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Using Online Help
About the built-in help features Using Help Using the How To window Using other assistance features
About the built-in help features
Adobe® Reader® 6.0 offers many built-in features to assist you while you work, including the Help window you're using right now. To get the maximum benefit from the various help components, it's good to familiarize yourself with the different ways to get answers to your questions:
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Help documentation. How To pages. (See Using the How To window.) Dialog-box Help buttons, online resources, and guides for plug-ins. (See Using other assistance features.) Note: There is no printed user manual for this product. The contents you might look for in a user guide book--reference lists, overviews, explanations, descriptions, and procedures-are included in Help. However, you can print individual Help topics. (See Printing Help topics.)
Tool tips identify the various buttons, tools, and controls in the work area by name. These tiny windows appear when you allow the pointer to hover over the item you want to identify. Tool tips are also available in some dialog boxes.
The Help window remains visible until you close it.0 includes built-in documentation in a fully accessible Help system. choose Help > Adobe Reader Help and follow the instructions. Contents.0 Help A. To close Help: Click the close button. Search. Adobe Reader 6. resize. The Help documentation provides extensive explanations about the tools. You can drag the lower right corner to resize the entire window. For example. Adobe Reader 6. To open Help: Choose Help > Adobe Reader Help.0 Help opens in a separate window with two panes: a navigation pane on the left and a topic pane on the right. maximize or minimize the Help window to suit your needs.Using Help Adobe Reader 6. processes. Using the context menu (Windows). You use the tabs in the Help navigation pane to find the topics you want to read. and keyboard shortcuts. concepts. Note: If you are not using the full version of Adobe Reader. Related Subtopics: Using the Help navigation pane to find topics Navigating your Help-session history Printing Help topics . that topic opens in the topic pane. and Index tabs in the Help navigation pane B. you cannot access the complete Help system. commands. Help topic pane You can drag the vertical bar between the two panes to change their widths. you can also move. when you click a title in Contents. To download the complete Help system.
listed in the order that they appear on the Contents tab. and then scroll and click a link to open the Help topic. NOT. Note: You cannot use Boolean operators (such as AND. Contents tab Use the Contents tab to view the Help topics organized by subject matter. Type the word in the text box and click Search. You can click the icons to the left of items to collapse or expand the outline. and concepts.Using the Help navigation pane to find topics The Help window opens with the Contents tab showing in the navigation pane. Index tab Use the Index tab to find Help topics in a linked. Search tab Use the Search tab to find a specific word in Help. OR. or quotation marks) to limit or refine your search of Help. scroll to the term you want. If you type more than one word. You can browse the index in two ways. The results list shows the titles of all topics in which the search word appears. you can use the Show pop-up menu to expand the list for just one letter of the alphabet. features. Search. alphabetical list of terms for various functions. and Index tabs. the search results include every topic in which at least one of your search words appears. Or. Click the tabs to switch among the Contents. You can click the controls (+ or -) to expand or collapse the entries under a letter of the alphabet. and click a link to open the related Help topic. like the Table of Contents of a book. .
When you close Help. you end your Help session. Click the Next Topic button move forward again in your Help session history. This deletes your Help history.Navigating your Help-session history The Help system maintains a history of your Help session so that you can go back and forth quickly among the topics you open. You can use the arrow buttons on the Help toolbar. to to . Click the Previous Topic button return to topics you opened earlier in your Help session.
Open the Help topic that you want to print. 2. Each topic must be printed individually.Printing Help topics You can print any individual topic from the Help documentation. Click Print Topic on the Help toolbar. To print a Help topic: 1. . You cannot print multiple topics at a time or entire sections of Help.
and only provide minimal background information. Related Subtopics: Navigating How To pages . q q To dock the How To window: Right-click (Windows) or Control-click (Mac OS) on the How To title bar. Note: The How To pages just describe a selected number of common tasks. In the toolbar area. The horizontal dimension of the How To window is fixed and cannot be resized. and select either Docked Left or Docked Right.Using the How To window The How To window supplements Adobe Reader 6. For complete documentation.) Click the Hide button to close the How To window. (Use this option if Adobe Reader is open within your Web browser. refer to Using Help.0 Help by presenting step-by-step procedures for a limited number of tasks. The vertical dimension adjusts to match any changes you make to the documentation pane. To open or close the How To window: Do one of the following: q q Choose Help > How To > General Topics. click the How To button . Choose View > How To Window. You can also dock the How To window on the right or left side of the document window. The How To window appears on the right side of the document window so that it never blocks the view of your open document.
) The How To window has Back and Forward buttons that you can use to navigate among the pages you've viewed in your current session. (See Using Help.Navigating How To pages Links in How To topics are cross references that open either another How To page or a related topic in the Help documentation. .
The Help menu contains commands that link to various resources and references.Using other assistance features There are more resources that you can use to find answers to your questions: q q Some dialog boxes include Help buttons. and more. the Help window opens with the related topic displayed in the topic pane. . When you click these Help buttons. It also contains a link to Online Support. support documents. which has other links to product information. such as System Info (Windows only).
Looking at the Work Area About the work area Opening documents Saving Adobe PDF documents About creating Adobe PDF documents Navigating in documents Adjusting the view of documents Customizing the work area Using Asian fonts About Eastern European and Middle Eastern languages in Adobe PDF files .
Toolbars B. Status bar E. Document pane C. Navigation pane (Bookmarks tab displayed) D. The right side includes a How To window with instructions for completing common tasks. How To window Related Subtopics: Using the navigation tabs Using context menus About toolbars Selecting tools Using the Properties toolbar . The left side includes a navigation pane that helps you browse through the current PDF document. The Adobe Reader work area A.About the work area The Adobe Reader window includes a document pane that displays Adobe PDF documents. Toolbars at the top of the window and the status bar at the bottom of the window provide other controls that you can use to work with PDF documents.
click anywhere outside the menu. Click the tab name on the left side of the document pane. page thumbnails. To choose a command from a tab Options menu: Click Options at the top of the tab to open the menu. and then choose Document Summary. The commands vary. Choose View > Navigation Tabs.Using the navigation tabs Tabs display such items as a document's bookmarks. or Preferences. You can also choose commands from the document pane menu. Click the triangle just above the scroll bar to open the menu. In some cases. and choose the command you want. depending on which tab is displayed. and then choose the desired tab from the menu. To show or hide tabs in the navigation pane: Do one of the following: q q q Click the Show/Hide icon in the lower left corner of the document pane. a tab may not contain any content. Tabs are displayed in the navigation pane on the left side of the work area or in floating panels. To close the menu without choosing a command. and articles. Click the triangle next to Options to open the menu. Note: The creator of the Adobe PDF document determines the contents of the navigation tabs. File Attachments. . Document Status.
2. Position the pointer over an item in the work area. you can right-click (Windows) or Control-click (Mac OS) the toolbar area to display a context menu that contains toolbar names and options. Right-click (Windows) or Control-click (Mac OS) to open the context menu. bookmark. or document page. To choose a command from a context menu: 1. such as a comment. and then choose the command you want. For example.Using context menus Acrobat provides context-sensitive menus that display commands for the particular item under the pointer. toolbar. .
File toolbar B. and some of which are hidden. To show or hide toolbars Do any of the following: q q q q Choose View > Toolbars. Tasks toolbar Hold the mouse pointer over the tool for a moment to see the name of the tool. Toolbars open by default A. . see Customizing the work area. some of which appear by default. A check mark next to the toolbar name indicates that the toolbar is displayed. Right-click (Windows) or Control-click (Mac OS) the toolbar area. Zoom toolbar D. (See Using context menus.About toolbars The Adobe Reader toolbar is basically a set of toolbars. Choose View > Toolbars > Reset Toolbars to display the default set of toolbars.) To hide all toolbars. Rotate View toolbar E. and then select the toolbar you want to show or hide. choose View > Toolbars > Hide Toolbars. Basic toolbar C. Choose Show Toolbars to display them again. For information on changing the appearance and position of toolbars. and then select the toolbar you want to show or hide.
hold down the spacebar and press Ctrl (Windows) or Command (Mac OS). (See About usage rights. and then select Expand This Button or Show Toolbar. hold down the spacebar. To collapse the hidden tools. you can select a number of other helpful tools from the toolbars. such as commenting tools. and then drag to the tool you want. Clicking the triangle of a tool to open a hidden group of tools . without deselecting the current tool. click the tool. (See Keys for selecting tools.Selecting tools As a general rule. These tools are available only in documents with additional usage rights. choose the toolbar name. To place hidden tools in the toolbar alongside the visible tools. hold down the mouse button on either the related tool or the triangle next to the related tool until the additional tools appear.) To select a tool: Do one of the following: q q q q q q From the Tools menu. or press the appropriate keystroke. click the triangle to the right of the tools. you should use the Hand tool when browsing through PDF documents.) To select the Hand tool temporarily. click the related tool or the triangle next to it until the additional tools appear. To select a visible tool in a toolbar. However. To select a hidden tool. and then choose the tool. are available in some documents but not in others. To select the Zoom In tool temporarily. Note: You may notice that certain tools.
Select the object. When the Properties toolbar is displayed. The selected item determines which tools appear on the Properties toolbar. . you can dock it next to the other toolbars. To show or hide the Properties toolbar: 1.Using the Properties toolbar The Properties toolbar is especially useful when you open a document with additional usage rights. and choose Properties Bar from the context menu. and choose Properties. 2. If you prefer. q Right-click (Windows) or Control-click (Mac OS) the toolbar area. Do one of the following: q Choose View > Toolbars > Properties Bar. If you want to change other properties than those listed on the Properties toolbar. that contains the properties you want to edit. right-click (Windows) or Control-click (Mac OS) the object. it appears by default as a floating toolbar. such as a note comment.
choose the document's filename. and work on your PDF documents. use the Adobe Reader toolbars to print. Click the PDF file link in your Web browser. or click the Open button in the toolbar. If the Document Status dialog box appears.) If more than one document is open. Do one of the following: Choose File > Open. menu bar. search. (See Viewing Adobe PDF documents in a Web browser (Windows). In this case. not to the PDF document. you might not be able to open a PDF document created in Windows by double-clicking the icon. The PDF document may open within your Web browser. the document has a special status or special features. use File > Open in Adobe Reader. . q If a document is set to open in Full Screen view. a document might open to a particular page or at a particular magnification. When you open an Adobe PDF document created from Web pages. you can navigate through the document. The creator of the PDF document may have enabled additional usage rights that let you create comments. (See About usage rights). Click Close. and window controls are not visible. print pages. zoom in and out. (See Reading documents in Full Screen view. To open a PDF document from outside Adobe Reader: Do one of the following: q q q Open the PDF attachment from within an email application. clicking on a link in the PDF document opens the target Web page in your browser. or by choosing File > Open in Adobe Reader. To open a PDF document from within Adobe Reader: 1.Opening documents You can open an Adobe PDF document from your email application. If you have a connection to the Internet open. it may be certified. In most email applications. The bottom left corner of the status bar displays icons that represent these special status icons. PDF documents usually have the extension . The appearance of the PDF document depends on how its creator set up the document. q (Windows) From the File menu. and sign documents. In the Open dialog box. as the menu commands may apply to the browser. command bar. from your file system. You can click any of these to view the document status. For example. 2. Note: In Mac OS. from within a Web browser (Windows only). select one or more filenames. and then choose the document's filename. q (Mac OS) Choose File > Open Recent File. For example. you can double-click the attachment icon to open the document. pdf. you can switch between documents by choosing the document name from the Window menu. or it may include additional usage rights. and work as with any other PDF document. if your preferences are set this way.) Double-click the PDF file icon in your file system. or by pressing Ctrl+L (Windows) or Command+L (Mac OS). You can exit Full Screen view by pressing the Esc key. and click Open. fill in forms. If double-clicking the icon in Mac OS does not open the document. the toolbar.
or digital signatures that you have added to a document. To save comments.txt extension. you can save comments. and click Save. Choose File > Save As to save changes to a new file. 2. . a Document Status dialog box is displayed when you open the document. If a document contains additional usage rights. In the Save As Text dialog box. Choose File > Save a Copy. In the Save a Copy dialog box. 2. enter the filename and location. Note: If you are viewing a document with additional usage rights in a browser.Saving Adobe PDF documents You can save a copy of an Adobe PDF document. To save an Adobe PDF document as a text file: 1. you can only use the Save a Copy command. and click Save. indicating what privileges have been assigned. entries in form fields. Your file is saved with the . you can also save the contents of a PDF document in text format. You can only save the file in PDF format. form field entries. (See About usage rights. enter the filename and location. To save a copy of an Adobe PDF document: 1. Choose File > Save as Text. and digital signatures: Do one of the following: q q Choose File > Save to save changes to the current file.) If you have downloaded the full version of Adobe Reader. or if the creator of the document enabled additional usage rights. This allows you to easily reuse the text from a PDF document and to use the content with screen readers that are not MSAA-compatible.
. If you have an Internet connection. you can choose File > Create Adobe PDF Online. and then follow the steps on the Adobe Web site to use a subscription service for creating PDF documents.adobe. see the Adobe Web site (www.About creating Adobe PDF documents You cannot use Adobe Reader to create Adobe PDF documents. you must use Adobe Acrobat or another application (such as Adobe InDesign® or Adobe FrameMaker®) that lets you create PDF documents. For more information on creating PDF documents. Instead.com).
Navigating in documents You can navigate in Adobe PDF documents by paging through them or by using navigational tools such as bookmarks. You can also retrace your steps through documents to return to where you started. Related Subtopics: Paging through documents Retracing your viewing path Navigating with bookmarks Navigating with page thumbnails Navigating with links Viewing layers Reading article threads . thumbnail pages. and links.
Note: If your document's page numbers are different from the actual page position in the PDF file. see Page Display preferences. Click the buttons to move forward or backward through your document. type the page number. If you are in Fit Page view and the page layout is set to single page. Last Page button To go to another page: Do one of the following: q q q To go to the first or last page. Navigation controls A. In addition. To automatically scroll through a document: 1. You can double-click inside the parentheses. click the First Page button or Last Page button in the status bar. and keyboard shortcuts for paging through a PDF document. To jump to a page by its number: Do one of the following: q q q Choose View > Go To > Page. change the page-position number. Press Esc to stop scrolling to the end. (See Setting the page layout and orientation. and then choose Navigation. press the Up Arrow or Down Arrow keys to move up or down a page. For information on turning on and off logical page numbers. Next Page button E. and click OK. Previous Page button C. the Navigation toolbar. type the page number to jump to. the page position may appear in parentheses in the status bar. . if the first page of an 18-page chapter begins numbering at 223. and press Enter or Return. the numbering might appear as 223 (1 of 18).) To learn shortcut keystroke hints for paging through documents. First Page button B. or choose View > Go To > First Page or Last Page. For example. To use the Navigation toolbar: 1. 2. see Keyboard Shortcuts. you can use menu commands. click the Next Page button or Previous Page button on the status bar. Select the current page number in the status bar. and press Enter or Return to go to that page. Current page D. or choose View > Go To > Next Page or Previous Page. Right-click (Windows) or Control-click (Mac OS) the toolbar area. Choose View > Automatically Scroll. Drag the vertical scroll bar until the number of the page you want to jump to is displayed.Paging through documents The navigation controls in the status bar at the bottom of the window provide a quick way to navigate through documents. 2. To go to the next or previous page.
The Next View command is available only if you have chosen Previous View. To retrace your viewing path: Do one of the following: q q q To retrace your path within an Adobe PDF document. Right-click (Windows) or Control-click (Mac OS) the toolbar area. and then choose Navigation. If you're viewing the PDF document in a browser. choose View > Go To > Previous View or Next View. Click Go to Previous View or Go To Next View . To retrace your viewing path through other PDF documents. you can retrace your path back to where you started. . use options on the Navigation toolbar to move between views. choose View > Go To > Previous Document or Next Document.Retracing your viewing path After you have navigated through documents. These commands open the other PDF documents if the documents are closed.
The creator of the Adobe PDF document determines which bookmarks appear. Click the plus sign (+) next to a parent bookmark to expand it. Bookmarks tab A. Bookmarks tab B.Navigating with bookmarks Bookmarks provide a table of contents and usually represent the chapters and sections in a document. To browse using a bookmark: 1. If the bookmark is hidden in a collapsed parent. Click the minus sign (-) next to a bookmark to hide its children. Expanded bookmark C. click the Bookmarks tab to display the list again. click the bookmark. Bookmarks appear in the navigation pane. Click the Bookmarks tab on the left side of the window. 2. Note: Clicking a bookmark might perform an action instead of taking you to another location. Click to display bookmark Options menu. To jump to a topic using its bookmark. the parent bookmark is opened so that you can see the selected bookmark. . click the Reveals Bookmark for the Current Page button at the top of the Bookmarks panel to show your current location. and make sure Hide After Use is not selected. It depends on how the bookmark was defined. If you want the Bookmarks tab to always remain open after you click a bookmark. When you're scrolling through a document. or choose View > Navigation Tabs > Bookmarks to display bookmarks. click the Options menu at the top of the Bookmarks panel. If the list of bookmarks disappears when you click a bookmark.
You can use thumbnails in the Pages panel to change the display of pages and to go to other pages. click the page's thumbnail. (See Magnifying and reducing the view. The red pageview box in the page thumbnail indicates which area of the page is displayed. . Click the Pages tab on the left side of the window. To jump to another page. 2.Navigating with page thumbnails Page thumbnails provide miniature previews of document pages. or choose View > Navigation Tabs > Pages to display the Pages panel.) To browse using page thumbnails: 1. You can resize this box to change the zoom percentage.
and file attachments. sound clips. To play these media clips. or to Web sites. For information on changing multimedia preferences. you must have the appropriate hardware and software installed. Position the pointer over the linked area on the page until the pointer changes to the hand with a pointing finger (The hand has a "W" if the link points to the Web. see Setting Multimedia preferences. Choose Help > Updates to install the necessary plug-ins. 2. to other PDF documents. . Clicking a link can also play movies. you cannot play media clips. Links take you to specific locations that the PDF document creator has defined. To follow a link: 1. The PDF document creator determines what links look like in the PDF document. Note: If you have not downloaded the full version of Adobe Reader.Navigating with links Clicking a link in a PDF document is like clicking a link on a Web site.) Then click the link. These links can jump to another location in the current document. Select the Hand tool .
Viewing layers
Information can be stored on different layers of an Adobe PDF document. The layers that appear in the PDF document are based on the layers created in the original application. You can examine the layers and show or hide the content associated with each layer using the Layers tab in the Navigation pane. For more information on working with layers, see About Adobe PDF layers.
Layers tab A. Eye icon indicates a displayed layer B. Hidden layer
To view layers: 1. Click the Layers tab on the left side of the window, or choose View > Navigation Tabs > Layers. 2. Click the eye icon to hide a layer's content. Click the empty box to show a hidden layer's content. A layer is visible when the eye icon is present and hidden when the eye icon is absent.
Reading article threads
Articles are electronic threads that lead you through a document. An article typically begins on one page and continues on a different page, later in the document, just as articles skip pages in traditional newspapers and magazines. When you read an article, the page view zooms in or out so that the current part of the article fills the screen. To read an article: 1. Do one of the following: q Choose View > Navigation Tabs > Articles to open the Articles panel. Then double-click the article's icon to start reading the article. Note: You cannot open the Articles panel if you are viewing the PDF document inside a browser. You must open the document in Adobe Reader.
Select the Hand tool point.
, and then click anywhere in the article to start reading it at that
2. The pointer changes to the follow-article pointer . Do any of the following to navigate through the article: q To go to the next page in the article, press Return or click. q To go to the previous page, Shift-click in the article, or press Shift-Return. q To go to the beginning of the article, Ctrl-click (Windows) or Option-click (Mac OS) in the article. q To exit the article before reaching the end, press Shift-Ctrl (Windows) or Shift-Option (Mac OS) and click. 3. When you reach the end of the article, the pointer changes to the end-article pointer . Press Return or click to return to the view displayed before you started reading the article.
Adjusting the view of documents
Adobe Reader provides a set of tools that help you adjust the view of your Adobe PDF documents, including simple tools such as Zoom In and Zoom Out, and more advanced tools. You can also adjust the view by rotating pages and determining whether you'll see one page at a time or a continuous flow of pages. Related Subtopics:
Adjusting the page position Magnifying and reducing the view Setting the page layout and orientation Reading documents in Full Screen view
2.Adjusting the page position Use the Hand tool to move around the page so that you can view all the areas of it. Select the Hand tool. Release the mouse button to stop scrolling. Do any of the following: q Drag the page up or down. Moving an Adobe PDF page with the Hand tool is like moving a piece of paper on a desk with your hand. . To adjust the page position: 1. drag the page left or right to view a different area. q If the page is zoomed in to a high magnification.
hold down Ctrl or Option to zoom in. you may want to select the Hand tool. Zoom In button To increase or decrease magnification: Do one of the following: q Click the Zoom In button or Zoom Out button magnification percentage from the toolbar menu. Zoom menu B. in the toolbar. but the document may have been set to another magnification level when it was created. The actual size for a PDF page is typically 100%. When you're finished zooming. hold down Shift to use the Dynamic Zoom tool. A page-view box in a page thumbnail indicates the area of the page currently showing in the document pane. If your mouse has a mouse wheel. q q To see keyboard shortcuts for resizing the document. or click Actual Size on the toolbar. or click Fit Width on the toolbar. To resize a page to fit the window: Do one of the following: q To resize the page to fit entirely in the window. . q When the Zoom In tool is selected. or click Fit Page on the toolbar. or select a q q From the Zoom menu in the toolbar. The Dynamic Zoom tool lets you zoom in or out by dragging the mouse up or down. and then click the page. Click the Pages tab on the left side of the window to view the page thumbnails. 2. or click Fit Visible on the toolbar. open the View menu and notice the shortcuts for each command. To zoom in on a specific area. Click the magnification percentage area in the toolbar. To resize the page so that its text and graphics fit the width of the window. To return a page to its actual size: Choose View > Actual Size. you can roll it forward to zoom in or backward to zoom out. Magnification options on toolbar A. you can hold down Alt (Windows) or Option (Mac OS) while clicking or dragging to zoom out. type a new percentage. Each thumbnail represents a page. To resize the page to fit the width of the window. 3. From the Zoom menu in the toolbar. select the Dynamic Zoom tool . and press Enter or Return. With either zoom tool. choose View > Fit Visible. Locate the thumbnail for the current page. When the Zoom Out tool is selected. Drag the corner of the box to reduce or expand the view of the page. or drag down to zoom out from that location. Part of the page may be out of view. use the Zoom In tool to draw a rectangle. choose View > Fit Width. choose View > Fit Page. and then position the pointer over the lower right corner of the page-view box until the pointer changes to the double arrow . Part of the page may be out of view. To change the magnification level using a page thumbnail: 1. q q The Zoom In and Zoom Out tools let you change the document's magnification. Zoom Out button C.Magnifying and reducing the view The toolbar and status bar offer several methods for magnifying the view of PDF documents. Magnification menu D. choose the Zoom In tool or Zoom Out tool . and then drag up to zoom in to the area where you begin dragging.
Continuous . or Continuous . q Click the Single Page button . In other layouts. choose View > Fit Page to display the document in the current page layout. This changes the view of the page. Continuous arranges the pages in a continuous vertical column.Setting the page layout and orientation Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout. the first page is displayed on the right to ensure proper display of two-page spreads. You can change the view of a page in 90-degree increments.Facing arranges the pages side by side in a continuous vertical column. not its actual orientation. Continuous . Continuous.Facing layout. the Continuous button . displaying only one or two pages at a time. Facing arranges the pages side by side. the Edit > Select All command selects all text on the current page. If necessary. or the Facing button in the status bar.Facing. Single Page. and Facing layouts compared For information on determining how pages are arranged when you use Continuous . Facing. and then choose Single Page. 2.Facing. Select All selects all text in the PDF document. see Getting information on PDF documents. To rotate the page view: Choose View > Rotate View > Clockwise or Counterclockwise. You can use the following page layouts when viewing Adobe PDF documents: q q q q Single Page displays one page in the document pane at a time.Facing button . and cannot be saved. Continuous. Do one of the following: q Choose View > Page Layout. If a document has more than two pages. . the Continuous . Note: In Single Page layout. To set page layout: 1.
(See Full Screen preferences.Reading documents in Full Screen view In Full Screen view. Press Return or the Down Arrow or Right Arrow key to page through the document. To read a document in Full Screen view: Choose Window > Full Screen View. click the screen displaying the page in Full Screen view. or you can set the view for yourself. or press Ctrl+L (Windows) or Command+L (Mac OS). A document creator can set a PDF document to open in Full Screen view. Adobe PDF pages fill the entire screen. status bar. the Full Screen view of a page may appear on only one of the monitors. The pointer remains active in Full Screen view so that you can click links and open notes. command bar. You can use keyboard shortcuts for navigational and magnification commands. To exit Full Screen view: Press Escape. the menu bar. and window controls are hidden. even though the menus and toolbar are not visible. Note: If you have two monitors installed. sometimes with automatic page advancement and transitions. Full Screen view is often used for presentations.) . To page through the document. toolbar. if your Full Screen preferences are defined this way. Press Shift-Return or the Up Arrow or Left Arrow key to page backward through the document.
Note: Tool labels are turned off selectively. drag the toolbar by the separator bar. Note: Lock Toolbars only locks the position of toolbars in the toolbar area. drag the tab from the navigation pane to the document pane. select Default Labels. you can change the appearance and location of toolbars and the navigation pane and lock their position on the desktop. Floating toolbars are not locked in position. press F9. Moving a section of tools from the toolbar area To lock or unlock the position of toolbars: Choose View > Toolbars > Lock Toolbars. To move a tab to its own floating panel. To move a floating toolbar in the document pane. All Labels. For example. regardless of preference settings. If necessary. You can drag the bar back to its original location. or you can drag the toolbar into the document pane to create a floating toolbar.Customizing the work area You can change the appearance of the work area to better suit your working style. drag the tab to the floating panel or the navigation pane. drag the toolbar by its title bar. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). To dock toolbars: Choose View > Toolbars > Dock All Toolbars to expand and dock all floating toolbars in their default location in the toolbar area. Double-click the title bar again to return the panel to its full size. and toolbar labels are hidden selectively to save space. choose View > Menu Bar. . To collapse a floating panel to show only the tabs. To show or hide tool labels: Do one of the following: q q Choose View > Toolbars > Tool Button Labels to turn button labels on or off. the toolbar area expands to three lines.You can move the toolbar within the toolbar area. The separator bars disappear when toolbars are locked. and select General. To show it again. double-click the title bar at the top of the window. For Show Tool and Property Button Labels. To move a tab to an existing floating panel or to the navigation pane. The work area that you create becomes the default work area on your system until you change it. or No Labels. drag its right border. To show or hide the menu bar: To hide the menu bar. To return toolbars to their default configuration: Choose View > Toolbars > Reset Toolbars. Click OK. To move a toolbar: Do one of the following: q q To move a toolbar in the toolbar area. which is located between two groups of icons. To change the display of a navigation tab: Do one of the following: q q q q To change the width of the navigation pane. when space in the toolbar area becomes limited.
Korean. Follow the on-screen prompts to download and install the font. and Simplified Chinese text. . you are prompted to download the missing font when you open the document. Traditional Chinese. If you do not have a required font installed on your system.Using Asian fonts You can view and print Adobe PDF documents that contain Japanese.
and Middle Eastern text (Arabic and Hebrew). Russian. . you can view and print the files on any system. and Polish).About Eastern European and Middle Eastern languages in Adobe PDF files You can view and print Adobe PDF files that contain Cyrillic text (including Bulgarian. and Ukrainian). However. Eastern European text (including Czech. If the fonts are embedded in the PDF files. you must have the proper language kit fonts installed on your system to view or print PDF files that do not have the fonts embedded. Hungarian.
Filling Out Adobe PDF Forms About Adobe PDF forms Filling out forms Exporting and importing form data .
resembling a traditional paper form. Signature field D.About Adobe PDF forms An Adobe PDF form is an electronic-based form. that can collect data from a user and then send that data via email or the Web using Adobe Reader. Check box F. Radio button G. Button E. Combo box C. List box . A. Text box B.
Otherwise. and click. Exporting form data allows you to save the existing data. Clicking the Reload button or the Go Back button. The I-beam pointer allows you to type text. Once you have filled in the appropriate form fields. and start again. If you are in Full Screen mode. contact the author of the PDF form. pressing Enter or Return creates a paragraph return in the same form field. (See Printing Adobe PDF documents.Filling out forms Adobe PDF forms contain special fields that let you type text or select options. Position the pointer inside a form field. q Press Enter (Windows) or Return (Mac OS) to accept the text form field change and deselect the current field. pressing Enter or Return turns the check box on or off. To clear a form in Adobe Reader: Choose File > Revert. (See Exporting and importing form data. pressing Escape a second time causes you to exit Full Screen mode. Exit the browser. You can also print the form and. If the current field is a check box. the author of the PDF form document must have set up the document in Adobe Acrobat Professional or the Acrobat Content Server with appropriate form fields. 4. do one of the following: q Click the Submit Form button. see About adding signatures. or an item from a list. You cannot undo this action. do one of the following: q Press Tab or Shift+Tab to accept the form field change and go to the next or previous field. depending on the form author. To fill out a PDF form. you can select a button. Clicking this button sends the form data to a database across the Web or over your company intranet. Select the hand tool . or to transport it with an alternative method such as email. q Print the form. If you can't type text in form fields or select options. Note: The data is saved with the form in Adobe Reader only if the Adobe PDF file has special usage rights. If you are filling out a PDF form from inside a Web browser. a radio button. or following a link in a browser window may not clear a form. (See Exporting and importing form data. The button may be named differently. a check box. After entering text or making a selection. if the author of the PDF document enabled the Fill in Form features.) For information about how to fill in a digital signature form field. 3. Related Subtopics: Using Auto-Complete Setting Forms preferences . the form is saved with no data. you may be able to submit the form over the Web. and rename the file to save the form with the data you entered. q Choose File > Save As. In a multiline text form field. To clear a form in a browser window: Do one of the following: q q Select the Reset Form button if one exists. You can use Enter on the keypad to accept the change. q Press Escape to reject the form field change and deselect the current form field.) Note: The data is exported in Adobe Reader only if Fill In Form usage rights are enabled. export the form data to a separate file. If your pointer appears as a pointing finger . 2. Note: The data is saved with the form in Adobe Reader only if the Adobe PDF file has special usage rights. if one exists.) To fill out a form: 1. q Export the form data.
Using Auto-Complete
You can use the Auto-Complete feature to save time when filling in forms. If the first few characters you type in a form field match something you've typed in a previous form field, the Auto-Complete feature automatically fills in the remaining characters. To set Auto-Complete preferences: 1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select Forms from the list. 2. Select an Auto-complete option from the pop-up menu, and click OK.
Setting Forms preferences
To control various form field aspects, use the Forms preferences settings. To set Forms preferences: 1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select Forms from the list. 2. Select the preferences that you want, and then click OK: q To automatically perform all field calculations upon user entry, select Automatically Calculate Field Values. q To display which form field currently has the focus, select Show Focus Rectangle. q To retain forms data in the Internet browser, select Keep Forms Data Temporarily Available on Disk. q To display a plus sign (+) indicating when text fields exceed the bounds specified when the fields were created, select Show Text Field Overflow Indicator. q To display a default color for the form field background, select Show Background Color for Form Fields and then select a color. q To display the appearance of a form field when creating or editing forms, select Show field preview when creating or editing form fields.
Exporting and importing form data
If the author of the Adobe PDF document enabled the Fill in Form features, you can export the form data to a separate file. Exporting form data lets you save the existing data, which you can then send via email or the Internet. You can save the form data as a tabseparated text file, Forms Data Format (FDF), or in XFDF (XML-based FDF files). The exported file will be considerably smaller than the original PDF file. A smaller file is preferable for archiving or sharing data electronically. You can also import data from the exported file into another form if that form has fields with the same names. You can also import file data from a text file. Each row in the text file must be tab delimited to create columns, as in a table. When a row of data is imported, each cell becomes the value of the form field that corresponds to the column name. Note: You cannot export or import data in Adobe Reader unless the Adobe PDF file has special usage rights assigned. To export form data to a file: 1. Open the Adobe PDF form and fill it out. 2. Choose Document > Fill-in Form > Export Forms Data. 3. Specify a location and filename, and then click Save. To import form data from a file: 1. Open the Adobe PDF form. 2. Choose Document > Fill-in Form > Import Forms Data. 3. Select a file, and click Select. Note: If you import form data from a form that does not match the form you are importing into, only the form fields that match are updated, and those that do not match are ignored. Existing text in text form fields is replaced if you import data to those fields.
tables. images.Editing Adobe PDF Documents Copying and pasting text. and graphics About Adobe PDF layers .
Copying and pasting text. Related Subtopics: Copying and pasting small amounts of text Copying and pasting tables Copying images Copying and pasting a combination of text and graphics as an image . and graphics You can use Adobe Reader to select text. or a graphic in an Adobe PDF document. or paste it into a document in another application. images. tables. an image. copy it to the clipboard. a table.
and choose Copy to Clipboard. You can use the Copy and Paste commands to copy the selected text into another application. (You can also click to create an insertion point. it automatically functions as the Select Text tool. You can specify in the General preferences that whenever the Hand tool hovers over text in an Adobe PDF document.Copying and pasting small amounts of text The Select Text tool enables you to select text or columns of text in an Adobe PDF document. Note: If the PDF document was created using a scanner. You can switch to the Hand tool temporarily by holding down the space bar. 2. spaces. Use the Select Text tool to select any amount of text on the page. not as characters that you can select. 2. the text may be recognized as an image. Ctrl-click. To copy selected text: 1. You can revert to the Hand tool at any time by pressing Esc. Do one of the following: q Click outside the text area. and move the cursor towards the column of text.Note: If Continuous or Continuous-Facing is selected for the page layout. A default font is substituted. (See General preferences. Triple-click to select a line of text. all the text in the document is selected. q Click four times in the page. Click four times to select all the text in a page. Choose Edit > Select All. the creator of the PDF document may have set restrictions against copying text.) Double-click to select a word.) Select text by dragging from an insertion point to an end point or by dragging diagonally over text. select the Select Text tool of the following: q . and Paste commands are dim when you select text.) Note: If a font copied from a PDF document is not available on the system displaying the copied text. If the Cut. Select the Select Text tool . Copy. drag from the beginning of the text in one column to the end of text you want to select. and do one of the following: q q q q Click to create an insertion point at the beginning of the text to be selected. To extend a selection word by word. and shift-click to create a second insertion point. q To select text in more than one column. and choose Select All. and do one q Select any amount of text on the page. q Right-click (Windows) or Control-click (Mac OS). the Select Text tool is in cursor changes to a vertical bar with a box superimposed column select mode. Do one of the following: q Choose Edit > Copy to copy the selected text to another application. When the . To extend a selection letter by letter. and drag a marquee over the block or column of text. press Ctrl (Windows) or Command (Mac OS). This method selects all the text on the page regardless of the page layout. (See Getting information on PDF documents. q Press Ctrl-C (Windows) or Command-C (Mac OS) to copy the selected text. To force column selection rather than text selection. or if the text is part of an image. and then drag to the end of the text. To select a column of text: 1. the font cannot be preserved. To select all the text on a page: Choose Single Page mode for the page layout. words or lines of text: Select the Select Text tool q . The sensitivity with which the Select Text tool changes from text selection mode to column selection mode is set in the General preferences. To select characters. press Shift and move the arrow key in the direction you want to extend the selection. then press Ctrl-A (Windows) or Command-A (Mac OS) to extend the selection to all the text on the page. . press Shift+Ctrl (Windows) or Shift+Command (Mac OS) and move the arrow key in the direction you want to extend the selection. The text between the two insertion points is selected.
. Drag a box around the rows and columns to be copied. and then copy or import the table into another application. Click OK. You can use the Snapshot tool to copy an image of a table to the clipboard or into an open document in another application. Select the Snapshot tool .Copying and pasting tables You can extract a table with its formatting intact. To copy a table as an image using the Snapshot tool: 1. choose Edit > Copy in Adobe Reader. 2. Note: The table is copied as a bitmap. and then choose Edit > Paste in an open document in the other application. To copy the selection into an open document in another application. 3. it is no longer editable. Your selection is copied automatically to the clipboard.
.Copying images You can copy and paste individual images from an Adobe PDF document to the clipboard. do one of the following: q To copy the image to the clipboard. drag a marquee around the desired area. or to a file using the Select Image tool. to another application. or drag a marquee around the image. To copy an image using the Select Image tool: 1. q To select a portion of an image. To copy the selected image. q To deselect an image and start over. and do one of the following: q To select a single image. 2. q Drag the selected image into an open document in another application. click anywhere outside the selected image. Select the Select Image tool . click in the image you want to copy. right-click (Windows) or Control-click (Mac OS) and choose Copy Image to Clipboard.
Drag a marquee around the text. or a combination of both. a graphic. Drag a marquee within an image to copy just a portion of the image. you can use the Edit > Paste command to paste the copied selection directly into the target document. To copy a graphic or text in image format using the Snapshot tool: Select the Snapshot tool q q q . Both text and graphics are copied as an image.Copying and pasting a combination of text and graphics as an image You can use the Snapshot tool to copy the contents of the selection marquee (either text. The selection is copied automatically to the clipboard when you release the mouse button. and do one of the following: Click anywhere in the page to capture the entire content displayed on the screen. Colors in the selected area are inverted momentarily to highlight the selection. or a mix of the two) to the clipboard or to another application. or images. . If you have a document open in another application.
and printing of layered Adobe PDF content output by applications such as AutoCAD and Visio. Related Subtopics: Navigating with layers Editing layered content Locked Layers .About Adobe PDF layers Acrobat supports the display. navigation.
q Choose Reset to Initial Visibility to reset layers to their default state. even layers that are not listed in the layers tab. do any of the following: q Choose List Layers for All pages to show every layer across every page of the document. When you save the file. . A layer is visible when the eye icon is present and hidden when the eye icon is absent. You cannot change layer visibility using the eye icon until you toggle this command off. the visibility of the layers automatically reverts to the initial visibility state. however. Click the empty box to show a hidden layer's content. Eye icon indicates a displayed layer. This option affects all optional content in the PDF document. 3. Note: You cannot save the view of a layered PDF file that you create by using the eye icon in the Layers tab to show and hide layers. From the Options menu in the Layers tab. B.Navigating with layers Information can be stored on different layers of a PDF document. You cannot create layers in Acrobat. Click the Layers tab on the left side of the window. q Choose Apply Layer Overrides to display all layers. q Choose List Layers for Current Page to show layers only on the currently visible page. 2. All layers are visible. but changes (except changes to the layer name) are not effective until you choose Reset to Initial Visibility in the Options menu. You can edit layer properties in the Layer Properties dialog box. regardless of the settings in the Layers Properties dialog box. The layers that appear in the PDF document are based on the layers created in the original application. or choose View > Navigation Tabs > Layers. Hidden layer To view layers: 1. Layers tab A. This setting temporarily overrides the settings in the Layer Properties dialog box. Click the eye icon to hide a layer's content. you can examine layers and show or hide the content associated with each layer using the Layers tab in the navigation pane.
. or the Snapshot tool. such as the Select Text tool.Editing layered content You can select or copy content in a layered Adobe PDF document using a selection tool.
The layer's visibility cannot be changed. Locked layers are generally created from AutoCAD files. The only property you can change is the name of the locked layer. .Locked Layers A locked icon in the Layers tab indicates that a layer is for information only.
Searching Adobe PDF Documents Finding words in a document Searching across multiple Adobe PDF documents Setting Search Preferences .
often without even opening the files. You can also conduct a single search across multiple Adobe PDF files. you can search for words in the text. digital signatures. XIF.Finding words in a document You can search for specific words in the text of an open Adobe PDF document. (See Searching across multiple Adobe PDF documents. tags.) Related Subtopics: Doing a simple search of a document Interrupting searches Closing the Search PDF pane Using advanced search options Understanding advanced search options Searching single Adobe PDF files in a browser window . form fields. In general. Bookmarks. XMP. from within Adobe Reader or your Web browser. and custom fields. Comments. document information.
or choose Edit > Search. (See Keys for general navigating. Continue clicking items in the results list. Select any of the following to apply to your search: q Whole Words Only finds only occurrences of the complete word you enter in the text box. The order in which the occurrences appear is related to their location on the document pages. the search word. Select or open the document you want to search. 2. The results appear in page order showing a few words of the context in which the search appears. Occurrences in the Bookmarks pane appear at the top of the list and are identified with a different symbol than occurrences in the document . and so on. Type the word. You can also use the Back and Next buttons to move forward and backward through search panes. For example. During the search. the words tick and sticky will not be highlighted. 3. Note: The above options are also available in the advanced Search PDF pane. or choose Edit > Search Results > Next Result to see the next occurrence in the document. if you search for the word stick. and either a word or two of context. Instances in the Comments text are listed in the search results with a comment icon . q Case-Sensitive finds only occurrences of the words that are in the case that you typed. Click Search. you can click a result to go to that instance or you can use the Search keyboard shortcuts to navigate the results without interrupting the search. words. Note: Adobe PDFs can have multiple layers. click the Search tool . when you select that instance an alert message asks if you want to make that layer visible. On the toolbar. If the results include an occurrence on a layer that is hidden. The Search feature automatically searches all layers. Click an item from the list. 6. To search for words in a document: 1. . or part of a word that you want to search for. q Search in Comments searches the text in the Comments and in the document text. 5. or part of a word in the active Adobe PDF document.) 7. 4. series of words. q Search in Bookmarks searches the text in the Bookmarks pane as well as the text in the document.Doing a simple search of a document You use the Search PDF pane to find a word.
Done has a different function. To interrupt a search: Click the Stop button under the search progress bar. Note: Do not try to use the Done button to clear the current search results. After you stop a search in progress. It does not close the Search PDF pane or delete the results list. If you want to see more results. you must run a new search. This cancels any further searching and limits the results to the instances already found. (See Closing the Search PDF pane.Interrupting searches You can halt the progress of a search. you cannot resume it.) .
do one of the following: q q q (Windows Only) Click the Hide button at the top of the Search PDF pane.Closing the Search PDF pane There are several methods of closing the Search PDF pane. This restores the document display area to its larger size. . click the Back button until that page reappears. each of which has a slightly different result. If a How To topic was open. that page is reopened. If a How To page was open before you started searching. If you accidentally close the Search PDF pane while reviewing the results of a search. If you accidentally close the Search PDF pane. simply reopen the Search PDF pane to view your most recent search results. To close the Search PDF pane. This is usually more efficient than clicking the Back button until you reach that topic. Click Done at the bottom of the Search PDF pane. You can also choose Edit > Search Results > Next Result or Edit > Search Results > Previous Result. This returns the How To window to the state it was in before you clicked Search. you can click the Search button to display the results. The most recent search query remain displayed until you do another search or close Adobe Reader.
2. To review the results list. 5. At the bottom of the Search PDF pane.) . For Return Results Containing. To search with the advanced Search PDF pane: 1. select the options that you want to apply to your search. (See Setting Search Preferences. 6. use the techniques described in Doing a simple search of a document. Note: If the results of a search are too numerous or too few to be helpful. For Look In select The Current PDF Document. Click Search. You can set a preference to have advanced search options open instead of the basic search options open when you click Search. click Use Advanced Search Options.Using advanced search options The advanced Search PDF pane offers more options for targeting the exact appearances of the words that you want to find. choose one of the search options. For Use These Additional Criteria. For details. These options can either broaden or restrict your search results. Type the word or words that you want to find. see Understanding advanced search options. you can run your search again using different criteria. 4. 3.
) (This option is not available in the minimal version of Adobe Reader 6. This option is only available for multiple document searches or index definition files. Match Any of the Words Searches for any instances of at least one of the words typed. if you select Whole Words Only and Case Sensitive for a search of the word Color. in English. including spaces. or of each. stemming will find instances of the search word that end in ing. For Return Results Containing.0. the results would include instances of of each and each of.) Note: You cannot use wildcard characters (*. not for single-document searches. . This option applies to single words. you can choose one of the following options: Match All of the Words Searches for instances that contain all your search words. For Use These Additional Criteria options. the results list includes instances that match all of the selected criteria only. ed. This option is available only for searching in a designated location. For example.0. but not er.) Stemming Finds words that contain part (the stem) of the specified search word. proximity will find all instances of the search that contain the words Adobe and printer but the maximum number of words between them is not more than 900 words. next to each other. (This option is not available in the minimal version of Adobe Reader 6. (This option is not available in the minimal version of Adobe Reader 6. choose from the following: Proximity Returns only documents that contain multiple words in which the words are close to each other. x. you can choose as many of the options as you want. the results will not include instances of color or Colors.) Under Use These Additional Criteria. For example. in the order in which they appear in the text box. Boolean Query Searches for terms or phrases you indicate using Boolean operators. of. the results would list only instances of Adobe Acrobat (both words. each of. but not necessarily in the same order as you typed them. If you select more than one option. or Adobe Reader indexes. Match Exact Word or Phrase Searches for the entire string of characters. Find in Folder. and if Match All of the Words is selected.0. ?) in stemming searches. if you are searching for the words Adobe printer. ion. For example. and so on.Understanding advanced search options Use the advanced search options to define specific search criteria. if you typed each of. if you typed of each. For example. This option is available only for multiple document searches or index definition files. For example. This option is not available when conducting searches for phrases in indexes created with Acrobat 5. if you typed Adobe Acrobat as the words you want to find. the results would include any instances in which either one or both of the two words appeared: each. (See Using boolean queries in multiple-document searches.0 or earlier. and in that order). For example. and phrases when conducting a search in the current PDF.
the search word. and so on. Instances in the Comments text are listed in the search results with a comment icon . Note. 2. Type the word. The order in which the occurrences appear is related to their location on the document pages. On the toolbar. q Case-Sensitive finds only occurrences of the words that are in the case that you typed. 3. Occurrences in the Bookmarks pane appear at the top of the list and are identified with a different symbol than occurrences in the document . click the Search tool. Select or open the document you want to search. To do an advanced search of an Adobe PDF file in a browser window: 1. q Search in Bookmarks searches the text in the Bookmarks pane as well as the text in the document. 5. the available search options differ slightly than a search conducted within Adobe Reader application. 4. Click Search. For example. 2. At the bottom of the Search PDF pane. the words tick and sticky will not be highlighted. For Use These Additional Criteria. To do a simple search of an Adobe PDF file in a browser window: 1. Type the word or words that you want to find. For details. For Return Results Containing. 3. q Search in Comments searches the text in the Comments and in the document text. 5. such as Highlight. Click Search.Searching single Adobe PDF files in a browser window If you open an Adobe PDF file in your browser window. 4. choose one of the search options. . and either a word or two of context or a description of the type of icon. or part of a word that you want to search for. words. click Use Advanced Search Options. select the options that you want to apply to your search. see Understanding advanced search options. Select any of the following to apply to your search: q Whole Words Only finds only occurrences of the complete word you enter in the text box. if you search for the word stick.
Searching across multiple Adobe PDF documents You can use the Search PDF pane to find words in Adobe PDF files stored in a specific location on your hard disk or network. Adobe PDF indexes. in prepared Adobe PDF index files. open the Adobe Reader application from your desktop rather than within your Web browser window. Related Subtopics: Searching all Adobe PDF files in a specific location Using advanced search options for multiple-document searches Refining results of multiple-document searches Searching Adobe PDF index files Using boolean queries in multiple-document searches Searching Adobe PDF documents on the Internet . or Adobe PDF files on the Internet. Note: To search for words in multiple Adobe PDF documents. and in Adobe PDF files on the Internet.
For the Look In option (Advanced Search) or Where Would You Like To Search option (Basic Search). To review the results of a multiple-document search: 1. and type the word or phrase you would like to search for. Or. you cannot search them as part of a multiple-document file search. Click one of the results. 3. 2. Note: If you want to halt a search. Click Search. select Browse For Location to find the location you want to search. you can select All PDF Documents In (Basic Search). In the Search PDF pane. Note: If documents are encrypted (have security applied to them). This opens the document. Click the Search tool or choose Edit > Search. The results appear nested under the document names and paths. 4. and then select a location from the pop-up menu. However. . Select an option from the Sort By menu near the bottom of the Search PDF pane. such as a folder on your hard disk or local network. You must open those documents first and search them one at a time. To search Adobe PDF documents in a specific location: 1. click the plus sign (+) (Windows) or flippy triangle (Mac OS) next to a document name to expand the list of results for that document. Filename or Location. The results are listed in the order in which you selected.Searching all Adobe PDF files in a specific location You can search multiple Adobe PDF files that are in a specific location. documents encrypted as eBooks are an exception to this rule and can be searched as part of a multiple-document search. You do not need to open the files before running your search. You can sort the results of a multiple-document search in a number of ways. click the Stop button. to the appropriate page and highlights the occurrence. Date Modified. Results can be sorted by Relevance Ranking. 2. Open Adobe Reader on your desktop (not in a Web browser window).
Using advanced search options for multiple-document searches Many of the options on the Advanced Search PDF pane for searching multiple documents also appear on the Basic Search PDF pane for single documents. without entering a search word. Searching for document characteristics only .) When doing a multiple-document search. you can also use the options under Use These Additional Criteria to specify document characteristics as part of the search criteria. you could search your local disk for all Adobe PDF documents that you created after a certain date. (See Using advanced search options. For example. You can search just using document characteristics.
For example. To refine the results of a multiple-document search: 1. The result is a subset of documents by the specified author and that contain the search string. This can save time. .Refining results of multiple-document searches After you search more than one document. Note: The Search In Bookmarks and Search In Comments options are not available on the refine results pane. you can use the Refine Results pane to reduce the number of search results by adding additional criteria. and then define a search query for that subset of documents. You can continue to refine the new results by repeating this procedure. you can first search for all documents by a specific author. With the results of the first search still listed. and click Refine Search Results. 2. Select the options you want. because only the existing results are searched. click Refine Search Results at the bottom of the Search PDF pane.
3. q To view information about an available index. An index search produces a results list with links to the occurrences of the indexed documents. (See Using advanced search options. At the bottom of the Search PDF pane. do one of the following: q Select the index you want to use. If a full-text index is available for a set of Adobe PDF documents. and then proceed with your search. highlight the index name. 5. click Info.) . the build date. creation date. For Look In. 2. you must open Adobe Reader as a standalone application. q If the index you want to use is not listed. click OK. An Adobe PDF index is a specially prepared file that spans multiple Adobe PDF files and is available through Search. you can search the index for a word rather than searching each individual document. in a collection of documents. Note: To search an Adobe PDF index file. number of documents in the index. and the index status.Searching Adobe PDF index files Note: This feature is not available unless you have the full version of Adobe Reader.pdx) you want. indexes created with some older versions of Acrobat are not compatible and cannot be searched in Adobe Reader 6. It is highly recommended that you select the Match Whole Word Only option when searching indexes to significantly reduce the time taken to return results.0 using the current Search feature until the indexes are updated. A full-text index is an alphabetized list of all the words used in a document or. In the Index Selection dialog box. To search an index: 1. Searching an index is much faster than searching all the text in the documents. In the Index Selection dialog box. The information displayed includes the title. Type the word you want to find. On Mac OS. 4. location of the index. click Use Advanced Search Options. locate the index file (. more typically. not within your Web browser. and then click Open. information provided by the builder of the index. click Add. select Select Index. and then click OK.
For simple AND searches. Use the OR operator to search for all instances of either term. type paris AND france to identify documents that contain both paris and france. syntax. type the query. type email OR e-mail to find all documents with occurrences of either spelling. Or. 5. For simple OR searches. type paris NOT kentucky to find all documents that contain the word paris and do not contain the word kentucky. 4. select Boolean Query. For example. and other Boolean operators that you can use in your searches. including the following examples: q q q q q Use the AND operator between two words to find documents that contain both terms. Select any additional criteria you want to use and then click Search. For the search terms. For example. type cat ^ dog to find all documents with occurrences of cat or dog but not both cat and dog. type NOT kentucky to find all documents that do not contain the word kentucky. select the location you want to search. and then perform an AND query on the result with white. or other resource with complete Boolean information. Use Parenthesis to specify the order of evaluation of terms in a query. 3. and make sure that the advanced Search PDF pane is displayed. the All Of The Words option produces the same results. Use the NOT operator before a search term to exclude any documents that contain that term. using Boolean terms and syntax. Choose Edit > Search or click the Search tool. For example. . Use the ^ (Exclusive OR) to search for all instances that have either operator. For example. For indexes created with previous versions of Acrobat. To use a Boolean query with multiple-document searches: 1. Web site. For Return Results Containing. The query processor will perform an OR query on whale and ahab. alternate words.0 indexes. For Look In. and excluded words. In your query. the Any Of The Words option produces the same results. refer to any standard text.Using boolean queries in multiple-document searches A Boolean search offers more options for searching for exact phrasing. but not both. type white & (whale | ahab). To learn more about Boolean queries. For example. you can use commonly used Boolean operators. Note: You can not do wildcard searches using asterisks (*) or question marks (?) when searching Acrobat 6. make sure that you select the Boolean Query option from the Return Results containing menu. 2.
To limit the search results. Click an item to examine that document. 5. . 2. Click Search The Internet. select one of the search criteria options. To search for Adobe PDF documents on the Internet: 1. or click the Search tool. At the bottom of the Search PDF pane. your default Web browser opens to a page of results. 6.Searching Adobe PDF documents on the Internet If you have an active Internet connection. 4. Choose Edit > Search. 3. Type the word or phrase that you want to find. After a pause. you can use the Web for Adobe PDF files meeting your search criteria. click Search PDFs On The Internet.
Setting Search Preferences You can set preferences for the Search feature. this option will not automatically generate background indexes for Adobe PDF files opened in Adobe Reader unless a search is initiated. but you can enter any number between 5 and 10. The default value is 20. 3. the least-recently used cache information is deleted.) q Maximum Cache Size limits the temporary cache of search information to the specified size in megabytes. but you can enter any number from 1 to 1000. q Always Use Advanced Search Options makes the advanced search options the default display. q Enable Fast Find automatically generates a cache of information from any Adobe PDF file. When the cache size starts to exceed the size specified. Those Preferences options apply to all subsequent searches you run. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). To set search preferences: 1. because it remembers the contents of the searched files. The default selection is 100. (This option is not available in the minimal version of Adobe Reader 6. q Ignore Asian Character Width finds both half-width and full-width instances of the Asian language characters in the search text. Click Search. and the basic search options display is not available when this option is selected. However.) q Purge Cache Contents deletes the entire temporary cache of search information.) . (This option is not available in the minimal version of Adobe Reader 6.0. q Maximum Number of Documents Returned in Results limits your search results to a specific number of documents. This cache speeds the search process.000. The cache is then available the next time you need to search the same location. 2. and click OK.0. Excessively large caches can slow overall performance.0. Select the options you want. (This option is not available in the minimal version of Adobe Reader 6.
Distributing and Reviewing Documents About distributing and reviewing documents Emailing Adobe PDF documents About reviewing documents .
(See About usage rights. you can either send the entire PDF document or send a smaller file that contains only the comments.) . you can participate in a review only if the creator of the Adobe PDF document enabled commenting. (See Exporting and importing comments. (See About adding comments.) You can use the commenting tools to add notes and other comments. when you're ready to send your comments.About distributing and reviewing documents In Adobe Reader.) Then.
) To email a PDF document: 1. Change the MAPI settings in your email application. you can send an email message from Adobe Reader with an Adobe PDF document as an attachment. or click the Email button on the toolbar. Most email applications come with MAPI settings to handle this communication. Address and write your email message. If your application is not listed. select the Programs tab. Open the PDF document that you want to attach to an email message. For more information on configuring your email applications. If the incorrect email application appears when you try to send the PDF document as an attachment. 4. see the email application's online Help. In the Internet Properties dialog box. If necessary. switch to your email application to finish sending the message. . Choose File > Email. 3. Adobe Reader uses the Messaging Application Program Interface (MAPI) to communicate with your email application. Your PDF document is attached automatically to the email message that you send. 2. do one of the following: q q Double-click Internet Options in the Windows Control Panel. In Windows. (Be aware that if you select an application that is not listed in the Default Email Reader menu. Adobe Reader may not support your application.Emailing Adobe PDF documents If you have an email application and mail server connection. and then send it. choose Select from the menu and browse to the location. and then select your email application of choice. In Mac OS. you select your email application of choice from the Default Email Reader menu in the Email tab of Internet System Preferences.
you can view these comments. or respond to the comments.About reviewing documents When someone sends you an Adobe PDF document that includes comments. you may want to export the comments into a much smaller FDF file before you send it. However. and send it to the person who sent it to you. open attached files. edit. If it's a large PDF file. unless the creator of the PDF document enabled commenting. and play sound clips in Adobe Reader. (See About usage rights.) If the creator of the PDF document enabled commenting. you can use the tools in the Commenting toolbar to add comments. you cannot create.) Related Subtopics: Viewing and reviewing comments Exporting and importing comments . save the PDF document. (See Exporting and importing comments.
Stamp C. (See About adding comments. Other comments can be in the form of text boxes. text and graphics appear highlighted or crossed out. click the close box in the upper right corner of the note window. Text markup D. drag its title bar. To close a note.) Comments in PDF document A. As you're scrolling. and then click or doubleclick the note icon. which is like a sticky note attached to a document.Viewing and reviewing comments The most common type of comment is the Note comment. Connector line to pop-up window To read note comments: Do any of the following: q q q To open a note. stamps. arrows indicate comments that are on the current page but out of view. you may need to scroll or zoom out to see comments that are located off the page. audio clips. Note icon B. To move a note window. In some documents. These comments are called markup comments. or double-click the note icon. A note comment appears in a pop-up window. and attachment files. select the Note tool or the Hand tool . . Note: Because comments can be placed anywhere within the document frame.
You cannot open and view FDF documents on their own. Consequently. Adobe PDF Files (*. the comments maintain the same location and position they occupied in the original file. or All Files (*. Comments can also be imported from a PDF document. From the Save as Type menu (Windows) or Select menu (Mac OS). You can export comments to and import comments from an XFDF file. When imported. In the document with the comments that you want to export. To export all the comments in a document: 1. From the Objects of Type (Windows) or Select (Mac OS) menu.pdf). choose Document > Comments > Export Comments. Double-click the name of the document with the comments. it's likely that the source and recipient PDF documents are different. In the document that you want to receive comments. If comments appear out of place. 2. 2. When you export comments. you create a Form Data Format (FDF) file that contains only comments. To import comments: 1. 3. . and enter a filename for the export document. which is an XMLbased FDF file. choose Acrobat FDF Files (*. The comment positioning matches that of the file they were imported from. 3. FDF files are much smaller than Adobe PDF files.fdf) or Acrobat XFDF Files (*. You or another reviewer can then import the comments from the FDF file into the original PDF document. choose Document > Comments > Import Comments. choose Acrobat FDF Files (*. Click Save to create an FDF file that contains only the comments.xfdf).*). Go to the directory where you want the comments exported. 4. Acrobat XFDF Files (*.xfdf).fdf).Exporting and importing comments You can import and export comments only if commenting is enabled in the current document.
and other comment properties . and underlining text Adding stamps Using the Attach File tool Deleting comments Changing colors. crossing out. icons.Using Commenting Tools About adding comments Adding note comments Highlighting.
When you're adding notes to your document. Attach File tool To open the Commenting toolbar: 1. (See About usage rights. choose Review & Comment > Commenting Toolbar.) If commenting is enabled. The tools you need to create comments are located on the Commenting toolbar. Highlighter. you can place comments anywhere in the document. and then select a tool from the menu. or click the arrow next to a tool. you can add comments only if the creator of the Adobe PDF document enabled commenting. You can also add stamps and file attachments. 2. you can use the Properties toolbar to change its appearance. A note is the most commonly used comment. and other comment properties. Cross-Out Text.) Commenting toolbar A. Stamp tool C. In Adobe Reader. The Note tool lets you add the equivalent of a sticky note to your PDF documents. and any other markup that you've added to an Adobe PDF document using the commenting tools. q From the toolbar. Note tool B.About adding comments A comment refers to a note. and you can determine the style and format of the comment. . Do one of the following: q Choose View > Toolbars > Commenting. icons. (See Changing colors. and Underline Text tools D. click the tool on the Commenting toolbar. highlighting. To select a commenting tool.
similar to formatting text in a word-processing application. Click the location where you want to place the note. and other attributes to text in a pop-up window. You can also use the Select Text to copy and paste text from a PDF document into the note. icons. If desired. If you don't want the Note tool to switch to the Hand tool after you add a note. Or. Select the Note tool in the Commenting toolbar. When you add a note comment. 2. 2. If you enter more text than fits in the pop-up window. and then choose Properties Bar. italics. right-click (Windows) or Control-click (Mac OS) the toolbar area. click the close box in the upper right corner of the pop-up window to close the note. Select the Note tool . and then choose Delete Comment. or click anywhere outside the pop-up window. if desired. you can use the Note tool to add notes on any page in the document. drag the lower right corner of the window to the appropriate size. or drag to create a custom-sized window. . You can add bold. Note icon B. right-click (Windows) or Control-click (Mac OS) the text area of the pop-up window. To edit a note comment: 1. note color. a note icon and a pop-up window appear. and other note properties.) To resize a pop-up window. Closing the pop-up window does not delete the note. Pop-up window To add a note comment: 1. this option appears. To display the Properties toolbar. You can also resize the window. When you are finished. tool 4. the text scrolls. 2. and then press Delete. and you can position them anywhere on the page. click the close box in the upper right corner of the pop-up window. If commenting is enabled in the current PDF document. and then choose Delete. or the Hand tool . and other comment properties.Adding note comments A note comment is the most commonly used comment. Click or double-click the note icon to open the pop-up window. 3. Creating a note comment A. q Right-click (Windows) or Control-click (Mac OS) the note icon or the title bar of the popup window. (See Changing colors. When you select the Note tool. Do any of the following: q Edit the text as needed. To delete a note comment: 1. q Use the Properties toolbar to change the text formatting. select the Keep Tool Selected option in the Properties toolbar. Type the text for the note in the pop-up window. Do one of the following: q Select the note icon.
Move the cursor to the beginning of the text you want to mark up and drag. To delete a highlight. and then doubleclick the highlighting to add a note window. or underline markup: Do one of the following: q and Right-click (Windows) or Control-click (Mac OS) the markup. (See Deleting comments. select the Highlighter tool . the Cross-Out Text tool. such as the highlighting or cross-out. select the Hand tool double-click the markup. or underline text: 1. This is especially useful to mark up text in a column. Release the mouse button to complete the action. On the Commenting toolbar. For example. 2. Select the Hand tool . you may need to delete several comments.Highlighting. Type the text in the pop-up window that appears. q If markup comments are placed on top of one another. and then choose Delete. Ctrl-drag (Windows) or Option-drag (Mac OS) to mark up a rectangular area of text. you can use the Highlighter tool. the Cross-Out Text tool . or the Underline Text tool . cross out. you may want to highlight a section of text. click the markup. To associate a note with the highlighted or underlined text. and underlining text If commenting is enabled in the current Adobe PDF document. and the Underline Text tool to add comments to an Adobe PDF document. You can use these comments by themselves or in conjunction with notes. 3. cross out. crossing out. To highlight. 4. and then press Delete.) .
right-click (Windows) or Control-click (Mac OS) the stamp. and then choose Delete. date. right-click (Windows) or Control-click (Mac OS) the stamp. q To resize the stamp. and then drag a corner handle. Use the Appearance tab to change the stamp's color and opacity. and choose Properties. Select the Hand tool . allowing you to indicate name. you can use the Stamp tool to apply a stamp to a document in much the same way you would use a rubber stamp on a paper document. drag it to a new location. Do any of the following: q To move a stamp. or drag a rectangle to define the size and placement of the stamp. Click the document page where you want to place the stamp at its default size. 2. To stamp a document: 1. To edit a stamp: 1. . and time information on the stamp. Dynamic stamps obtain information from your system and from the Identity panel of the Preferences dialog box. q To delete a stamp. click it. q To change a stamp's color or opacity.Adding stamps If commenting is enabled in the current Adobe PDF document. 2. From the stamp menu on the Commenting toolbar. You can choose from a list of predefined stamps. select the stamp you want to add to your document.
so that the reader can open it for viewing. icons. Select the Attach File tool on the Commenting toolbar. 2. Use the Attach File tool to embed a file at a selected location in an Adobe PDF document. In the Select File to Attach dialog box.) Then click OK. the embedded file comment automatically goes with it. Click where you want to place the file attachment. select the settings for the file icon that appears in the PDF document. 4. Note: You can attach any file type as a file attachment. browse to locate the file to attach. If you move the PDF document to a new location. However.Using the Attach File tool If commenting is enabled. others will not be able to open the file unless they have the authoring application installed on their system. (See Changing colors. and then doubleclick it. . In the Properties dialog box. and other comment properties. you can attach files to the Adobe PDF document. 3. To attach a file: 1.
You cannot delete comments unless the author enabled commenting in the document you have open. Deselect Locked. and then click Close.Deleting comments When deleting comments. and then choose Delete. and choose Properties. right-click (Windows) or Control-click (Mac OS) the comment. q . (See About usage rights. note the following: q q q If comments are placed on top of one another.) To delete comments: Do one of the following: q Right-click (Windows) or Control-click (Mac OS) the comment. click the markup. you cannot delete it until you unlock it. you may need to delete several comments before they're all gone. If a comment is locked. In such cases. deleting the comment may appear to do nothing. and then press Delete. Select the Hand tool . To unlock a comment. because the next item in the stack is still visible.
For example. icons. You can set different default properties for each type of comment. Right-click (Windows) or Control-click (Mac OS) the note icon. Specify the properties for a comment as described in the previous procedure. and other comment properties You can change a comment's color and other properties using the Properties toolbar or the Properties dialog box. The type of comment selected determines which options are available. You can set default properties for any type of comment so that subsequent comments you create share the same icon and color properties. To set properties for a single comment using the Properties dialog box: 1. Properties toolbar with note icon selected B. The title bar in the Properties toolbar indicates which object is affected. right-click (Windows) or Control-click (Mac OS) the toolbar area. 2. To display the Properties toolbar. If you select text within the pop-up window. 2. . markup. Properties toolbar A. and text boxes. and then click Close: q Select the Appearance tab to change such options as the color and type of icon used. do any of the following. Select the Hand tool . or title bar of a pop-up window. Properties toolbar with pop-up text selected You cannot change commenting preferences in Reader. q Select the General tab to change the author's name and subject of the current comment. In the Properties dialog box. Right-click (Windows) or Control-click (Mac OS) the comment that has the properties you want to include. 3. highlighting. such as notes. To specify default properties for comments: 1.Changing colors. 2. To set properties for a single comment using the Properties toolbar: 1. and then choose Properties Bar. if you select a note icon. and then choose Make Current Properties Default. and then choose Properties. and then click the comment to select it. Existing comments are not affected. All subsequent comments that you create of that type will share the same comment properties. q Select Locked at the bottom of the Properties dialog box to prevent a comment from being edited or deleted. the Note Properties toolbar lets you specify appearance options for the note icon and accompanying pop-up window. nor is the appearance of text in pop-up windows. the Pop-up Text Properties toolbar lets you specify appearance options for the text within the pop-up window. Select options from the Properties toolbar. The options that appear on the Properties toolbar depend on which tool or object is selected. The type of comment selected determines which options are available. You can also choose View > Toolbars > Properties Bar.
Digitally Signing PDF Documents About signing PDF documents About digital IDs and certification methods About adding signatures Using the Signatures tab Validating signatures Managing digital ID certificates Setting Digital Signature preferences .
you should validate the signature to ensure that the document was indeed signed by that person and hasn't changed after it was signed. To certify documents. however. Valid digital signature Selecting a digital ID To sign a document. or you can obtain a digital ID from a third-party provider. If this feature is not enabled.) Validating someone else's signature When you receive a document signed by another person. like a conventional handwritten signature. or as text explaining the purpose of the signing. You can create a self-signed digital ID.) . print. which contains the signature information that you can share with other users in a certificate. (See About adding signatures. Unlike traditional signatures on paper. each digital signature stores information "behind the scenes" about the person signing a document. (See About digital IDs and certification methods. (See Validating signatures. Note: For the latest information about Digital Signatures. and validate digital signatures. you can only view. and then search for "digital signatures. choose Help > Online Support to open the Adobe Acrobat support page on the Adobe Web site. you must select a digital ID. identifies the person signing a document.About signing PDF documents A digital signature. you must use Acrobat." If the creator of a PDF document enabled the Digital Signatures feature.) Signing a document A digital signature can appear as a logo or other image. you can digitally sign PDF documents to attest to its contents.
When a digital signature is applied. Related Subtopics: About digital ID providers Creating a digital ID (Default Certificate Security) Using digital IDs (Default Certificate Security) Managing digital IDs (Windows Certificate Security) Using third-party digital IDs .About digital IDs and certification methods A digital ID contains your signature information. The recipient needs the signer's certificate to validate that the digital signature and certificate match the signer's digital ID. or you can create a self-signed digital ID and share your signature information with others. In general. digital IDs are issued by a third party for use in any official capacity. a unique fingerprint with encrypted numbers is embedded in the document. A certificate is a confirmation of your digital ID and contains information used to protect data. The provider of digital ID certificates is sometimes called a certificate authority or a signature handler. Digital IDs are also referred to as credentials or profiles. You may want to create more than one digital ID if you sign documents in different roles or with different certification methods. You can get a digital ID from a third-party provider.
See the Adobe Web site for information on using providers with advanced security features.) To specify a default signing method: 1. Windows certificates are stored in the Windows Certificate Store. For more information. If you want to be prompted to select the signing method each time you sign. choose a signing method. Windows Certificate Security is a Windows security authority that allows client and server applications to gain trust in each other's authentication credentials. (See Managing digital ID certificates. see Setting Digital Signature preferences. 2. and then choose Digital Signatures. You can use Windows digital IDs in PDF documents without having to type a password. From the Default Method to Use When Signing menu. Some third-party providers. Both Default Certificate Security and Windows Certificate Security have access to the list of trusted identities that you build. .About digital ID providers Some common providers of digital IDs include the following: q q q Default Certificate Security lets you create and select a password-protected digital ID file. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences. such as Entrust®. Third-party signature handlers may validate identities using other methods. include advanced security features. select Ask When I Sign.
3. and then specify Unicode values for the appropriate fields. or if you forget your password. Click Create. Do not use double quotation marks or the following characters: ! @ # $ % ^ & * . this command changes to Open Another Digital ID File. or both. Choose Document > Manage Digital IDs > My Digital ID Files > Select My Digital ID File. Export and send your digital ID certificate file to those who need to validate your signature. you cannot use that profile to add or validate signatures.p12 extension (Mac OS). When you certify or sign a document. (If another digital ID is open. a public key contained in a certificate used for validating signatures.Creating a digital ID (Default Certificate Security) When you create a self-signed digital ID using Default Certificate Security. If your digital ID file is lost or corrupted. Type the same password in both the Choose a Password and Confirm Password text boxes. < > _. To create a self-signed digital ID (Default Certificate Security): 1.) Important: Make a backup copy of your digital ID file. data encryption. and a time-out value if a password is required for signing. . the resulting file stores the following items: an encrypted private key used for signing documents. In the Create Self-Signed Digital ID dialog box. Passwords are case-sensitive. The digital ID file you create includes a . Click New Digital ID File. q Type a password containing at least six characters.pfx extension (Windows) or a . | \ .) 2. q Choose a key algorithm from the menu. this name appears in the Signatures panel and in the signature field. select Enable Unicode Support. and then click Save. q Specify whether you want to use the digital ID for digital signature. 4. (See Managing digital ID certificates. 5. specify a filename and location. do the following: q Type a name for your digital ID. 2048-bit RSA offers more security than 1024-bit RSA. q To use Unicode values for extended characters. and then click Continue. but 1024-bit RSA is more universally compatible.
Click Close. Digital ID files are commonly stored in the Profiles folder in the Acrobat folder. Select the digital ID. and click OK. . Choose Document > Manage Digital IDs > My Digital ID Files > My Digital ID File Settings. if you have not already done so. q Type your password in the text box. Type your password. Choose Document > Manage Digital IDs > My Digital ID Files > Select My Digital ID. and then do the following: q To require a password for signing. select the digital ID. this command changes to Open Another Digital ID File. (If you already selected a digital ID file. must contain at least six characters. To change your password settings. and may not contain double quotation marks or the following characters: ! @ # $ % ^ & * . and browse to find a digital ID. | \ . select Require Password to Access When Signing. To select a self-signed digital ID file: 1. you are prompted to convert the file to a supported file type. or always use the current digital ID. Digital ID files from earlier versions of Acrobat use an . 4. Choose Document > Manage Digital IDs > My Digital ID Files > My Digital ID File Settings. and click OK. 3. 2. If prompted. or choose a value from the menu to specify how often you are prompted for a password while the digital ID file is selected in the current session. Passwords are case-sensitive.apf extension. and then click Settings. The menu lists the most recently opened or created digital ID files.) 2. Click OK. 3. Click OK. 2. 4.apf digital ID file. you are prompted to select a digital ID file. type the password. Do one of the following: q Choose a digital ID file. Specify whether you want to be prompted for a digital ID next time. 5. select the digital ID file. If you select an . If you have multiple digital IDs. type the password. use this command to close the current digital ID and select a different one. and click OK. 6. and then choose Change Password. use the current digital ID until you close Acrobat. If prompted. choose Password Settings. < > _. 3. To close a self-signed digital ID file: Choose Document > Manage Digital IDs > My Digital ID Files > Close My Digital ID File: <filename>. Select your digital ID. q Select Always. select your digital ID. To change self-signed digital ID file settings: 1.Using digital IDs (Default Certificate Security) Before you can sign or validate a document. and then click OK. To change self-signed digital ID password settings: 1. Specify the new and old passwords. q Click Find Your Digital ID File.
In the Add Digital ID dialog box. and then choose Digital Signatures. 2. specify the password. Specify whether you want to be prompted for a digital ID next time. To add a digital ID file (Windows Certificate Security): 1. q Click the Import Digital ID File icon to add an existing digital ID file. and then click Settings. 3. use the current digital ID until you close Acrobat. To use Windows Certificate Security as the default signing method: 1. and then click Continue. or always use the current digital ID. you do not need to specify a password. Specify the digital ID details. Select your digital ID in the list. The My Digital ID command lets you manage digital IDs for Windows Certificate Security. Click OK. When you create a Windows digital ID. 3. To change digital ID file settings (Windows Certificate Security): 1.Managing digital IDs (Windows Certificate Security) Adobe Reader provides the Windows Certificate Security method to work with digital IDs used in Windows systems. . q Click the Create a Self-Signed Digital ID icon. Choose Document > Manage Digital IDs > My Digital ID. Click Add. choose Windows Certificate Security. If you add a selfsigned digital ID that you created using Default Certificate Security. 2. From the Default Method to Use When Signing menu. Your Windows login protects access to Windows digital IDs. 2. do one of the following: q Click the Get a Third Party Digital ID icon to open a Web site containing information on third-party digital ID providers. Choose Edit > Preferences. If you want the digital ID to be available for non-Acrobat applications. select Add as a "Windows Trusted Root" Digital ID. Choose Document > Manage Digital ID > My Digital ID.
the Windows Certificate Security. If you want to be prompted to select a security method each time you sign. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). When you install a thirdparty signature provider. Use these commands instead of. Choose a provider from the Default Method to Use When Signing menu. . To specify a third-party security method: 1. If necessary. the Manage Digital IDs commands. you can use the Default Certificate Security. which lists all security methods installed in the Acrobat Plug-ins folder. new menu commands may appear. a Third-Party Preferences submenu may appear on the Edit menu (Windows) or on the Adobe Reader menu (Mac OS) so that you can change the provider's preference settings.Using third-party digital IDs When you sign or validate a document. install a third-party signature provider. or in addition to. 3. In addition. or a third-party security method. and then click Digital Signatures. Click OK. select Ask When I Sign. 2.
Signature information appears on the Signatures tab. and your signature appears in all occurrences of the field. allowing only form fields to be filled in. For example. be aware that the document author may have put duplicates of the field on other document pages. the author can save a PDF document containing PDF form fields as a certified document. Signature formats A. sometimes a field is copied to the same place on every page.About adding signatures A PDF document can be signed more than once and by more than one person. This user can then fill out the form and sign the document when finished. This duplication allows quick initialing of every page in a document. The signature that appears is just its representation on the page and is not the actual digital signature information. You need to sign the field only once. For example. a message box indicates whether the certification is still valid. Text signature B. Graphic signature Note: If you sign a field. When another user opens the PDF document. Related Subtopics: Signing a document Adding signatures to a document in a Web browser Creating a new signature appearance Clearing a digital signature from a signature field .
) 3. and then click Continue Signing. select one. To sign a document: 1. Standard Text displays a validation icon with the name and other information. (The field must be a signature form field. 4. indicating that changes were made after the signature was added.Signing a document Adding a signature does not affect the validity of existing signatures in the document.) 5. . 6. If you defined a personalized signature. (See About digital IDs and certification methods. the signature may still be valid. To sign and save the document. Click the unsigned signature field in the PDF document. specify a default signing method. your signature and the related information can be stored in a signature field embedded on the page. and then click OK. click Preview. 2. you may invalidate the signature. but a caution triangle appears in the signature field and in the Signature tab. If you make changes to the saved PDF document. To create a new signature appearance. q Choose a signature appearance. and specify the reason for signing the document. The author of the PDF form can also lock fields after the document is signed to prevent additional changes. To preview your signature before signing the document. make sure that you received it from a trusted source. In the Digital Signatures panel of the Preferences dialog box. click New. If the document isn't certified. 7. type your password if prompted. q Chose Sign and Save if you already saved the document with a different filename. do one of the following: q Choose Sign and Save As (recommended) to sign the document and save it using a different filename. Click Show Options. not just a blank box. If you make changes to a PDF document after you sign it. add contact information for validation purposes. and follow the steps in Creating a new signature appearance. When you sign a document. This command lets you make changes to the original PDF document without invalidating the signature. A signature field is an Acrobat form field. Important: Sign a document only after you make final changes. In the Apply Signature to Document dialog box. If you have not yet selected a digital ID. and do the following: q If desired. choose it from the menu.
and then follow the steps described in Signing a document. To sign a document in a browser: 1. .) To save a copy of the signed document. click the Save a Copy of the File button on the Acrobat toolbar. or click a signature field.Adding signatures to a document in a Web browser When you sign a document in a browser. From the Sign menu on the Acrobat toolbar. you must save the file to your hard drive. choose Sign This Document. (A Sign button rather than a Save or Save As button appears. 2. only the incremental portion of the file is saved to your hard drive. To retain a copy of the signed document.
When you sign a document. type a title for the signature appearance. so use a short title that accurately describes the signature. 3. For example. select a different image. Select Name to use the signature profile name for the appearance. (See Signing a document. 2. not the white space around it. and then click PDF File. Click New. (The file must be a PDF file. When you use an image in a signature. or change the text items. Note: The Palm Organizer button is dimmed unless Palm OS® appearance files are detected. Click OK.Creating a new signature appearance You can specify how your signature appears in the signature field. 2. and country. Choose Edit > Preferences (Windows) or Adobe Reader (Mac OS) > Preferences. you select the signature by its title. and then select Digital Signatures. organization. you must select the signature appearance. . select its title in the right pane. and then click Delete. q To display the image when you sign the document. Select Distinguished Name to show the user attributes defined in the profile. 4. click Browse to locate the file. 5.) Click OK (Windows) or Select (Mac OS). only the image is used. The image is cropped and scaled to fit in the signature field. To create a new signature appearance: 1. Select any text items you want to appear with the signature on document pages. You can change the title.) To edit or delete a signature appearance: 1. including your name. In the Select Picture dialog box. and click Edit. In the Configure Signature Appearance dialog box. q Select Imported Graphic to use a graphic signature. Open the Preferences dialog box. and then select Digital Signatures. Do one of the following: q Select No Graphic if you want the signature area to contain only the icon and other information specified under Configure Text. select its title in the right pane. you can include an image of your company logo. Do one of the following: q To edit a signature appearance. 6. q To delete a signature appearance.
To clear a digital signature from a signature field: Do one of the following: q q q Select the signature in the Signatures tab. the signature is deleted. and choose Clear Signature Field from the Options menu. and the Signatures panel notes that the document was modified after the last signing. To clear all signature fields in a document. choose Document > Digital Signatures > Clear All Signature Fields. Right-click (Windows) or Control-click (Mac OS) the signature in the document window.Clearing a digital signature from a signature field When you clear a signature field. The signature is removed. and then choose Clear Signature Field. . but the empty signature field remains.
To expand or collapse a signature in the Signatures tab: Click the plus sign (Windows) or triangle (Mac OS) to the left of the signature to expand it. and status. A warning sign icon icon indicates that the document was modified after the signature was added. A question mark indicates that the signature has not been verified. including adding. clearing. . A blue ribbon icon indicates that the certification is valid. or you can expand it to see more information. Click the minus sign (Windows) or the rotated triangle (Mac OS) to the left of the signature to collapse it. The digital signature icon along with the name of the field in the Signatures panel indicates the presence of the empty signature field. A check mark icon indicates that the signature is valid. date. Icons identifying verification status To display the Signatures tab: Choose View > Navigation Tabs > Signatures. Each signature in the palette has an icon identifying its current verification status. or click the Signatures tab on the left side of the document window. You can collapse a signature to see only the name. the signature field may become locked after you sign it.Using the Signatures tab The Signatures tab lists all the signature fields in the current document. however. and validating signatures. In some cases. You can right-click (Windows) or Control-click (Mac OS) a signature field in the Signatures tab to do most signature-related tasks.
(See Viewing previous versions of a signed document.) The verification status appears on the document page and in the Signatures tab. q If the document has more than one signature. 4. The Signature Validation Status describes the signature status. If this icon appears. If the status is unknown. must be in your list of trusted identities. 3. the signer's certificate. Open the PDF document containing the signature you want to validate. and then click Close. Select the signature in the Signatures tab. check whether a "Document was modified" warning sign icon appears next to the signature. q Click Issuer Notice to learn more about the legal restrictions of this signature.Validating signatures When you validate a signature. To validate a signature: 1. 2. and then click Signature Properties. and then choose Validate Signature from the Options menu.) To change validation settings. or one of its parent certificates that was used to issue the signer's certificate. (See Building a list of trusted identities. Related Subtopics: Viewing previous versions of a signed document . click View Signed Version to view a copy of the signed version in a separate document window. the document may have been modified after it was signed. you verify the signer's identity and assess any changes made after the document was signed. If you don't have the signer's certificate. Third-party signature handlers may verify identities using other methods. do any of the following. In the signature field or in the Signatures tab. and then click Close: q Click Show Certificate to verify the fingerprint information. For an identity to be valid. the signature validity is unknown. see Setting Digital Signature preferences. click Signature Properties. or if the document was modified after it was signed.
All signatures and their corresponding versions appear in the Signatures tab. and choose View Signed Version from the Option menu. choose the document name from the Window menu. all the signed versions are maintained in a single Adobe PDF file. To return to the original document.Viewing previous versions of a signed document If a document is signed more than once. click View Signed Version. and choose View Signed Version. In the Signature Properties dialog box. with the version information and the name of the signer in the title bar. Right-click (Windows) or Control-click (Mac OS) the signature in the Signatures tab or document pane. Each version is saved as append-only so that it cannot be modified. To view a previous signed version: Do one of the following: q q q Select the signature in the Signatures tab. The previous version opens in a new Adobe PDF file. .
Before other users can validate your signature on documents they receive.Managing digital ID certificates Your digital ID certificate contains a public key that is used to validate your digital signature.) Third-party providers may validate identities using other methods. other users can share their certificates with you so that you can build a list of trusted user certificates. which you can share with them. Related Subtopics: Sharing your digital ID certificate Building a list of trusted identities Checking information on certificates Configuring identity search directories . they must have access to your certificate. Likewise. Both Default Certificate Security and Windows Certificate Security have access to the list of trusted identities that you build. called trusted identities. for validating signatures. You can also configure Windows Certificate Security to trust identities in the common Windows Certificate Store. (See Setting Digital Signature preferences.
and click Next to send your digital ID certificate to another user. click Settings. To share your digital ID certificate: 1. 4. 2. if necessary. Specify the email address. type the password. Browse to specify a location for the certificate file. select your digital ID. With the digital ID selected. choose Document > Manage Digital IDs > My Digital ID Files > My Digital ID File Settings.Sharing your digital ID certificate You can share your self-signed digital ID certificate with others by exporting your certificate as an FDF file. q If you use Windows Certificate Security. or you can email your certificate directly. If you use a thirdparty security method. Do one of the following: q For password-protected digital ID files. Click Close and OK to return to the dialog box. 3. click Export. and then send the message in your email application. select the digital ID you want to share. you usually don't need to share your certificate with others. If prompted. and then click Show Certificate Details. and click Next to save the digital ID certificate in an FDF file. . See the documentation for the third-party provider. and click Save. Do one of the following: q Select Email the Data to Someone. choose Document > Manage Digital IDs > My Digital ID. and click OK. q Click Save the Data to a File. click OK. To verify that your certificate information is correct.
4. open the email attachment.) q To save the file. You may need to switch to your email application to finish sending the message. (See Emailing Adobe PDF documents. (See Setting Digital Signature preferences. and then click Show Certificate.Building a list of trusted identities You can keep a copy of other users' digital ID certificates in a list of trusted identities. and click Email. 6. Do any of the following: q If Windows Certificate digital IDs are allowed. 7. Choose Document > Manage Digital IDs > Trusted Identities. Click the signature in the document to check whether it's valid. After a user sends you certificate information. To add a certificate from email to your list of trusted identities: 1. In the Digital Signatures panel of the Preferences dialog box. 7. Select the certificate. 6. and then click Next. specify a location. open the attachment.) q Click Browse for Certificates. specify trust options. Select the digital ID file to use. note the MD5 Fingerprint and the SHA-1 Fingerprint numbers. In the Certificate Attributes dialog box. After you verify that the certificate information is correct. q If you configured an identity search directory. select the appropriate directory and group. Select the added certificate in the Contact to Add list. and click OK. You can then search for specific digital ID certificates. select the appropriate directory and group. 8. To request a certificate from another user: 1.) 3. specify the email addresses. edit the message as needed. click Close. click Set Contact Trust. To include Windows Certificate digital IDs in the list of trusted identities. 3. To allow other users to add your certificate to their list of trusted identities. To add a certificate from a file to your list of trusted identities: 1. select the digital ID file. Select whether you want to email the request or save it as a file so that you can send it later. Confirm with the certificate's originator that the information is correct. type the password. To add a certificate using a signature in a PDF document: 1. After you verify that the information is correct. You can later attach this file to an email message. 5. locate the certificate file. Click Add Contacts. and then click Open. and then click Select. 9. click OK. select the appropriate option in the Digital Signatures Advanced Preferences dialog box. and choose Set Contact Trust. Choose Document > Manage Digital IDs > Trusted Identities. Specify trust options. the certificate shouldn't be trusted. and then click Import. In the Certificate Attributes dialog box. and then click Contact Details. The preferred method of adding another user's certificate to your list of trusted identities is by importing the certificate from an FDF file that the user sends to you. 2. 4. 5. Open the PDF document containing the user's self-signed signature. If the information isn't correct. Confirm with the certificate's originator that the information is correct. 4. specify a default signing method. 2. 2. If prompted. Click Signature Properties. and click Delete. After you receive the email message. and then choose Set Contact Trust. Type your name and email address. click Trust Identity. Do one of the following: q To send an email message. 2. 2. 3. and then click Save. The list lets you validate the signatures of these users on any documents you receive. specify trust options. (See Configuring identity search directories. To delete a certificate from the list of trusted certificates: 1. specify the default signing method. and then click OK. You can also add a certificate directly from the PDF document signed by someone who used a self-signed digital ID. select Include my Certificates. note the MD5 Fingerprint and the SHA-1 Fingerprint numbers. In the Digital Signatures panel of the Preferences dialog box. 5. although this method may not be trustworthy. Click Add to Contacts List. Choose Document > Manage Digital IDs > Trusted Identities. . Click Request Contact. and then click Import.
choose Certificates. and then click Settings. Choose Document > Manage Digital IDs > Trusted Identities. Do one of the following: q For password-protected digital ID files. Click Certificate Details. the user DN and the certificate issuer DN are the same because a certificate is always issued by the user rather than by a third-party provider. . Select your digital ID. Click Show Certificate Details. choose Document > Manage Digital IDs > My Digital ID Files > My Digital ID File Settings. choose Document > Manage Digital IDs > My Digital ID. It begins with the date and time the certificate was created. and country that a user provides when creating a profile. From the Display menu. right-click (Windows) or Control-click (Mac OS) a signature. To check information on a certificate: Do one of the following: q q In the Signatures tab. The serial number is a unique number that ensures no two certificates from the same DN are identical.Checking information on certificates The Certificate Attributes dialog box provides user attributes and other information on a certificate. You can check certificate information for your own digital ID files or for ID files that you import. To check information on your own certificate: 1. In Acrobat Self-Sign Security. type the password. organization. and then choose Edit. Select your digital ID in the list. select your digital ID. If prompted. When other users import your certificate. Click Show Certificate. 2. The Certificate Attributes dialog box provides the following information: q q q The distinguished name (DN) is the name. The validation period specifies a span of time in which the certificate is valid. they may ask you to check your fingerprint information against the information they receive with the certificate. and then choose Properties. Select the certificate. and then click Settings. and click OK. q If you use Windows Certificate Security.
including LDAP servers. 2. contact your system administrator. To configure an identity search directory: 1. For more information on server settings. . and then click OK.Configuring identity search directories Identity search directories help you locate specific digital ID certificates from network servers. Choose Document > Manage Digital IDs > Configure Identity Search Directories. specify a directory name and server settings. Click New.
Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). do the following. Change the digital signature appearance. In the Digital Signature panel of the Preferences dialog box.Setting Digital Signature preferences You can use the Digital Signatures panel of the Preferences dialog box to change the appearance of your signature. (See Building a list of trusted identities. Note: To revert to the default digital ID settings. and then click OK: q Specify whether you can import identities from the Windows Certificate Store into the list of trusted identities. click Reset. and then select Digital Signatures. (See About digital IDs and certification methods. (See About digital ID providers. specify a default security method. 2.) To set advanced digital signature preferences: 1. If this option is not selected. and specify other advanced preferences. you are notified when a signature expired. (See Creating a new signature appearance. 2. . A certificate revocation list (CRL) contains a list of revoked but unexpired certificates. If this option is not selected. Specify a default signing method. To set Digital Signature preferences: 1. and then click OK: q Select whether to verify signatures when PDF documents are opened.) q Specify whether to trust all root certificates in the Windows Certificate Store when validating signatures. Select Require Certificate Revocation Checking for Validation to require certificates to be checked against a list of excluded certificates during validation. Be aware that selecting this option might compromise security. 4. click Advanced Preferences. change validation settings. Under Verifying Signatures.) 3. the revocation status for non-author signatures is ignored. Under Microsoft Windows Certificate Security. q Specify which security method to use for verifying signatures. 3.) 4. do the following. Select Ignore the Expiration Dates of Self-Signed Certificates When Verifying Signatures if you don't want to verify expiration dates.
Usage Rights About usage rights About passwords and document security Getting information on PDF documents Setting Trust Manager preferences .
you can fill in forms. (See Filling out forms. you can add note comments. (See About adding comments. view. fill in forms. and sign documents if the Adobe PDF document has additional usage rights enabled. or Sign. .) Sign If enabled. highlighting. but you cannot sign documents. and print PDF documents with digital signatures. (See About signing PDF documents. The Document Status dialog box indicates which usage rights are enabled. and save the document. you can add comments. you can view only existing comments. These include the following: Review & Comment If enabled.) Fill In Form If enabled. Fill In Form. you can validate. You can also import and export comments. If Review & Comment is not enabled.) To view usage rights: Click an icon on the left side of the status bar at the bottom of the Adobe Reader window.About usage rights In Adobe Reader. you can digitally sign a PDF document and save it. If Digital Signatures is not enabled. If the Document Status dialog box does not include Review & Comment. participate in reviews. and other review comments to the document. import and export form data as an FDF file. and save the PDF document. the document does not include usage rights.
In addition. If you're having trouble opening a PDF document. you may need to enter a password to open it. or edited. and then click OK. authors can use password security to add restrictions that can prevent a document from being opened. printed. If a document is encrypted. Choose File > Document Properties. When someone sends you a restricted PDF document. or if you're restricted from using certain features.About passwords and document security When creating Adobe PDF documents. When a document is restricted or has a special status. and then click Security. . PDF documents that include such security restrictions are called restricted documents. you may not be able to open it without permission from the person who created the document. restricted or certified documents may prevent you from printing your files or copying information to another application. 2. contact the PDF document author. Note the actions that are not allowed. Double-click a status icon to view more information. To view the security settings of an open document: 1. icons appear in the lower left corner of the document window.
Facing page layout. subject. and security settings. This information is generated automatically and cannot be modified. Opening the file adds the associated index to the list of indexes that can be searched. The title. or choose Document Properties from the document pane menu. you can get information on the file. The Trapped menu indicates whether trapping is applied to the file. If substitute fonts are used and you aren't satisfied with their appearance. Note that many search engines use the title to describe the document in their search results list.Getting information on PDF documents When you view a PDF document. and encoding used to display the original fonts. you may want to install the original fonts on your system or ask the document creator to re-create the document with the original fonts embedded in it. Search Index displays the name of the autoindex associated with the file. and keywords may have been set by the person who created the document in the source application. if any. such as the title. Binding affects how the pages are arranged side by side when you view them using the Continuous . which is located just above the vertical scroll bar. are not allowed. Security The Security panel describes what activities.) . If a PDF file does not have a title. and the fonts. the filename appears in the results list instead.) This is for matching the reading direction (left to right or right to left) of text in the document. To get information on the current document: 1. the fonts used. and whether the document is tagged. and some is generated by Acrobat. Language specifies the language for the screen reader. Choose File > Document Properties. Right Edge binding is useful for viewing Arabic or Hebrew text or vertical Japanese text. (See Using a screen reader. Base URL displays the base Uniform Resource Locator (URL) set for Web links in the document. (See Setting the page layout and orientation. A file's title is not necessarily the same as its filename. Fonts The Fonts panel lists the fonts and the font types used in the original document. Select an option from the left side of the Document Properties dialog box: Advanced The Advanced panel shows PDF settings and reading options. such as Microsoft Word or Adobe InDesign. Some of this information is set by the person who created the document. You can search for these description items in Acrobat to find particular documents. The PDF Information group box shows which PDF version the document is created in. (See About passwords and document security. font types. 2. Prepress software uses this information to determine whether to apply trapping at print time.) Description The Description panel shows basic information about the document. number of pages. or by the person who created the PDF document. author. the page size.
5. see Setting Multimedia preferences. q Prompt to ask whether the player can be used.Setting Trust Manager preferences Use the Trust Manager panel of the Preferences dialog box to change multimedia security settings for trusted and non-trusted documents. . Click OK. 2. For information on setting general multimedia preferences. Select whether the trusted documents (or non-trusted documents) can open other files or launch applications. both the document and the author's certificate are added to the list. To clear the list of trusted documents and authors. and then change the permission for the selected player to any of the following: q Always to allow the player to be used without prompting. q Never to prevent the player from being used. Select whether you want to display security permissions for trusted documents or nontrusted documents. and then select Trust Manager. For example. If a document is not trusted. 3. All documents certified by this author are trusted. If you decide to add a certified document to the list. you are prompted to add the document to this list when you try to play a media clip in which the permission is set to Prompt. you can allow multimedia files to be played in trusted documents and disallow them to be played in non-trusted documents. Under Multimedia Permission Settings. To set Trust Manager preferences: 1. 4. This option lets you decide whether to add a non-trusted document to the list of trusted documents when you try to play the media clip using the selected player. Select a multimedia player in the list box. select Allow Multimedia Operations to allow media clips to be played. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). A document is trusted if it's added to the list of trusted documents and authors. 6. click Reset List of Trusted Documents and Authors.
Printing Printing Adobe PDF documents Setting advanced print options Printing over the Internet .
In Mac OS. or Shift-click to select a contiguous range of pages. In Mac OS. Advanced Opens one or more panels for setting additional printing options. if the Use Logical Page Numbers option is selected in Preferences. This is useful for printing PDF files that contain multiple page sizes on printers that have different-sized output trays. Select any of the following options. set printer driver options in the Print Center. See your printer driver documentation for details. use the Select Text tool and drag around the area you want to print. You can also print an Adobe PDF document to a mobile device over the Internet. q q q None prints the upper left or center of a page (if auto-rotated and centered) without scaling. Choose a printer from the list at the top of the Print dialog box. use the Save As PostScript command. you can enter page-position numbers in parentheses to print those pages. Pages From/To Prints a range of pages. (See Setting advanced print options. Print What Specifies which visible content prints. Click the Print button . Fit to Paper reduces or enlarges each page to fit the currently selected paper size. 2. it is scaled to fit to the printable area of the currently selected paper size. Auto-Rotate and Center Adjusts the PDF file's orientation to match the orientation specified in the printer properties. Shrink Large Pages shrinks large pages to fit the currently selected paper size. To select an area on a page to print. Print to File (Windows) Creates a device-dependent PostScript file of the document. or choose File > Print.) To print an Adobe PDF document: 1.Printing Adobe PDF documents Most of the options in the Adobe Reader Print dialog box are the same as for other applications. The available options vary with different printers and drivers. In Windows. For better results when creating PostScript files. comments. You can Ctrl-click (Windows) or Command-click (Mac OS) thumbnails to select noncontiguous pages. Use File > Print Setup to set general printing options. If an area is selected and it is larger than the printable area of the currently selected paper. 7. If an area is selected. do one of the following: q To select pages to print. but does not enlarge small pages. click Properties to set printer driver options. 4. (See Printing over the Internet. this option connects to the Adobe Web site for information on how to troubleshoot printing problems. Page Scaling Reduces and enlarges pages when printing. q 3. Printing Tips If you are connected to the Internet. and comments. In Windows. form fields. you can enter (1) to print that page. if the first page of a document is numbered iii. Pages or selections that don't fit on the paper are cropped. For example. Choose Paper Source by PDF Page Size (Windows) Uses the PDF page size to determine the output tray rather than the page setup option. You can also select a contiguous page range in the Print dialog box. choose an option from the Presets pop-up menu. select thumbnails in the Pages panel. and then click OK (Windows) or Print (Mac OS). Current View Prints the page area (including text. 6. 5. If necessary. Current Page Prints the page that is visible in the current view. and so on) that is visible in the current view. .) The options available also depend on your Acrobat application. Document and Comments prints document contents. it is scaled to fit the printable area. q q Document prints document contents and form fields.
q Send by Range downloads fonts and resources before printing the first page that uses them. specify how fonts and resources in the document are sent to a printer when those fonts and resources are not present on the printer. 3. The Asian fonts must be present on the system in use. it might not reorder the font downloading correctly. q Send For Each Page downloads all fonts and resources for a given page before the page prints. specify which level of PostScript to generate for the pages. (See About downloading Asian fonts. Related Subtopics: About downloading Asian fonts . resulting in missing fonts. For Font and Resource Policy. This option uses less printer memory. and then discards them when they are no longer needed. In the Print dialog box.) 2. q If normal printing doesn't produce the desired results. 4. and then click OK: q Select Download Asian Fonts to print documents with Asian fonts that are not installed on the printer or embedded in the Adobe PDF document. For Language. Do any of the following.Setting advanced print options The Advanced Print Setup dialog box is available for PostScript printers only. and then discards the fonts when the page has finished printing.) q Select Discolored Background Correction to correct severe discoloration during printing. This option is not available for QuickDraw (Mac OS) printing. This option uses the least printer memory. (See Printing Adobe PDF documents. To set options in the Advanced Print Setup dialog box: 1. such as white backgrounds printing as yellow. if a PostScript processor reorders the pages later in the workflow. but uses the most printer memory. However. click Advanced. This option is the fastest. select Print As Image to print pages as bitmap images. The fonts and resources remain on the printer until the job has finished printing. q Send at Start downloads all fonts and resources at the start of the print job. Choose the level of PostScript appropriate for your printer.
In these cases. Courier is used for the text. and the printed output may not match the screen display. . be sure you have downloaded the fonts to your computer using the Custom or Complete installation option during installation of Adobe Reader. the printer substitutes those. a substitute font is used for printing. If Download Asian Fonts is not selected. Note: Some fonts cannot be downloaded to a printer. To make Asian fonts available for downloading to a printer. but the fonts are not installed on the printer or embedded in the document. If the printer has similar fonts. the PDF document prints correctly only if the referenced fonts are installed on the printer.About downloading Asian fonts Select the Download Asian fonts option in the Advanced Print Setup dialog box if you want to print an Adobe PDF document with Asian fonts. (Embedded fonts are downloaded whether or not this option is selected. Printing a document as an image may take longer than using a substituted printer font. If there are no suitable fonts on the printer. print the PDF document as a bitmap image. either because the font is a bitmap or because font embedding is restricted in that document.) You can use this option with a PostScript Level 2 or higher printer. If Download Asian Fonts does not produce the results you want.
and then sign up for a PrintMe user account. PrintMe Internet Printing. Save the document. . 2. you can also choose Programs > PrintMe Internet Printing Download Driver from the Start menu to download the universal PrintMe driver. follow the prompts to sign up for a PrintMe user account.Printing over the Internet You can send open Adobe PDF documents to printers and fax machines in the PrintMe network using the third-party plug-in. or log into your existing account. Note: In Windows. Using the universal PrintMe driver will allow you to print over the Internet from any application installed on your computer. refer to the PrintMe Help system. and then choose File > PrintMe Internet Printing. To print over the Internet: 1. You can also securely store PDF files online for on-demand printing. If you need assistance. In the PrintMe Networks dialog box.
Customization Setting preferences Viewing Adobe PDF documents from other applications Updating Upgrading .
3.Setting preferences You can use the Preferences dialog box in Adobe Reader to define a default page layout and customize your application in many other ways. select one of the preference categories from the list at the left. they are not associated with a particular Adobe PDF document. Use this menu to set preferences. Select preference options for that feature. Click Cancel to leave the settings unchanged. Related Subtopics: Preference categories Startup preferences Page Display preferences General preferences Full Screen preferences Setting Multimedia preferences . 2. q Choose Preferences from the document pane menu. These preferences control the application on your system. To set preferences: 1. and then click OK. Do one of the following: q Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). a Third-Party Preferences menu item appears in the File menu. In the Preferences dialog box. Note: If you install any third-party plug-ins.
Use Page Cache Places the next page in a buffer even before the current page is viewed to reduce the amount of time required to page through a document. Display the Document Status Dialog For Determines which documents automatically show a status dialog box when they are opened. Use Only Certified Plug-ins Ensures that only Adobe-certified third-party plug-ins are loaded. Allow Layer State to Be Set by User Information Allows the author of a layered PDF document to specify layer visibility based on user information. . It includes the following options: Reopen Documents to Last Viewed Page Determines whether documents open automatically to the last viewed page within a work session.Startup preferences The Startup panel of the Preferences dialog box defines how documents open and how the application starts up. Display Splash Screen Determines whether the application splash screen is displayed each time the application is launched.
Page Display preferences
The Page Display panel of the Preferences dialog box includes the following options for the appearance of pages: Default Page Layout Sets the page layout used for scrolling when you first open a document. Display Large Images Displays large images. If your system is slow to display image-intensive pages, you may want to not select this option. Display Page to Edge Eliminates the thin white border that is displayed around the edge of Adobe PDF pages created by some applications. If you do not select this option, pages are printed with a white border, as defined by the printer driver. Display Transparency Grid Displays the grid behind transparent objects. Use Logical Page Numbers Enables you to use the Number Pages command to display Adobe PDF page numbering that matches the numbering printed on the pages. A page's number, followed by the page position in parentheses, appears in the status bar and in the Go To Page and Print dialog boxes. For example, if the first page in a document is numbered "i", it might appear as "i (1 of 10)". If this option is not selected, page numbering information in documents is ignored and pages are numbered using arabic numbers starting at 1. Selecting this option should alleviate most cases of unexpected Go Back behavior in your Web browser. Use Greek Text Below Displays text below the designated point size as gray lines (or greeked text) to speed display time. Custom Resolution Sets the monitor resolution. Use System Setting Uses the system settings for monitor resolution. Default Zoom Sets the magnification level for PDF documents when they are first opened. This value overrides document settings. Max Fit Visible Zoom Sets the maximum magnification level for the fit visible view and for viewing articles.
General preferences
The General panel of the Preferences dialog box provides the following preference options: Enable Text Selection for the Hand Tool Enables the Hand tool to automatically function as the Select Text tool when it hovers over text in an Adobe PDF document. Text Selection Margin Size Sets the distance, in pixels, that the Select Text tool has to be from text before it changes to a text selection cursor. You can set the value from zero to twenty pixels. Column Selection Margin Size Sets the distance, in pixels, that the Select Text tool has to be from the text selection margin before it switches from text selection to column selection.You can set the value from zero to twenty pixels. If you set the value at 0 pixels, you cannot select columns, only text. Show Tool and Property Button Labels Determines how labels are used in the toolbars. However, if space in the toolbar area is limited, labels may be hidden regardless of this setting. Maximum Documents in Most-Recently Used List Sets the maximum number of documents listed in the File menu (Windows) or when you choose File > Open Recent File (Mac OS). The default is five for Windows and nine for Mac OS. Open Cross-Document Links in Same Window Closes the current document and opens the document being linked to in the same window, minimizing the number of windows open. If the document being linked to is already open in another window, the current document is not closed when you click a link to the open document. If you do not select this option, a new window is opened each time you click a link to a different document. Note: To override this setting, whether selected or deselected, press Ctrl (Windows) or Option (Mac OS) when clicking a link. Save As Optimizes for Fast Web View Restructures a PDF document for page-at-a-time downloading from Web servers. Emit Passthrough PostScript when Printing Enables PostScript XObjects in the PDF file to be emitted when that PDF file is printed to PostScript printer. Enable Print Preview Controls the display window in the Print dialog box that shows how the PDF will print. Turning this off speeds up the Print dialog box display. Use Single Key Accelerators to Access Tools Enables you to select tools with a single keystroke. This is off by default. Disable Edit Warnings Disables warning boxes that would normally open when you delete items such as links, pages, page thumbnails, and bookmarks, for example.
Full Screen preferences
The Full Screen panel of the Preferences dialog box provides the following navigation and appearance options when an Adobe PDF document is being viewed in Full Screen view. Advance Every Specifies whether to advance automatically from page to page every set number of seconds. You can page through a document using mouse or keyboard commands even if automatic paging is selected. Loop After Last Page Lets you page through a PDF document continuously, returning to the first page after the last. This option is typically used for setting up kiosk displays. Escape Key Exits Lets you exit Full Screen view by pressing the Escape key. If this option is not selected, you can exit by pressing Ctrl+L (Windows) or Command+L (Mac OS). Left Click to Go Forward One Page; Right Click to Go Back One Page Lets you page through an Adobe PDF document by clicking the mouse. You can also page through a document by pressing Return, Shift-Return (to go backward), or the arrow keys. Ignore All Transitions Removes transition effects from presentations that you view in Full Screen view. Default Transition Specifies the transition effect to display when you switch pages in Full Screen view and no transition effect has been set for the document being viewed. Mouse Cursor Specifies whether to show or hide the cursor. Background Color Specifies the window's background color in Full Screen view. If you choose Custom, you can select a color from the system color palette.
From the Preferred Media Player menu. 3. determine whether the Player Finder dialog box is displayed. For example. select an option to determine the default player that will play the media clip. some movie clips include subtitles. see Setting Trust Manager preferences. and then select Multimedia from the left side of the dialog box. You can determine whether these items are displayed when the movie is played in your Adobe PDF document. or supplemental text captions. Under Accessibility Options. and set multimedia accessibility options for visually impaired users. specify the preferred language for the media in case multiple languages are available. 2. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS). For information on setting multimedia preferences for trusted documents.) . dubbed audio. To change multimedia preferences: 1. select which special features are allowed to be played. and then click OK.Setting Multimedia preferences You can select the preferred media player to play sound and movie clips.
Viewing Adobe PDF documents from other applications Several applications allow you to view an Adobe PDF document in Adobe Reader without leaving the original application. Related Subtopics: Viewing Adobe PDF documents in a Web browser (Windows) .
PDF documents open in a separate Adobe Reader window. If this option is not selected. you may need to use the tools and commands in the Adobe Reader toolbar rather than the browser toolbar or menu bar. You can view the PDF document in the Web browser if you are using Internet Explorer 5.0 or later. (You can also choose Preferences from the document pane menu. You can view PDF documents in your browser.) Set the following options and then click OK. To set browser and Internet preferences: Choose Edit > Preferences. even after the first requested page displays. Display PDF in Browser (Windows only) Displays any PDF document opened from the Web inside the browser window. In this mode you cannot use Fast Web Viewing. such as paging through the document.0 or later.) 2. Deselect Display PDF in Browser. to print a PDF document. is initiated in Acrobat. Downloading in the background stops when any other task. or America Online 6. the entire PDF file downloads before it is displayed.0 or later. you can use the File > Print.0 is not compatible with Adobe Reader's Web browser plugin and does not support viewing PDF documents in the browser. This setting is also used by the multimedia plug in. Internet Settings Click to set up your Internet connection. Check Browser Settings When Starting Reader Checks your default browser settings for compatibility with the application each time the application is launched. Connection Speed Choose a connection speed from the menu. and Edit > Find commands on the Internet Explorer toolbar. and select Internet in the left pane. If this option is not selected. Because keyboard commands may be mapped to the Web browser. Follow the prompts. and select Internet. or you can set up Adobe Reader to work as a helper application so that when you open or download PDF documents from the Web they open in a separate Adobe Reader window. or consult your ISP provider if you need help. Allow Speculative Downloading in the Background Allows a PDF document to continue downloading from the Web.) Note: Netscape Navigator 6. or search highlighting on the Web. For example. If you want the entire PDF document to continue downloading in the background while you view the first page of requested information. also select Allow Speculative Downloading in the Background. Similarly. You can set your preferences to launch Adobe Reader as a separate application outside your browser and automatically open linked PDF documents in Adobe Reader. Choose Edit > Preference. . (In Internet Explorer. (You can also choose Preferences from the document pane menu. some Adobe Reader shortcuts may not be available. Edit > Copy. Allow Fast Web View Downloads PDF documents for viewing on the Web one page at a time. you need to use the Print button in the Adobe Reader toolbar rather than the File > Print command in the browser. Netscape Navigator 7. and click OK. form submittal in a browser. To use Adobe Reader as a helper application: 1.Viewing Adobe PDF documents in a Web browser (Windows) Adobe Reader installs plug-ins that make viewing Adobe PDF documents on the Web easy.
) 2. Choose Edit > Preferences (Windows) or Adobe Reader> Preferences (Mac OS). 3. (You can also choose Preferences from the document pane menu. 4. deselect Show Auto-Update Confirmation Dialog. . choose Manually. Use the Updates panel in the Preferences dialog box to determine how often to check for updates. (If you want to turn off automatic updating. Deselect Display Notification at Startup if you don't want to be advised about available updates when you launch Acrobat. You can also check for updates by choosing Help > Updates. Do one of the following: q For Check for Updates.) q Click View Notifications to preview any notifications before deciding whether to update. 5. If you don't want Acrobat to display a notification when updates have been checked for. and then select Updates on the left side of the dialog box. To update or set updating preference options: 1. Click OK. which helps ensure that you are using the latest version.Updating Your software can automatically check for updates. Click OK to exit the dialog box. specify how often you want to check for updates.
and follow the prompts to purchase and install Acrobat.Upgrading To upgrade from Adobe Reader to Acrobat. Choose Help > Purchase Adobe Acrobat. .
Buying and Viewing eBooks About eBooks Activating your eBooks account Obtaining eBooks Reading eBooks Using My Bookshelf .
or sent as an email attachment. . eBooks are typically bought from online bookstores. 2. posted on the Web.About eBooks Adobe eBook PDF files (eBooks) are PDF files that have been packaged by the Adobe Content Server to protect the copyright of the author or publisher. you need to install the eBooks plugin before you can use this feature. copied to a folder or a CD. If you are not using the full version of Adobe Reader. and then click Update. As with any Adobe PDF file. You can use My Bookshelf to access and manage your eBooks. If you are using Adobe Reader to open an eBook for the first time. To read an eBook. and click Update Adobe Reader Now. Select eBooks Package from the Available list. you must have a license to open and read the eBook (generally provided by the seller or lender) and activate Adobe Reader as an eBook Reader. To install the plug-ins prior to opening a file: 1. q Choose Edit > Preferences > Update (Windows) or Adobe Reader > Preferences > Updates (Mac OS). Do one of the following: q Choose Help > Updates. eBooks can be moved. or exchanged among users. borrowed from online lenders. you are prompted to install the eBooks plug-in.
If you did not create an eBooks account when you first installed Adobe Reader. Click the Activate Palm OS Device button . In the dialog box. 3. you need your Adobe ID and password or your Microsoft . download and install Adobe Reader for handheld devices. 2. In Adobe Reader. In Adobe Reader.Activating your eBooks account Before you can use Adobe Reader to purchase or read eBooks. To create an eBooks account: 1. To read Adobe eBooks on a Palm OS handheld device. Note: To activate the eBooks Reader software. follow the on-screen prompts to create an ID and password. click Yes to launch your browser and connect to the Adobe DRM Activator Web site. 2.Net Passport ID and password. 3. including PDAs. choose Tools > eBook Web Services > Adobe DRM Activator. on which you plan to use eBooks. choose Tools > eBook Web Services > Adobe DRM Activator. To download the Adobe Reader for handheld devices. you must activate the application as an eBook reader by creating an Adobe DRM Activator account. or send an eBook to a mobile device or access the Adobe DRM Activator Web site. read. You must activate all devices. To use a handheld device as an eBooks Reader: 1. . If you are a new user. Place the handheld device in its synchronization cradle. you are prompted to do so the first time you attempt to download. visit the Adobe Web site. Connect to the Internet.
or exchanged among users. Related Subtopics: Downloading eBooks Viewing permissions for an eBook Borrowing eBooks from an online library Sending an eBook to another device Sharing eBooks . To display the eBooks button on the toolbar: Choose View > Task Buttons > eBooks. borrowed from libraries.Obtaining eBooks Adobe eBook PDF files can be purchased from retailers.
(See Using My Bookshelf. If you download only one eBook. and then navigate to the Adobe eBook Mall home page. (See Activating your eBooks account. Adobe Reader automatically launches when you download the eBook. From the Adobe eBook Mall Web page. . do one of the following: q On the toolbar. q Click Close to close the dialog box and open My Bookshelf. follow the on-screen prompts to buy or borrow eBooks. Connect to the Internet. you must activate Adobe Reader as an eBook reader by creating an eBook account.) If the download fails. the dialog box times out and you can retry the download later. choose eBooks > Get eBooks Online. By default. q Choose Tools > eBook Web Services > Adobe eBook Central. you are asked if you want to read the document immediately. If an eBook downloads partially. 3. a message is displayed in the thumbnail view of the eBook prompting you to finish the download. 2. and then click the eBooks Online button . Do one of the following: q Click OK to open the eBook.Downloading eBooks Before you can download an eBook. q Note: If you are browsing eBook Web sites and do not have Adobe Reader open. eBooks are downloaded in the My Documents/My eBooks directory (Windows 2000 and later) or in the Documents/My eBooks folder (Mac OS). q In Adobe Reader.) To download eBooks: 1. Choose File > My Bookshelf.
Open an eBook. To view permissions settings: 1. These permissions are saved with the document and downloaded when you borrow or purchase an eBook. click Show Details. and when the document expires. In the Document Securities section of the Document Properties dialog box. eBook permission settings . Choose File > Document Properties. 3. 2.Viewing permissions for an eBook All eBooks contain permissions set by the publisher that specify how many times you can print and copy an eBook. Note: You can not change the Security Method or Security Settings for Adobe DRM documents. and then select Security from the list at the left.
or "checked in. 3. 2. You can click the Time-out icon to view when the eBook expires. You can send a borrowed eBook to a mobile device. Borrowed eBooks expire at the end of the loan period and are returned." eBooks from an eBook library in the same way that you borrow printed books. so you never have to worry about overdue fees.Borrowing eBooks from an online library You can borrow. Locate and select the book you want to borrow. The eBook will continue to honor the expiration settings and will expire when due. To borrow an eBook from an online library: 1. however. q Right-click (Windows) or Control-click (Mac OS) and select Return to Lender. you can not return the eBook from the mobile device. you may want to return a borrowed eBook before it is due. do one of the following: q Click Return to Lender. . or "check out. Connect to the Internet. In the Document Expiration dialog box. Because some online libraries limit the number of eBooks that you can borrow at a time. 2. Note: eBooks borrowed from a library generally cannot be sent by email or shared with other users. Click the Time-out icon next to the eBook thumbnail. To return an eBook to an online library: 1. Follow the prompts to complete the download process. Borrowed eBooks appear in My Bookshelf with a Time-out icon displayed next to the thumbnail of the book." automatically.
Sending an eBook to another device You can send your eBooks to any computer or device that has Adobe Reader installed and activated as an eBook Reader. Do one of the following: q q q > My Bookshelf. Note: Non-DRM PDF documents cannot be sent to a mobile device from My Bookshelf. Right-click (Windows) or Control-click (Mac OS) and select Send to Mobile Device. choose eBooks q Choose File > My Bookshelf. Do one of the following: On the toolbar. In My Bookshelf. The specific procedures for sending an eBook to another device depend on the type of mobile device you have installed. 2. click the Send to Mobile Device button . To send an eBook to a handheld device: 1. Sending an eBook to a mobile device is very much like sending any PDF document to a mobile device. .
Sharing eBooks You can email an eBook to someone else if the eBook contains a URL for the eBook retailer that the recipient can click to open the eBook PDF file. Select the email option you want to use. Click the Email button . The URLs for the Adobe Reader product pages are automatically included in the body of the email. To email an eBook: 1. 3. and click OK. If the recipient attempts to open an eBook file for which they do not have a license or permission. a dialog box prompts them to obtain the license from the retailer. . Select the book icon or book title icon 2. q Right-click (Windows) or Control-click (Mac OS) and select Email. q Choose File > Email. Do one of the following: q in My Bookshelf.
) Annotate the eBook by highlighting text. (See Adding note comments. and copying text and objects in an eBook. (See Using the Read-Out-Loud feature. adding notes.) Related Subtopics: Opening eBooks Smoothing text for improved readability Checking the meaning of words in an eBook . While reading an eBook you may want to do the following: q q q Use the Read Out Loud feature. (See Smoothing text for improved readability.Reading eBooks You can read an eBook much the same way you would any other PDF document.) Smooth text to improve readability.
and then double-click the eBook or select the eBook and click the Read button . To open an eBook: Do one of the following: q q Choose File > Open. and double-click to open the file. locate the eBook.Opening eBooks You can open an eBook directly from your eBooks folder or from the My Bookshelf dialog box. If you close an eBook and reopen it at a later time. q . Right-click (Windows) or Control-click (Mac OS) and select Read. Choose File > My Bookshelf. the last page you viewed is displayed.
the type sample that looks the best. The default is to smooth both text and images. For CoolType. as well as determining whether CoolType is used to improve readability when viewing an eBook. Select Use CoolType to adjust Adobe PDF text display to work optimally with your monitor. 3. line art. by minimizing the contrast between the background and the text or image. or images. click Previous to return to the previous samples. . line art. and select Smoothing in the Preferences dialog box. line art. 2. Click OK to apply the settings and close the Preferences dialog box. and images. To set Smoothing preferences: 1. especially with larger text sizes. Click Next to see additional samples. and images can improve the quality of the display on-screen.Smoothing text for improved readability You can set preferences for smoothing text. Select whether to smooth text. This is recommended for laptops and handheld devices. In Adobe Reader. 5. Smoothing text. 4. choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS).
. and choose Look Up "selected word". Right-click (Windows) or Control-click (Mac OS). 2.Checking the meaning of words in an eBook You can use the Select Text tool to check the meaning of words on the Internet. To check the meaning of words: 1. Your browser launches automatically to Dictionary. Use the Select Text tool to select the word or phrase you want to check.com (English only) and the selected word or phrase is checked.
Using My Bookshelf You access and manage your eBooks. My Bookshelf To open My Bookshelf: Do one of the following: q q On the toolbar. To close My Bookshelf: Click the Close button. choose eBooks > My Bookshelf Choose File > My Bookshelf. Note: My Bookshelf opens automatically when you download an eBook PDF file and you do not open the book immediately. . Related Subtopics: Viewing the contents of My Bookshelf Adding Adobe PDF documents to My Bookshelf Organizing eBooks Backing up eBooks on your computer . as well as other Adobe PDF files using My Bookshelf.
and category of all books in Library contents A. author. . date last accessed. author. number of pages. to list the title. or category in ascending or descending order. Thumbnail View B. To refresh My Bookshelf: Right-click (Windows) or Control-click (Mac OS) and select Refresh My Bookshelf. and category information. access information. When you select an eBook. to display thumbnails of all the books in the library. information such as the publisher. Detail View To sort the library contents in Detail View: Select the column heading to sort the eBooks by title. access. To change the display of the library contents: Do one of the following: q q Click Thumbnail View Click Detail View the library. and ISBN of the eBook is displayed at the bottom of the My Bookshelf dialog box.Viewing the contents of My Bookshelf The contents of your library are displayed in My Bookshelf as a series of thumbnails or as a list of book titles with author.
In the Add File dialog box.Adding Adobe PDF documents to My Bookshelf You can also add Adobe PDF documents to My Bookshelf. To add a PDF document to My Bookshelf: 1. you might want to include technical papers in Adobe PDF format in your library. In My Bookshelf. . For example. and then click Add. click Add File. locate and select the PDF document. 2. You can open and manage these PDF documents in the same way as you open and manage eBooks.
Select an eBook. q To change the name of a category. To assign categories: 1. You cannot edit the names of the predefined categories.Organizing eBooks You can organize your eBooks into categories to make them easier to manage. type the name of the category in the text field and click Add. select the name and edit it in the text box. . and then choose Edit Categories from the category menu." Category menu in My Bookshelf To add or edit categories: 1. select a category from the Category 2 menu. an eBook on learning how to resolve conflict might be stored under "Business" and "Self-improvement. For example. select the category and click Delete. q To assign the eBook to another category. and then click OK: q To add a new category. 3. 2. Do any of the following: q To assign the eBook to one category. Choose File > My Bookshelf. You can use the predefined categories or define your own. do one of the following. q To delete a category. select a category from the Category 1 menu. Choose File > My Bookshelf. In the Bookshelf Categories dialog box. 2. eBooks can be assigned one or two categories.
and browse to choose a location in which to store the backed up library. In My Bookshelf. Select Include User Comments and Markup if you want to restore the comments and markups that you have stored in the eBook. or specific categories. Do one of the following: Click the Save a Copy button . select the icon or title of the eBook to be copied. 3. hardware failures. 2. and other losses. To save a copy of an individual eBook: 1. You can back up any of the eBooks you have stored in My Bookshelf. Choose File > My Bookshelf. select the directory in which you want to save the eBook. Click OK. choose whether to back up all eBooks. Note: The eBook Reader must be activated before you can back up or restore the library. and from the Backup menu. To restore an eBook: 1. 2. all documents. To back up eBooks: 1.Backing up eBooks on your computer It is a good idea to create backup copies of eBooks and other Adobe PDF files to protect against accidental deletion. and then click OK. and then select Restore. 4. q Right-click (Windows) or Control-click (Mac OS) and select Save a Copy. q . In the Save Copy dialog box. Select Include User Comments and Markup if you want to save comments and markups that you have made in the eBooks. 3. and click Save. Click the Backup button. 4. 3. Locate the directory that contains the contents you want to restore. 2. Choose File > My Bookshelf. Click the Backup button.
Enhancing Accessibility About accessibility Using a screen reader Enhancing visibility Scrolling automatically Using keyboard shortcuts for menu commands and navigation .
) Navigation through documents using auto-scroll. to reduce required keyboard and actions.About accessibility Various accessibility features are available for both Windows and Mac OS platforms. (See Scrolling automatically. and text. (See Using keyboard shortcuts for menu commands and navigation. and convert them into spoken language. Accessibility features are tools and resources that make it easier for vision.) Keyboard alternatives to mouse actions. (See Enhancing visibility. (See Using a screen reader. Several features address specific accessibility issues: q q q q Speech functionality. controls. including support for utilities and devices that read visual elements.) Visibility adjustments to make text and graphics easier to view for people with a limited range of vision.) .and motionchallenged users to access information and controls for Adobe PDF documents.
(See Selecting a reading-order.) Related Subtopics: Using the Read-Out-Loud feature Setting Reading preferences Selecting a reading-order . The difference depends on the type of logical structure the author used in creating the PDF file and on various properties and options the author selected for the document. you cannot fix it with Adobe Reader. You can use the Preferences dialog box to control certain interactions between the screen reader and the Adobe PDF file. Or.) Note: Some PDF files are intrinsically more accessible than others. Please refer to the documentation for that application or device to get information on its installation and interaction with Adobe Reader. you can use the text-to-speech engines built into the Windows and Mac OS platforms to read the document out loud. (See Setting Reading preferences. but you can try to improve the situation by changing some preferences settings.Using a screen reader Adobe Reader supports several screen reader applications and other assistive technologies that enable visually impaired users to interact with computer applications. If a PDF document is poorly structured.
but is not a screen reader. Choose View > Read Out Loud > Read This Page Only or Read To End Of Document.Using the Read-Out-Loud feature You can use the Read-Out-Loud feature to read aloud as much of an Adobe PDF document as you need: a page. . a section. 2. To interrupt the read-out-loud feature: Choose View > Read Out Loud > Pause or Stop. Open the Adobe PDF document you want to read. and then navigate to the page on which you want to start reading. Some systems may not support this feature. To read a document out loud: 1. Note: The Read-Out-Loud feature can read the text of a PDF file out loud. or the entire document.
Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS) and select Reading. and then type a number for the amount of pages to download (default is 10 pages). Note: For information on other preferences that affect accessibility. the natural visual progression through various blocks of text may be complicated. see Selecting a reading-order. select a Reading Order option. Voice. For details. select Deliver Data in Pages When Document Exceeds. 5. For details on the reading-order options. For Read Out Loud Options. and order in which documents are read out loud. 3. For Screen Reader Options. 4. 2. see Selecting a reading-order. For Reading Order Options. Note: The Pitch and Words Per Minute options are available only when you deselect Use Default Speech Attributes. Choose the options you want. This can also happen with older documents that are poorly structured or have other inherent problems. changing the following reading-order preference options can sometimes help: To set preferences for reading out loud: 1. especially if the page design is complex. 6. select the settings you want for Volume. Click OK. On pages with multiple columns or stories. . Pitch. and Words Per Minute.Setting Reading preferences You can use the Reading preferences to change the volume. see Enhancing visibility. speed. and choose whether to override the reading order in tagged documents. When you experience difficulties reading a document with a screen reader.
Unless you experience unsatisfactory results with a specific document.Selecting a reading-order The available settings include the following: q q q Use Infer Reading Order from Document (recommended) to deliver words according to the set tagging order. Left-to-right. If it is untagged. Top-to-Bottom reading order reads the text strictly according to its placement on the page. . a sophisticated structure-inference process determines the most likely reading order. leave this option selected. Use Reading Order in Raw Print Stream to deliver words in the order in which they were recorded in the print stream.
the Zoom options on the status bar. click Document Text. but they do not affect printing or what other users see when they view the same documents on another computer. Layout Grid. (See Smoothing text for improved readability. You can magnify the displayed document using the Viewing toolbar. To change the text color. and then click OK. 4. (See Magnifying and reducing the view. Note: If you do not want to change the color of text that is already colored. and then define and select a custom color in the color picker.Enhancing visibility Various options for making it easier to see and read Adobe PDF documents on screen are available. q Click Other Color. and then select a preset or custom color as in step 5. To change background and text colors: 1. Full Screen.) . Note: You can also improve the legibility of text--especially for a laptop or LCD screen display--using the Smoothing panel of the Preferences dialog box. The Accessibility preferences change only the colors for the page background and document text. 2. select Change Only the Color of Black Text. and Spelling panels of the Preferences dialog box. To change the background color. Additional color options that affect other areas of the on-screen display are located on the Forms. 5. (Windows only) To change the text color and document background to the standard color scheme for Windows. Choose Edit > Preferences (Windows) or Adobe Reader >Preferences (Mac OS) and select Accessibility. You can set the background color of pages and the color of the text in the Preferences dialog box. Select Replace Document Colors. Select Use Windows Color Scheme. 6. 3. Do one of the following: q Click a color swatch for one of the preset colors.) You can enlarge or reduce the font size of the text with the Options menu on the Bookmarks tab. These preferences affect your view of all PDF documents. You can enlarge small type and adjust the colors of text and background. or the commands on the View menu. click the Page Background swatch.
To scroll automatically through a document: 1. 2. press ESC or choose View > Automatically Scroll again. q To reverse the direction of the scrolling. q To jump to the next or previous page. Choose View > Automatically Scroll. press a number key where 9 is the fastest and 0 is the slowest or press the Up or Down arrow keys. To stop automatic scrolling. press the Left or Right arrow keys. Do any of the following: q To change the scrolling speed. 3. press the hyphen or minus sign key.Scrolling automatically The automatic scrolling feature makes it easier to scan through a long document. . You can scroll through pages without using keystrokes or mouse actions.
2 (and later) include more keyboard access features than earlier versions.1. In Windows.Using keyboard shortcuts for menu commands and navigation You can control many navigation functions from the keyboard instead of the mouse. Related Subtopics: Setting up full keyboard access (Mac OS only) Using shortcuts within Microsoft Internet Explorer (Windows only) . some of the keyboard shortcuts used to navigate in Adobe Reader may differ from those used in other Windows applications. Mac OS 10. See Keyboard Shortcuts.
. keyboard commands are mapped first to the Web browser.2.Setting up full keyboard access (Mac OS only) Beginning with Mac OS 10. In the Keyboard Preferences dialog box. 3. and select Keyboard. choose System Preferences. Choose System Preferences > Quit System Preferences. Macintosh users can navigate and interact within the Adobe Reader work area and Adobe PDF documents by setting up the appropriate systemlevel preferences. select the Full Keyboard Access tab. Consequently. When you open Adobe Reader within a Web browser. some keyboard shortcuts may not be available for Adobe Reader or may not be available until after you shift the focus to the PDF document. Select the Turn On Full Keyboard Access and Any Control. To set up full keyboard access: 1. On the Apple menu.1. 2. 4.
so any keyboard shortcuts you use act according to their Internet Explorer functions for navigation and selection. Pressing the Tab key shifts the focus from the browser to the Adobe Reader document and application. . Pressing Ctrl + Tab shifts the focus from the document back to Internet Explorer. and the navigation and command keystrokes will function normally. the focus is on the Web browser. At first.Using shortcuts within Microsoft Internet Explorer (Windows only) You can use the keyboard to control Adobe Reader within Microsoft® Internet Explorer.
Using the Image Viewer and Picture Tasks Plug-ins About Image Viewer and Picture Tasks Using Picture Tasks features Exporting pictures Editing pictures Printing pictures .
About Image Viewer and Picture Tasks
The Image Viewer plug-in enables you to view Adobe PDF multimedia slideshows and eCards (personal greetings sent via email) that were created with Adobe Photoshop® Album. You can also use the Picture Tasks plug-in to export, edit, and print JPEGformatted pictures contained within a slideshow or an eCard. (See Using Picture Tasks features.) The Picture Tasks plug-in is specifically designed to allow you to extract JPEG formatted pictures sent to you in an Adobe PDF file that was created with Adobe Photoshop Album, Adobe Photoshop® Elements 2.0, or Adobe Acrobat using JPEG source files. With Picture Tasks, you can export and save the pictures to your local machine, and edit them using Photoshop or Photoshop Elements. You can also print them locally using standard photo print sizes and layouts, or send them to an Online Services provider and have the prints mailed directly to you. Note: Picture Tasks does not support JPEG-formatted PDF files created from other applications, or Adobe PDF files with ZIP compression created using Photoshop Elements 2.0. If you are not using the full version of Adobe Reader, and try to open a slideshow, eCard, or a Picture Tasks enabled Adobe PDF file for the first time, you are prompted to install the Image Viewer and Pictures Tasks plug-ins. To install the plug-ins prior to opening a file: 1. Choose Help > Updates. 2. Select Multimedia Package, and click Install. The Multimedia Package contains the Multimedia, Image Viewer, and Picture Tasks plug-ins and installs all three at the same time.
Using Picture Tasks features
Picture Tasks features are activated in the toolbar every time you open a Picture Tasksenabled Adobe PDF file. You can open the Picture Tasks page in the How To window for links to key features. To open the Picture Tasks page in the How To window: On the toolbar, do one of the following:
q q
Choose Picture Tasks
> How To.. Picture Tasks. .
On the toolbar, click Picture Tasks
Picture Tasks toolbar and Picture Tasks page in the How To window
Exporting pictures
Use the export function of the Picture Tasks plug-in to save any number of pictures contained within an Adobe PDF file to your local machine. To export pictures: 1. Do one of the following:
q q
q q
3. 4.
q q
On the toolbar, choose Picture Tasks > Export Pictures. In the How To window, click Export Pictures. In the Export Pictures dialog box, do one of the following: To export one or more pictures, select each picture you want to export. To export all pictures, click Select All. To change the location where the pictures are saved, in the Save In section, click Change, select the location, and click OK. In the File Names section, do one of the following: Select Original Names to save the pictures using their original filename. Select Common Base Name, and enter a base filename to save the pictures using a filename common to all the pictures. Each picture is saved with the common filename and appended with a number to differentiate the pictures. For example, if you chose to export three pictures and assigned the filename "Sunset," the pictures are saved as Sunset1.jpg, Sunset2.jpg, and Sunset3.jpg. Click Export.
4." the pictures are saved as Sunset1. You can then edit and save them separately. Select an application to edit the pictures.jpg. In the File Names section. Do one of the following: q q 2. Click Edit. do one of the following: To save the pictures using the original filename. saved. in the Save In section. If you use the Export and Edit Pictures command. if you chose to export three pictures and assigned the filename "Sunset. locate the new editing application. For example. click Change.jpg. select the location. the pictures are exported. On the toolbar. In the How To window. click Export and Edit Pictures. To export and edit pictures: 1. Note: When you export pictures from an Adobe PDF file and then edit pictures in a photo editing application. the changes you make are not reflected in the PDF file that contains the original pictures.jpg. and click OK. click Change. and automatically opened in a photo editing application. To save the pictures using a name common to all the pictures. q q 3. Sunset2. In the Export and Edit Pictures dialog box. q q 5. opening all the pictures you selected. choose Picture Tasks > Export and Edit Pictures. and click Open. The editing application launches. select Original Names. To edit all the pictures. 6.Editing pictures You can edit exported pictures on your local machine using Adobe Photoshop. do one of the following: To edit one or more pictures. or other image editing application. Each filename is appended with a number to differentiate the pictures. and enter the base file name in the text box. . click Select All. select Common Base Name. To change the location where the pictures are saved. and Sunset3. To change the editing application. select each picture you want to edit. Photoshop Elements.
Related Subtopics: Printing pictures on a local printer Ordering prints online Printing a project . or you can use an online service and have the photos mailed directly to you.Printing pictures You can print pictures from the current Adobe PDF document to your local printer using standard photo print sizes.
select each picture you want to print. q Select the Print Size to determine the size of the pictures on the page. choose Picture Tasks > Print Pictures. Click Next. q Select Print Single Photo Per Page if you want only one picture per page. you will be prompted to choose another option. click Select All. click Print Pictures. 4. Specify the desired options. 2. In the Select Pictures dialog box. This option eliminates any extra white space around a picture that may result from the differences between the picture size and the chosen print size. In the Print dialog box. and click OK. Do one of the following: On the toolbar. q Select the Layout Size to determine the size of the printed page. set the desired options. q Type a number in the Use Each Photo (#) Times box to indicate how many of each picture you want to print. 5. . 3. q Note: When you make changes in the Print Pictures dialog box the changes are applied to all selected pictures. q To print all pictures. Print Pictures dialog box To print pictures: 1. (See Printing Adobe PDF documents) Note: If the print layout exceeds the available print area on the paper. q Select Crop to Match if you want the image to fill the selected print size. do one of the following: q To print one or more pictures. q In the How To window. and then click Next.Printing pictures on a local printer You can use the Print Pictures dialog box to print any number of pictures in just a few steps.
Online Services dialog box To order pictures online: 1. If you need help. click Select All. q In the How To window. Choose a service from the list in the Online Services Wizard (Windows) or Online Services Assistant (Mac OS) dialog box. Click Agree to continue. select each picture you want to print. click Order Prints Online. 2. q Note: The first time you use an online service.Ordering prints online Using the Online Services feature you can send images to online printing service providers and have the prints mailed directly to you. an End User License Agreement appears. Do one of the following: On the toolbar. Click Next. and follow the prompts. choose Picture Tasks > Order Prints Online. . 3. 4. refer to the service provider's customer service or help system. do one of the following: q To print one or more pictures. q To print all the pictures. In the Select Pictures dialog box. so check it occasionally for new services. The online service list may be updated each time you order prints online.
click Order Project Online. select the print options. Note: The online service provider is determined by the template that was used to create the PDF project file in Photoshop Elements 2. refer to the service provider's customer service or help system.0. 2.Printing a project A PDF project file is defined as an Adobe PDF file that was created using a specific template in Photoshop Elements 2. If you need help. To order a project for printing: 1. Once you've uploaded your project file. you can view your project. an End User License Agreement appears. Note: The first time you use an online service. . and follow the prompts. Click Next.0 or Photoshop Album 1. Choose a service from the list in the Online Services Wizard (Windows) or Online Services Assistant (Mac OS) dialog box. In the How To window. choose Picture Tasks > Order Project Online. such as a calendar or photo album. You can send the entire project to be printed using the Order Project Online feature. Click Agree to continue. 3.0 or Photoshop Album 1.0. Do one of the following: q q On the toolbar. and complete the order process on the online service provider's Web site.
Frequently Asked Questions General troubleshooting PDF edit troubleshooting Print troubleshooting .
(See Viewing Adobe PDF documents in a Web browser (Windows). Several buttons on the toolbar and some menu commands are missing in some documents. For example.) When I click a link to open a document. Select the Check Browser Settings When Starting Reader option. obtain training information. and Paste commands may be dimmed.) I used to be able to open PDF documents on the Web. the question mark icon should change to a check mark icon. deselect the Open Cross-Document Links in Same Window option. indicating that the signature is valid. the Cut. make sure that Display PDF in Browser is selected. but if other changes are made to a certified PDF document. How do I configure my Web browser to open PDF documents? In Windows. choose Help > Online Support in Adobe Reader. How can I copy text from a PDF document? The author of the PDF document can set restrictions that prevent you from using certain features. you can view the top support issues. Some actions. the Cut and Copy commands are dimmed. it's likely that the person who created the PDF form did not set up the form properly.) When I open the PDF document in a Web browser. because the creator of the PDF document set restrictions against copying text. open the Internet panel of the Preferences dialog box. the Adobe Reader menu commands seem different. and the document may no longer be reliable. so some Adobe Reader keyboard shortcuts may not be available in the browser window. Contact the creator of the PDF document. may be allowed. How do I open the linked document in a separate window? In the General panel of the Preferences dialog box. For more information. the creator of the PDF document must use the appropriate tools when setting up the form fields. If you can't select form options or enter text in form fields. What does it mean when a PDF document is no longer certified? The creator of the PDF document can save a document as certified to vouch for its contents. but now I can't. To use Acrobat commands in a Web browser. If this doesn't work. the menu commands apply primarily to the browser. or the signer's identity could not be confirmed because the certificate of the signer does not appear in your list of trusted identities. such as Comments and Digital Signatures. the certification is no longer valid. you cannot view PDF documents within a Web browser. In Mac OS. On this Web site. Also. When a PDF document is opened in a Web browser. click the buttons on the toolbar. you may need to update your Web browser. many keyboard commands are mapped to the Web browser rather than to Acrobat. Where did the Acrobat menus go? PDF documents can be opened either in Adobe Reader or in a Web browser. Why does a question mark appear next to a digital signature? If a question mark appears next to a digital signature. (See Filling out forms. and to prevent unwanted changes from being made. and browse through tutorials. such as filling in forms. In addition. the new document opens but the current document closes. (See About passwords and document security. see About usage rights. (See Building a list of trusted identities. such as the Print button .) . How can I make them available? Some buttons and menu commands only appear in Adobe Reader when you receive a PDF document with additional usage rights.General troubleshooting Where can I get up-to-date information on Adobe Reader support issues? If you have access to the Internet. Once you obtain the digital ID certificate and verify the signature. the signature either has not been validated. Copy. Why can't I fill out a form online? To fill out a PDF form electronically. Then restart Adobe Reader. When I select text in the document.
the text is not selected. you may not be able to select the text or search it.PDF edit troubleshooting Why can't I add text to my PDF document? Adobe Reader is primarily a read-only application for viewing and printing PDF documents. If you want to extract all the text in the PDF document. choose Help > Purchase Adobe Acrobat. or if the text is part of an image. choose File > Save as Text. . For more information. use the Select Text tool to drag across the text. Ask the person who created the document to use the Paper Capture command to convert the image text to text that can be selected and searched. Why can't I If the PDF document creator used a scanner to create the PDF document. and then save the document as a text file. How do I extract the text from my PDF document so that I can edit and reuse the text? If you have a small amount of text. When I drag across text using the Text Select tool select text? . choose Edit > Copy. If you want to create or minimally edit PDF documents. upgrade to either Adobe Acrobat Standard or Adobe Acrobat Professional. or see the Adobe Web site (www.adobe. and then paste it into another application.com).
Why can't I print my PDF document? First. and select Security. either because the font is a bitmap or because embedding of the font is restricted in that document. or ask the creator of the PDF document to send you a version of the PDF document with appropriately embedded fonts. a substitute font is used for printing. For more information on troubleshooting printing problems. If you can print another PDF document. In these cases. Choose File > Document Properties. Try printing to a different printer. the PDF document you cannot print may be damaged. Why does my PDF document print off-center? If you're using a non-PostScript printer. Alternatively. use a PostScript printer. If you cannot print any document from Acrobat. For best results. try printing from another application. Contact its author. Check to see whether printing is allowed. . check to see whether you can print another PDF document. the page may shift when you print.Print troubleshooting Why doesn't the text in my PDF document print the way it looks on the screen? Some fonts cannot be downloaded to a printer. see the Adobe Web site. and the printed output may not match the screen display exactly. the PDF document creator may have restricted document access so that it cannot be printed.
Keyboard Shortcuts About keyboard shortcuts Keys for selecting tools Keys for working with comments Keys for moving through a document Keys for general navigating Keys for working with navigation tabs Keys for navigating the Help window Keys for navigating the How To window .
look in the menus. If you can't find the shortcut you're looking for in this section.About keyboard shortcuts Many keyboard shortcuts appear next to the command names in menus. .
Keys for selecting tools Note: To use these shortcuts. Zoom Out. you must select the Use Single-Key Accelerators to Access Tools option in the General panel of the Preferences dialog box. Select Image Snapshot tool Cycle through zoom tools: Zoom In. Tool Hand tool Temporarily select Hand tool Current selection tool Cycle through selection tools: Select Text. Dynamic Zoom Current zoom tool Temporarily select Zoom In tool Temporarily select Dynamic Zoom tool (when Zoom In or Zoom Out is selected) Windows H Spacebar V Shift+V G Shift+Z Z Shift Mac OS H Spacebar V Shift+V G Shift+Z Z Shift Ctrl+Spacebar Command+Spacebar .
Cross-Out Text. you must select the Use Single-Key Accelerators to Access Tools option in the General panel of the Preferences dialog box. Commenting tools are only available in Adobe Reader if the Comments feature is enabled in the Adobe PDF document. Result Note tool Stamp tool Current highlighting tool Cycle through highlighting tools: Highlighter.Keys for working with comments Note: To use these shortcuts. Underline Text Attach File tool Move focus to comment Open pop-up window for comment that has focus Windows Mac OS S K U Shift+U J Tab S K U Shift+U J Tab Spacebar Spacebar .
then click Up Arrow Down Arrow Scroll up Scroll down Scroll (when Hand tool is selected) Zoom in Zoom out Zoom in temporarily .Keys for moving through a document Result Previous screen Next screen First page Windows Page Up Page Down Home or Shift+Ctrl+Page Up or Shift+Ctrl+Up Arrow Mac OS Page Up Page Down Home or Shift+Command +Page Up or Option+Shift+Up Arrow Last page End or Shift+Ctrl+Page Down End or Shift+Command+Page or Shift+Ctrl+Down Arrow Down or Option+Shift+Down Arrow Up Arrow Down Arrow Spacebar Ctrl+plus sign Ctrl+minus sign Ctrl+Spacebar. then click Command+plus sign Command+minus sign Command+Spacebar.
item (such as a movie or bookmark).Keys for general navigating Result Show/hide menu bar Move focus to menus Move focus to toolbar area Move focus to next toolbar Move focus to toolbar in browser or Help window Open Properties toolbar or Properties dialog box Windows F9 F10 or Alt. then Ctrl+Tab Ctrl+Tab Shift+F8 Ctrl+I Mac OS F9 Command+I Command+ ~ (tilde) Cycle through open documents Ctrl+F6 (when focus is on document pane) Move focus to next floating panel or open dialog box Alt+F6 Move focus to next field or item in Tab or Right Arrow the document pane Move focus to previous field or item in the document pane Activate selected tool. context menu. or dialog box Close all windows Shift+Tab or Left Arrow Spacebar or Enter Tab or Right Arrow Shift+Tab or Left Arrow Spacebar or Enter Shift+F10 Esc Shift+Ctrl+W Control+click Esc Shift+Ctrl+W Move focus to next tab in a tabbed Ctrl+Tab dialog box Move to next search result and highlight it in the document F3 Shift+arrow keys Shift+Ctrl+Right Arrow or Left Arrow Ctrl+Right Arrow or Left Arrow Select text (with Select Text tool is Shift+arrow keys selected) Select previous/next word (with Select Text tool selected) Move cursor to next/previous word (with Select Text tool selected) Shift+Ctrl+Right Arrow or Left Arrow Ctrl+Right Arrow or Left Arrow . or command Open/close context menu Close an open menu. then arrow keys Alt.
and tab Move to next next navigation tab and make it active (when focus is on the tab) Move to next next navigation tab and make it active (when focus is anywhere in the navigation pane) Expand the current bookmark (focus on Bookmarks tab) Collapse the current bookmark (focus on Bookmarks tab) Expand all bookmarks Collapse selected bookmark Move focus to next item in a navigation tab Move focus to previous item in a navigation tab Windows F6 Shift+F6 Tab Mac OS F6 Tab Up Arrow or Down Arrow Ctrl+Tab Right Arrow or Shift+plus sign Left Arrow or minus sign Shift+* Forward Slash (/) Tab or Down Arrow Shift+Tab or Up Arrow Right Arrow or Shift+plus sign Shift+* Forward Slash (/) Down Arrow Up Arrow . tab contents.Keys for working with navigation tabs Result Open/close navigation pane Move focus between navigation pane and document pane Move focus to next element of the active navigation tab: Trash Can. Close box. Options menu.
Index F1 Shift+F8 F1 Shift+F8 Right Arrow or Left Arrow Right Arrow or Left Arrow Tab Toggle focus between active tab and tab Tab contents Move to next element in active tab Reflow the Help document Shift+F4 Up Arrow or Down Arrow Up Arrow or Down Arrow Shift+F4 . Search.Keys for navigating the Help window Open/close Help window Move focus to toolbar in Help window Move focus among tabs: Contents.
Keys for navigating the How To window Open How To window Close How To window Move focus among the elements of the How To window Go to next page in How To window Go to previous page in How To window F4 F4 or Esc F4 F4 or Esc Shift+F4 Move focus between How To window and document pane Shift+F4 Right Arrow Left Arrow Shift+Ctrl+Tab Shift+Ctrl+Tab .
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