (The hand has a "W" if the link points to the Web. or to Web sites. . Links take you to specific locations that the PDF document creator has defined.
Viewing layers
Information can be stored on different layers of an Adobe PDF document. The layers that appear in the PDF document are based on the layers created in the original application. You can examine the layers and show or hide the content associated with each layer using the Layers tab in the Navigation pane. For more information on working with layers, see About Adobe PDF layers.
Layers tab A. Eye icon indicates a displayed layer B. Hidden layer
To view layers: 1. Click the Layers tab on the left side of the window, or choose View > Navigation Tabs > Layers. 2. Click the eye icon to hide a layer's content. Click the empty box to show a hidden layer's content. A layer is visible when the eye icon is present and hidden when the eye icon is absent.
Reading article threads
Articles are electronic threads that lead you through a document. An article typically begins on one page and continues on a different page, later in the document, just as articles skip pages in traditional newspapers and magazines. When you read an article, the page view zooms in or out so that the current part of the article fills the screen. To read an article: 1. Do one of the following: q Choose View > Navigation Tabs > Articles to open the Articles panel. Then double-click the article's icon to start reading the article. Note: You cannot open the Articles panel if you are viewing the PDF document inside a browser. You must open the document in Adobe Reader.
Select the Hand tool point.
, and then click anywhere in the article to start reading it at that
2. The pointer changes to the follow-article pointer . Do any of the following to navigate through the article: q To go to the next page in the article, press Return or click. q To go to the previous page, Shift-click in the article, or press Shift-Return. q To go to the beginning of the article, Ctrl-click (Windows) or Option-click (Mac OS) in the article. q To exit the article before reaching the end, press Shift-Ctrl (Windows) or Shift-Option (Mac OS) and click. 3. When you reach the end of the article, the pointer changes to the end-article pointer . Press Return or click to return to the view displayed before you started reading the article.
Adjusting the view of documents
Adobe Reader provides a set of tools that help you adjust the view of your Adobe PDF documents, including simple tools such as Zoom In and Zoom Out, and more advanced tools. You can also adjust the view by rotating pages and determining whether you'll see one page at a time or a continuous flow of pages. Related Subtopics:
Adjusting the page position Magnifying and reducing the view Setting the page layout and orientation Reading documents in Full Screen view
Moving an Adobe PDF page with the Hand tool is like moving a piece of paper on a desk with your hand. q If the page is zoomed in to a high magnification. Release the mouse button to stop scrolling. To adjust the page position: 1. Select the Hand tool. . drag the page left or right to view a different area. 2. Do any of the following: q Drag the page up or down.Adjusting the page position Use the Hand tool to move around the page so that you can view all the areas of it.
or click Actual Size on the toolbar. With either zoom tool. Zoom menu B. choose View > Fit Page. but the document may have been set to another magnification level when it was created. Zoom Out button C. q q The Zoom In and Zoom Out tools let you change the document's magnification. choose View > Fit Width. To change the magnification level using a page thumbnail: 1. 2. The Dynamic Zoom tool lets you zoom in or out by dragging the mouse up or down. Magnification menu D. or click Fit Page on the toolbar. Click the magnification percentage area in the toolbar. or drag down to zoom out from that location. To resize a page to fit the window: Do one of the following: q To resize the page to fit entirely in the window. and then click the page. To zoom in on a specific area. Part of the page may be out of view. To resize the page to fit the width of the window. and then drag up to zoom in to the area where you begin dragging. The actual size for a PDF page is typically 100%. q When the Zoom In tool is selected. or select a q q From the Zoom menu in the toolbar. hold down Shift to use the Dynamic Zoom tool. in the toolbar. . and press Enter or Return. you may want to select the Hand tool. and then position the pointer over the lower right corner of the page-view box until the pointer changes to the double arrow . hold down Ctrl or Option to zoom in. Zoom In button To increase or decrease magnification: Do one of the following: q Click the Zoom In button or Zoom Out button magnification percentage from the toolbar menu. To resize the page so that its text and graphics fit the width of the window. or click Fit Width on the toolbar. Locate the thumbnail for the current page. select the Dynamic Zoom tool . or click Fit Visible on the toolbar. you can roll it forward to zoom in or backward to zoom out. A page-view box in a page thumbnail indicates the area of the page currently showing in the document pane. To return a page to its actual size: Choose View > Actual Size.Magnifying and reducing the view The toolbar and status bar offer several methods for magnifying the view of PDF documents. 3. Drag the corner of the box to reduce or expand the view of the page. choose View > Fit Visible. Magnification options on toolbar A. you can hold down Alt (Windows) or Option (Mac OS) while clicking or dragging to zoom out. When the Zoom Out tool is selected. type a new percentage. use the Zoom In tool to draw a rectangle. choose the Zoom In tool or Zoom Out tool . From the Zoom menu in the toolbar. Click the Pages tab on the left side of the window to view the page thumbnails. open the View menu and notice the shortcuts for each command. Part of the page may be out of view. Each thumbnail represents a page. q q To see keyboard shortcuts for resizing the document. When you're finished zooming. If your mouse has a mouse wheel.
Facing. not its actual orientation. Select All selects all text in the PDF document. choose View > Fit Page to display the document in the current page layout. . In other layouts. Continuous .Facing arranges the pages side by side in a continuous vertical column. the Continuous button . You can use the following page layouts when viewing Adobe PDF documents: q q q q Single Page displays one page in the document pane at a time. displaying only one or two pages at a time. or the Facing button in the status bar. You can change the view of a page in 90-degree increments. Facing arranges the pages side by side. Continuous . and then choose Single Page. and cannot be saved. or Continuous . Note: In Single Page layout. the first page is displayed on the right to ensure proper display of two-page spreads. To rotate the page view: Choose View > Rotate View > Clockwise or Counterclockwise. If necessary.Facing layout.Facing button . Continuous. q Click the Single Page button . This changes the view of the page. and Facing layouts compared For information on determining how pages are arranged when you use Continuous . If a document has more than two pages. see Getting information on PDF documents. Continuous. Single Page.Setting the page layout and orientation Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout. Do one of the following: q Choose View > Page Layout. the Edit > Select All command selects all text on the current page. Continuous arranges the pages in a continuous vertical column. the Continuous .Facing.Facing. 2. To set page layout: 1.
Note: If you have two monitors installed.) . status bar.Reading documents in Full Screen view In Full Screen view. command bar. Press Return or the Down Arrow or Right Arrow key to page through the document. The pointer remains active in Full Screen view so that you can click links and open notes. To exit Full Screen view: Press Escape. the menu bar. (See Full Screen preferences. A document creator can set a PDF document to open in Full Screen view. click the screen displaying the page in Full Screen view. Adobe PDF pages fill the entire screen. You can use keyboard shortcuts for navigational and magnification commands. To page through the document. the Full Screen view of a page may appear on only one of the monitors. To read a document in Full Screen view: Choose Window > Full Screen View. toolbar. and window controls are hidden. or you can set the view for yourself. Full Screen view is often used for presentations. even though the menus and toolbar are not visible. if your Full Screen preferences are defined this way. Press Shift-Return or the Up Arrow or Left Arrow key to page backward through the document. or press Ctrl+L (Windows) or Command+L (Mac OS). sometimes with automatic page advancement and transitions.
To move a floating toolbar in the document pane. Note: Lock Toolbars only locks the position of toolbars in the toolbar area. drag the tab to the floating panel or the navigation pane. All Labels. and toolbar labels are hidden selectively to save space. or No Labels. If necessary. To change the display of a navigation tab: Do one of the following: q q q q To change the width of the navigation pane. To dock toolbars: Choose View > Toolbars > Dock All Toolbars to expand and dock all floating toolbars in their default location in the toolbar area. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). select Default Labels. Double-click the title bar again to return the panel to its full size. double-click the title bar at the top of the window. Floating toolbars are not locked in position. Click OK. drag the toolbar by its title bar. or you can drag the toolbar into the document pane to create a floating toolbar. and select General. when space in the toolbar area becomes limited. the toolbar area expands to three lines. choose View > Menu Bar. To show it again. To collapse a floating panel to show only the tabs. For Show Tool and Property Button Labels. To move a tab to an existing floating panel or to the navigation pane. To show or hide tool labels: Do one of the following: q q Choose View > Toolbars > Tool Button Labels to turn button labels on or off. For example. To move a toolbar: Do one of the following: q q To move a toolbar in the toolbar area.You can move the toolbar within the toolbar area. drag the toolbar by the separator bar. which is located between two groups of icons. regardless of preference settings. . press F9. drag the tab from the navigation pane to the document pane. To return toolbars to their default configuration: Choose View > Toolbars > Reset Toolbars. Note: Tool labels are turned off selectively.Customizing the work area You can change the appearance of the work area to better suit your working style. To move a tab to its own floating panel. drag its right border. Moving a section of tools from the toolbar area To lock or unlock the position of toolbars: Choose View > Toolbars > Lock Toolbars. The work area that you create becomes the default work area on your system until you change it. To show or hide the menu bar: To hide the menu bar. The separator bars disappear when toolbars are locked. You can drag the bar back to its original location. you can change the appearance and location of toolbars and the navigation pane and lock their position on the desktop.
. Korean. If you do not have a required font installed on your system. and Simplified Chinese text. you are prompted to download the missing font when you open the document. Traditional Chinese.Using Asian fonts You can view and print Adobe PDF documents that contain Japanese. Follow the on-screen prompts to download and install the font.
Russian. . Hungarian. However. and Ukrainian). Eastern European text (including Czech. you must have the proper language kit fonts installed on your system to view or print PDF files that do not have the fonts embedded.About Eastern European and Middle Eastern languages in Adobe PDF files You can view and print Adobe PDF files that contain Cyrillic text (including Bulgarian. and Middle Eastern text (Arabic and Hebrew). If the fonts are embedded in the PDF files. you can view and print the files on any system. and Polish).
Filling Out Adobe PDF Forms About Adobe PDF forms Filling out forms Exporting and importing form data .
Text box B. Signature field D. Button E. resembling a traditional paper form. that can collect data from a user and then send that data via email or the Web using Adobe Reader. Combo box C.About Adobe PDF forms An Adobe PDF form is an electronic-based form. List box . A. Check box F. Radio button G.
a radio button. or an item from a list. If you are filling out a PDF form from inside a Web browser. Clicking this button sends the form data to a database across the Web or over your company intranet. do one of the following: q Click the Submit Form button. Otherwise. depending on the form author. Clicking the Reload button or the Go Back button. If the current field is a check box. q Press Enter (Windows) or Return (Mac OS) to accept the text form field change and deselect the current field. you can select a button. If you can't type text in form fields or select options. Position the pointer inside a form field. Note: The data is saved with the form in Adobe Reader only if the Adobe PDF file has special usage rights. You can use Enter on the keypad to accept the change. If your pointer appears as a pointing finger .Filling out forms Adobe PDF forms contain special fields that let you type text or select options. 2.) Note: The data is exported in Adobe Reader only if Fill In Form usage rights are enabled.) To fill out a form: 1. You can also print the form and. q Export the form data. (See Exporting and importing form data. a check box. contact the author of the PDF form. Once you have filled in the appropriate form fields. and start again. q Print the form. the author of the PDF form document must have set up the document in Adobe Acrobat Professional or the Acrobat Content Server with appropriate form fields. export the form data to a separate file. (See Exporting and importing form data. pressing Enter or Return turns the check box on or off. To clear a form in Adobe Reader: Choose File > Revert. or following a link in a browser window may not clear a form. pressing Enter or Return creates a paragraph return in the same form field. Note: The data is saved with the form in Adobe Reader only if the Adobe PDF file has special usage rights. Select the hand tool . you may be able to submit the form over the Web. if the author of the PDF document enabled the Fill in Form features. 3. pressing Escape a second time causes you to exit Full Screen mode. do one of the following: q Press Tab or Shift+Tab to accept the form field change and go to the next or previous field. (See Printing Adobe PDF documents.) For information about how to fill in a digital signature form field. and click. 4. To clear a form in a browser window: Do one of the following: q q Select the Reset Form button if one exists. Related Subtopics: Using Auto-Complete Setting Forms preferences . The button may be named differently. To fill out a PDF form. the form is saved with no data. After entering text or making a selection. Exit the browser. If you are in Full Screen mode. if one exists. q Choose File > Save As. see About adding signatures. and rename the file to save the form with the data you entered. You cannot undo this action. In a multiline text form field. The I-beam pointer allows you to type text. q Press Escape to reject the form field change and deselect the current form field. Exporting form data allows you to save the existing data. or to transport it with an alternative method such as email.
Using Auto-Complete
You can use the Auto-Complete feature to save time when filling in forms. If the first few characters you type in a form field match something you've typed in a previous form field, the Auto-Complete feature automatically fills in the remaining characters. To set Auto-Complete preferences: 1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select Forms from the list. 2. Select an Auto-complete option from the pop-up menu, and click OK.
Setting Forms preferences
To control various form field aspects, use the Forms preferences settings. To set Forms preferences: 1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select Forms from the list. 2. Select the preferences that you want, and then click OK: q To automatically perform all field calculations upon user entry, select Automatically Calculate Field Values. q To display which form field currently has the focus, select Show Focus Rectangle. q To retain forms data in the Internet browser, select Keep Forms Data Temporarily Available on Disk. q To display a plus sign (+) indicating when text fields exceed the bounds specified when the fields were created, select Show Text Field Overflow Indicator. q To display a default color for the form field background, select Show Background Color for Form Fields and then select a color. q To display the appearance of a form field when creating or editing forms, select Show field preview when creating or editing form fields.
Exporting and importing form data
If the author of the Adobe PDF document enabled the Fill in Form features, you can export the form data to a separate file. Exporting form data lets you save the existing data, which you can then send via email or the Internet. You can save the form data as a tabseparated text file, Forms Data Format (FDF), or in XFDF (XML-based FDF files). The exported file will be considerably smaller than the original PDF file. A smaller file is preferable for archiving or sharing data electronically. You can also import data from the exported file into another form if that form has fields with the same names. You can also import file data from a text file. Each row in the text file must be tab delimited to create columns, as in a table. When a row of data is imported, each cell becomes the value of the form field that corresponds to the column name. Note: You cannot export or import data in Adobe Reader unless the Adobe PDF file has special usage rights assigned. To export form data to a file: 1. Open the Adobe PDF form and fill it out. 2. Choose Document > Fill-in Form > Export Forms Data. 3. Specify a location and filename, and then click Save. To import form data from a file: 1. Open the Adobe PDF form. 2. Choose Document > Fill-in Form > Import Forms Data. 3. Select a file, and click Select. Note: If you import form data from a form that does not match the form you are importing into, only the form fields that match are updated, and those that do not match are ignored. Existing text in text form fields is replaced if you import data to those fields.
Editing Adobe PDF Documents Copying and pasting text. images. tables. and graphics About Adobe PDF layers .
or a graphic in an Adobe PDF document.Copying and pasting text. a table. or paste it into a document in another application. and graphics You can use Adobe Reader to select text. an image. images. copy it to the clipboard. Related Subtopics: Copying and pasting small amounts of text Copying and pasting tables Copying images Copying and pasting a combination of text and graphics as an image . tables.
words or lines of text: Select the Select Text tool q . The sensitivity with which the Select Text tool changes from text selection mode to column selection mode is set in the General preferences.Note: If Continuous or Continuous-Facing is selected for the page layout. You can switch to the Hand tool temporarily by holding down the space bar. . Choose Edit > Select All. press Shift and move the arrow key in the direction you want to extend the selection. spaces. To select all the text on a page: Choose Single Page mode for the page layout. The text between the two insertion points is selected. the text may be recognized as an image. Do one of the following: q Click outside the text area. You can use the Copy and Paste commands to copy the selected text into another application. q Click four times in the page. To select a column of text: 1. press Shift+Ctrl (Windows) or Shift+Command (Mac OS) and move the arrow key in the direction you want to extend the selection. q Right-click (Windows) or Control-click (Mac OS). and then drag to the end of the text. 2. To force column selection rather than text selection.) Select text by dragging from an insertion point to an end point or by dragging diagonally over text.Copying and pasting small amounts of text The Select Text tool enables you to select text or columns of text in an Adobe PDF document. You can revert to the Hand tool at any time by pressing Esc. all the text in the document is selected.) Double-click to select a word. it automatically functions as the Select Text tool. You can specify in the General preferences that whenever the Hand tool hovers over text in an Adobe PDF document. the creator of the PDF document may have set restrictions against copying text. Note: If the PDF document was created using a scanner. q To select text in more than one column. and shift-click to create a second insertion point. Click four times to select all the text in a page. When the . press Ctrl (Windows) or Command (Mac OS). the Select Text tool is in cursor changes to a vertical bar with a box superimposed column select mode. This method selects all the text on the page regardless of the page layout. and do one q Select any amount of text on the page. then press Ctrl-A (Windows) or Command-A (Mac OS) to extend the selection to all the text on the page. and drag a marquee over the block or column of text. Do one of the following: q Choose Edit > Copy to copy the selected text to another application. select the Select Text tool of the following: q . Triple-click to select a line of text. Ctrl-click. and choose Select All. To extend a selection letter by letter. and choose Copy to Clipboard. q Press Ctrl-C (Windows) or Command-C (Mac OS) to copy the selected text. Use the Select Text tool to select any amount of text on the page. and Paste commands are dim when you select text. If the Cut. 2. Select the Select Text tool . To copy selected text: 1. not as characters that you can select. drag from the beginning of the text in one column to the end of text you want to select.) Note: If a font copied from a PDF document is not available on the system displaying the copied text. or if the text is part of an image. (You can also click to create an insertion point. the font cannot be preserved. To select characters. (See Getting information on PDF documents. and do one of the following: q q q q Click to create an insertion point at the beginning of the text to be selected. To extend a selection word by word. Copy. and move the cursor towards the column of text. (See General preferences. A default font is substituted.
Drag a box around the rows and columns to be copied. Your selection is copied automatically to the clipboard. it is no longer editable. 3. and then choose Edit > Paste in an open document in the other application. Select the Snapshot tool . To copy a table as an image using the Snapshot tool: 1. Click OK.Copying and pasting tables You can extract a table with its formatting intact. . 2. and then copy or import the table into another application. You can use the Snapshot tool to copy an image of a table to the clipboard or into an open document in another application. choose Edit > Copy in Adobe Reader. To copy the selection into an open document in another application. Note: The table is copied as a bitmap.
q To deselect an image and start over.Copying images You can copy and paste individual images from an Adobe PDF document to the clipboard. . and do one of the following: q To select a single image. To copy the selected image. Select the Select Image tool . q Drag the selected image into an open document in another application. 2. q To select a portion of an image. To copy an image using the Select Image tool: 1. to another application. drag a marquee around the desired area. or to a file using the Select Image tool. right-click (Windows) or Control-click (Mac OS) and choose Copy Image to Clipboard. do one of the following: q To copy the image to the clipboard. or drag a marquee around the image. click in the image you want to copy. click anywhere outside the selected image.
The selection is copied automatically to the clipboard when you release the mouse button. . or images.Copying and pasting a combination of text and graphics as an image You can use the Snapshot tool to copy the contents of the selection marquee (either text. If you have a document open in another application. To copy a graphic or text in image format using the Snapshot tool: Select the Snapshot tool q q q . Colors in the selected area are inverted momentarily to highlight the selection. Drag a marquee within an image to copy just a portion of the image. Drag a marquee around the text. Both text and graphics are copied as an image. a graphic. or a mix of the two) to the clipboard or to another application. or a combination of both. you can use the Edit > Paste command to paste the copied selection directly into the target document. and do one of the following: Click anywhere in the page to capture the entire content displayed on the screen.
navigation.About Adobe PDF layers Acrobat supports the display. Related Subtopics: Navigating with layers Editing layered content Locked Layers . and printing of layered Adobe PDF content output by applications such as AutoCAD and Visio.
but changes (except changes to the layer name) are not effective until you choose Reset to Initial Visibility in the Options menu. From the Options menu in the Layers tab. You can edit layer properties in the Layer Properties dialog box. q Choose List Layers for Current Page to show layers only on the currently visible page. even layers that are not listed in the layers tab. This option affects all optional content in the PDF document. Note: You cannot save the view of a layered PDF file that you create by using the eye icon in the Layers tab to show and hide layers. Eye icon indicates a displayed layer. The layers that appear in the PDF document are based on the layers created in the original application. q Choose Apply Layer Overrides to display all layers. Hidden layer To view layers: 1. Click the empty box to show a hidden layer's content. Click the Layers tab on the left side of the window. you can examine layers and show or hide the content associated with each layer using the Layers tab in the navigation pane. All layers are visible.Navigating with layers Information can be stored on different layers of a PDF document. the visibility of the layers automatically reverts to the initial visibility state. or choose View > Navigation Tabs > Layers. Click the eye icon to hide a layer's content. You cannot change layer visibility using the eye icon until you toggle this command off. A layer is visible when the eye icon is present and hidden when the eye icon is absent. B. 3. This setting temporarily overrides the settings in the Layer Properties dialog box. When you save the file. Layers tab A. however. . You cannot create layers in Acrobat. q Choose Reset to Initial Visibility to reset layers to their default state. do any of the following: q Choose List Layers for All pages to show every layer across every page of the document. regardless of the settings in the Layers Properties dialog box. 2.
. or the Snapshot tool. such as the Select Text tool.Editing layered content You can select or copy content in a layered Adobe PDF document using a selection tool.
The only property you can change is the name of the locked layer. Locked layers are generally created from AutoCAD files. .Locked Layers A locked icon in the Layers tab indicates that a layer is for information only. The layer's visibility cannot be changed.
Searching Adobe PDF Documents Finding words in a document Searching across multiple Adobe PDF documents Setting Search Preferences .
tags. XIF. often without even opening the files. (See Searching across multiple Adobe PDF documents. Bookmarks. Comments. You can also conduct a single search across multiple Adobe PDF files. from within Adobe Reader or your Web browser. form fields.) Related Subtopics: Doing a simple search of a document Interrupting searches Closing the Search PDF pane Using advanced search options Understanding advanced search options Searching single Adobe PDF files in a browser window . XMP. digital signatures. you can search for words in the text. In general.Finding words in a document You can search for specific words in the text of an open Adobe PDF document. document information. and custom fields.
and so on. The results appear in page order showing a few words of the context in which the search appears. 2. 6. q Search in Comments searches the text in the Comments and in the document text. 5. the words tick and sticky will not be highlighted. or choose Edit > Search Results > Next Result to see the next occurrence in the document. 4. words. To search for words in a document: 1. or part of a word in the active Adobe PDF document. q Search in Bookmarks searches the text in the Bookmarks pane as well as the text in the document. the search word. Note: The above options are also available in the advanced Search PDF pane. click the Search tool . During the search. or part of a word that you want to search for. Select or open the document you want to search. The Search feature automatically searches all layers. series of words. (See Keys for general navigating. The order in which the occurrences appear is related to their location on the document pages. when you select that instance an alert message asks if you want to make that layer visible. You can also use the Back and Next buttons to move forward and backward through search panes. Click Search.Doing a simple search of a document You use the Search PDF pane to find a word. 3. if you search for the word stick. On the toolbar. Type the word. Note: Adobe PDFs can have multiple layers. . Click an item from the list. and either a word or two of context. For example. If the results include an occurrence on a layer that is hidden. you can click a result to go to that instance or you can use the Search keyboard shortcuts to navigate the results without interrupting the search. or choose Edit > Search. Continue clicking items in the results list. Occurrences in the Bookmarks pane appear at the top of the list and are identified with a different symbol than occurrences in the document . q Case-Sensitive finds only occurrences of the words that are in the case that you typed.) 7. Instances in the Comments text are listed in the search results with a comment icon . Select any of the following to apply to your search: q Whole Words Only finds only occurrences of the complete word you enter in the text box.
you cannot resume it. Note: Do not try to use the Done button to clear the current search results. you must run a new search. If you want to see more results.Interrupting searches You can halt the progress of a search. This cancels any further searching and limits the results to the instances already found. To interrupt a search: Click the Stop button under the search progress bar. After you stop a search in progress. It does not close the Search PDF pane or delete the results list. (See Closing the Search PDF pane. Done has a different function.) .
you can click the Search button to display the results. . You can also choose Edit > Search Results > Next Result or Edit > Search Results > Previous Result. If you accidentally close the Search PDF pane. click the Back button until that page reappears. simply reopen the Search PDF pane to view your most recent search results. If you accidentally close the Search PDF pane while reviewing the results of a search. This is usually more efficient than clicking the Back button until you reach that topic. do one of the following: q q q (Windows Only) Click the Hide button at the top of the Search PDF pane. Click Done at the bottom of the Search PDF pane. This restores the document display area to its larger size. The most recent search query remain displayed until you do another search or close Adobe Reader. each of which has a slightly different result. This returns the How To window to the state it was in before you clicked Search. If a How To topic was open. If a How To page was open before you started searching. To close the Search PDF pane.Closing the Search PDF pane There are several methods of closing the Search PDF pane. that page is reopened.
Note: If the results of a search are too numerous or too few to be helpful. 3. see Understanding advanced search options.) . To review the results list. 6. These options can either broaden or restrict your search results. At the bottom of the Search PDF pane. Click Search. 2. 5. select the options that you want to apply to your search. (See Setting Search Preferences. You can set a preference to have advanced search options open instead of the basic search options open when you click Search. For Use These Additional Criteria. For Return Results Containing. For details. click Use Advanced Search Options. use the techniques described in Doing a simple search of a document. To search with the advanced Search PDF pane: 1. you can run your search again using different criteria. For Look In select The Current PDF Document. 4. choose one of the search options.Using advanced search options The advanced Search PDF pane offers more options for targeting the exact appearances of the words that you want to find. Type the word or words that you want to find.
or Adobe Reader indexes. or of each. and in that order). you can choose one of the following options: Match All of the Words Searches for instances that contain all your search words. This option is available only for multiple document searches or index definition files. For Return Results Containing.0. in the order in which they appear in the text box. each of. not for single-document searches. (See Using boolean queries in multiple-document searches. Find in Folder. Match Exact Word or Phrase Searches for the entire string of characters. For example. choose from the following: Proximity Returns only documents that contain multiple words in which the words are close to each other. For example. if you typed Adobe Acrobat as the words you want to find.0. the results would include any instances in which either one or both of the two words appeared: each.) (This option is not available in the minimal version of Adobe Reader 6. of. For Use These Additional Criteria options. If you select more than one option. but not necessarily in the same order as you typed them. including spaces. stemming will find instances of the search word that end in ing. For example.) Under Use These Additional Criteria. For example. This option is available only for searching in a designated location. if you select Whole Words Only and Case Sensitive for a search of the word Color. ion. Match Any of the Words Searches for any instances of at least one of the words typed. if you typed each of.0. in English. proximity will find all instances of the search that contain the words Adobe and printer but the maximum number of words between them is not more than 900 words. the results would list only instances of Adobe Acrobat (both words. next to each other. and so on. This option is only available for multiple document searches or index definition files. For example. Boolean Query Searches for terms or phrases you indicate using Boolean operators.) Stemming Finds words that contain part (the stem) of the specified search word. (This option is not available in the minimal version of Adobe Reader 6.Understanding advanced search options Use the advanced search options to define specific search criteria. the results list includes instances that match all of the selected criteria only. the results would include instances of of each and each of. ?) in stemming searches.) Note: You cannot use wildcard characters (*. if you are searching for the words Adobe printer. if you typed of each. For example. and if Match All of the Words is selected. you can choose as many of the options as you want. This option applies to single words. . but not er.0 or earlier. and phrases when conducting a search in the current PDF. x. (This option is not available in the minimal version of Adobe Reader 6. the results will not include instances of color or Colors. This option is not available when conducting searches for phrases in indexes created with Acrobat 5. ed.
4. Select any of the following to apply to your search: q Whole Words Only finds only occurrences of the complete word you enter in the text box. To do a simple search of an Adobe PDF file in a browser window: 1. 4. Instances in the Comments text are listed in the search results with a comment icon . click Use Advanced Search Options. Click Search. Select or open the document you want to search. q Case-Sensitive finds only occurrences of the words that are in the case that you typed. Type the word. q Search in Bookmarks searches the text in the Bookmarks pane as well as the text in the document. For details. Note. For example. Occurrences in the Bookmarks pane appear at the top of the list and are identified with a different symbol than occurrences in the document . 2. 5. the available search options differ slightly than a search conducted within Adobe Reader application. At the bottom of the Search PDF pane. 3. Type the word or words that you want to find. On the toolbar. Click Search. . q Search in Comments searches the text in the Comments and in the document text. see Understanding advanced search options. 3. To do an advanced search of an Adobe PDF file in a browser window: 1. or part of a word that you want to search for. and so on. choose one of the search options. For Use These Additional Criteria. words. 5. the search word. and either a word or two of context or a description of the type of icon. the words tick and sticky will not be highlighted. such as Highlight. if you search for the word stick. click the Search tool. 2.Searching single Adobe PDF files in a browser window If you open an Adobe PDF file in your browser window. The order in which the occurrences appear is related to their location on the document pages. For Return Results Containing. select the options that you want to apply to your search.
and in Adobe PDF files on the Internet. Adobe PDF indexes.Searching across multiple Adobe PDF documents You can use the Search PDF pane to find words in Adobe PDF files stored in a specific location on your hard disk or network. open the Adobe Reader application from your desktop rather than within your Web browser window. or Adobe PDF files on the Internet. Related Subtopics: Searching all Adobe PDF files in a specific location Using advanced search options for multiple-document searches Refining results of multiple-document searches Searching Adobe PDF index files Using boolean queries in multiple-document searches Searching Adobe PDF documents on the Internet . Note: To search for words in multiple Adobe PDF documents. in prepared Adobe PDF index files.
3. Or. Filename or Location. However. and then select a location from the pop-up menu. . Note: If you want to halt a search. You can sort the results of a multiple-document search in a number of ways. Select an option from the Sort By menu near the bottom of the Search PDF pane. to the appropriate page and highlights the occurrence. Click one of the results. Click the Search tool or choose Edit > Search. You do not need to open the files before running your search. You must open those documents first and search them one at a time. Open Adobe Reader on your desktop (not in a Web browser window). Results can be sorted by Relevance Ranking. 2. To search Adobe PDF documents in a specific location: 1. Click Search. The results are listed in the order in which you selected.Searching all Adobe PDF files in a specific location You can search multiple Adobe PDF files that are in a specific location. and type the word or phrase you would like to search for. This opens the document. Note: If documents are encrypted (have security applied to them). select Browse For Location to find the location you want to search. click the plus sign (+) (Windows) or flippy triangle (Mac OS) next to a document name to expand the list of results for that document. 4. you can select All PDF Documents In (Basic Search). documents encrypted as eBooks are an exception to this rule and can be searched as part of a multiple-document search. click the Stop button. 2. In the Search PDF pane. you cannot search them as part of a multiple-document file search. To review the results of a multiple-document search: 1. The results appear nested under the document names and paths. Date Modified. For the Look In option (Advanced Search) or Where Would You Like To Search option (Basic Search). such as a folder on your hard disk or local network.
For example. You can search just using document characteristics. Searching for document characteristics only . (See Using advanced search options. you could search your local disk for all Adobe PDF documents that you created after a certain date. without entering a search word. you can also use the options under Use These Additional Criteria to specify document characteristics as part of the search criteria.) When doing a multiple-document search.Using advanced search options for multiple-document searches Many of the options on the Advanced Search PDF pane for searching multiple documents also appear on the Basic Search PDF pane for single documents.
you can first search for all documents by a specific author. Select the options you want. You can continue to refine the new results by repeating this procedure. This can save time. With the results of the first search still listed. and then define a search query for that subset of documents. click Refine Search Results at the bottom of the Search PDF pane. 2. To refine the results of a multiple-document search: 1. The result is a subset of documents by the specified author and that contain the search string. Note: The Search In Bookmarks and Search In Comments options are not available on the refine results pane. because only the existing results are searched. you can use the Refine Results pane to reduce the number of search results by adding additional criteria. .Refining results of multiple-document searches After you search more than one document. For example. and click Refine Search Results.
On Mac OS. (See Using advanced search options. The information displayed includes the title. you can search the index for a word rather than searching each individual document. not within your Web browser. q If the index you want to use is not listed. creation date. To search an index: 1.Searching Adobe PDF index files Note: This feature is not available unless you have the full version of Adobe Reader. An index search produces a results list with links to the occurrences of the indexed documents. highlight the index name. do one of the following: q Select the index you want to use. and then click Open.) . you must open Adobe Reader as a standalone application. 5. number of documents in the index. select Select Index. click Add. in a collection of documents. locate the index file (. It is highly recommended that you select the Match Whole Word Only option when searching indexes to significantly reduce the time taken to return results. In the Index Selection dialog box. In the Index Selection dialog box. Note: To search an Adobe PDF index file. click Info. click Use Advanced Search Options. and the index status. information provided by the builder of the index. location of the index. indexes created with some older versions of Acrobat are not compatible and cannot be searched in Adobe Reader 6. q To view information about an available index. click OK. If a full-text index is available for a set of Adobe PDF documents. At the bottom of the Search PDF pane. 3. more typically. Type the word you want to find. and then proceed with your search. A full-text index is an alphabetized list of all the words used in a document or. An Adobe PDF index is a specially prepared file that spans multiple Adobe PDF files and is available through Search. For Look In.pdx) you want. 2. the build date.0 using the current Search feature until the indexes are updated. and then click OK. 4. Searching an index is much faster than searching all the text in the documents.
2. alternate words. the Any Of The Words option produces the same results. To use a Boolean query with multiple-document searches: 1. type paris NOT kentucky to find all documents that contain the word paris and do not contain the word kentucky. type cat ^ dog to find all documents with occurrences of cat or dog but not both cat and dog. and make sure that the advanced Search PDF pane is displayed. For the search terms. including the following examples: q q q q q Use the AND operator between two words to find documents that contain both terms. Use Parenthesis to specify the order of evaluation of terms in a query. 3. Web site. Use the OR operator to search for all instances of either term. The query processor will perform an OR query on whale and ahab. type paris AND france to identify documents that contain both paris and france. and then perform an AND query on the result with white. 4. Choose Edit > Search or click the Search tool. For example.0 indexes. and excluded words. For simple OR searches. select the location you want to search. To learn more about Boolean queries. type white & (whale | ahab). Use the NOT operator before a search term to exclude any documents that contain that term. Use the ^ (Exclusive OR) to search for all instances that have either operator. For example. but not both. For example. For Look In. In your query. For simple AND searches. Note: You can not do wildcard searches using asterisks (*) or question marks (?) when searching Acrobat 6. For example. select Boolean Query. you can use commonly used Boolean operators. and other Boolean operators that you can use in your searches. For indexes created with previous versions of Acrobat. make sure that you select the Boolean Query option from the Return Results containing menu. For Return Results Containing. 5. syntax. Or. type NOT kentucky to find all documents that do not contain the word kentucky. Select any additional criteria you want to use and then click Search. refer to any standard text. or other resource with complete Boolean information. the All Of The Words option produces the same results. type the query. . type email OR e-mail to find all documents with occurrences of either spelling.Using boolean queries in multiple-document searches A Boolean search offers more options for searching for exact phrasing. For example. using Boolean terms and syntax.
click Search PDFs On The Internet. . select one of the search criteria options. 3. 5. At the bottom of the Search PDF pane. Click Search The Internet. 6. you can use the Web for Adobe PDF files meeting your search criteria. your default Web browser opens to a page of results. Choose Edit > Search. 2. After a pause. To limit the search results. To search for Adobe PDF documents on the Internet: 1. 4. Click an item to examine that document.Searching Adobe PDF documents on the Internet If you have an active Internet connection. or click the Search tool. Type the word or phrase that you want to find.
) q Purge Cache Contents deletes the entire temporary cache of search information. and click OK. Click Search.) .0.0. and the basic search options display is not available when this option is selected. q Ignore Asian Character Width finds both half-width and full-width instances of the Asian language characters in the search text. (This option is not available in the minimal version of Adobe Reader 6. 2.) q Maximum Cache Size limits the temporary cache of search information to the specified size in megabytes. the least-recently used cache information is deleted.0. but you can enter any number between 5 and 10.Setting Search Preferences You can set preferences for the Search feature. q Maximum Number of Documents Returned in Results limits your search results to a specific number of documents. The default value is 20. (This option is not available in the minimal version of Adobe Reader 6. 3. Select the options you want. Those Preferences options apply to all subsequent searches you run. The cache is then available the next time you need to search the same location. but you can enter any number from 1 to 1000. (This option is not available in the minimal version of Adobe Reader 6. because it remembers the contents of the searched files. The default selection is 100. However. To set search preferences: 1. q Always Use Advanced Search Options makes the advanced search options the default display. This cache speeds the search process.000. Excessively large caches can slow overall performance. q Enable Fast Find automatically generates a cache of information from any Adobe PDF file. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). this option will not automatically generate background indexes for Adobe PDF files opened in Adobe Reader unless a search is initiated. When the cache size starts to exceed the size specified.
Distributing and Reviewing Documents About distributing and reviewing documents Emailing Adobe PDF documents About reviewing documents .
About distributing and reviewing documents In Adobe Reader. (See About adding comments.) You can use the commenting tools to add notes and other comments. you can either send the entire PDF document or send a smaller file that contains only the comments. when you're ready to send your comments.) . (See About usage rights. (See Exporting and importing comments.) Then. you can participate in a review only if the creator of the Adobe PDF document enabled commenting.
Adobe Reader may not support your application. In the Internet Properties dialog box. . Change the MAPI settings in your email application. If necessary. you can send an email message from Adobe Reader with an Adobe PDF document as an attachment. you select your email application of choice from the Default Email Reader menu in the Email tab of Internet System Preferences. In Windows. Your PDF document is attached automatically to the email message that you send. do one of the following: q q Double-click Internet Options in the Windows Control Panel. 4. or click the Email button on the toolbar. and then send it. see the email application's online Help. If the incorrect email application appears when you try to send the PDF document as an attachment. 2. If your application is not listed. Address and write your email message.) To email a PDF document: 1. select the Programs tab. 3. Choose File > Email. (Be aware that if you select an application that is not listed in the Default Email Reader menu. For more information on configuring your email applications. switch to your email application to finish sending the message. and then select your email application of choice. choose Select from the menu and browse to the location. In Mac OS. Adobe Reader uses the Messaging Application Program Interface (MAPI) to communicate with your email application. Open the PDF document that you want to attach to an email message.Emailing Adobe PDF documents If you have an email application and mail server connection. Most email applications come with MAPI settings to handle this communication.
or respond to the comments.) Related Subtopics: Viewing and reviewing comments Exporting and importing comments .) If the creator of the PDF document enabled commenting. If it's a large PDF file. unless the creator of the PDF document enabled commenting. you can view these comments. and send it to the person who sent it to you. However. you can use the tools in the Commenting toolbar to add comments. save the PDF document. and play sound clips in Adobe Reader. you may want to export the comments into a much smaller FDF file before you send it. you cannot create. open attached files. (See Exporting and importing comments. edit. (See About usage rights.About reviewing documents When someone sends you an Adobe PDF document that includes comments.
or double-click the note icon. In some documents. Note icon B. arrows indicate comments that are on the current page but out of view. text and graphics appear highlighted or crossed out. drag its title bar. As you're scrolling. audio clips. Note: Because comments can be placed anywhere within the document frame. stamps. you may need to scroll or zoom out to see comments that are located off the page. To move a note window. and attachment files. select the Note tool or the Hand tool . (See About adding comments. Other comments can be in the form of text boxes. and then click or doubleclick the note icon. . A note comment appears in a pop-up window. These comments are called markup comments.) Comments in PDF document A. click the close box in the upper right corner of the note window.Viewing and reviewing comments The most common type of comment is the Note comment. Connector line to pop-up window To read note comments: Do any of the following: q q q To open a note. Stamp C. To close a note. Text markup D. which is like a sticky note attached to a document.
or All Files (*. You or another reviewer can then import the comments from the FDF file into the original PDF document. and enter a filename for the export document. choose Document > Comments > Import Comments. Double-click the name of the document with the comments. The comment positioning matches that of the file they were imported from.Exporting and importing comments You can import and export comments only if commenting is enabled in the current document. When you export comments.xfdf).fdf) or Acrobat XFDF Files (*. you create a Form Data Format (FDF) file that contains only comments. choose Acrobat FDF Files (*. From the Save as Type menu (Windows) or Select menu (Mac OS). it's likely that the source and recipient PDF documents are different. 3. 3. 2. To export all the comments in a document: 1. From the Objects of Type (Windows) or Select (Mac OS) menu. . Click Save to create an FDF file that contains only the comments.pdf). choose Document > Comments > Export Comments. which is an XMLbased FDF file. 2. To import comments: 1. FDF files are much smaller than Adobe PDF files.xfdf). Acrobat XFDF Files (*. Comments can also be imported from a PDF document. Consequently. choose Acrobat FDF Files (*. Go to the directory where you want the comments exported. In the document with the comments that you want to export. Adobe PDF Files (*. You cannot open and view FDF documents on their own. You can export comments to and import comments from an XFDF file. In the document that you want to receive comments. the comments maintain the same location and position they occupied in the original file. When imported.*). 4.fdf). If comments appear out of place.
Using Commenting Tools About adding comments Adding note comments Highlighting. and other comment properties . and underlining text Adding stamps Using the Attach File tool Deleting comments Changing colors. crossing out. icons.
Note tool B. icons. Attach File tool To open the Commenting toolbar: 1. choose Review & Comment > Commenting Toolbar. and any other markup that you've added to an Adobe PDF document using the commenting tools. (See Changing colors. and Underline Text tools D. you can place comments anywhere in the document.About adding comments A comment refers to a note. and you can determine the style and format of the comment. highlighting. Highlighter. q From the toolbar. you can add comments only if the creator of the Adobe PDF document enabled commenting. Do one of the following: q Choose View > Toolbars > Commenting. and then select a tool from the menu. The tools you need to create comments are located on the Commenting toolbar.) If commenting is enabled. (See About usage rights. A note is the most commonly used comment.) Commenting toolbar A. . You can also add stamps and file attachments. To select a commenting tool. you can use the Properties toolbar to change its appearance. In Adobe Reader. Cross-Out Text. The Note tool lets you add the equivalent of a sticky note to your PDF documents. When you're adding notes to your document. click the tool on the Commenting toolbar. or click the arrow next to a tool. Stamp tool C. 2. and other comment properties.
and then choose Delete Comment. Closing the pop-up window does not delete the note. italics. Click the location where you want to place the note. and you can position them anywhere on the page. select the Keep Tool Selected option in the Properties toolbar. icons. right-click (Windows) or Control-click (Mac OS) the toolbar area. Creating a note comment A. Pop-up window To add a note comment: 1. Do one of the following: q Select the note icon. Click or double-click the note icon to open the pop-up window. or the Hand tool . If you enter more text than fits in the pop-up window. Select the Note tool in the Commenting toolbar. you can use the Note tool to add notes on any page in the document. (See Changing colors. To delete a note comment: 1. Or. q Use the Properties toolbar to change the text formatting. tool 4. or drag to create a custom-sized window. and other note properties. click the close box in the upper right corner of the pop-up window to close the note. and then choose Delete. and then press Delete. this option appears. Type the text for the note in the pop-up window. drag the lower right corner of the window to the appropriate size. and then choose Properties Bar. similar to formatting text in a word-processing application. Select the Note tool . q Right-click (Windows) or Control-click (Mac OS) the note icon or the title bar of the popup window. You can add bold. When you add a note comment. You can also resize the window. 2. When you are finished. and other attributes to text in a pop-up window. Note icon B. To display the Properties toolbar. and other comment properties. Do any of the following: q Edit the text as needed. 3. 2. You can also use the Select Text to copy and paste text from a PDF document into the note. the text scrolls. note color. 2. To edit a note comment: 1. If desired. click the close box in the upper right corner of the pop-up window. If you don't want the Note tool to switch to the Hand tool after you add a note. When you select the Note tool. right-click (Windows) or Control-click (Mac OS) the text area of the pop-up window. if desired. or click anywhere outside the pop-up window.Adding note comments A note comment is the most commonly used comment.) To resize a pop-up window. a note icon and a pop-up window appear. If commenting is enabled in the current PDF document. .
Move the cursor to the beginning of the text you want to mark up and drag. Ctrl-drag (Windows) or Option-drag (Mac OS) to mark up a rectangular area of text. crossing out.) . such as the highlighting or cross-out. and then doubleclick the highlighting to add a note window. or underline markup: Do one of the following: q and Right-click (Windows) or Control-click (Mac OS) the markup. or underline text: 1. This is especially useful to mark up text in a column. cross out. To delete a highlight. select the Hand tool double-click the markup. or the Underline Text tool . For example. click the markup. 4. Type the text in the pop-up window that appears. You can use these comments by themselves or in conjunction with notes. and then choose Delete. To associate a note with the highlighted or underlined text. you can use the Highlighter tool. (See Deleting comments. you may want to highlight a section of text.Highlighting. select the Highlighter tool . q If markup comments are placed on top of one another. To highlight. Release the mouse button to complete the action. cross out. and underlining text If commenting is enabled in the current Adobe PDF document. 2. the Cross-Out Text tool. 3. On the Commenting toolbar. you may need to delete several comments. and the Underline Text tool to add comments to an Adobe PDF document. Select the Hand tool . the Cross-Out Text tool . and then press Delete.
Select the Hand tool . date. . drag it to a new location. and choose Properties. To stamp a document: 1. 2. q To change a stamp's color or opacity. click it. right-click (Windows) or Control-click (Mac OS) the stamp. To edit a stamp: 1. and then choose Delete. Do any of the following: q To move a stamp.Adding stamps If commenting is enabled in the current Adobe PDF document. You can choose from a list of predefined stamps. q To resize the stamp. or drag a rectangle to define the size and placement of the stamp. you can use the Stamp tool to apply a stamp to a document in much the same way you would use a rubber stamp on a paper document. Dynamic stamps obtain information from your system and from the Identity panel of the Preferences dialog box. Click the document page where you want to place the stamp at its default size. and time information on the stamp. allowing you to indicate name. and then drag a corner handle. select the stamp you want to add to your document. From the stamp menu on the Commenting toolbar. q To delete a stamp. right-click (Windows) or Control-click (Mac OS) the stamp. 2. Use the Appearance tab to change the stamp's color and opacity.
(See Changing colors. In the Properties dialog box. If you move the PDF document to a new location.Using the Attach File tool If commenting is enabled. In the Select File to Attach dialog box. select the settings for the file icon that appears in the PDF document. 2. the embedded file comment automatically goes with it. Use the Attach File tool to embed a file at a selected location in an Adobe PDF document. To attach a file: 1. However. 4. and then doubleclick it.) Then click OK. you can attach files to the Adobe PDF document. icons. Select the Attach File tool on the Commenting toolbar. so that the reader can open it for viewing. . Click where you want to place the file attachment. 3. others will not be able to open the file unless they have the authoring application installed on their system. and other comment properties. Note: You can attach any file type as a file attachment. browse to locate the file to attach.
right-click (Windows) or Control-click (Mac OS) the comment. you may need to delete several comments before they're all gone. In such cases. note the following: q q q If comments are placed on top of one another. you cannot delete it until you unlock it. (See About usage rights. deleting the comment may appear to do nothing. and choose Properties. because the next item in the stack is still visible. and then press Delete. To unlock a comment. click the markup. q .Deleting comments When deleting comments. and then choose Delete. If a comment is locked. Select the Hand tool . You cannot delete comments unless the author enabled commenting in the document you have open. and then click Close.) To delete comments: Do one of the following: q Right-click (Windows) or Control-click (Mac OS) the comment. Deselect Locked.
and then choose Properties Bar. q Select Locked at the bottom of the Properties dialog box to prevent a comment from being edited or deleted. or title bar of a pop-up window. To display the Properties toolbar. Specify the properties for a comment as described in the previous procedure. 2. the Pop-up Text Properties toolbar lets you specify appearance options for the text within the pop-up window. highlighting. You can set different default properties for each type of comment. and text boxes. if you select a note icon. and then click Close: q Select the Appearance tab to change such options as the color and type of icon used. You can set default properties for any type of comment so that subsequent comments you create share the same icon and color properties. Right-click (Windows) or Control-click (Mac OS) the note icon. All subsequent comments that you create of that type will share the same comment properties. and then click the comment to select it. Right-click (Windows) or Control-click (Mac OS) the comment that has the properties you want to include. do any of the following. In the Properties dialog box.Changing colors. icons. and then choose Make Current Properties Default. q Select the General tab to change the author's name and subject of the current comment. such as notes. right-click (Windows) or Control-click (Mac OS) the toolbar area. 2. The title bar in the Properties toolbar indicates which object is affected. 2. and then choose Properties. . Properties toolbar with pop-up text selected You cannot change commenting preferences in Reader. To specify default properties for comments: 1. Properties toolbar with note icon selected B. The options that appear on the Properties toolbar depend on which tool or object is selected. nor is the appearance of text in pop-up windows. You can also choose View > Toolbars > Properties Bar. 3. Existing comments are not affected. the Note Properties toolbar lets you specify appearance options for the note icon and accompanying pop-up window. The type of comment selected determines which options are available. Properties toolbar A. Select options from the Properties toolbar. The type of comment selected determines which options are available. markup. and other comment properties You can change a comment's color and other properties using the Properties toolbar or the Properties dialog box. To set properties for a single comment using the Properties toolbar: 1. For example. To set properties for a single comment using the Properties dialog box: 1. If you select text within the pop-up window. Select the Hand tool .
Digitally Signing PDF Documents About signing PDF documents About digital IDs and certification methods About adding signatures Using the Signatures tab Validating signatures Managing digital ID certificates Setting Digital Signature preferences .
and then search for "digital signatures. you must use Acrobat. you should validate the signature to ensure that the document was indeed signed by that person and hasn't changed after it was signed. To certify documents. you must select a digital ID.) Validating someone else's signature When you receive a document signed by another person. choose Help > Online Support to open the Adobe Acrobat support page on the Adobe Web site.) . each digital signature stores information "behind the scenes" about the person signing a document. You can create a self-signed digital ID. (See About digital IDs and certification methods. Valid digital signature Selecting a digital ID To sign a document. like a conventional handwritten signature. (See Validating signatures. or you can obtain a digital ID from a third-party provider. If this feature is not enabled. you can digitally sign PDF documents to attest to its contents. and validate digital signatures. or as text explaining the purpose of the signing.About signing PDF documents A digital signature. you can only view. (See About adding signatures. which contains the signature information that you can share with other users in a certificate. print. identifies the person signing a document. Unlike traditional signatures on paper.) Signing a document A digital signature can appear as a logo or other image. however." If the creator of a PDF document enabled the Digital Signatures feature. Note: For the latest information about Digital Signatures.
You may want to create more than one digital ID if you sign documents in different roles or with different certification methods. You can get a digital ID from a third-party provider. In general. digital IDs are issued by a third party for use in any official capacity. When a digital signature is applied. The provider of digital ID certificates is sometimes called a certificate authority or a signature handler. a unique fingerprint with encrypted numbers is embedded in the document. The recipient needs the signer's certificate to validate that the digital signature and certificate match the signer's digital ID. or you can create a self-signed digital ID and share your signature information with others. A certificate is a confirmation of your digital ID and contains information used to protect data. Digital IDs are also referred to as credentials or profiles. Related Subtopics: About digital ID providers Creating a digital ID (Default Certificate Security) Using digital IDs (Default Certificate Security) Managing digital IDs (Windows Certificate Security) Using third-party digital IDs .About digital IDs and certification methods A digital ID contains your signature information.
include advanced security features. Windows Certificate Security is a Windows security authority that allows client and server applications to gain trust in each other's authentication credentials. 2. Both Default Certificate Security and Windows Certificate Security have access to the list of trusted identities that you build. See the Adobe Web site for information on using providers with advanced security features. (See Managing digital ID certificates. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences. choose a signing method.) To specify a default signing method: 1. .About digital ID providers Some common providers of digital IDs include the following: q q q Default Certificate Security lets you create and select a password-protected digital ID file. Windows certificates are stored in the Windows Certificate Store. For more information. see Setting Digital Signature preferences. Some third-party providers. You can use Windows digital IDs in PDF documents without having to type a password. select Ask When I Sign. and then choose Digital Signatures. From the Default Method to Use When Signing menu. If you want to be prompted to select the signing method each time you sign. Third-party signature handlers may validate identities using other methods. such as Entrust®.
and then specify Unicode values for the appropriate fields. you cannot use that profile to add or validate signatures. and then click Save. q To use Unicode values for extended characters.p12 extension (Mac OS). but 1024-bit RSA is more universally compatible. this name appears in the Signatures panel and in the signature field. Choose Document > Manage Digital IDs > My Digital ID Files > Select My Digital ID File. select Enable Unicode Support.Creating a digital ID (Default Certificate Security) When you create a self-signed digital ID using Default Certificate Security. do the following: q Type a name for your digital ID. In the Create Self-Signed Digital ID dialog box. 3. | \ . Passwords are case-sensitive. To create a self-signed digital ID (Default Certificate Security): 1. this command changes to Open Another Digital ID File.pfx extension (Windows) or a . (See Managing digital ID certificates.) Important: Make a backup copy of your digital ID file. Export and send your digital ID certificate file to those who need to validate your signature. . 4. the resulting file stores the following items: an encrypted private key used for signing documents. (If another digital ID is open. and then click Continue. < > _. Type the same password in both the Choose a Password and Confirm Password text boxes. and a time-out value if a password is required for signing. q Type a password containing at least six characters. When you certify or sign a document. data encryption.) 2. or both. or if you forget your password. If your digital ID file is lost or corrupted. a public key contained in a certificate used for validating signatures. 5. Do not use double quotation marks or the following characters: ! @ # $ % ^ & * . The digital ID file you create includes a . q Specify whether you want to use the digital ID for digital signature. q Choose a key algorithm from the menu. 2048-bit RSA offers more security than 1024-bit RSA. Click Create. Click New Digital ID File. specify a filename and location.
Using digital IDs (Default Certificate Security) Before you can sign or validate a document. Digital ID files are commonly stored in the Profiles folder in the Acrobat folder. Choose Document > Manage Digital IDs > My Digital ID Files > My Digital ID File Settings. q Type your password in the text box. Digital ID files from earlier versions of Acrobat use an . you are prompted to select a digital ID file. and click OK. If you select an . or choose a value from the menu to specify how often you are prompted for a password while the digital ID file is selected in the current session. use this command to close the current digital ID and select a different one. Choose Document > Manage Digital IDs > My Digital ID Files > My Digital ID File Settings. The menu lists the most recently opened or created digital ID files. If you have multiple digital IDs. select Require Password to Access When Signing. and then choose Change Password. Select the digital ID. select the digital ID file. type the password. Do one of the following: q Choose a digital ID file. use the current digital ID until you close Acrobat. type the password. If prompted. and then click Settings. To change your password settings. Click Close. Choose Document > Manage Digital IDs > My Digital ID Files > Select My Digital ID. Type your password. 2. if you have not already done so. q Click Find Your Digital ID File.apf extension. 4. q Select Always. 4. Click OK. If prompted. Specify whether you want to be prompted for a digital ID next time. and then click OK. select the digital ID. Select your digital ID. 3. 3. select your digital ID. and browse to find a digital ID. To select a self-signed digital ID file: 1. . and may not contain double quotation marks or the following characters: ! @ # $ % ^ & * . To change self-signed digital ID password settings: 1. this command changes to Open Another Digital ID File. Passwords are case-sensitive. and click OK. you are prompted to convert the file to a supported file type. 6. To close a self-signed digital ID file: Choose Document > Manage Digital IDs > My Digital ID Files > Close My Digital ID File: <filename>. or always use the current digital ID. and then do the following: q To require a password for signing. (If you already selected a digital ID file. Specify the new and old passwords. 3. and click OK. Click OK.) 2. < > _. 2. | \ . choose Password Settings. To change self-signed digital ID file settings: 1. must contain at least six characters. 5.apf digital ID file.
q Click the Import Digital ID File icon to add an existing digital ID file. To change digital ID file settings (Windows Certificate Security): 1. Select your digital ID in the list.Managing digital IDs (Windows Certificate Security) Adobe Reader provides the Windows Certificate Security method to work with digital IDs used in Windows systems. Specify whether you want to be prompted for a digital ID next time. do one of the following: q Click the Get a Third Party Digital ID icon to open a Web site containing information on third-party digital ID providers. Your Windows login protects access to Windows digital IDs. When you create a Windows digital ID. and then choose Digital Signatures. select Add as a "Windows Trusted Root" Digital ID. and then click Settings. Click Add. Choose Document > Manage Digital IDs > My Digital ID. . To use Windows Certificate Security as the default signing method: 1. 3. If you add a selfsigned digital ID that you created using Default Certificate Security. 2. choose Windows Certificate Security. q Click the Create a Self-Signed Digital ID icon. To add a digital ID file (Windows Certificate Security): 1. Click OK. Choose Edit > Preferences. The My Digital ID command lets you manage digital IDs for Windows Certificate Security. 2. 3. 2. you do not need to specify a password. From the Default Method to Use When Signing menu. use the current digital ID until you close Acrobat. or always use the current digital ID. Specify the digital ID details. Choose Document > Manage Digital ID > My Digital ID. If you want the digital ID to be available for non-Acrobat applications. specify the password. and then click Continue. In the Add Digital ID dialog box.
and then click Digital Signatures. or in addition to. or a third-party security method. new menu commands may appear. If you want to be prompted to select a security method each time you sign. 2. In addition. the Manage Digital IDs commands. Choose a provider from the Default Method to Use When Signing menu. a Third-Party Preferences submenu may appear on the Edit menu (Windows) or on the Adobe Reader menu (Mac OS) so that you can change the provider's preference settings. Click OK. Use these commands instead of. If necessary.Using third-party digital IDs When you sign or validate a document. install a third-party signature provider. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). you can use the Default Certificate Security. To specify a third-party security method: 1. When you install a thirdparty signature provider. which lists all security methods installed in the Acrobat Plug-ins folder. 3. select Ask When I Sign. the Windows Certificate Security. .
About adding signatures A PDF document can be signed more than once and by more than one person. For example. Signature information appears on the Signatures tab. and your signature appears in all occurrences of the field. When another user opens the PDF document. Text signature B. allowing only form fields to be filled in. For example. a message box indicates whether the certification is still valid. Related Subtopics: Signing a document Adding signatures to a document in a Web browser Creating a new signature appearance Clearing a digital signature from a signature field . be aware that the document author may have put duplicates of the field on other document pages. This duplication allows quick initialing of every page in a document. sometimes a field is copied to the same place on every page. You need to sign the field only once. Signature formats A. Graphic signature Note: If you sign a field. the author can save a PDF document containing PDF form fields as a certified document. The signature that appears is just its representation on the page and is not the actual digital signature information. This user can then fill out the form and sign the document when finished.
do one of the following: q Choose Sign and Save As (recommended) to sign the document and save it using a different filename. To sign a document: 1. Standard Text displays a validation icon with the name and other information. 6. the signature may still be valid. Click the unsigned signature field in the PDF document. To create a new signature appearance. add contact information for validation purposes. If you defined a personalized signature. indicating that changes were made after the signature was added. specify a default signing method. Click Show Options. If you make changes to a PDF document after you sign it. (See About digital IDs and certification methods. q Choose a signature appearance. If you have not yet selected a digital ID. The author of the PDF form can also lock fields after the document is signed to prevent additional changes. make sure that you received it from a trusted source. and then click Continue Signing. and then click OK. and follow the steps in Creating a new signature appearance.Signing a document Adding a signature does not affect the validity of existing signatures in the document. and do the following: q If desired.) 5. click New. Important: Sign a document only after you make final changes. 4. q Chose Sign and Save if you already saved the document with a different filename. If the document isn't certified. click Preview. choose it from the menu. but a caution triangle appears in the signature field and in the Signature tab. If you make changes to the saved PDF document. type your password if prompted. (The field must be a signature form field. To preview your signature before signing the document. select one. and specify the reason for signing the document. not just a blank box. 2. . 7. This command lets you make changes to the original PDF document without invalidating the signature. your signature and the related information can be stored in a signature field embedded on the page. In the Digital Signatures panel of the Preferences dialog box.) 3. To sign and save the document. In the Apply Signature to Document dialog box. When you sign a document. A signature field is an Acrobat form field. you may invalidate the signature.
and then follow the steps described in Signing a document.) To save a copy of the signed document. 2. To retain a copy of the signed document.Adding signatures to a document in a Web browser When you sign a document in a browser. choose Sign This Document. . you must save the file to your hard drive. click the Save a Copy of the File button on the Acrobat toolbar. To sign a document in a browser: 1. or click a signature field. (A Sign button rather than a Save or Save As button appears. From the Sign menu on the Acrobat toolbar. only the incremental portion of the file is saved to your hard drive.
Choose Edit > Preferences (Windows) or Adobe Reader (Mac OS) > Preferences. q Select Imported Graphic to use a graphic signature. you select the signature by its title.) Click OK (Windows) or Select (Mac OS). (See Signing a document. and then click Delete. only the image is used. Note: The Palm Organizer button is dimmed unless Palm OS® appearance files are detected. click Browse to locate the file. including your name. Click OK. 3. select its title in the right pane. Select Distinguished Name to show the user attributes defined in the profile. 6. 2. or change the text items. The image is cropped and scaled to fit in the signature field. q To delete a signature appearance. To create a new signature appearance: 1. 4. and click Edit. Do one of the following: q Select No Graphic if you want the signature area to contain only the icon and other information specified under Configure Text. not the white space around it. Select any text items you want to appear with the signature on document pages. 5. q To display the image when you sign the document.) To edit or delete a signature appearance: 1. . select its title in the right pane. and then select Digital Signatures. When you sign a document. For example. Open the Preferences dialog box. so use a short title that accurately describes the signature. 2. you can include an image of your company logo. select a different image. In the Configure Signature Appearance dialog box. (The file must be a PDF file. and country. Select Name to use the signature profile name for the appearance. Click New. and then click PDF File. Do one of the following: q To edit a signature appearance. organization. type a title for the signature appearance. When you use an image in a signature. you must select the signature appearance. In the Select Picture dialog box. and then select Digital Signatures.Creating a new signature appearance You can specify how your signature appears in the signature field. You can change the title.
and the Signatures panel notes that the document was modified after the last signing.Clearing a digital signature from a signature field When you clear a signature field. but the empty signature field remains. . and then choose Clear Signature Field. and choose Clear Signature Field from the Options menu. choose Document > Digital Signatures > Clear All Signature Fields. Right-click (Windows) or Control-click (Mac OS) the signature in the document window. The signature is removed. To clear all signature fields in a document. the signature is deleted. To clear a digital signature from a signature field: Do one of the following: q q q Select the signature in the Signatures tab.
or you can expand it to see more information.Using the Signatures tab The Signatures tab lists all the signature fields in the current document. In some cases. Each signature in the palette has an icon identifying its current verification status. . the signature field may become locked after you sign it. and status. The digital signature icon along with the name of the field in the Signatures panel indicates the presence of the empty signature field. You can right-click (Windows) or Control-click (Mac OS) a signature field in the Signatures tab to do most signature-related tasks. and validating signatures. A blue ribbon icon indicates that the certification is valid. clearing. A question mark indicates that the signature has not been verified. Click the minus sign (Windows) or the rotated triangle (Mac OS) to the left of the signature to collapse it. or click the Signatures tab on the left side of the document window. date. To expand or collapse a signature in the Signatures tab: Click the plus sign (Windows) or triangle (Mac OS) to the left of the signature to expand it. including adding. A check mark icon indicates that the signature is valid. You can collapse a signature to see only the name. A warning sign icon icon indicates that the document was modified after the signature was added. however. Icons identifying verification status To display the Signatures tab: Choose View > Navigation Tabs > Signatures.
Open the PDF document containing the signature you want to validate. 2. check whether a "Document was modified" warning sign icon appears next to the signature. click View Signed Version to view a copy of the signed version in a separate document window. Third-party signature handlers may verify identities using other methods. For an identity to be valid. In the signature field or in the Signatures tab. must be in your list of trusted identities. the signature validity is unknown. or if the document was modified after it was signed. q If the document has more than one signature. (See Viewing previous versions of a signed document. see Setting Digital Signature preferences.) The verification status appears on the document page and in the Signatures tab. and then click Close. 4. click Signature Properties. Related Subtopics: Viewing previous versions of a signed document . If this icon appears.Validating signatures When you validate a signature. and then choose Validate Signature from the Options menu. do any of the following. If you don't have the signer's certificate.) To change validation settings. or one of its parent certificates that was used to issue the signer's certificate. If the status is unknown. The Signature Validation Status describes the signature status. the signer's certificate. 3. you verify the signer's identity and assess any changes made after the document was signed. the document may have been modified after it was signed. Select the signature in the Signatures tab. and then click Close: q Click Show Certificate to verify the fingerprint information. and then click Signature Properties. To validate a signature: 1. q Click Issuer Notice to learn more about the legal restrictions of this signature. (See Building a list of trusted identities.
Right-click (Windows) or Control-click (Mac OS) the signature in the Signatures tab or document pane. choose the document name from the Window menu. All signatures and their corresponding versions appear in the Signatures tab. and choose View Signed Version.Viewing previous versions of a signed document If a document is signed more than once. To return to the original document. click View Signed Version. Each version is saved as append-only so that it cannot be modified. with the version information and the name of the signer in the title bar. The previous version opens in a new Adobe PDF file. In the Signature Properties dialog box. To view a previous signed version: Do one of the following: q q q Select the signature in the Signatures tab. all the signed versions are maintained in a single Adobe PDF file. and choose View Signed Version from the Option menu. .
called trusted identities. (See Setting Digital Signature preferences. which you can share with them. Likewise. other users can share their certificates with you so that you can build a list of trusted user certificates. they must have access to your certificate.) Third-party providers may validate identities using other methods. Both Default Certificate Security and Windows Certificate Security have access to the list of trusted identities that you build. Related Subtopics: Sharing your digital ID certificate Building a list of trusted identities Checking information on certificates Configuring identity search directories .Managing digital ID certificates Your digital ID certificate contains a public key that is used to validate your digital signature. for validating signatures. Before other users can validate your signature on documents they receive. You can also configure Windows Certificate Security to trust identities in the common Windows Certificate Store.
click Settings. 4. Specify the email address. choose Document > Manage Digital IDs > My Digital ID. To verify that your certificate information is correct. Do one of the following: q For password-protected digital ID files. and then send the message in your email application. you usually don't need to share your certificate with others. See the documentation for the third-party provider. select the digital ID you want to share. choose Document > Manage Digital IDs > My Digital ID Files > My Digital ID File Settings. if necessary. click Export. Browse to specify a location for the certificate file. If you use a thirdparty security method. Click Close and OK to return to the dialog box. or you can email your certificate directly. and then click Show Certificate Details. and click Next to send your digital ID certificate to another user. type the password. . and click Save.Sharing your digital ID certificate You can share your self-signed digital ID certificate with others by exporting your certificate as an FDF file. q If you use Windows Certificate Security. and click OK. click OK. q Click Save the Data to a File. 3. With the digital ID selected. Do one of the following: q Select Email the Data to Someone. To share your digital ID certificate: 1. 2. and click Next to save the digital ID certificate in an FDF file. select your digital ID. If prompted.
Choose Document > Manage Digital IDs > Trusted Identities. 5. and then click Show Certificate. Choose Document > Manage Digital IDs > Trusted Identities. q If you configured an identity search directory. 7. specify the default signing method. and then choose Set Contact Trust. open the email attachment. specify a location. The list lets you validate the signatures of these users on any documents you receive. 7. To add a certificate from a file to your list of trusted identities: 1. and then click Open. although this method may not be trustworthy. type the password. Confirm with the certificate's originator that the information is correct. Select the certificate. select the appropriate directory and group. and choose Set Contact Trust. If the information isn't correct. 6. specify a default signing method. (See Emailing Adobe PDF documents. Select the digital ID file to use. Type your name and email address. 4. and then click Import. You may need to switch to your email application to finish sending the message. 3. edit the message as needed. and then click Next. the certificate shouldn't be trusted. click Trust Identity. note the MD5 Fingerprint and the SHA-1 Fingerprint numbers. Select whether you want to email the request or save it as a file so that you can send it later. click OK. 2. 4. To allow other users to add your certificate to their list of trusted identities. Click Add Contacts.Building a list of trusted identities You can keep a copy of other users' digital ID certificates in a list of trusted identities. and click Email. Open the PDF document containing the user's self-signed signature. select the digital ID file. Confirm with the certificate's originator that the information is correct. and click OK. and then click Contact Details. Click Signature Properties. You can then search for specific digital ID certificates. select the appropriate directory and group. . and then click Select. and then click OK. click Close. specify the email addresses. 5. In the Certificate Attributes dialog box. To add a certificate using a signature in a PDF document: 1. 2. To request a certificate from another user: 1. You can also add a certificate directly from the PDF document signed by someone who used a self-signed digital ID. Do any of the following: q If Windows Certificate digital IDs are allowed. After you verify that the information is correct. In the Digital Signatures panel of the Preferences dialog box. open the attachment. 4. 2.) 3. and then click Save. Click the signature in the document to check whether it's valid. (See Configuring identity search directories. After you verify that the certificate information is correct. locate the certificate file. select Include my Certificates. 6.) q To save the file. specify trust options. (See Setting Digital Signature preferences. 2. The preferred method of adding another user's certificate to your list of trusted identities is by importing the certificate from an FDF file that the user sends to you. Do one of the following: q To send an email message. Choose Document > Manage Digital IDs > Trusted Identities. Click Add to Contacts List. 5. Specify trust options. After a user sends you certificate information. click Set Contact Trust. Select the added certificate in the Contact to Add list. note the MD5 Fingerprint and the SHA-1 Fingerprint numbers. If prompted. In the Digital Signatures panel of the Preferences dialog box. select the appropriate option in the Digital Signatures Advanced Preferences dialog box. To delete a certificate from the list of trusted certificates: 1. 8. You can later attach this file to an email message. 2. In the Certificate Attributes dialog box. and click Delete. To include Windows Certificate digital IDs in the list of trusted identities. To add a certificate from email to your list of trusted identities: 1.) q Click Browse for Certificates. After you receive the email message. 3. specify trust options. and then click Import. 9. Click Request Contact.
organization. You can check certificate information for your own digital ID files or for ID files that you import. When other users import your certificate. q If you use Windows Certificate Security. and then click Settings. In Acrobat Self-Sign Security. If prompted. To check information on a certificate: Do one of the following: q q In the Signatures tab. Select the certificate. right-click (Windows) or Control-click (Mac OS) a signature. choose Certificates. It begins with the date and time the certificate was created. To check information on your own certificate: 1. and click OK. Select your digital ID in the list. Do one of the following: q For password-protected digital ID files. Click Certificate Details. The Certificate Attributes dialog box provides the following information: q q q The distinguished name (DN) is the name. and then click Settings. 2. Click Show Certificate. Click Show Certificate Details. type the password. they may ask you to check your fingerprint information against the information they receive with the certificate. Choose Document > Manage Digital IDs > Trusted Identities. The validation period specifies a span of time in which the certificate is valid. . choose Document > Manage Digital IDs > My Digital ID. the user DN and the certificate issuer DN are the same because a certificate is always issued by the user rather than by a third-party provider. select your digital ID. Select your digital ID.Checking information on certificates The Certificate Attributes dialog box provides user attributes and other information on a certificate. choose Document > Manage Digital IDs > My Digital ID Files > My Digital ID File Settings. From the Display menu. and country that a user provides when creating a profile. The serial number is a unique number that ensures no two certificates from the same DN are identical. and then choose Edit. and then choose Properties.
and then click OK. specify a directory name and server settings. . including LDAP servers. To configure an identity search directory: 1. 2. For more information on server settings. Click New.Configuring identity search directories Identity search directories help you locate specific digital ID certificates from network servers. contact your system administrator. Choose Document > Manage Digital IDs > Configure Identity Search Directories.
To set Digital Signature preferences: 1. the revocation status for non-author signatures is ignored. In the Digital Signature panel of the Preferences dialog box. If this option is not selected. 2. (See About digital ID providers.) 3. Under Microsoft Windows Certificate Security. do the following. 4. (See Building a list of trusted identities. Under Verifying Signatures.Setting Digital Signature preferences You can use the Digital Signatures panel of the Preferences dialog box to change the appearance of your signature.) 4. 3. Be aware that selecting this option might compromise security. change validation settings. Specify a default signing method. (See About digital IDs and certification methods. Change the digital signature appearance.) q Specify whether to trust all root certificates in the Windows Certificate Store when validating signatures. 2. specify a default security method. and specify other advanced preferences. (See Creating a new signature appearance. q Specify which security method to use for verifying signatures. click Reset.) To set advanced digital signature preferences: 1. do the following. Select Require Certificate Revocation Checking for Validation to require certificates to be checked against a list of excluded certificates during validation. click Advanced Preferences. and then select Digital Signatures. you are notified when a signature expired. Note: To revert to the default digital ID settings. and then click OK: q Specify whether you can import identities from the Windows Certificate Store into the list of trusted identities. . Select Ignore the Expiration Dates of Self-Signed Certificates When Verifying Signatures if you don't want to verify expiration dates. A certificate revocation list (CRL) contains a list of revoked but unexpired certificates. and then click OK: q Select whether to verify signatures when PDF documents are opened. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). If this option is not selected.
Usage Rights About usage rights About passwords and document security Getting information on PDF documents Setting Trust Manager preferences .
you can digitally sign a PDF document and save it. You can also import and export comments. the document does not include usage rights. fill in forms. and sign documents if the Adobe PDF document has additional usage rights enabled. (See About signing PDF documents. Fill In Form. you can fill in forms. and save the PDF document. you can add note comments. If Review & Comment is not enabled.) Sign If enabled. If Digital Signatures is not enabled. highlighting. you can add comments. you can view only existing comments. you can validate. These include the following: Review & Comment If enabled. If the Document Status dialog box does not include Review & Comment.) Fill In Form If enabled. (See About adding comments. participate in reviews. and print PDF documents with digital signatures. but you cannot sign documents. import and export form data as an FDF file.About usage rights In Adobe Reader. . and save the document. and other review comments to the document.) To view usage rights: Click an icon on the left side of the status bar at the bottom of the Adobe Reader window. The Document Status dialog box indicates which usage rights are enabled. or Sign. view. (See Filling out forms.
Note the actions that are not allowed. and then click OK. you may need to enter a password to open it. or if you're restricted from using certain features. printed.About passwords and document security When creating Adobe PDF documents. When a document is restricted or has a special status. authors can use password security to add restrictions that can prevent a document from being opened. Choose File > Document Properties. you may not be able to open it without permission from the person who created the document. contact the PDF document author. . If a document is encrypted. icons appear in the lower left corner of the document window. When someone sends you a restricted PDF document. or edited. PDF documents that include such security restrictions are called restricted documents. 2. restricted or certified documents may prevent you from printing your files or copying information to another application. Double-click a status icon to view more information. To view the security settings of an open document: 1. If you're having trouble opening a PDF document. and then click Security. In addition.
Binding affects how the pages are arranged side by side when you view them using the Continuous . and security settings. the fonts used.Facing page layout. This information is generated automatically and cannot be modified. (See Using a screen reader. such as Microsoft Word or Adobe InDesign. The PDF Information group box shows which PDF version the document is created in. are not allowed. and whether the document is tagged. (See About passwords and document security. Security The Security panel describes what activities. Some of this information is set by the person who created the document. and some is generated by Acrobat. number of pages. you may want to install the original fonts on your system or ask the document creator to re-create the document with the original fonts embedded in it. or choose Document Properties from the document pane menu. such as the title. if any. and keywords may have been set by the person who created the document in the source application. the page size. Base URL displays the base Uniform Resource Locator (URL) set for Web links in the document. author. You can search for these description items in Acrobat to find particular documents. The title. and the fonts.Getting information on PDF documents When you view a PDF document. To get information on the current document: 1. Choose File > Document Properties. Select an option from the left side of the Document Properties dialog box: Advanced The Advanced panel shows PDF settings and reading options. subject. and encoding used to display the original fonts. the filename appears in the results list instead. Right Edge binding is useful for viewing Arabic or Hebrew text or vertical Japanese text. you can get information on the file. Note that many search engines use the title to describe the document in their search results list. A file's title is not necessarily the same as its filename. If substitute fonts are used and you aren't satisfied with their appearance. (See Setting the page layout and orientation. Language specifies the language for the screen reader.) . The Trapped menu indicates whether trapping is applied to the file. 2. Fonts The Fonts panel lists the fonts and the font types used in the original document. If a PDF file does not have a title.) This is for matching the reading direction (left to right or right to left) of text in the document. Opening the file adds the associated index to the list of indexes that can be searched. Prepress software uses this information to determine whether to apply trapping at print time. Search Index displays the name of the autoindex associated with the file. or by the person who created the PDF document.) Description The Description panel shows basic information about the document. which is located just above the vertical scroll bar. font types.
. q Prompt to ask whether the player can be used. This option lets you decide whether to add a non-trusted document to the list of trusted documents when you try to play the media clip using the selected player. Click OK. 3. To clear the list of trusted documents and authors. Under Multimedia Permission Settings. If you decide to add a certified document to the list. To set Trust Manager preferences: 1. see Setting Multimedia preferences. All documents certified by this author are trusted. Select whether you want to display security permissions for trusted documents or nontrusted documents. For information on setting general multimedia preferences. and then change the permission for the selected player to any of the following: q Always to allow the player to be used without prompting. 5. both the document and the author's certificate are added to the list. you are prompted to add the document to this list when you try to play a media clip in which the permission is set to Prompt. click Reset List of Trusted Documents and Authors. 2. select Allow Multimedia Operations to allow media clips to be played. A document is trusted if it's added to the list of trusted documents and authors. Select whether the trusted documents (or non-trusted documents) can open other files or launch applications. q Never to prevent the player from being used. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). Select a multimedia player in the list box. and then select Trust Manager. If a document is not trusted. For example. 6.Setting Trust Manager preferences Use the Trust Manager panel of the Preferences dialog box to change multimedia security settings for trusted and non-trusted documents. you can allow multimedia files to be played in trusted documents and disallow them to be played in non-trusted documents. 4.
Printing Printing Adobe PDF documents Setting advanced print options Printing over the Internet .
2. 7. You can also print an Adobe PDF document to a mobile device over the Internet. you can enter page-position numbers in parentheses to print those pages. Document and Comments prints document contents. Pages or selections that don't fit on the paper are cropped. if the first page of a document is numbered iii. See your printer driver documentation for details. Pages From/To Prints a range of pages. Print What Specifies which visible content prints. or choose File > Print. If an area is selected. Select any of the following options. Click the Print button . q 3. it is scaled to fit the printable area. this option connects to the Adobe Web site for information on how to troubleshoot printing problems. q q Document prints document contents and form fields. If an area is selected and it is larger than the printable area of the currently selected paper.Printing Adobe PDF documents Most of the options in the Adobe Reader Print dialog box are the same as for other applications. To select an area on a page to print. or Shift-click to select a contiguous range of pages. For better results when creating PostScript files. This is useful for printing PDF files that contain multiple page sizes on printers that have different-sized output trays. and then click OK (Windows) or Print (Mac OS). 6. Page Scaling Reduces and enlarges pages when printing. use the Select Text tool and drag around the area you want to print. Printing Tips If you are connected to the Internet.) To print an Adobe PDF document: 1. In Mac OS. In Windows. (See Printing over the Internet. If necessary. if the Use Logical Page Numbers option is selected in Preferences. 5. Auto-Rotate and Center Adjusts the PDF file's orientation to match the orientation specified in the printer properties. select thumbnails in the Pages panel. q q q None prints the upper left or center of a page (if auto-rotated and centered) without scaling. Current View Prints the page area (including text. You can also select a contiguous page range in the Print dialog box. it is scaled to fit to the printable area of the currently selected paper size. you can enter (1) to print that page. form fields. Choose Paper Source by PDF Page Size (Windows) Uses the PDF page size to determine the output tray rather than the page setup option. Advanced Opens one or more panels for setting additional printing options. You can Ctrl-click (Windows) or Command-click (Mac OS) thumbnails to select noncontiguous pages. comments. Choose a printer from the list at the top of the Print dialog box. Use File > Print Setup to set general printing options. use the Save As PostScript command. Current Page Prints the page that is visible in the current view. and comments. (See Setting advanced print options. The available options vary with different printers and drivers. For example. set printer driver options in the Print Center. Fit to Paper reduces or enlarges each page to fit the currently selected paper size. In Mac OS. 4. click Properties to set printer driver options. choose an option from the Presets pop-up menu. .) The options available also depend on your Acrobat application. but does not enlarge small pages. In Windows. do one of the following: q To select pages to print. Shrink Large Pages shrinks large pages to fit the currently selected paper size. Print to File (Windows) Creates a device-dependent PostScript file of the document. and so on) that is visible in the current view.
and then click OK: q Select Download Asian Fonts to print documents with Asian fonts that are not installed on the printer or embedded in the Adobe PDF document. q Send at Start downloads all fonts and resources at the start of the print job.) q Select Discolored Background Correction to correct severe discoloration during printing. (See Printing Adobe PDF documents. but uses the most printer memory. 3. and then discards them when they are no longer needed. However. such as white backgrounds printing as yellow. This option uses the least printer memory.) 2. q Send For Each Page downloads all fonts and resources for a given page before the page prints. Do any of the following. and then discards the fonts when the page has finished printing. specify which level of PostScript to generate for the pages. select Print As Image to print pages as bitmap images.Setting advanced print options The Advanced Print Setup dialog box is available for PostScript printers only. resulting in missing fonts. In the Print dialog box. To set options in the Advanced Print Setup dialog box: 1. This option is the fastest. The Asian fonts must be present on the system in use. The fonts and resources remain on the printer until the job has finished printing. For Font and Resource Policy. This option is not available for QuickDraw (Mac OS) printing. q Send by Range downloads fonts and resources before printing the first page that uses them. specify how fonts and resources in the document are sent to a printer when those fonts and resources are not present on the printer. (See About downloading Asian fonts. This option uses less printer memory. Related Subtopics: About downloading Asian fonts . For Language. if a PostScript processor reorders the pages later in the workflow. it might not reorder the font downloading correctly. click Advanced. q If normal printing doesn't produce the desired results. Choose the level of PostScript appropriate for your printer. 4.
About downloading Asian fonts Select the Download Asian fonts option in the Advanced Print Setup dialog box if you want to print an Adobe PDF document with Asian fonts. Note: Some fonts cannot be downloaded to a printer. If there are no suitable fonts on the printer. . and the printed output may not match the screen display. Courier is used for the text. print the PDF document as a bitmap image. a substitute font is used for printing. Printing a document as an image may take longer than using a substituted printer font. In these cases. If Download Asian Fonts does not produce the results you want. (Embedded fonts are downloaded whether or not this option is selected. If Download Asian Fonts is not selected. but the fonts are not installed on the printer or embedded in the document. If the printer has similar fonts. be sure you have downloaded the fonts to your computer using the Custom or Complete installation option during installation of Adobe Reader. either because the font is a bitmap or because font embedding is restricted in that document. the printer substitutes those. To make Asian fonts available for downloading to a printer. the PDF document prints correctly only if the referenced fonts are installed on the printer.) You can use this option with a PostScript Level 2 or higher printer.
Note: In Windows. 2. . Save the document. In the PrintMe Networks dialog box. You can also securely store PDF files online for on-demand printing. If you need assistance. To print over the Internet: 1.Printing over the Internet You can send open Adobe PDF documents to printers and fax machines in the PrintMe network using the third-party plug-in. refer to the PrintMe Help system. you can also choose Programs > PrintMe Internet Printing Download Driver from the Start menu to download the universal PrintMe driver. or log into your existing account. PrintMe Internet Printing. follow the prompts to sign up for a PrintMe user account. and then sign up for a PrintMe user account. and then choose File > PrintMe Internet Printing. Using the universal PrintMe driver will allow you to print over the Internet from any application installed on your computer.
Customization Setting preferences Viewing Adobe PDF documents from other applications Updating Upgrading .
Do one of the following: q Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). 3. Related Subtopics: Preference categories Startup preferences Page Display preferences General preferences Full Screen preferences Setting Multimedia preferences . and then click OK. Use this menu to set preferences. Note: If you install any third-party plug-ins. 2. These preferences control the application on your system. Click Cancel to leave the settings unchanged. a Third-Party Preferences menu item appears in the File menu. select one of the preference categories from the list at the left. they are not associated with a particular Adobe PDF document. q Choose Preferences from the document pane menu.Setting preferences You can use the Preferences dialog box in Adobe Reader to define a default page layout and customize your application in many other ways. To set preferences: 1. Select preference options for that feature. In the Preferences dialog box.
Use Only Certified Plug-ins Ensures that only Adobe-certified third-party plug-ins are loaded. Display the Document Status Dialog For Determines which documents automatically show a status dialog box when they are opened. Use Page Cache Places the next page in a buffer even before the current page is viewed to reduce the amount of time required to page through a document. . It includes the following options: Reopen Documents to Last Viewed Page Determines whether documents open automatically to the last viewed page within a work session. Allow Layer State to Be Set by User Information Allows the author of a layered PDF document to specify layer visibility based on user information.Startup preferences The Startup panel of the Preferences dialog box defines how documents open and how the application starts up. Display Splash Screen Determines whether the application splash screen is displayed each time the application is launched.
Page Display preferences
The Page Display panel of the Preferences dialog box includes the following options for the appearance of pages: Default Page Layout Sets the page layout used for scrolling when you first open a document. Display Large Images Displays large images. If your system is slow to display image-intensive pages, you may want to not select this option. Display Page to Edge Eliminates the thin white border that is displayed around the edge of Adobe PDF pages created by some applications. If you do not select this option, pages are printed with a white border, as defined by the printer driver. Display Transparency Grid Displays the grid behind transparent objects. Use Logical Page Numbers Enables you to use the Number Pages command to display Adobe PDF page numbering that matches the numbering printed on the pages. A page's number, followed by the page position in parentheses, appears in the status bar and in the Go To Page and Print dialog boxes. For example, if the first page in a document is numbered "i", it might appear as "i (1 of 10)". If this option is not selected, page numbering information in documents is ignored and pages are numbered using arabic numbers starting at 1. Selecting this option should alleviate most cases of unexpected Go Back behavior in your Web browser. Use Greek Text Below Displays text below the designated point size as gray lines (or greeked text) to speed display time. Custom Resolution Sets the monitor resolution. Use System Setting Uses the system settings for monitor resolution. Default Zoom Sets the magnification level for PDF documents when they are first opened. This value overrides document settings. Max Fit Visible Zoom Sets the maximum magnification level for the fit visible view and for viewing articles.
General preferences
The General panel of the Preferences dialog box provides the following preference options: Enable Text Selection for the Hand Tool Enables the Hand tool to automatically function as the Select Text tool when it hovers over text in an Adobe PDF document. Text Selection Margin Size Sets the distance, in pixels, that the Select Text tool has to be from text before it changes to a text selection cursor. You can set the value from zero to twenty pixels. Column Selection Margin Size Sets the distance, in pixels, that the Select Text tool has to be from the text selection margin before it switches from text selection to column selection.You can set the value from zero to twenty pixels. If you set the value at 0 pixels, you cannot select columns, only text. Show Tool and Property Button Labels Determines how labels are used in the toolbars. However, if space in the toolbar area is limited, labels may be hidden regardless of this setting. Maximum Documents in Most-Recently Used List Sets the maximum number of documents listed in the File menu (Windows) or when you choose File > Open Recent File (Mac OS). The default is five for Windows and nine for Mac OS. Open Cross-Document Links in Same Window Closes the current document and opens the document being linked to in the same window, minimizing the number of windows open. If the document being linked to is already open in another window, the current document is not closed when you click a link to the open document. If you do not select this option, a new window is opened each time you click a link to a different document. Note: To override this setting, whether selected or deselected, press Ctrl (Windows) or Option (Mac OS) when clicking a link. Save As Optimizes for Fast Web View Restructures a PDF document for page-at-a-time downloading from Web servers. Emit Passthrough PostScript when Printing Enables PostScript XObjects in the PDF file to be emitted when that PDF file is printed to PostScript printer. Enable Print Preview Controls the display window in the Print dialog box that shows how the PDF will print. Turning this off speeds up the Print dialog box display. Use Single Key Accelerators to Access Tools Enables you to select tools with a single keystroke. This is off by default. Disable Edit Warnings Disables warning boxes that would normally open when you delete items such as links, pages, page thumbnails, and bookmarks, for example.
Full Screen preferences
The Full Screen panel of the Preferences dialog box provides the following navigation and appearance options when an Adobe PDF document is being viewed in Full Screen view. Advance Every Specifies whether to advance automatically from page to page every set number of seconds. You can page through a document using mouse or keyboard commands even if automatic paging is selected. Loop After Last Page Lets you page through a PDF document continuously, returning to the first page after the last. This option is typically used for setting up kiosk displays. Escape Key Exits Lets you exit Full Screen view by pressing the Escape key. If this option is not selected, you can exit by pressing Ctrl+L (Windows) or Command+L (Mac OS). Left Click to Go Forward One Page; Right Click to Go Back One Page Lets you page through an Adobe PDF document by clicking the mouse. You can also page through a document by pressing Return, Shift-Return (to go backward), or the arrow keys. Ignore All Transitions Removes transition effects from presentations that you view in Full Screen view. Default Transition Specifies the transition effect to display when you switch pages in Full Screen view and no transition effect has been set for the document being viewed. Mouse Cursor Specifies whether to show or hide the cursor. Background Color Specifies the window's background color in Full Screen view. If you choose Custom, you can select a color from the system color palette.
To change multimedia preferences: 1. and then click OK. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). select an option to determine the default player that will play the media clip. Under Accessibility Options. You can determine whether these items are displayed when the movie is played in your Adobe PDF document. 2. dubbed audio. For example. For information on setting multimedia preferences for trusted documents. some movie clips include subtitles. select which special features are allowed to be played. or supplemental text captions. and set multimedia accessibility options for visually impaired users. see Setting Trust Manager preferences. and then select Multimedia from the left side of the dialog box. specify the preferred language for the media in case multiple languages are available.) . From the Preferred Media Player menu. determine whether the Player Finder dialog box is displayed.Setting Multimedia preferences You can select the preferred media player to play sound and movie clips. 3.
Viewing Adobe PDF documents from other applications Several applications allow you to view an Adobe PDF document in Adobe Reader without leaving the original application. Related Subtopics: Viewing Adobe PDF documents in a Web browser (Windows) .
Because keyboard commands may be mapped to the Web browser. PDF documents open in a separate Adobe Reader window. and select Internet. some Adobe Reader shortcuts may not be available. Check Browser Settings When Starting Reader Checks your default browser settings for compatibility with the application each time the application is launched. and select Internet in the left pane. Similarly. Follow the prompts. In this mode you cannot use Fast Web Viewing.) Note: Netscape Navigator 6. You can view the PDF document in the Web browser if you are using Internet Explorer 5.0 or later. to print a PDF document. This setting is also used by the multimedia plug in. or America Online 6. If you want the entire PDF document to continue downloading in the background while you view the first page of requested information. You can set your preferences to launch Adobe Reader as a separate application outside your browser and automatically open linked PDF documents in Adobe Reader. or consult your ISP provider if you need help. To set browser and Internet preferences: Choose Edit > Preferences.0 or later. also select Allow Speculative Downloading in the Background. (You can also choose Preferences from the document pane menu.0 or later.) Set the following options and then click OK. or search highlighting on the Web. Deselect Display PDF in Browser. Downloading in the background stops when any other task. Allow Fast Web View Downloads PDF documents for viewing on the Web one page at a time. is initiated in Acrobat. you need to use the Print button in the Adobe Reader toolbar rather than the File > Print command in the browser. you may need to use the tools and commands in the Adobe Reader toolbar rather than the browser toolbar or menu bar. or you can set up Adobe Reader to work as a helper application so that when you open or download PDF documents from the Web they open in a separate Adobe Reader window. and Edit > Find commands on the Internet Explorer toolbar. and click OK. Display PDF in Browser (Windows only) Displays any PDF document opened from the Web inside the browser window. Edit > Copy. If this option is not selected. (You can also choose Preferences from the document pane menu. You can view PDF documents in your browser. Allow Speculative Downloading in the Background Allows a PDF document to continue downloading from the Web.) 2. the entire PDF file downloads before it is displayed. Internet Settings Click to set up your Internet connection.0 is not compatible with Adobe Reader's Web browser plugin and does not support viewing PDF documents in the browser. . form submittal in a browser. To use Adobe Reader as a helper application: 1. For example. even after the first requested page displays. Connection Speed Choose a connection speed from the menu. (In Internet Explorer. Netscape Navigator 7.Viewing Adobe PDF documents in a Web browser (Windows) Adobe Reader installs plug-ins that make viewing Adobe PDF documents on the Web easy. you can use the File > Print. If this option is not selected. such as paging through the document. Choose Edit > Preference.
4. 3. You can also check for updates by choosing Help > Updates. and then select Updates on the left side of the dialog box. Choose Edit > Preferences (Windows) or Adobe Reader> Preferences (Mac OS). Deselect Display Notification at Startup if you don't want to be advised about available updates when you launch Acrobat. which helps ensure that you are using the latest version. (If you want to turn off automatic updating. Do one of the following: q For Check for Updates. Click OK to exit the dialog box. Use the Updates panel in the Preferences dialog box to determine how often to check for updates. deselect Show Auto-Update Confirmation Dialog. 5.) q Click View Notifications to preview any notifications before deciding whether to update. To update or set updating preference options: 1. If you don't want Acrobat to display a notification when updates have been checked for. Click OK. specify how often you want to check for updates. (You can also choose Preferences from the document pane menu.Updating Your software can automatically check for updates.) 2. choose Manually. .
Upgrading To upgrade from Adobe Reader to Acrobat. . Choose Help > Purchase Adobe Acrobat. and follow the prompts to purchase and install Acrobat.
Buying and Viewing eBooks About eBooks Activating your eBooks account Obtaining eBooks Reading eBooks Using My Bookshelf .
copied to a folder or a CD. and then click Update. or exchanged among users. and click Update Adobe Reader Now. you must have a license to open and read the eBook (generally provided by the seller or lender) and activate Adobe Reader as an eBook Reader. posted on the Web. If you are not using the full version of Adobe Reader.About eBooks Adobe eBook PDF files (eBooks) are PDF files that have been packaged by the Adobe Content Server to protect the copyright of the author or publisher. . borrowed from online lenders. you are prompted to install the eBooks plug-in. Do one of the following: q Choose Help > Updates. 2. Select eBooks Package from the Available list. or sent as an email attachment. To install the plug-ins prior to opening a file: 1. If you are using Adobe Reader to open an eBook for the first time. q Choose Edit > Preferences > Update (Windows) or Adobe Reader > Preferences > Updates (Mac OS). You can use My Bookshelf to access and manage your eBooks. As with any Adobe PDF file. eBooks are typically bought from online bookstores. eBooks can be moved. To read an eBook. you need to install the eBooks plugin before you can use this feature.
visit the Adobe Web site. download and install Adobe Reader for handheld devices. you need your Adobe ID and password or your Microsoft .Net Passport ID and password. 2. or send an eBook to a mobile device or access the Adobe DRM Activator Web site. including PDAs. To download the Adobe Reader for handheld devices. To read Adobe eBooks on a Palm OS handheld device. choose Tools > eBook Web Services > Adobe DRM Activator. In Adobe Reader. on which you plan to use eBooks. If you did not create an eBooks account when you first installed Adobe Reader. you are prompted to do so the first time you attempt to download. If you are a new user. In Adobe Reader. 2. Click the Activate Palm OS Device button . Connect to the Internet. . read. choose Tools > eBook Web Services > Adobe DRM Activator. Place the handheld device in its synchronization cradle. you must activate the application as an eBook reader by creating an Adobe DRM Activator account. In the dialog box. 3. To use a handheld device as an eBooks Reader: 1. follow the on-screen prompts to create an ID and password. Note: To activate the eBooks Reader software.Activating your eBooks account Before you can use Adobe Reader to purchase or read eBooks. click Yes to launch your browser and connect to the Adobe DRM Activator Web site. You must activate all devices. To create an eBooks account: 1. 3.
Obtaining eBooks Adobe eBook PDF files can be purchased from retailers. Related Subtopics: Downloading eBooks Viewing permissions for an eBook Borrowing eBooks from an online library Sending an eBook to another device Sharing eBooks . borrowed from libraries. To display the eBooks button on the toolbar: Choose View > Task Buttons > eBooks. or exchanged among users.
a message is displayed in the thumbnail view of the eBook prompting you to finish the download. 2. Adobe Reader automatically launches when you download the eBook. Do one of the following: q Click OK to open the eBook. you must activate Adobe Reader as an eBook reader by creating an eBook account.) To download eBooks: 1. Choose File > My Bookshelf.) If the download fails. the dialog box times out and you can retry the download later. (See Activating your eBooks account.Downloading eBooks Before you can download an eBook. Connect to the Internet. and then click the eBooks Online button . you are asked if you want to read the document immediately. From the Adobe eBook Mall Web page. eBooks are downloaded in the My Documents/My eBooks directory (Windows 2000 and later) or in the Documents/My eBooks folder (Mac OS). By default. do one of the following: q On the toolbar. q Choose Tools > eBook Web Services > Adobe eBook Central. . If an eBook downloads partially. follow the on-screen prompts to buy or borrow eBooks. (See Using My Bookshelf. choose eBooks > Get eBooks Online. and then navigate to the Adobe eBook Mall home page. q Click Close to close the dialog box and open My Bookshelf. 3. q In Adobe Reader. If you download only one eBook. q Note: If you are browsing eBook Web sites and do not have Adobe Reader open.
To view permissions settings: 1. Choose File > Document Properties.Viewing permissions for an eBook All eBooks contain permissions set by the publisher that specify how many times you can print and copy an eBook. click Show Details. In the Document Securities section of the Document Properties dialog box. and then select Security from the list at the left. and when the document expires. Open an eBook. These permissions are saved with the document and downloaded when you borrow or purchase an eBook. 2. Note: You can not change the Security Method or Security Settings for Adobe DRM documents. eBook permission settings . 3.
2. 2. you can not return the eBook from the mobile device. however. In the Document Expiration dialog box. or "check out. Borrowed eBooks appear in My Bookshelf with a Time-out icon displayed next to the thumbnail of the book. or "checked in. The eBook will continue to honor the expiration settings and will expire when due. Because some online libraries limit the number of eBooks that you can borrow at a time. q Right-click (Windows) or Control-click (Mac OS) and select Return to Lender. Connect to the Internet.Borrowing eBooks from an online library You can borrow. Borrowed eBooks expire at the end of the loan period and are returned. so you never have to worry about overdue fees. To return an eBook to an online library: 1. you may want to return a borrowed eBook before it is due. Click the Time-out icon next to the eBook thumbnail. do one of the following: q Click Return to Lender. Follow the prompts to complete the download process. 3. ." automatically." eBooks from an eBook library in the same way that you borrow printed books. Locate and select the book you want to borrow. You can send a borrowed eBook to a mobile device. You can click the Time-out icon to view when the eBook expires. Note: eBooks borrowed from a library generally cannot be sent by email or shared with other users. To borrow an eBook from an online library: 1.
. Sending an eBook to a mobile device is very much like sending any PDF document to a mobile device. Right-click (Windows) or Control-click (Mac OS) and select Send to Mobile Device. 2. Note: Non-DRM PDF documents cannot be sent to a mobile device from My Bookshelf. The specific procedures for sending an eBook to another device depend on the type of mobile device you have installed. choose eBooks q Choose File > My Bookshelf. click the Send to Mobile Device button .Sending an eBook to another device You can send your eBooks to any computer or device that has Adobe Reader installed and activated as an eBook Reader. In My Bookshelf. To send an eBook to a handheld device: 1. Do one of the following: On the toolbar. Do one of the following: q q q > My Bookshelf.
q Choose File > Email. Do one of the following: q in My Bookshelf. The URLs for the Adobe Reader product pages are automatically included in the body of the email. If the recipient attempts to open an eBook file for which they do not have a license or permission. q Right-click (Windows) or Control-click (Mac OS) and select Email. 3. and click OK. Click the Email button .Sharing eBooks You can email an eBook to someone else if the eBook contains a URL for the eBook retailer that the recipient can click to open the eBook PDF file. To email an eBook: 1. Select the email option you want to use. Select the book icon or book title icon 2. a dialog box prompts them to obtain the license from the retailer. .
(See Using the Read-Out-Loud feature.Reading eBooks You can read an eBook much the same way you would any other PDF document.) Annotate the eBook by highlighting text.) Related Subtopics: Opening eBooks Smoothing text for improved readability Checking the meaning of words in an eBook . (See Adding note comments. (See Smoothing text for improved readability. and copying text and objects in an eBook. adding notes. While reading an eBook you may want to do the following: q q q Use the Read Out Loud feature.) Smooth text to improve readability.
the last page you viewed is displayed. and double-click to open the file. locate the eBook.Opening eBooks You can open an eBook directly from your eBooks folder or from the My Bookshelf dialog box. Choose File > My Bookshelf. Right-click (Windows) or Control-click (Mac OS) and select Read. To open an eBook: Do one of the following: q q Choose File > Open. and then double-click the eBook or select the eBook and click the Read button . q . If you close an eBook and reopen it at a later time.
To set Smoothing preferences: 1. 4. or images. For CoolType. line art. and images. In Adobe Reader. 3. Click OK to apply the settings and close the Preferences dialog box. especially with larger text sizes. This is recommended for laptops and handheld devices. and images can improve the quality of the display on-screen.Smoothing text for improved readability You can set preferences for smoothing text. line art. click Previous to return to the previous samples. the type sample that looks the best. Select Use CoolType to adjust Adobe PDF text display to work optimally with your monitor. line art. . The default is to smooth both text and images. and select Smoothing in the Preferences dialog box. Click Next to see additional samples. 5. Select whether to smooth text. Smoothing text. choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). by minimizing the contrast between the background and the text or image. 2. as well as determining whether CoolType is used to improve readability when viewing an eBook.
com (English only) and the selected word or phrase is checked.Checking the meaning of words in an eBook You can use the Select Text tool to check the meaning of words on the Internet. . and choose Look Up "selected word". To check the meaning of words: 1. 2. Use the Select Text tool to select the word or phrase you want to check. Your browser launches automatically to Dictionary. Right-click (Windows) or Control-click (Mac OS).
To close My Bookshelf: Click the Close button. Related Subtopics: Viewing the contents of My Bookshelf Adding Adobe PDF documents to My Bookshelf Organizing eBooks Backing up eBooks on your computer . . Note: My Bookshelf opens automatically when you download an eBook PDF file and you do not open the book immediately. choose eBooks > My Bookshelf Choose File > My Bookshelf. My Bookshelf To open My Bookshelf: Do one of the following: q q On the toolbar. as well as other Adobe PDF files using My Bookshelf.Using My Bookshelf You access and manage your eBooks.
and ISBN of the eBook is displayed at the bottom of the My Bookshelf dialog box. to display thumbnails of all the books in the library. Thumbnail View B. To refresh My Bookshelf: Right-click (Windows) or Control-click (Mac OS) and select Refresh My Bookshelf. and category information. author. to list the title. author. When you select an eBook. and category of all books in Library contents A. number of pages. date last accessed. or category in ascending or descending order. access information. information such as the publisher.Viewing the contents of My Bookshelf The contents of your library are displayed in My Bookshelf as a series of thumbnails or as a list of book titles with author. . To change the display of the library contents: Do one of the following: q q Click Thumbnail View Click Detail View the library. access. Detail View To sort the library contents in Detail View: Select the column heading to sort the eBooks by title.
2. In the Add File dialog box. You can open and manage these PDF documents in the same way as you open and manage eBooks. To add a PDF document to My Bookshelf: 1. . click Add File. and then click Add. you might want to include technical papers in Adobe PDF format in your library. In My Bookshelf. For example. locate and select the PDF document.Adding Adobe PDF documents to My Bookshelf You can also add Adobe PDF documents to My Bookshelf.
Do any of the following: q To assign the eBook to one category. 2. select a category from the Category 2 menu. select a category from the Category 1 menu. type the name of the category in the text field and click Add. and then click OK: q To add a new category. eBooks can be assigned one or two categories. To assign categories: 1. You can use the predefined categories or define your own. . In the Bookshelf Categories dialog box. You cannot edit the names of the predefined categories. Select an eBook. Choose File > My Bookshelf. select the category and click Delete.Organizing eBooks You can organize your eBooks into categories to make them easier to manage. an eBook on learning how to resolve conflict might be stored under "Business" and "Self-improvement. q To delete a category. 3. Choose File > My Bookshelf. do one of the following. select the name and edit it in the text box. q To assign the eBook to another category. 2. and then choose Edit Categories from the category menu. For example. q To change the name of a category." Category menu in My Bookshelf To add or edit categories: 1.
Select Include User Comments and Markup if you want to restore the comments and markups that you have stored in the eBook. 2. choose whether to back up all eBooks.Backing up eBooks on your computer It is a good idea to create backup copies of eBooks and other Adobe PDF files to protect against accidental deletion. and then select Restore. Click OK. and click Save. Note: The eBook Reader must be activated before you can back up or restore the library. select the directory in which you want to save the eBook. 2. select the icon or title of the eBook to be copied. 3. 4. and browse to choose a location in which to store the backed up library. and from the Backup menu. To save a copy of an individual eBook: 1. and then click OK. Choose File > My Bookshelf. Select Include User Comments and Markup if you want to save comments and markups that you have made in the eBooks. 2. 3. Click the Backup button. q . To back up eBooks: 1. To restore an eBook: 1. hardware failures. q Right-click (Windows) or Control-click (Mac OS) and select Save a Copy. Click the Backup button. 3. Choose File > My Bookshelf. Locate the directory that contains the contents you want to restore. Do one of the following: Click the Save a Copy button . You can back up any of the eBooks you have stored in My Bookshelf. In the Save Copy dialog box. In My Bookshelf. 4. or specific categories. and other losses. all documents.
Enhancing Accessibility About accessibility Using a screen reader Enhancing visibility Scrolling automatically Using keyboard shortcuts for menu commands and navigation .
including support for utilities and devices that read visual elements. to reduce required keyboard and actions.About accessibility Various accessibility features are available for both Windows and Mac OS platforms. controls. Accessibility features are tools and resources that make it easier for vision. (See Enhancing visibility. (See Scrolling automatically. (See Using keyboard shortcuts for menu commands and navigation.) Keyboard alternatives to mouse actions. (See Using a screen reader.) Visibility adjustments to make text and graphics easier to view for people with a limited range of vision. Several features address specific accessibility issues: q q q q Speech functionality.) .) Navigation through documents using auto-scroll. and text. and convert them into spoken language.and motionchallenged users to access information and controls for Adobe PDF documents.
Please refer to the documentation for that application or device to get information on its installation and interaction with Adobe Reader. Or. If a PDF document is poorly structured. (See Setting Reading preferences.) Note: Some PDF files are intrinsically more accessible than others. but you can try to improve the situation by changing some preferences settings. You can use the Preferences dialog box to control certain interactions between the screen reader and the Adobe PDF file.) Related Subtopics: Using the Read-Out-Loud feature Setting Reading preferences Selecting a reading-order . (See Selecting a reading-order.Using a screen reader Adobe Reader supports several screen reader applications and other assistive technologies that enable visually impaired users to interact with computer applications. you can use the text-to-speech engines built into the Windows and Mac OS platforms to read the document out loud. you cannot fix it with Adobe Reader. The difference depends on the type of logical structure the author used in creating the PDF file and on various properties and options the author selected for the document.
To interrupt the read-out-loud feature: Choose View > Read Out Loud > Pause or Stop.Using the Read-Out-Loud feature You can use the Read-Out-Loud feature to read aloud as much of an Adobe PDF document as you need: a page. Choose View > Read Out Loud > Read This Page Only or Read To End Of Document. or the entire document. Note: The Read-Out-Loud feature can read the text of a PDF file out loud. Open the Adobe PDF document you want to read. 2. Some systems may not support this feature. To read a document out loud: 1. . a section. but is not a screen reader. and then navigate to the page on which you want to start reading.
Pitch. speed. select Deliver Data in Pages When Document Exceeds.Setting Reading preferences You can use the Reading preferences to change the volume. 4. and Words Per Minute. and then type a number for the amount of pages to download (default is 10 pages). For details. Choose the options you want. For Screen Reader Options. 6. Voice. Click OK. the natural visual progression through various blocks of text may be complicated. 2. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS) and select Reading. For Reading Order Options. For Read Out Loud Options. especially if the page design is complex. . select the settings you want for Volume. Note: For information on other preferences that affect accessibility. When you experience difficulties reading a document with a screen reader. 5. see Enhancing visibility. Note: The Pitch and Words Per Minute options are available only when you deselect Use Default Speech Attributes. see Selecting a reading-order. changing the following reading-order preference options can sometimes help: To set preferences for reading out loud: 1. select a Reading Order option. This can also happen with older documents that are poorly structured or have other inherent problems. and order in which documents are read out loud. 3. On pages with multiple columns or stories. For details on the reading-order options. and choose whether to override the reading order in tagged documents. see Selecting a reading-order.
Top-to-Bottom reading order reads the text strictly according to its placement on the page. Use Reading Order in Raw Print Stream to deliver words in the order in which they were recorded in the print stream. Unless you experience unsatisfactory results with a specific document. . Left-to-right.Selecting a reading-order The available settings include the following: q q q Use Infer Reading Order from Document (recommended) to deliver words according to the set tagging order. leave this option selected. If it is untagged. a sophisticated structure-inference process determines the most likely reading order.
) . select Change Only the Color of Black Text. You can enlarge small type and adjust the colors of text and background.Enhancing visibility Various options for making it easier to see and read Adobe PDF documents on screen are available. 6. Layout Grid. You can magnify the displayed document using the Viewing toolbar. (See Smoothing text for improved readability. or the commands on the View menu. Select Use Windows Color Scheme. click the Page Background swatch. To change background and text colors: 1. and then define and select a custom color in the color picker. and then click OK. q Click Other Color. Select Replace Document Colors. The Accessibility preferences change only the colors for the page background and document text. but they do not affect printing or what other users see when they view the same documents on another computer. 2. These preferences affect your view of all PDF documents. 5. 4. Note: If you do not want to change the color of text that is already colored. and then select a preset or custom color as in step 5. Additional color options that affect other areas of the on-screen display are located on the Forms. (See Magnifying and reducing the view. the Zoom options on the status bar. Do one of the following: q Click a color swatch for one of the preset colors. and Spelling panels of the Preferences dialog box. Note: You can also improve the legibility of text--especially for a laptop or LCD screen display--using the Smoothing panel of the Preferences dialog box. You can set the background color of pages and the color of the text in the Preferences dialog box.) You can enlarge or reduce the font size of the text with the Options menu on the Bookmarks tab. To change the text color. click Document Text. Choose Edit > Preferences (Windows) or Adobe Reader >Preferences (Mac OS) and select Accessibility. Full Screen. 3. (Windows only) To change the text color and document background to the standard color scheme for Windows. To change the background color.
2. 3. press the Left or Right arrow keys. q To reverse the direction of the scrolling. press a number key where 9 is the fastest and 0 is the slowest or press the Up or Down arrow keys. To stop automatic scrolling. Do any of the following: q To change the scrolling speed.Scrolling automatically The automatic scrolling feature makes it easier to scan through a long document. q To jump to the next or previous page. To scroll automatically through a document: 1. . You can scroll through pages without using keystrokes or mouse actions. Choose View > Automatically Scroll. press the hyphen or minus sign key. press ESC or choose View > Automatically Scroll again.
In Windows. See Keyboard Shortcuts. some of the keyboard shortcuts used to navigate in Adobe Reader may differ from those used in other Windows applications. Mac OS 10.Using keyboard shortcuts for menu commands and navigation You can control many navigation functions from the keyboard instead of the mouse.1.2 (and later) include more keyboard access features than earlier versions. Related Subtopics: Setting up full keyboard access (Mac OS only) Using shortcuts within Microsoft Internet Explorer (Windows only) .
In the Keyboard Preferences dialog box. keyboard commands are mapped first to the Web browser. and select Keyboard.Setting up full keyboard access (Mac OS only) Beginning with Mac OS 10.1. To set up full keyboard access: 1. 2. When you open Adobe Reader within a Web browser. . Consequently. 4. select the Full Keyboard Access tab. 3. Select the Turn On Full Keyboard Access and Any Control. Macintosh users can navigate and interact within the Adobe Reader work area and Adobe PDF documents by setting up the appropriate systemlevel preferences. On the Apple menu.2. Choose System Preferences > Quit System Preferences. choose System Preferences. some keyboard shortcuts may not be available for Adobe Reader or may not be available until after you shift the focus to the PDF document.
At first. .Using shortcuts within Microsoft Internet Explorer (Windows only) You can use the keyboard to control Adobe Reader within Microsoft® Internet Explorer. the focus is on the Web browser. so any keyboard shortcuts you use act according to their Internet Explorer functions for navigation and selection. Pressing the Tab key shifts the focus from the browser to the Adobe Reader document and application. Pressing Ctrl + Tab shifts the focus from the document back to Internet Explorer. and the navigation and command keystrokes will function normally.
Using the Image Viewer and Picture Tasks Plug-ins About Image Viewer and Picture Tasks Using Picture Tasks features Exporting pictures Editing pictures Printing pictures .
About Image Viewer and Picture Tasks
The Image Viewer plug-in enables you to view Adobe PDF multimedia slideshows and eCards (personal greetings sent via email) that were created with Adobe Photoshop® Album. You can also use the Picture Tasks plug-in to export, edit, and print JPEGformatted pictures contained within a slideshow or an eCard. (See Using Picture Tasks features.) The Picture Tasks plug-in is specifically designed to allow you to extract JPEG formatted pictures sent to you in an Adobe PDF file that was created with Adobe Photoshop Album, Adobe Photoshop® Elements 2.0, or Adobe Acrobat using JPEG source files. With Picture Tasks, you can export and save the pictures to your local machine, and edit them using Photoshop or Photoshop Elements. You can also print them locally using standard photo print sizes and layouts, or send them to an Online Services provider and have the prints mailed directly to you. Note: Picture Tasks does not support JPEG-formatted PDF files created from other applications, or Adobe PDF files with ZIP compression created using Photoshop Elements 2.0. If you are not using the full version of Adobe Reader, and try to open a slideshow, eCard, or a Picture Tasks enabled Adobe PDF file for the first time, you are prompted to install the Image Viewer and Pictures Tasks plug-ins. To install the plug-ins prior to opening a file: 1. Choose Help > Updates. 2. Select Multimedia Package, and click Install. The Multimedia Package contains the Multimedia, Image Viewer, and Picture Tasks plug-ins and installs all three at the same time.
Using Picture Tasks features
Picture Tasks features are activated in the toolbar every time you open a Picture Tasksenabled Adobe PDF file. You can open the Picture Tasks page in the How To window for links to key features. To open the Picture Tasks page in the How To window: On the toolbar, do one of the following:
q q
Choose Picture Tasks
> How To.. Picture Tasks. .
On the toolbar, click Picture Tasks
Picture Tasks toolbar and Picture Tasks page in the How To window
Exporting pictures
Use the export function of the Picture Tasks plug-in to save any number of pictures contained within an Adobe PDF file to your local machine. To export pictures: 1. Do one of the following:
q q
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3. 4.
q q
On the toolbar, choose Picture Tasks > Export Pictures. In the How To window, click Export Pictures. In the Export Pictures dialog box, do one of the following: To export one or more pictures, select each picture you want to export. To export all pictures, click Select All. To change the location where the pictures are saved, in the Save In section, click Change, select the location, and click OK. In the File Names section, do one of the following: Select Original Names to save the pictures using their original filename. Select Common Base Name, and enter a base filename to save the pictures using a filename common to all the pictures. Each picture is saved with the common filename and appended with a number to differentiate the pictures. For example, if you chose to export three pictures and assigned the filename "Sunset," the pictures are saved as Sunset1.jpg, Sunset2.jpg, and Sunset3.jpg. Click Export.
if you chose to export three pictures and assigned the filename "Sunset. or other image editing application. and click Open. Note: When you export pictures from an Adobe PDF file and then edit pictures in a photo editing application. In the How To window. Do one of the following: q q 2. 6. Sunset2. select each picture you want to edit. and enter the base file name in the text box. On the toolbar. do one of the following: To edit one or more pictures. and automatically opened in a photo editing application. choose Picture Tasks > Export and Edit Pictures. Each filename is appended with a number to differentiate the pictures. To save the pictures using a name common to all the pictures. locate the new editing application. select the location. q q 5.jpg. In the Export and Edit Pictures dialog box." the pictures are saved as Sunset1. To change the editing application. the pictures are exported. do one of the following: To save the pictures using the original filename. 4. The editing application launches. click Change. the changes you make are not reflected in the PDF file that contains the original pictures. click Select All. . click Export and Edit Pictures. saved. select Common Base Name.jpg. click Change. and click OK. In the File Names section. If you use the Export and Edit Pictures command. select Original Names. Photoshop Elements. To export and edit pictures: 1. You can then edit and save them separately. Select an application to edit the pictures. For example. opening all the pictures you selected.jpg. To change the location where the pictures are saved. and Sunset3. q q 3. Click Edit. in the Save In section. To edit all the pictures.Editing pictures You can edit exported pictures on your local machine using Adobe Photoshop.
or you can use an online service and have the photos mailed directly to you.Printing pictures You can print pictures from the current Adobe PDF document to your local printer using standard photo print sizes. Related Subtopics: Printing pictures on a local printer Ordering prints online Printing a project .
do one of the following: q To print one or more pictures. and click OK. This option eliminates any extra white space around a picture that may result from the differences between the picture size and the chosen print size. click Select All. 5. (See Printing Adobe PDF documents) Note: If the print layout exceeds the available print area on the paper. and then click Next.Printing pictures on a local printer You can use the Print Pictures dialog box to print any number of pictures in just a few steps. Specify the desired options. select each picture you want to print. q Type a number in the Use Each Photo (#) Times box to indicate how many of each picture you want to print. q Select the Layout Size to determine the size of the printed page. click Print Pictures. . Do one of the following: On the toolbar. 3. q Select the Print Size to determine the size of the pictures on the page. 4. q In the How To window. Print Pictures dialog box To print pictures: 1. In the Select Pictures dialog box. q To print all pictures. choose Picture Tasks > Print Pictures. 2. set the desired options. q Note: When you make changes in the Print Pictures dialog box the changes are applied to all selected pictures. q Select Print Single Photo Per Page if you want only one picture per page. q Select Crop to Match if you want the image to fill the selected print size. In the Print dialog box. Click Next. you will be prompted to choose another option.
q In the How To window.Ordering prints online Using the Online Services feature you can send images to online printing service providers and have the prints mailed directly to you. refer to the service provider's customer service or help system. do one of the following: q To print one or more pictures. an End User License Agreement appears. In the Select Pictures dialog box. so check it occasionally for new services. click Order Prints Online. The online service list may be updated each time you order prints online. q To print all the pictures. choose Picture Tasks > Order Prints Online. Click Agree to continue. . click Select All. Click Next. Do one of the following: On the toolbar. If you need help. 2. Online Services dialog box To order pictures online: 1. Choose a service from the list in the Online Services Wizard (Windows) or Online Services Assistant (Mac OS) dialog box. 4. q Note: The first time you use an online service. 3. select each picture you want to print. and follow the prompts.
Note: The first time you use an online service. click Order Project Online. To order a project for printing: 1.0 or Photoshop Album 1. . Choose a service from the list in the Online Services Wizard (Windows) or Online Services Assistant (Mac OS) dialog box.0 or Photoshop Album 1. and follow the prompts. choose Picture Tasks > Order Project Online. such as a calendar or photo album. Click Next. In the How To window. an End User License Agreement appears. Do one of the following: q q On the toolbar. Click Agree to continue. Once you've uploaded your project file. 3.Printing a project A PDF project file is defined as an Adobe PDF file that was created using a specific template in Photoshop Elements 2. Note: The online service provider is determined by the template that was used to create the PDF project file in Photoshop Elements 2. you can view your project. You can send the entire project to be printed using the Order Project Online feature.0. and complete the order process on the online service provider's Web site. 2. refer to the service provider's customer service or help system. select the print options.0. If you need help.
Frequently Asked Questions General troubleshooting PDF edit troubleshooting Print troubleshooting .
How can I make them available? Some buttons and menu commands only appear in Adobe Reader when you receive a PDF document with additional usage rights. and Paste commands may be dimmed. Why does a question mark appear next to a digital signature? If a question mark appears next to a digital signature. Copy.General troubleshooting Where can I get up-to-date information on Adobe Reader support issues? If you have access to the Internet. the certification is no longer valid. the menu commands apply primarily to the browser. see About usage rights. In Mac OS. the question mark icon should change to a check mark icon. the new document opens but the current document closes. Contact the creator of the PDF document. deselect the Open Cross-Document Links in Same Window option. click the buttons on the toolbar. (See About passwords and document security. For example. To use Acrobat commands in a Web browser. How can I copy text from a PDF document? The author of the PDF document can set restrictions that prevent you from using certain features. Also. and to prevent unwanted changes from being made. (See Viewing Adobe PDF documents in a Web browser (Windows). but now I can't. How do I open the linked document in a separate window? In the General panel of the Preferences dialog box. the signature either has not been validated. In addition.) When I open the PDF document in a Web browser. but if other changes are made to a certified PDF document. make sure that Display PDF in Browser is selected. and the document may no longer be reliable. When I select text in the document. Then restart Adobe Reader. so some Adobe Reader keyboard shortcuts may not be available in the browser window. many keyboard commands are mapped to the Web browser rather than to Acrobat. Several buttons on the toolbar and some menu commands are missing in some documents. the creator of the PDF document must use the appropriate tools when setting up the form fields. you cannot view PDF documents within a Web browser. the Cut. If this doesn't work. the Adobe Reader menu commands seem different. because the creator of the PDF document set restrictions against copying text. such as Comments and Digital Signatures. you can view the top support issues. such as the Print button . On this Web site. (See Filling out forms. choose Help > Online Support in Adobe Reader. you may need to update your Web browser. Select the Check Browser Settings When Starting Reader option. or the signer's identity could not be confirmed because the certificate of the signer does not appear in your list of trusted identities. Why can't I fill out a form online? To fill out a PDF form electronically.) I used to be able to open PDF documents on the Web.) . indicating that the signature is valid.) When I click a link to open a document. Some actions. For more information. When a PDF document is opened in a Web browser. may be allowed. open the Internet panel of the Preferences dialog box. (See Building a list of trusted identities. it's likely that the person who created the PDF form did not set up the form properly. Where did the Acrobat menus go? PDF documents can be opened either in Adobe Reader or in a Web browser. the Cut and Copy commands are dimmed. If you can't select form options or enter text in form fields. How do I configure my Web browser to open PDF documents? In Windows. such as filling in forms. obtain training information. Once you obtain the digital ID certificate and verify the signature. What does it mean when a PDF document is no longer certified? The creator of the PDF document can save a document as certified to vouch for its contents. and browse through tutorials.
or if the text is part of an image. choose Help > Purchase Adobe Acrobat. When I drag across text using the Text Select tool select text? . upgrade to either Adobe Acrobat Standard or Adobe Acrobat Professional. How do I extract the text from my PDF document so that I can edit and reuse the text? If you have a small amount of text. choose File > Save as Text.adobe. Ask the person who created the document to use the Paper Capture command to convert the image text to text that can be selected and searched. or see the Adobe Web site (www. If you want to extract all the text in the PDF document. Why can't I If the PDF document creator used a scanner to create the PDF document. For more information. use the Select Text tool to drag across the text.PDF edit troubleshooting Why can't I add text to my PDF document? Adobe Reader is primarily a read-only application for viewing and printing PDF documents. the text is not selected. . and then save the document as a text file. and then paste it into another application. you may not be able to select the text or search it. choose Edit > Copy.com). If you want to create or minimally edit PDF documents.
try printing from another application. or ask the creator of the PDF document to send you a version of the PDF document with appropriately embedded fonts. the page may shift when you print. a substitute font is used for printing. If you cannot print any document from Acrobat. see the Adobe Web site. and the printed output may not match the screen display exactly. . Contact its author. For best results. either because the font is a bitmap or because embedding of the font is restricted in that document. Try printing to a different printer. For more information on troubleshooting printing problems. and select Security. check to see whether you can print another PDF document. Alternatively. the PDF document creator may have restricted document access so that it cannot be printed. the PDF document you cannot print may be damaged. Why can't I print my PDF document? First. Check to see whether printing is allowed. Choose File > Document Properties. In these cases. If you can print another PDF document. Why does my PDF document print off-center? If you're using a non-PostScript printer.Print troubleshooting Why doesn't the text in my PDF document print the way it looks on the screen? Some fonts cannot be downloaded to a printer. use a PostScript printer.
Keyboard Shortcuts About keyboard shortcuts Keys for selecting tools Keys for working with comments Keys for moving through a document Keys for general navigating Keys for working with navigation tabs Keys for navigating the Help window Keys for navigating the How To window .
look in the menus. .About keyboard shortcuts Many keyboard shortcuts appear next to the command names in menus. If you can't find the shortcut you're looking for in this section.
Select Image Snapshot tool Cycle through zoom tools: Zoom In. Tool Hand tool Temporarily select Hand tool Current selection tool Cycle through selection tools: Select Text.Keys for selecting tools Note: To use these shortcuts. you must select the Use Single-Key Accelerators to Access Tools option in the General panel of the Preferences dialog box. Dynamic Zoom Current zoom tool Temporarily select Zoom In tool Temporarily select Dynamic Zoom tool (when Zoom In or Zoom Out is selected) Windows H Spacebar V Shift+V G Shift+Z Z Shift Mac OS H Spacebar V Shift+V G Shift+Z Z Shift Ctrl+Spacebar Command+Spacebar . Zoom Out.
Cross-Out Text.Keys for working with comments Note: To use these shortcuts. Result Note tool Stamp tool Current highlighting tool Cycle through highlighting tools: Highlighter. Underline Text Attach File tool Move focus to comment Open pop-up window for comment that has focus Windows Mac OS S K U Shift+U J Tab S K U Shift+U J Tab Spacebar Spacebar . Commenting tools are only available in Adobe Reader if the Comments feature is enabled in the Adobe PDF document. you must select the Use Single-Key Accelerators to Access Tools option in the General panel of the Preferences dialog box.
Keys for moving through a document Result Previous screen Next screen First page Windows Page Up Page Down Home or Shift+Ctrl+Page Up or Shift+Ctrl+Up Arrow Mac OS Page Up Page Down Home or Shift+Command +Page Up or Option+Shift+Up Arrow Last page End or Shift+Ctrl+Page Down End or Shift+Command+Page or Shift+Ctrl+Down Arrow Down or Option+Shift+Down Arrow Up Arrow Down Arrow Spacebar Ctrl+plus sign Ctrl+minus sign Ctrl+Spacebar. then click Command+plus sign Command+minus sign Command+Spacebar. then click Up Arrow Down Arrow Scroll up Scroll down Scroll (when Hand tool is selected) Zoom in Zoom out Zoom in temporarily .
context menu. then arrow keys Alt. or command Open/close context menu Close an open menu. or dialog box Close all windows Shift+Tab or Left Arrow Spacebar or Enter Tab or Right Arrow Shift+Tab or Left Arrow Spacebar or Enter Shift+F10 Esc Shift+Ctrl+W Control+click Esc Shift+Ctrl+W Move focus to next tab in a tabbed Ctrl+Tab dialog box Move to next search result and highlight it in the document F3 Shift+arrow keys Shift+Ctrl+Right Arrow or Left Arrow Ctrl+Right Arrow or Left Arrow Select text (with Select Text tool is Shift+arrow keys selected) Select previous/next word (with Select Text tool selected) Move cursor to next/previous word (with Select Text tool selected) Shift+Ctrl+Right Arrow or Left Arrow Ctrl+Right Arrow or Left Arrow . item (such as a movie or bookmark).Keys for general navigating Result Show/hide menu bar Move focus to menus Move focus to toolbar area Move focus to next toolbar Move focus to toolbar in browser or Help window Open Properties toolbar or Properties dialog box Windows F9 F10 or Alt. then Ctrl+Tab Ctrl+Tab Shift+F8 Ctrl+I Mac OS F9 Command+I Command+ ~ (tilde) Cycle through open documents Ctrl+F6 (when focus is on document pane) Move focus to next floating panel or open dialog box Alt+F6 Move focus to next field or item in Tab or Right Arrow the document pane Move focus to previous field or item in the document pane Activate selected tool.
Keys for working with navigation tabs Result Open/close navigation pane Move focus between navigation pane and document pane Move focus to next element of the active navigation tab: Trash Can. Close box. Options menu. tab contents. and tab Move to next next navigation tab and make it active (when focus is on the tab) Move to next next navigation tab and make it active (when focus is anywhere in the navigation pane) Expand the current bookmark (focus on Bookmarks tab) Collapse the current bookmark (focus on Bookmarks tab) Expand all bookmarks Collapse selected bookmark Move focus to next item in a navigation tab Move focus to previous item in a navigation tab Windows F6 Shift+F6 Tab Mac OS F6 Tab Up Arrow or Down Arrow Ctrl+Tab Right Arrow or Shift+plus sign Left Arrow or minus sign Shift+* Forward Slash (/) Tab or Down Arrow Shift+Tab or Up Arrow Right Arrow or Shift+plus sign Shift+* Forward Slash (/) Down Arrow Up Arrow .
Keys for navigating the Help window Open/close Help window Move focus to toolbar in Help window Move focus among tabs: Contents. Search. Index F1 Shift+F8 F1 Shift+F8 Right Arrow or Left Arrow Right Arrow or Left Arrow Tab Toggle focus between active tab and tab Tab contents Move to next element in active tab Reflow the Help document Shift+F4 Up Arrow or Down Arrow Up Arrow or Down Arrow Shift+F4 .
Keys for navigating the How To window Open How To window Close How To window Move focus among the elements of the How To window Go to next page in How To window Go to previous page in How To window F4 F4 or Esc F4 F4 or Esc Shift+F4 Move focus between How To window and document pane Shift+F4 Right Arrow Left Arrow Shift+Ctrl+Tab Shift+Ctrl+Tab .
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