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BRISTOL CENTRAL TENNIS CLUB ANNUAL GENERAL MEETING MINUTES Contents Click on any date below to go to those minutes via hyperlink or press Ctrl + F to search whole document for any particular word/phrase 1) Friday 8 December 2000 2) Thursday 6 December 2001 3) Thursday 28 November 2002 4) Thursday 4 December 2003 5) Wednesday 13 October 2004 - EGM 6) Thursday 9 December 2004 7) Friday 9 December 2005 8) Friday 8 December 2006 9) Thursday 6 December 2007 10) Friday 12 December 2008 11) Friday 11 December 2009 12) Friday 10 December 2010 (Draft – to be approved at 2011 AGM) BRISTOL CENTRAL TENNIS CLUB ANNUAL GENERAL MEETING MINUTES Held on FRIDAY 8th DECEMBER 2000 at 8pm Present: Jeff Clapp (President), R Hughes, B Carey, J Can, A White, E Bealey, S Lovell, M Lewis, C Webber, C Weeks, K Clark, C Weatherley, A Davies, A Carey, C Warburton, K Becker, C Foxall, A Becker, K Webber, A Griffin, C Potts, K Webber, K Griffin, A Williams, J Buxton, T Saunders, J Skinner, D Page, M Scudamore, K Weatherley, P Chick, B Harvey, L Davidson, A Johnson and Neil Pirie. 1. Apologies: O Brown, J Warburton, S Carver, L Thorne, I Thorne, M Groves, R Eddy, T Massingham, R Hughes, V Leveridge, R Leveridge, Claire Bailey and Sue Standford. 2. Minutes of the AGM held on Friday 3rd December 1999: These were agreed as correct. C Weeks, seconded by C Warburton proposed the adoption ofthe minutes. All were in favour. 3. Chairman's Report: Ross thanked everyone for attending. In particular he wanted to thank Claire Bailey our treasurer who was standing down this year. She had provided regular financial updates and forecasts, which had the committee primed with the financial health of the club and had allowed Martin Lewis to proceed with confidence with the clubhouse project. He also thanked Errol Grant for his work on the committee and for his enthusiasm for getting involved with the running of the club. Although Errol did not want to commit to another year on the committee Ross was pleased that he still wanted to be involved whenever he could be of help. This year Don Shears had formally opened the clubhouse. Don had been a junior at the club and was now a world ranked veteran player. Also present at the opening were representatives of the local LTA and our President Jeff Clapp. With such good facilities now, it was up to all club members to keep the clubhouse clean, tidy and secure. Unfortunately during the year the contractors who had built the clubhouse had gone into liquidation As at that time the final amount due to Spillers had not been resolved, we, through Martin Lewis, now had to renegotiate the amount due with the liquidators. Because the financial position of the club was not certain yet we would have to put projects involving large amounts of money, such as replacing floodlights, on hold. Over the next 10 years we had to repay an LTA loan of £25,000 and as part of the loan agreement with the LTA put £4,000 per year into a sinking fund for future court development. As far as playing matters were concerned he was particularly pleased with the way that the junior squad coaching sessions were enabling kids of all ages and abilities to play and enjoy tennis. Senior coaching courses had also been very successful with a number of new players taking a keen interest in the playing and social side of the club. He thanked Alec Davies for re-introducing and organising the Club tournaments this year. He also thanked everyone who had been involved in organising other playing events. It was of prime importance for the tennis and financial future of the club to both retain our existing membership and to attract and integrate new members at the club. He said that in organising court usage time the club tried to ensure that it catered for all sections of the playing community. He was aware that recently there had been a call for more time for club play, and membership views on this and other playing matters would be welcomed. Next year we would be striving to secure a successful future for the club by way of membership, sponsorship and voluntary help. He hoped that the running of the club could be done by small groups of both committee and non-committee members, alleviating the need for long, time consuming committee meetings and providing a direction for the club which truly represented club membership views. In addition to this the club would be involved in a development programme with the LTA, which should help ensure that we are moving in the right direction. BCTC AGM Minutes 2000 Karen Clark, seconded by Erica Bealey proposed the adoption of the report. All were in favour. 4. Hon Treasurers report: Martin Lewis delivered a report in Claire's absence. Accounts were circulated. These looked healthy at the present time. An amount of approximately £15,000 would eventually be due to the liquidators. Income was up due to the increase in the subscriptions. Cash flow for the coming year looked good as long as we kept up and increased our income from subscriptions. An encouraging sign was the bar profit and a worrying aspect the reduction in the amount taken by way of match fees. Next year we would need to review the way in which these were collected. Martin reiterated that we could not undertake any large projects until the liquidation negotiations had been completed. John Skinner queried the amount showing for the provision of floodlights since we no longer operated a meter system but included the cost in the amount for subscriptions. This as yet had not been identified separately. Ken Griffin said that the accounts looked sound and asked if the committee felt that funds should become available before very long. Martin felt that this was a reasonable assumption. The meeting thanked Claire for all of her hard work as Treasurer. Erica Bealey, seconded by Chris Webber proposed the adoption of the report. All were in favour. 5. Captain's Reports: Ladies: Jill reported that the ladies' summer league teams had been successful with Central 1 winning division 2 and Central 2 and 4 achieving second position in their respective divisions. The 3rd team had fought valiantly against strong opposition. In the Summer Veterans league we had experienced some difficulty in fielding 2 teams because of holiday and other commitments. The 1st team had ultimately achieved 2nd position in division 1. We have 3 winter league teams and 1 Veterans team currently competing in the winter leagues. The standard of the Veterans league is particularly high. Jill thanked Carol Weatherley for organising the Monday night match practices and all the ladies who had participated both in these sessions and the matches. Mens: Alan reported that in the summer league the 2nd, 3rd and 5th teams had finished strongly in the middle of their divisions. Only one team had been relegated. Some matches in the men's summer veteran league had been conceded, as at times there were insufficient players to support 2 teams. Alec Davies and Karen Clark had won the Avon Inter-Club mixed doubles tournament. Bruno Grasso, Chris Webber, Alistair Williams and Nicki Perrott had also taken part in this or other Avon Club events. In the A. T. Kerney Interclub Challenge Ross, Ken, Ruth and Charlotte had reached the 3rd round before being defeated by a strong team from Bristol Club. Alan thanked everyone who had taken part in matches. Ross added that the 2nd winter league team had done very well and gained promotion at the end of the last winter league season. Martin Lewis seconded by Annie Griffin proposed adoption ofthe reports. All were in favour. 6. Bar Chairman's Report: Chris reported a turnover on the bar of £2,500 with a profit of £800. Drink prices were low for a social club, but we had still managed to generate a profit by having a bar rota organised by Carol Weeks and a number of social events organised by people attending Wednesday night club play. The bar area had also been improved with the acquisition of a cool cabinet and the purchase of bar shutters at a reasonable price. Carol Weeks asked if we could provide more food through the bar. Catherine Warburton and Anne Becker asked if the clubhouse could be made less like a committee room and more like a clubhouse for members with comfortable seating etc. This would be considered in the New Year. David Page, seconded by Anthea Johnson proposed adoption of the report. All were in favour. BCTC AGM Minutes 2000 7. Junior Representative's Report: Karen reported a very good year for juniors at the club. Her main aim was always to give kids the opportunity to play with the emphasis being on enjoyment. This year there had between 60 and 70 kids taking part in the play and pay sessions and between 40 and 50 juniors who paid a lump sum. She had received help from other coaches as well as from the older junior members to support 7 different after school squads ranging in age and ability. Future plans included more work with local schools, helping to ensure junior numbers at the club, with funding from the LTA as part of an inner city initiative. She would also be involved in short tennis, which was being set up at the County Ground with LTA funding. She hoped to secure funding for a kids' zone area beyond court 4 which could include a short tennis court, hitting wall and possibly a basket ball hoop and other facilities. Two juniors Ben and Jo had been to Camp America this year and Jo had won the 'best camper' away Next year she expected 7 juniors to go on the trip. By way of other coaching at the club, the adult coaching courses had been very popular attracting 51 adults and the doubles drill coaching was in demand again. Chris Webber said that he would like to see both junior and adults making the transition from coaching to full club play as soon as possible. Louise Davidson, seconded by Alan Carey, proposed adoption of the report and all were in favour. 8. Development Officers Report: Martin reported that following the liquidation of Spillers he was having to re-negotiate amounts due with the liquidators. This included the cost of rectifying defects and faults found in the work done by Spillers. In the meantime we did have a superb clubhouse and we now needed to develop the playing side of things. He felt that we were exceptionally lucky to have Karen Clark with us because she was now talking to the LTA Development Officer about the development of juniors at the club. This fitted in very nicely with the terms of the LTA loan and lottery applications that had been made. We also needed to take on board the provision of tennis for the less physically able player by completing the disabled access to the club and making contact with relevant parties. Ross thanked Martin for the significant amount of work he was still putting into the clubhouse project. Carol Weeks asked if it would be possible to have signs for the club particularly at the end of the lane. This would be considered in the New Year. Adoption of the report was proposed by Karen Clark, seconded by Louise Davidson and agreed by all. 9. Subscriptions: Ross reported that we were committed to an inflation linked increase in subscriptions as part of our loan agreement with the LTA. The Committee were therefore proposing a subscription of £135.00 for the new subscription year. All were in favour. 10. Election of Officers: Claire Bailey was not desirous of re-election. Alec Davies had been nominated for the position of Treasurer and nominations had been received for all the other existing office holders. These were therefore offered en bloc for election and all were in favour. 11. Election of Executive Committee: Errol Grant was not desirous of re-election. Carol Weatherley had been co-opted onto the committee during the year. Nominations had been received for Carol Weatherley, Sue Lovell, Carol Weeks and Karen Becker. BCTC AGM Minutes 2000 There were no other nominations so these were offered en bloc for election. All were in favour. 12. Election of Auditor: No auditor was elected. Martin pointed out that it was usual for us to send a gift to the person who audited the accounts for us. Ross said that this had already been done. 13. Election of Honorary Members: The Committee had received no nominations. Jeff Clapp closed the meeting by saying what a success story the rebuilding of the clubhouse and the resurfacing of courts had been, and he thanked the Committee for the carrying of this responsibility and for all of their hard work. He said it was an honour to be the President of the Club and he was pleased to be part of its move towards the future. His one regret was that he could not be more involved due to the fact that he no longer lived in Bristol. BCTC AGM Minutes 2000 BRISTOL CENTRAL TENNIS CLUB ANNUAL GENERAL MEETING MINUTES Held on THURSDAY 6th DECEMBER 2001 at 7.30pm Present: Jeff Clapp (President), R Hughes, B Carey, J Carr, A White, S Lovell, M Lewis, C Webber, C Weeks, K Clark, C Weatherley, A Davies, T Saunders, A Carey, C Warburton, K Becker, A Becker, K Webber, K Griffin, J Skinner, K Weatherley, N Pirie, H Woodward, A Biscoe, A Johnson, J Hagger, A Wild, D Banwell, K Lovelady, D Standingford, M Groves, J Warburton and E Bealey. 1. Apologies: O Brown, R Hughes, M Morgan, N McClennan, K Thomas, M and S Scudamore, C Foxall, A Griffin and B Grasso. 2. Minutes of the AGM held on 8tb December 2000: These were agreed as correct. C Weeks, seconded by E Bealey proposed the adoption of the minutes. All were in favour. 3. Chairman's Report: Ross said that as well as the items on the agenda the Club Development Officer would also be providing an update on the Clubhouse project. He thanked everyone who had helped prepare things for that evening. He was not standing for the Committee again and he gave particular thanks to the other Office and Committee Members who had decided not to stand for re-election for the next year. It had been a frustrating year as it had not been possible to complete negotiations with the liquidators of Spillers, which meant that we had not been able to undertake large Club projects such as replacing the floodlights. We also had large financial commitments, which accounted for over 40% of our subscription income. Despite this we had worked towards our aim as a Club of providing more tennis for more people of all ages and experience. To this end we had held open evenings and days, played external competitive matches, held Club tournaments, had a winter singles ladder, had more club play sessions and run coaching courses tor adults and juniors. We had also managed to publish 2 newsletters in the year, launched the new website and made Club clothing available incorporating a new Club logo. We still needed to make progress in other areas such as finishing off the club environment (garden and patio), fundraising and finding sponsors, facilitating access to play for players with disabilities and continuing to build the profile of the Club by hosting external events and celebrating the Club's 70th Anniversary. In addition to this we would be taking forward initiatives as part of the LTA's Club Vision and our own Development Plan. He asked all members to give their ideas and opinions on the running of the Club including thoughts on court usage time. Finally he said that he had enjoyed his time on the Committee, first as Men's Captain and then as Chairman and thanked everyone who had helped over the years. Jill Carr, seconded by Jayne Warburton proposed the adoption of the report. All were in favour. 4. Hon Treasurer's report: Alec Davies reported that the accounts looked healthy. We still owed the Receiver payment for the amount due to Spillers when the company went into liquidation. As we still did not know how much this would be, the Club would only be able to consider undertaking small expenditure projects in the immediate future. Things like sorting the garden out and getting soft furnishings might be possible. Although our overall income was up we had not increased the amount from subscriptions by 10% as hoped for in our financial forecasts, but we had collected more by way of match fees, match practice fees and coaching courses. Unfortunately, expenditure had gone up by 23%. We had lost charitable status for the purposes of payment of rates, the cost of maintaining the floodlights had increased due mainly to the large number of bulbs we needed to replace and we were paying more for electricity BCTC AGM Minutes 2001 because previous bills had been underestimated and we now were paying the arrears due. Overall there was a 4% surplus income, which looked good, but we also had an annual commitment of £4000 to a sinking fund for court replacement, and £2500 for the LT A loan repayment. It was hoped that we would find this out of income rather than reserves. He thanked Kevin Lovelady for auditing the accounts. Catherine Warburton asked about the £708 showing in the accounts as an insurance payment. Alec explained that this was for the replacement of coaching equipment stolen in a break in. The insurance company had repaid £679. Chris Webber, seconded by Martin Lewis proposed the adoption of the report. All were in favour. 5. Captain's Reports: Ladies: Jill reported that all teams had struggled in the summer league. Some opponents were young enough to be our daughters if not our granddaughters. Despite problems fielding two summer veteran teams, the teams had come first and second in their respective divisions. She hoped to continue to field 2 teams next year. Four teams, including one veteran team were competing in the winter league and the competition seemed very strong. She thanked everyone who had helped organise match practices and played in matches. Collection of match fees was proving to be difficult again and she would prefer them to be collected after each match next year. In the New Year she would be encouraging the up and coming junior players to attend match practice and hoped that some would be able to play league matches. Mens: Alan White reported that results had been variable. The last winter season had ended with the second team gaining promotion again and the first, third and the veteran's teams staying in their respective divisions. Unfortunately in the summer league the second team had come bottom in their division and other teams had struggled, None had gained promotion. The veterans team had finished in the middle of Division 2. He finished by saying that he had enjoyed being the Captain, in particular the relationships he had built up with answering machines! Chris Webber seconded by Adam Biscoe proposed adoption of the reports. All were in favour. 6. Bar Chairman's Report: Chris Webber reported that the bar was operating at a profit. He said that the cost of squash tor junior~ was coming out of the bar fund and probably amounted to £100 per year. Other people were taking an interest in the bar now and he was glad to be handing the Chairmanship on to someone else this year and wished them good luck. Sue Lovell seconded by Erica Bealey proposed adoption of the report. All were in favour. 7. Junior Representative's Report: Karen Clark said that she had moved away from Bristol in the year and Kerris Weatherley had become the Club Coach. Kerris had needed to enlist the help of other coaches to cope with the 70 juniors now attending sessions on a weekly basis and probably another 100 attending during a month. Funding might be available through the County Development Officer tor a Kids Zone and Sports West would give money towards things like balls and coaching. Jayne Bullock had gained coaching qualifications and would be sponsored to gain further qualifications. Our juniors were not overly enthusiastic about playing official matches, but they all seemed to enjoy playing on a friendly and social basis. They had held a 'Children In Need' fancy dress day and raised £100. She thanked all of the coaches who had helped her and Erica for taking care of the admin for the adult coaching courses. Finally she said how much she had enjoyed being at and working at the Club. Martin Lewis seconded by A1an Carey, proposed adoption of the report and all were in favour. BCTC AGM Minutes 2001 8. Development Officer's Report: Martin Lewis said that the Clubhouse project negotiations were ongoing with the Receiver and that he hoped that a conclusion would be reached in a few weeks. He thanked Karen for the role she had played in junior development. He hoped to stand down as Development Officer when the Clubhouse project was complete and said he thought that the role of Development Officer should be redefined for the future. Adoption of the report was proposed by Karen Clark, seconded by Erica Bealey and agreed by all. 9. Subscriptions: Ross said that the Executive Committee proposed that the subscription be increased to £140.00. The subscription compared very favourably with other clubs, as we did not charge extra for the use of floodlights. All were in favour. 10. Executive Committee recommendations for changes in Club Rules: The recommendations were put to the meeting. 10.1. The Executive Comrnittee recommends that the joining fee currently payable by all players joining as Full Playing Members be abolished from the start of the new subscription year. Members felt that the extra £20.00 was a lot to ask for when the subscriptions were also going up regularly and that it did not really act as an incentive now to retain membership. The recommendation was accepted unanimously. 10.2. The Executive Committee recommends that members whose subscriptions are unpaid by the 1st May shall be deemed to have resigned from the Club. Members felt that this would be easier from an admin point of view as long as we ensured that a true record of who had and who had not paid was kept. The recommendation was accepted unanimously. 10.3. The Executive Committee recommends that players of the Improver Category be entitled to vote at the A.G.M. and E.G.M. and be eligible for selection to the Executive Committee. The membership telt this would help the 'Improvers ' feel part of the Club and was in keeping with our image of being a friendly club. The recommendation was accepted unanimously. 10.4. The Executive Committee recommends that no one person should hold the same Committee post for more than 3 years, with the proviso that whenever possible the Offices of Chairman, Treasurer and Secretary should not change hands in the same year. The members discussed the need for such a change and the actual wording of the recommendation which some felt was too rigid. The aim of the proposal was to open up the Committee to more members and to ensure that the composition of the Committee reflected the current membership at any one time. A vote was taken on the proposal and 14 were in favour and 11 were against. Members were encouraged to put their own suggestions to the new Committee. BCTC AGM Minutes 2001 10.5. The Executive Committee recommends that the number of Committee members can be increased, where this is necessary for the proper administration of the Club, providing the nominees are properly elected at the A.G.M. The recommendation was accepted unanimously. 10.6. The Executive Committee recommends that any sub-committee set up by the Executive Committee shall have the authority to act and make decisions on matters specified by the Executive Committee. The recommendation was accepted unanimously. Ross said that the wording of the Club Rules would be changed to reflect the accepted recommendations. 11. Election of Officers: Ross Hughes, Alan White, Chris Webber and Karen Clark were not desirous of re-election. Nominations had been received as follows: Chairman, Ken Griffin; Men's Captain, Adam Wild; Bar Chairman. David Standingford and Junior Representative, Kerris Weatherley. Nominations had also been received for the other existing Office holders. These were therefore offered en bloc for election and all were in favour. 12. Election of Executive Committee: Sue Lovell and Karen Becker were not desirous of re-election. Nominations had been received for Chris Webber, Kevin Lovelady Carol Weeks, Adam Biscoe and Carol Weatherley There were no other nominations so these were offered en bloc for election. All were in favour. 13. Election of Auditor: No auditor was elected. The executive Committee would find someone to audit the accounts next year. Jeff Clapp closed the meeting by thanking all of the Committee on behalf of the members for the work they had done over the last 12 months. He particularly thanked Ross who was standing down from the Committee. In his time on the Committee Ross had seen the building of the 4th court, the resurfacing of courts, more floodlights, the website, and most recently the rebuilding of the Clubhouse. In his role as Chairman Ross had been involved with many of these projects and it was thanks to all the efforts that the Club was so well known now both locally and nationally. In fact Ross was the Chairman who had brought the Club from the 20th century and fitted it into the challenges of the 21st century. BCTC AGM Minutes 2001 BRISTOL CENTRAL TENNIS CLUB ANNUAL GENERAL MEETING MINUTES Held on THURSDAY 28th NOVEMBER 2002 at 7.30pm Present: Ken Griffin (Chair), Barbara Carey, David Standingford, Carole Smith, Darren Lloyd, Erica Bealey, Julian Steed, Lauren Shillaber, Karen Becker, Chris Webber, Alec Davies, Alan White, Sue Lovell, Adam Wild, Oliver Wild, Kerris Weatherley, Mike Chant, Paul Henley, Tony Male, Eleanor Ferris, Brian Godding, Carol Weeks, John Skinner, Martin Lewis, Ross Hughes, Adam Biscoe, Ken Webber, Dave Banwell, Steve Hall. 1. Apologies: Annie Griffin, Carol Weatherley, Alan Carey, Sue Standford, Katie Webber and Catherine Warburton. 2. Minutes of the AGM held on 6th December 2001: These were agreed as correct. C Weeks, seconded by Martin Lewis proposed the adoption of the minutes. All were in favour. 3. Chairman's Report: Ken welcomed everyone to the meeting and gave special thanks to Jeff Clapp who following the last AGM had decided to step down as President. It had been decided that for time being the position would not be filled. This year had seen our 70th anniversary party at which an old video of the Club provided by Mary Groves had been screened, and completion by Martin Lewis of the dealings with the liquidators of Spillers, which had left us with funds in hand. We could now look at improving facilities such as the garden, the floodlights and fencing. There had been a small increase in membership this year and Ken thanked Erica for her work in this area. Kevin Lovelady had started a new Club website, and there had been initiatives on the social side of things attracting more members to Club play and the running of Social Tournaments on Saturdays. On the playing front we had Juniors coming through the ranks thanks to Kerris, a Kids Zone was under discussion and we would be holding an LTA sponsored event at Easter. Finally he gave thanks to all of the Committee members especially those who were not standing for re-election, Barbara, Martin, Erica and Alec. Ross Hughes, seconded by Sue Lovell proposed the adoption of the report. All were in favour. 4. Hon Treasurer's report: Alec issued the accounts. He reported that it had been a good year financially and that we had a healthy bank balance. Agreement of the final amount due in respect of the work done by Spillers had been reached and paid to the liquidators and the last payment in respect of the electricity arrears had also been made. Next year the electricity bill should be in the region of £1500 compared with £4700 this year. Installation of new floodlights should further reduce the amount. Income from subscriptions and coaching was up, but income from investments down due to the low interest rates. The best news was that the settlement with Spillers had left the Club with sufficient funds for new floodlights and we now could proceed to find a suitable contractor. The BCTC Club 2000 project would not proceed at present as Kevin Lovelady had left the Club. All cheques would be returned to members. Finally, he thanked John Skinner for auditing the accounts. John Skinner asked why the amount paid into the sinking fund had increased. This was because the Club could afford it, and we needed to ensure we had funds to cover the cost of replacing courts etc. Darren asked why there was no amount shown for court letting. Alec said that we would be paid an amount but it would be outside the period of these accounts. Alec also confirmed that the cost of new floodlights was not shown in these accounts but assured members that funds were held. Chris Webber, seconded by Adam Biscoe proposed the adoption of the report. All were in favour. BCTC AGM Minutes 2002 5. Captain's Reports: Ladies: Adam delivered the report on behalf of Jill Carr. In summer league the 1st and 4th teams had gained promotion. The standard had been high and we had benefited from being able to include some talented juniors in our squads. We had fielded two summer veterans teams again and this had given many ladies the opportunity to play even if in some weeks it had been difficult to put a team out. Winter leagues had started and Jayne Warburton had started to organise match practice on Monday evenings, which helped to include new junior and senior members. Summer match fees had largely been collected and the winter fees would be collected at the end of the season in March. She thanked everyone who had helped with organisation and all those who had played. Mens: Adam reported that of the 4 teams the second team had gained promotion, but no team had been demoted. He had withdrawn one of the Veterans teams because of lack of interest in the competition. He was hoping to get some competitive play going for those who wanted it, in the form of singles boxes, possibly extending to doubles at a later date. He thanked everyone who had supported him throughout the year. Darren Lloyd seconded by Lauren Shillaber proposed adoption of the reports. All were in favour. 6. Bar Chairman's Report: On behalf of the Bar and Social Sub-Committee David Standingford reported that the bar profits this year were up on the same level of turnover as last year. Food related events on Wednesday evenings had proved popular and helped the bar profits. Carole Smith and Darren had run Social Tournaments on Saturdays, which had been a great success. Other social events included a bowling night and Christmas party. Ross Hughes, seconded by Martin Lewis proposed adoption of the report. All were in favour. 7. Junior Representative's Report: Kerris Weatherley reported that a larger than ever number of kids had taken part in her Easter and summer courses and that many of them now went to Club Squad sessions. She had received help with coaching from Sam Williams and Ben Harvey. She was trying to encourage the better juniors to play on Club nights. The juniors were not very interested despite her best efforts, in competitive play, but enjoyed the social side of things. She was still hoping that we could develop a Kids Zone by court 4 with Avon LTA and was liasing with the County Development Officer about this. It was hoped we might receive funding for balls, racquets and coaching qualifications. The juniors had taken part in a fancy dress event to raise money for Sport Relief. The adult Improver courses had run again and Kerris thanked Erica for organising the courses. Carole Smith, seconded by Karen Becker proposed adoption of the report and all were in favour. 8. Subscriptions: Ken said that the Committee proposed that the subscription increase in line with inflation to £143.00. This was in accordance with our LTA loan agreement. All were in favour. 9. Executive Committee recommendations regarding Club Rule changes: The following recommendations were put to the meeting: 9.1 To amend Rule 6.1 to exclude 'Development Officer' from the list of specified posts on the Executive Committee. 9.2 To abolish Rule 6.2 which states that 'No one person should hold the same Committee post for more than 3 years, with the proviso that whenever possible the Offices of Chairman, Treasurer and BCTC AGM Minutes 2002 Secretary should not change hands in the same year' and insert a new Rule number 7.4 stating that 'The executive Committee will actively encourage members to stand for nomination for Club Office and Committee member positions. 9.3 To abolish Rule 6.4, which states that the Bar Chairman has the authority to co-opt members to form a Committee as necessary. 9.4 To amalgamate the last two bullet points of rule 7.1 to indicate that the Executive Committee shall ensure the names of the Executive Committee and the amounts for Club subscriptions, fees etc are made available in the Clubhouse. 9.5 To abolish Rule 9, which states that the Trustees of the Club shall be the President, Chairman and Hon Treasurer and they shall have the power to administer invested funds and may, without calling a General Meeting of the Club, make such deposits to, or withdrawals from these funds, and are empowered to borrow money on behalf of the Club for whatever purpose they consider necessary in the interest of the Club from time to time. 9.6 If the changes are accepted it is also recommended that the wording and numbering of the Rules be amended to reflect the changes. Ross asked if the terms of the LTA loan agreement required that we have a Development Officer. Ken said that, as the role had been included in the remit of the Admin, Finances and Resources Sub-Committee, we still satisfied this requirement. After discussion about recommendation 9.2, Adam Biscoe proposed that the current rule should be kept largely intact, but that the time limit be extended to 5 years. A vote was taken on the counter proposal, but it was defeated. After discussion, it was agreed that the wording of the rule should be left as recommended by the Committee and that further suggestions be put to the Committee in the New Year. There being no other objections the recommendations were put to the meeting en bloc and were unanimously accepted. 10. Election of Officers: Barbara Carey, Alec Davies, Erica Bealey and Martin Lewis were not seeking re-election. Nominations had been received as follow: Treasurer, John Skinner and Membership Secretary, Carole Smith. Nominations had also been received for the other existing Office Holders. These were offered en bloc for election and all were in favour. This left the Office of Secretary vacant but the duties could be split between the sub-committees for a temporary period. 11. Election of Executive Committee: Kevin Lovelady was not seeking re-election. Nominations for the other existing Committee Members had been received as well as nominations for Jan Poltock, Lauren Shillaber and Catherine Warburton. These were offered en bloc for election and all were in favour. 12. Election of Auditor: Chris Webber proposed that Ross Hughes be elected as auditor. Adam Biscoe seconded this and all were in favour. BCTC AGM Minutes 2002 13. Trophy presentations and Club Award: Ken presented trophies to and congratulated the following: Mens Doubles – Adam and Oli Wild. Mixed Doubles (The Bicknell Bowl) – Chris Webber and Kerris Weatherley. Mens Singles – Oli Wild The ladies events had not finished yet. He then introduced a new Club trophy, the Central Cup that would be awarded on an annual basis, not necessarily for playing ability, but for an exceptional contribution to the Club. It was awarded at the discretion of the Chairman. This year's contenders had been Carole Smith for the running of the social tournaments, Darren Lloyd for the Club photos, Dave Banwell for maintaining our floodlights, Ken Webber for donating the Club shed that had done us proud for many years and Martin Lewis for his work on the Club Development Project. In the end he had awarded the trophy to Martin for his determination and perseverance with the liquidators. Unfortunately Martin had had to leave the meeting so he would have to receive his trophy at a later date. Ken then closed the meeting. BCTC AGM Minutes 2002 BRISTOL CENTRAL TENNIS CLUB ANNUAL GENERAL MEETING MINUTES Held on THURSDAY 4th DECEMBER 2003 at 7.30pm Present: Adam Biscoe, Jill Carr, Eleanor Ferris, Ken Griffin, Adrian Henley, Paul Henley, Lauren Shillaber, John Skinner, David Standingford, Catherine Warburton, Carol Weatherley, Kerris Weatherley, Chris Webber, Carol Weeks, Ross Hughes, Neil Pirie, Erica Bealey, Julian Steed, Barbara Carey, Tony Male, Julie Smith, Morris Williams, Eleanor Ferris, Alec Davies, Alan White, Rob Davies, Martin Scudamore, Sue Scudamore, Lucy Clark, Dennis Flook, Anthea Johnson 1. Apologies: Sue Lovell, Louise Spencer, Bruno Grasso, Chris Potts, Mary Groves, Carol Weatherley, Katie Webber, Harry Webber, Julia Dalby, Annie Griffin, Karen Becker, Julia Richmond, Alan Carey, Chris Rose, Jan Poltock, Ruth Hughes, Maureen Morgan 2. Minutes of the AGM held on Thursday 28 November 2002 Ken Webber raised the matter of Club Rule changes as stated in the 2002 AGM minutes, with particular reference to item 9.2 (the recommendation of the abolition of Club Rule 6.2, stating that 'No one person should hold the same Committee post for more than 3 years, with the proviso that whenever possible the Offices of Chairman, Treasurer and Secretary should not change hands in the same year' and the insertion of a new rule 7.4 stating that 'The executive Committee will actively encourage members to stand for nomination for Club Office and Committee member positions'. At the 2002 AGM, Adam Biscoe's proposal that the current rule should largely be kept in tact but that the time limit should be extended to 5 years was defeated and it was agreed that the wording of the rule should be left as recommended by the Committee and that further suggestions should be put to Committee in New Year.) The minutes stated that the recommendations were unanimously accepted. Ken Webber proposed that the term 'unanimously' be erased from the minutes. Barbara Carey proposed adoption of the revised minutes and Dave Standingford seconded. All were in favour. 3. Chairman's Report Ken welcomed everyone to the meeting and began by thanking all members who have contributed to a successful year at BCTC. In particular, thanks were accorded to Committee members and those who are standing down – Jill Carr, Carol Weatherley and Carole Smith. Special thanks also went to Carole Smith and Darren Lloyd for their invaluable contribution to the club, and to Sue Lovell and Alec Davies for organising the club's tournaments throughout the year. Ken outlined the club's achievements during the past year: i) Promotion of men's third team ii) LTA tournament: a huge achievement for the club and good to see BCTC represented in the final with the appearance of former members Paul Martin and Nicky Giles. BCTC has bid to host the tournament again at Easter 2004. iii) Garden development & BBQ iv) Progress on floodlights – work should be undertaken early in the new year. v) Court cleaning – to be undertaken after the floodlighting work. vi) Fencing repairs vii) Club still importantly enjoying tennis: junior squads (Kerris thanked for her continued and constant hard work in this area), Wednesday evenings & Saturday social tournaments continue to be popular, and future devt. of a Kids Zone. viii) Plans to develop the garages: Adam Biscoe is investigating to ensure the club is maximising it's revenue potential. ix) Brian Golding memorial trophy: Ken shared the sad news of the death of former member Brian Golding. It has been proposed that a memorial trophy be purchased and competed BCTC AGM Minutes 2003 for by BCTC and King's Club, the latter of which has responded favourably. Ken to follow up. Barbara Carey proposed adoption of the report, seconded by Chris Webber. All were in favour. 4. Hon Treasurer's Report John Skinner issued the accounts and reported that it had been a good year financially for the club. In his report, he made the following points: This year we are showing the last three years of accounts helping to show the stability of our position. Income from subscriptions was up a little compared with inflation, and membership is holding up well thanks to vigorous recruiting by Carole Smith and stirling efforts with improvers by Kerris and the other coaches. Court letting income is looking good - mostly from UWE, also from Colstons Girls. Bar and food income remains healthy. Expenditure on the new garden layout has been in excess of £2000 over two years with most of the outgoings this year. Hence club house and garden maintenance has been quite high. This has also included purchase of the new sofas and a few other items for the club house. Bottom line from I&E account is that we have an operating surplus of £7,600 this year on a turnover of £22,000. In spite of this surplus, our total Current Assets are declining. This is because we have to pay off £2,500 each year to repay the LTA loan, and in addition we have already incurred £7,600 expenditure against the new lights. Due to the uncertainty over future spend on lights, fences, etc., no monies have been added to the court-replacement sinking fund. It is important therefore that next year, we review where we are with this fund. Many thanks for a very thorough audit by Ross Hughes! Adoption of the report was proposed by Barbara Carey and seconded by Erica Bealey. All were in favour. 5. Captain's Reports i) Ladies - Jill Carr Jill outlined how the 4 ladies summer league teams had encountered varying fortunes. Like the men, the thirds secured promotion. Two teams were fielded on Friday nights for summer veterans, one team finishing top of the division. Jill reminded members that Central were fielding 3 'ordinary' teams and 1 vets team for Sunday morning winter league matches. Referring to ladies Monday night practice, Jill outlined that it had been fairly well supported throughout the year. Sue Carver has now kindly offered to organise play at these sessions. Jill relinquished the position of Ladies' Captain, wishing her successor, Eleanor Ferris, every success. Jill was thanked for her efforts in this capacity. ii) Men - Chris Webber Chris found himself rather unexpectedly taking on this role sometime towards the end of February this year. We were moving towards the end of the winter league season at the time so he could take no credit, or blame(!), for our results which left the men in the same divisions. He stated that the main focus of the captain is towards the competitive side of club play; trying to improve the quality of play, fielding the best teams possible and trying to make the whole experience enjoyable for all BCTC AGM Minutes 2003 involved (tricky on a Sunday morning in driving rain and sub-zero temperatures!) The Tuesday night practice sessions have been mainly well supported throughout the year with three full courts still being used at present. He's putting his mind to some suitably silly handicap schemes for 2004 to keep winning pairs on their toes! The summer saw Central playing in the Peugeot National Tournament, the Avon inter-club singles and mixed tournaments as well as the Avon summer league. He congratulated and thanked everybody who took part in these events. Re Central's performance in the summer league, Chris thanked all the players involved for accepting the sometimes difficult (and apparently bizarre) team selection decisions which had to be made. The aim at the start of the season was to defend our places in the various divisions as best we could and to try to get at least one team promoted. The firsts were hampered by injury and critical players having left the club so were always going to find it difficult. A number of different pairs supported Paul and Ross (not least Dave Standingford and the irreplaceable Darren) but the outcome was almost inevitable. The first team went down with dignity! The seconds took it to the wire but with good results in the last two weeks managed to finish safely in the middle of their group. The fourths had a very varied group of players, many of whom were playing league for the first time (and Chris suspected perhaps had the most fun of all the teams. They always returned laughing!) and were not far off getting promotion. Chris saved the best until last and congratulated the thirds for their superb performance in gaining promotion to the 6th division. The mainstays were Tony Male, Rob Lewis, Chris Rose and Ken Griffin1 who had a near perfect record in their matches. As a result of our teams' performance, summer 2004 will see Central with one team in the 5th division, two in the 6th and one in the 7th, which should mean that no-one is going to be playing as cannon fodder! The other highlight of the Summer was Kerris Weatherley and Nick Giles winning the Avon inter-club mixed tournament in a final that was held at Central and watched by a completely neutral (not!) and appreciative audience. Chris concluded with a quick word about the mixed winter league, in which Central have entered three 'normal' teams and one vets. At the time of meeting, the points scored are as follow: 1st 30/40, 2nd 28/30, 3rd 15/20 and vets 12/40. A closer look at which part of the mixed team is amassing the most of these points will reveal that the men have a lot to learn from the ladies! 1 Recently recovered from his shoulder/knee/neck/back/hip/little finger/big toe injury (please delete as appropriate!) Ross Hughes proposed adoption of the Captain's reports which was seconded by Alec Davies. All were in favour. 6. Bar Chairman's Report The BCTC bar operated well in 2003, turning over approximately £3200, and generating approximately £1100 in profit. Some of this was used to purchase items for the clubhouse, including 2 sofas (thanks to Carol Weeks). Social events on Wednesday nights have been quite well attended, and the bar also supported club events such as the LTA tournament (thanks to Lauren Shillaber) and the doubles tournaments. At the end of an enjoyable 2-year term as Bar Chairman, David Standingford is standing down, to be replaced by Adrian Henley. Adoption of the bar report was proposed by Chris Webber and seconded by Paul Henley. All were in favour. 7. Junior Representative's Report Kerris reported that the junior section has continued to make good progress, with 70-80 junior members. She explained, however, that Central juniors are not amongst the most competitive and with many having other interests, uptake for participation in junior tournaments has been lacking. BCTC AGM Minutes 2003 Kerris did highlight the achievements of Helen and Jo Kevallik, who both more than hold their own in adult play and league matches! Kerris reported that Central had successfully provided two coaching courses during the summer and accorded thanks to the other coaches for their help with these. In addition, juniors had participated in charity tennis mornings, e.g. Children in Need Appeal. Members were updated on the development of the Kids Zone, for which there is a sum of £500 for the painting of the court area. Kerris to meet with the development officer shortly and expressed hopes that the zone will be in place by the time of the AGM next year. Kerris publicly thanked Carole Smith for her work as membership secretary, specifically for her efforts to recruit new members. She outlined that there had been interest in court use expressed by local schools and concluded her report by encouraging members to come along pre-club play on Wednesday evenings to help support and encourage the juniors. Ken recognised the time and energy Kerris continues to dedicate to the club and thanked her on the club's behalf. Adoption of Kerris' report was proposed by Chris Webber and seconded by Catherine Warburton. All were in favour. 8. Subscriptions Ken explained the LTA requirement for the increase in subs by at least the rate of inflation. This means a rise in full adult member subscriptions from £143 to £146 per annum. All were in favour. 9. Election of Officers Jill Carr was not seeking re-election. Nominations had been received as follows: Chair: Ken Griffin (existing) Hon Treasurer: John Skinner (existing) Hon Secretary: Lauren Shillaber Membership Secretary: David Standingford Bar Chairman: Adrian Henley Men's Captain: Chris Webber (existing) Ladies' Captain: Eleanor Ferris Junior Representative: Kerris Weatherley (existing) These were offered en bloc for election and all were in favour. 10 . Election of Executive Committee Carol Weatherley was not seeking re-election. Nominations for the existing Committee members had been received (Carol Weeks, Catherine Warburton, Jan Poltock and Adam Biscoe) as well as a nomination for Paul Henley (clubhouse maintenance). These were offered en bloc for election and all were in favour. 11. Election of Auditor Lauren Shillaber proposed that Ross Hughes continue as auditor. Chris Webber seconded this and all were in favour. BCTC AGM Minutes 2003 12. AOB i) Tony Male proposed that the Brian Golding memorial tournament against Kings Club (item 3.ix) take the form of a charity tournament. This was felt to be a good idea. Ken to propose this to Kings Club. ii) Chris Webber thanked Carol Weeks for organising the purchase of new sofas for the clubhouse. 13. Trophy presentations & Club Award Ken thanked Alec Davies & Sue Lovell for organising the club tournaments throughout the year. Alec congratulated and presented trophies to the following: Event Trophy recipients Club singles – men Winner: Paul Henley Runner-up: Chris Webber Club singles – women Winner: Ruth Hughes Runner-up: Jo Kellavik Club doubles – men Winners: Paul Henley & Adrian Henley Runners-up: Chris Webber & Diego Club doubles plate - men Winners: Ken Griffin & Russell Bing Runners-up: Club mixed doubles Winners: Chris Webber & Kerris Weatherley Runners-up: John Skinner & Jo Kevallik Club mixed doubles plate Winners: Tony Male & Julie Smith Runners-up: *No club ladies doubles tournament was played this year. Ken presented the club trophy (given for contribution to the club at the chairman's discretion) jointly to Carole Smith and Darren Lloyd for their enormous efforts as members of the club, including the organisation and photographic records of the popular 'First Saturday' tournaments. Thank you to both of them for all their hard work, time and energy and good wishes from all at BCTC. Ken closed the meeting (& instructed members to party!) at 8.45pm. BCTC AGM Minutes 2003 BRISTOL CENTRAL TENNIS CLUB EXTRAORDINARY GENERAL MEETING Held on WEDNESDAY 13th OCTOBER 2004 at 7.30pm Present: Ken Griffin, John Skinner, Lauren Shillaber, Dave Standingdord, Chris Webber, Eleanor Ferris, Lucy Clark, Rachel Eddy, Dennis, Anthea Johnson, Daniel Abblett, Alison, Ed, Pauline Voted by proxy: Carol Weeks, Katy Walsh, Louise Davison, Julia Dalby, Di Harrison, Anna Chambers, Barbara Carey, Sue Lovell, Sue Carver, Jayne Warburton Apologies: Catherine Warburton, proxy voters Action 1. Changes to club rules Central's club rules needed to be amended for 2 purposes: i) licensing ii) CASC status i) Licensing The key changes needing to be made for bar licensing purposes: the requirement for membership applications to be displayed on club noticeboard for 2 days prior to election by the Exec Committee, before any rights granted (rule 4.1 - application for membership - amended) Membership secretary to email Exec Committee members when an application for membership is received. Application to be displayed on the club noticeboard. Committee members to confirm (email) to m/secretary satisfaction for admission of applicant. Applicant to be 'admitted' to the club (at the earliest) two days later & then to be 'elected' at the next meeting of the Ex Committee. Membership secretary to add 'admitted' & 'elected' columns to the membership spreadsheet to show when member admitted & when elected to the club as a member. Only full members are entitled to full club privileges. the requirement for members to be elected to membership by an elective committee (rule 4.1 amended, as above) deletion of the Bar Committee as a non-elected committee (rules already provide for elected sub-committees as required) restriction of non-playing membership to a non-significant proportion of total members (rule 4.7 amended) *For full changes, please consult revised rules. These changes were proposed as a resolution, seconded & accepted - all were in favour. ii) CASC The Executive Committee had agreed to register the club as a Community BCTC EGM Minutes 2004 Amateur Sports Club (CASC) to give us mandatory rates relief of around £1,000 p.a. This requires tightening of rules regarding: objects of club to be amateur tennis (rules 2.1 & rules 2.5 amended) membership open to all (explicit non-discriminatory rules - rules 4.1 & 4.2 amended) membership refused or terminated by Exec Committee only for good cause, and with right of appeal to entire membership (rule 8.2 amended) Rule 17.1 re alteration of the club rules was also amended. These changes were proposed as a resolution, seconded & accepted - all were in favour. 2. Other matters: i) Visitors book Given the changes, above, to applications for membership, improvers are to be considered 'guests' & are to be recorded in the Visitors Book. ii) Floodlights Floodlight work to commence Mon 25 October. Ken to email members to keep Ken them informed of this & expected disruption to play. Lauren to post notice in Lauren clubhouse. iii) Court cleaning Courtstall to undertake court cleaning once floodlighting work complete. Chris Webber overseeing this project. Chris iv) Friday club play Two courts are now bookable & two assigned for club play on Friday evenings. Lauren to promote via email. Lauren v) Match fees It was agreed that the club would fund winter league match fees 2004/5. Club coach (Kerris) to be exempt from paying match fees all year. Meeting closed at 8.20pm Next Executive Committee meeting: Thur 11 Nov 2004, 7.30pm AGM & Xmas Party: Thur 9 Dec, 7.30pm Lauren Shillaber 8 December 2004 BCTC EGM Minutes 2004 BRISTOL CENTRAL TENNIS CLUB ANNUAL GENERAL MEETING MINUTES Held on THURSDAY 9th DECEMBER 2004 at 7.30pm Present: Daniel Ablitt, Dave Banwell, Jill Carr, Mike Chant, Alec Davies, Eleanor Ferris, Dennis Flook, Annie & Ken Griffin, Ross & Ruth Hughes, Anthea Johnson, Helen Kallevik, Sue Lovell, Will Meadows, John Skinner, Lauren Shillaber, Patrick Simmonds, Richard Simon, Pauline Simpkins, Dave Standingford, Ian & Lois Thorn, Roberta Walker, Katy Walsh, Catherine Warburton, Carol Weatherley, Chris Webber, Ken Webber, Carol Weeks, Morris Williams (Thanks to Sue Lovell & Carol Weeks for co-ordinating refreshments for the AGM & Xmas party!) 1. Apologies: Erica Bealey, Alan & Barbara Carey, Julia Dalby, Louise Davison, Rachel Eddy, Mary Groves, Robin Leveridge, Martin Lewis, Darren Lloyd, Colin Otridge, Chris Potts, Carole Smith, Julian Steed, Kerris Weatherley, Harry & Katie Webber 2. Minutes of the AGM held on Thursday 4 December 2003 All were happy with the minutes of the 2003 AGM. Lauren Shillaber proposed adoption of the minutes and Dave Standingford seconded. All were in favour. 3. Chairman's Report – Ken Griffin Ken welcomed everyone to the meeting and began by thanking members who had contributed to organising the AGM & Xmas party. Thanks were also extended to members who have contributed to a successful year at BCTC, in particular to Committee members, & those especially who are standing down: Adam Biscoe, Catherine Warburton & Carol Weeks. Ken outlined the club's achievements during the past year: i) Floodlights: at a cost of £33,000, the floodlights have been replaced. Ken thanked Jan Poltock & Tony Male for their efforts with this project. Thanks also to Ken for co-ordinating this development! ii) Court cleaning: the courts are being cleaned, including the painting of non-slip lines. Thanks to Chris Webber for organising this. iii) Brian Golding Memorial Tournament: the inaugural Kings Vs. Central tournament, in memory of former member Brian Golding, successfully took place in October, with a decisive victory for Central. Central was represented by Darren Lloyd & Carole Smith, Tony Male & Eleanor Ferris. Thanks to the latter pair for organising the event. It is hoped that next year (to be hosted by Kings), the tournament will be a charity event. iv) LTA tournament: Central again successfully hosted the LTA singles tournament at Easter. Former Central junior Tim Marcle was runner-up in the mens singles event. Ken thanked all those involved in organising the tournament. It is hoped that Central will again host the tournament next year & that more Central members will be encouraged to take part in the tournament. It was suggested that perhaps the club singles tournament could be combined with the LTA tournament? v) Bar license: the 10 year bar license expired during the past year but was (eventually!) renewed in October for one year. Thanks to Lauren & P. for their persistence & efforts in this matter & happy drinking to all members! vi) Inter-club mixed doubles tournament: congratulations to Nicky Giles & Jo Kavellik who retained this title for Central. vii) Garages: thanks to Adam Biscoe for co-ordinating management of the club's garages. The rental income from the garages is expected to increase. Despite standing down from the Executive Committee, Adam will continue as member with garage portfolio! BCTC AGM Minutes 2004 viii) Club sign: the club has a new sign! This will be mounted for all to see. Thanks to those involved in securing this, including Carol Weeks & Dave Standingford. ix) Fencing: this is to be repaired following completion of floodlighting & court cleaning work. x) Kids Zone: despite Kerris' best efforts, the Kids Zone has still not yet materialised. (See Kerris' report below for further details). It is hoped that it might appear in the spring - watch this space! xi) CASC status: it was decided at the EGM in October that, as non-profit club, Central should apply for CASC status (Community Amateur Sports Club). This will enable the club to secure rate relief of £1,000 annually. Ken explained that Central would be registering through the Inland Revenue route, not through the Charity Association. xii) Injuries: Ken wished Alec & Ross speedy recoveries from their respective injuries, & Julie Smith from her illness. It is hoped that they will all be back on court in the near future! Ken concluded by reminding all members that they should feel free to contribute to the club in any way they feel able to do so. Ross Hughes proposed adoption of the report, seconded by Chris Webber. All were in favour. 4. Hon Treasurer's Report – John Skinner The finances of the club remain in an excellent condition with a slight increase in income and a significant decrease in outgoings. In more detail: i) Surplus of income over revenue expenditure is up this year by £4k; from £8k to £12k. The reasons are: Income up slightly, mainly due to increased revenue from two of our garages. Revenue expenditure down substantially for a variety of reasons. These include: a) A reduction of £2k on club maintenance much of which was due to the large spend in last years account on garden development b) Reduction of £200 in the cost of tennis balls c) Considerable reduction in sundry and other costs ii) The revenue surplus of £12k is offset as follows: £7.3k set aside for major future club renovations; especially for the eventual replacement of the court surfaces. This 'sinking' fund now stands at just over £20k after 5 years of contributions. The intention is that this will increase by £4k per year, but from time-to-time it may be used to finance smaller club renovation projects. £2.5k to pay back the LTA loan for the club house rebuild. The outstanding loan now stands at just over £16k, so that one third of the original loan is now discharged. Circa £2k profit goes into the club accounts and is available for smaller projects. In the near future these smaller projects include court cleaning, a major garage refurbishment, and improvements to the fencing. iii) The various bank accounts contain circa £64k. This is made up of: £34k which is owed for the new lights, now installed £20k for the 'sinking' fund for long-term major refurbishment work £10k for short term improvements and for working capital iv) Notable changes expected next year: A very large reduction in our council tax bill as a result of a change in status to CASC Increased income from our garages if we succeed in repairing and then renting a third garage Reduced maintenance costs on the lights, at least in the short-term, but … Increased electricity bills as a result of higher energy charges. BCTC AGM Minutes 2004 John thanked Ross Hughes for another thorough audit of the accounts. Adoption of the report was proposed by Anthea Johnson and seconded by Ken Webber. All were in favour. 5. Captain's Reports i) Ladies – Eleanor Ferris Eleanor explained that, new in the ladies captaincy role last year, she had decided to run the summer league teams on a squad system, with four squads competing in various divisions. There had been mixed feelings about this method of organising league team selection. Each squad had been allocated a captain rd st (Eleanor captained the 3 team) who co-ordinated each team. Eleanor thanked Kerris (1 ), Annie Griffin nd th (2 ) & Sue Carver (4 ) for their help with this. On balance, the ladies teams had mixed fortunes during the 2003/4 summer season (but no teams were demoted!): st 1 team: stayed in division nd 2 team: won division & gained promotion* - hurrah! rd 3 team: stayed in division th 4 team: second in division & gained promotion – yippee! st nd (*Next summer league season will see the 1 & 2 teams competing in the same division, which could be interesting! ) Eleanor invited others to stand for the position of ladies captain. She explained that if she continued in this role, she would continue the squad policy for ladies summer league play. ii) Men - Chris Webber Unedited, in Chris' own imitable style: During the last year, we've seen a number of established players leave and a number of new players establish themselves … and some super seniors have found an appropriate competitive level for their skills (e.g. racing to get the last bottle of Old Peculier out of the bar cooler!) The Tuesday night practice sessions have been mainly well supported throughout the year, with often all four courts being used. Regarding Central's league performance, the last year has been very successful. st rd We had 3 'normal?' teams and 1 vets team in the 2003-4 winter league. The 1 and 3 teams both won their divisions and therefore gained promotion to Divisions 1 and 4 respectively. The 2nds only just missed promotion whilst the vets did moderately well (if you only count number of games lost …) Unfortunately, there were even fewer games won and hence we remained at the bottom of that division (there was very strong competition!) Flipping through the team sheets shows that Kerris, Jo Kallevik, Karen Becker, Nikki Giles and Paul Henley were stalwarts for the Firsts, whilst Eleanor, Lauren and Dave Standingford appeared most regularly for the Thirds .. and Dave also appears to have played several times (but less than 4!) for the 2nds, alongside Adrian, Jill Carr, Carol Weeks and, err, Jo Kallevik (again!) The summer saw Central playing in the Peugeot National Tournament, the Avon Inter-club Singles and Mixed Tournaments as well as the Avon Summer league. Congratulations and thanks to everybody who took part in these events. Firstly, our performance in the summer league: because the 3rds gained promotion in 2003, summer 2004 saw us with one team in division 5, two in division 6 and one in nd division 7. The 2 team won their division, 4ths narrowly missed promotion and the other two teams th finished comfortably in the middle of their divisions. So next year, there'll be two in the 5 , one in the th th 6 and one in the 7 . We are gradually working our way up. I hesitate to pick out any particular players because everyone who played did a magnificent job. It would, however, be remiss not to mention the bursting onto the scene of Chris Pace and Alex Chalmers, and I will probably be run down by a BMW if I didn't also mention that a player who helped get the 3rds promoted in 2003 also played in the nd promoted 2 team in 2004 … but I can't remember his name (err .. oh yes, Tony Male!) BCTC AGM Minutes 2004 The other highlight of the summer was Jo Kallevik and Nikki Giles retaining the Avon Inter-club Mixed title (ably assisted in earlier rounds by Kerris). This was actually a repeat of last years' final against Knowle and was an excellent fight back from a set down. Finally, a quick word about the current winter league, which is, of course, mixed. This year, we have st nd entered four 'normal' teams and one vets. Currently the points scored are as follows: 1 12/40, 2 27/50, rd th st 3 14/50, 4 2/30 and vets 26/30. I'll not make any comment apart from noting that the 1 team are playing in a very competitive division 1 and that the vets are magnificent! Anyway, nothing more to add … I'm always interested in hearing of anyone who wants to play league! Jill Carr proposed adoption of the Captain's reports which was seconded by Anthea Johnson. All were in favour. 6. Bar Chairman's Report – Adrian Henley This year the profit on sales was 29%, compared to 30% for last year. Our sales were, however, down by about £1000.00 on last year's. This was expected, firstly due to a couple of bar regulars no longer being members (Karen Becker being one!), and secondly, due to the temporary lack of a bar licence, during which time the sale of alcohol was suspended. Nevertheless, there was still a healthy profit of £616. st The bank balance as of 31 October 2004 was £1721.57. Finally, concerning the bar stock, if there is anything else anybody would like stocked, Adrian should be informed & he'll see what he can do. Adoption of the bar report was proposed by Chris Webber and seconded by Catherine Warburton. All were in favour. 7. Junior Representative's Report – Kerris Weatherley Chris Webber delivered Kerris' report in her absence. Being a highly amusing account of the past year in the life of the junior section, here follows her unedited report in all it's glory: The junior section has increased. I think I'm right in saying that there are approximately 70/80 kids who are coming regularly, who are all paid up junior members. I am now up to 10 squads going on throughout the week - some containing 8 kids, more containing bloody loads (20+). As we probably know, many are not the most suitable for the game of tennis but, who am I to send them away and tell them that they are not allowed to play, restricting them from playing a game that has bought so many pleasures to all our lives, a game that we have learnt to love and have met some lovely people through, so, they have been made welcome.....hopefully? However, I do have a couple of groups which have progressed so much with maturity - maybe we will make some good club players out of them yet? The elder group who still come on a Wednesday evening are beginning to stay for club play (through their shyness) and thank you to all who have helped to encourage and guide them through some matches. They do need help but I'm working on the basis that the more they play with you guys, the better they will become!! (Te he he!) They are nice players though erratic - just a little more patience, please. When it comes to match play, I still have the same old problem that: 1) parents do find it difficult to travel as there are usually more than 1 child at home; 2) the kids are doing so many other activities and therefore struggle to fit it in; and 3) especially with my better children, they just aren't interested in playing competitively - something to do with the fear of failing, I reckon. So, I am still reluctant to put them into any junior club leagues and would rather them play because they enjoy the game instead of not because they cannot handle the pressures - still working on this one!! I'm just hoping that they will mature and maybe, one day represent the club alongside some of you. It is not all bad though - more of the younger, more competent players are playing in the Avon Box League, playing many of their matches at Central, helping us put the club on the map with other families and children. Personally, I would like to say how lucky I feel when coaching juniors at Central. Yes, I know they can be loud and sometimes silly, but honestly, they are the most fabulous and funniest kids around. They never fail to make me laugh and even though some are never going to be great tennis players, they are BCTC AGM Minutes 2004 still so dedicated, turning up in all weathers week after week, and mostly year after year. Some of the older ones are now helping me with the groups and hopefully, I'm helping them gain experience (in coaching!) and of course financially. Funny how this club works in cycles (I was in a group once!) More are playing summer league which I love to see as at the end of the day, that is all they are going to be, good club players - why push them anymore? Kids zone – well, what the blinkin blimey!!!! After last year, when I said it was going to be done and dusted, it's still not done. To recap, Barry Tugwood (County Development officer) has offered to give us £500 to get the painting on the ground, to have little targets and whatever else pinned on the fences and some great equipment supplied, and so on. He told me about a couple of firms to look at to get some quotes - Avon Road Mark being the cheapest. For just the simplest, simplest of designs, they quoted £561. This was back last November. I cleared everything with Barry, him still only giving £500. Avon Road Mark came back saying that it wouldn't be done until at least the summer. Summer came and went - no road mark. So I called back in September: "Yes, we'll call you. You are on the list". September went by, I rang again. "Yes, later on next week, I will call you". No call. I called again in early October, gave a bit of "so if you don't want the contract then, fine, I'll go else where". In my mind though, I still only have £500 and they still are the cheapest. So all the excuses came and went, the weather etc. It probably won't be done until early spring 2005. So, I have a meeting with Barry next week to discuss other plans........ Balls! Some concerns: kiddies playing when I'm not present or parents are not with them. Well 1) they cannot get in if no one else is there. Sometimes they do climb, that's all kids in general I think. How can we stop that? 2) the parents and kids are told that they are responsible for whatever happens when they are at the club by themselves. If other adults are present, it's up to the individuals present whether you let them in or not. They have no key but as part of their membership they are entitled to play when the courts are not in use (parents are advised to be with them). Could signs be put up like 'enter at your own risk', 'You are responsible for...' etc.? Balls: whatever balls are on the side, kids will automatically pick them up and, yes, they can get muddled with mine, but as we all know, my balls are pretty rubbish anyway. If they are not intended to be picked up by anyone, then perhaps they could be stored elsewhere? Not in full view? Ken thanked Kerris for her continued pivotal contribution to the club. Adoption of Kerris' report was proposed by Carol Weatherley and seconded by John Skinner. All were in favour. 8. Subscriptions Ken explained the LTA requirement for the increase in subs by at least the rate of inflation. This means a rise in full adult member subscriptions from £146 to £149 per annum. Subs for other membership categories will also be adjusted accordingly. All were in favour. 9. Election of Officers Nominations had been received as follows: Chair: Ken Griffin (existing) Hon Treasurer: John Skinner (existing) Hon Secretary: Lauren Shillaber (existing) Membership Secretary: David Standingford (existing) Bar Chairman: Adrian Henley (existing) Men's Captain: Chris Webber (existing) Ladies' Captain: Eleanor Ferris (existing) Junior Representative: Kerris Weatherley (existing) These were offered en bloc for election and all were in favour. BCTC AGM Minutes 2004 10 . Election of Executive Committee Adam Biscoe, Catherine Warburton & Carol Weeks were not seeking re-election as 'ordinary' members. Nominations for Mike Chant, Will Meadows, Colin Otridge, Jan Poltock (existing), Pauline Simpkins (P.) & Roberta Walker (Bert) had been received. These were offered en bloc for election and all were in favour. 11. Election of Auditor Ross Hughes was thanked for his efforts as account auditor. He was proposed to continue in this role. Eleanor Ferris proposed & Catherine Warburton seconded this. All were in favour. 12. Trophy presentations & Club Award Ken thanked Alec Davies & Sue Lovell for organising the club tournaments throughout the year, & Carol Weeks for organising the ladies doubles competition. Ken congratulated and presented trophies to the following: Event Trophy recipients Club singles – men Winner: Patrick Simmonds Runner-up: Will Meadows Club singles – women Winner: Ruth Hughes Runner-up: Mary Morgan Club doubles – men Not yet played Club doubles – ladies Winners: Lauren Shillaber & Katy Walsh Runners-up: Eleanor Ferris & Di Harrison Club mixed doubles Winners: Chris Webber & Kerris Weatherley Runners-up: Club mixed doubles plate Winners: Runners-up: Ken presented the club award (given for contribution to the club at the chairman's discretion) to Kerris Weatherley for her continued & unwavering efforts at Central both in coaching & playing capacities. Thanks Kerris! Ken closed the meeting (& instructed members to party!) at 8.30pm. Lauren Shillaber January 2005 BCTC AGM Minutes 2004 BRISTOL CENTRAL TENNIS CLUB ANNUAL GENERAL MEETING MINUTES Held on FRIDAY 9th DECEMBER 2005 at 7.30pm Present: Ken Griffin, Lauren Shillaber, Dave Standingford, Denis Twomey, Carol Weeks, Eleanor Bird, Dennis Flook, Mike Chant, Catherine Warburton, Neil Pirie, Ross & Ruth Hughes, John Skinner, Carol Weatherley, Ken Webber, Bert Walker, Hilary Bryant, Anthea Johnson, Chris Webber, Hilary Woodward, Richard Simon, Kerris, Andrew & Fleur Weatherley, Lois & Ian Thorn, Hilary Bryant 1. Apologies: Apologies were received from a number of members, including Erica Bealey, Steve Silver, Colin Otridge, Alan & Barbara Carey, Pauline Simpkins, Will Meadows, Chris Potts, Mary Morgan, Carols Smith, Darren L1oyd, Andrew Cox, Adam Biscoe, Tony Male, Julia Dalby, Hen Ridgeon, Sue Lovell, Jayne Warburton, Jacqeline Sexton, Louise Davison, Rachel Eddy, Sue Carver, Caroline Wort, Annie Griffin, Harry Webber, Olive Brown, Steve Truscott, Mary Groves 2. Minutes of the AGM held on Thursday 9 December 2004 All were happy with the minutes of the 2004 AGM. Catherine Warburton proposed adoption of the minutes and Dave Standingford seconded. All were in favour. Ken Griffin signed off. 3. Chairman's Report - Ken Griffin Ken welcomed everyone to the meeting and began by thanking members who had contributed to organising the AGM & Xmas party. Thanks were also extended to members who had contributed to a successful year at BCTC, in particular to Committee members. Kerris & Andrew were congratulated on their new arrival, and a special welcome was extended to Fleur! Ken outlined the club's achievements during the past year: Fencing has been repaired and replaced where necessary; new disabled access gate fitted to court 1 Kids Zone completed Courts cleaned and lines repainted Garages repaired and 4th garage rebuilt, now providing a good source of income New bar license obtained Brian Golding Memorial Trophy retained against Kings Club Membership numbers up and club finances in good health ... and a few disappointments: Initial CASC application rejected, requiring further minor amendment to club rules Very low entry to LTA Open Tournament, which BCTC will not continue to run in 2006 Low entry level to Club Tournaments, although 'First Saturday' tournaments are still proving popular Lack of new members volunteering to help with running of the club, which may result in the need for the Club to employ a paid administrator Ken concluded by reminding all members that they should feel free to contribute to the club in any way they feel able to do so. Ross Hughes proposed adoption of the report, seconded by Chris Webber. All were in favour. 4. Hon Treasurer's Report - John Skinner The finances of the club remain in an excellent condition with a slight increase in income, enabling us to spend more on facilities maintenance and improvement. In more detail: BCTC AGM Minutes 2005 Significant increase in income from garages now we are collecting 4 sets of rent Subscription income up by around 5% Increase in profits from bar and catering Tennis ball spend down as we have not yet had to restock for the winter Significant increase in maintenance costs due to work on fencing and court cleaning Cash surplus of £7,100 for the year, which is £600 more than the amount needed to cover sinking fund requirement of £4,000 p.a. and LTA loan repayments continuing at £2,500 p.a. Court replacement fund now standing at £24,000, matched by cash on deposit £4,500 unappropriated cash balances to tide us through to next subs renewal John thanked Ross Hughes for another thorough audit of the accounts. Ross Hughes proposed adoption of the report, seconded by Chris Webber. All were in favour. 5. Captain's Reports Captains reports were presented by Eleanor Bird for the ladies & Chris Webber on behalf of the men. Eleanor reported the following: There were 4 ladies teams in Summer League 2005, arranged into squads of 6 or so players per team, with teams then arranged by the squad captains (with Eleanor captaining the 3rds, Sue Carver captaining the 4ths, and Annie Griffin, captaining the 1st and 2nds, who were in the same division!) Due to a combination of teams going up a division last year and being without a number of women since last year, the teams did not fair well, We welcomed Caroline Wort into the club and into the 2nd team part-way through the season, which helped our numbers. Regret was expressed that this season did not see more fresh blood in the teams, e.g. from juniors and improvers. One ladies team was entered in the Summer Vets League in 2005. This was one less than last year but with the general lack of women available combined with summer holidays and injury, we still failed to be able to field a team on occasion. Many thanks to Carol Weeks for organising this, with assistance from other Vets. Club tournaments - there were only 4 entrants for the Ladies Singles tournament, which was won by Ruth Hughes, with Jo Kallevik as runner-up. The Ladies Doubles tournament was won by Eleanor Bird and Catherine Warburton, with Julie Smith & Annie Griffin as runners-up. Pairs were able to sign up together or individually & pairs drawn out of a hat (which was in fact how all 4 pairs taking part were formed). The tournaments were enjoyed by all who took part though the low numbers involved could hope to be improved on in future. The doubles tournament particularly suffered from being scheduled for September holiday period and was rearranged once due to low numbers and late organisation. Eleanor thanked everyone, but particularly the other league-playing ladies and Chris Webber as men's captain, for their support, whilst she had been ladies captain. Chris Webber reported to the AGM on the fortunes of the men's teams. Adoption of the captains' reports was proposed by Dave Standingford and seconded by Catherine Warburton. All were in favour. 6. Junior Representative's Report - Kerris Weatherley Kerris reported that the junior section of the club continued to thrive, with busy Saturday morning pay & play coaching, and after-school squads during the week in term time. BCTC AGM Minutes 2005 BCTC has over 100 junior memberships most of who are in at least one squad a week, making it enough youngsters to break up squads into 3hrs a night. Sadly court time and finances hold them back. The next generation of juniors are coming through, being encouraged to play club play and club tournaments to mix with the craftiness of adults, couple of boys played summer league with hopefully a few more next year including at least 5 girls. Kerris has spoken about entering a junior league but not much response from parents or kids. She usually advises kids to enter the Avon box league to encourage more competitive play outside BCTC. The kids are still very shy and sometimes lack the confidence to stay and play with the adults. Kerris asked adult members to please encourage younger players to join in. Mini tennis is still strong, with two pay and play sessions being held each week. Kids zone down but still not fully finished as only received £500 from LTA while it cost closer to £700 to finish. Some extra money needed to buy equipment such as skipping ropes, targets, etc. to make the area more appealing. Intention of holding an open day one Saturday morning in the spring time. Parent memberships introduced. This generates extra cash and also encourages parents to be with their kids when coaches are not around (for insurance purposes). ADULTS - large improver groups, thanks to Dave's efforts! Women encouraged to come up early on Mondays and Wednesdays to see the standard and have a game with the non league players. Numbers tend to come and go. Need more encouragement and understanding of the game. Extra sessions required but cannot force them into paying for extra coaching. Any ideas gratefully received! Thank yous were extended to Sam Drowley, Jo Kallevik, Mhairi Pickersgill and Harry Szur for all their hard work. Special thanks were extended to Andy for covering Kerris and for his help and support during her maternity period. Future plans - to continue to develop our juniors, encourage to keep playing with no pressure, to keep tennis fun so that they join in with adult play and want to represent the club now and in the future. Extend the Kids Zone to encourage new junior members, offering a trial run in conjunction with an open day. Kerris also thinking about holding an unofficial junior tennis tournament around Easter time, maybe in conjunction with an adult one. More competition in general. Need to fill the gap for the less confident improvers to make them into club players without forcing them into paying loads! Adoption of Kerris' report was proposed by Catherine Warburton and seconded by John Skinner. All were in favour. 7. Bar Chairman's Report Adrian was absent from the meeting but had sent apologies. John reported back on his behalf with an increase in bar profits from £616 to £1,195. It was agreed that Adrian had done an excellent job and that the bar had remained comfortably in profit, averaging nearly £800 per year in recent years. Thankfully, the actions taken by previous Bar Stewards (Chris and Dave), plus the continuing care of Adrian, seemed to have banished the long run of losses that we were making. The bar had been operated smoothly and without fuss as a result of Adrian's efforts, and of the efforts of Lauren Shillaber and Pauline Simpkins, who combined to ensure continuity of the club's bar licence amid BCTC AGM Minutes 2005 all the new regulations. The introduction of bottled real-ales continued to be a success, although, from a personal perspective, John would like to have seen a greater supply of one of them (Tangle Foot - take note, Denis!) Adoption of the bar report was proposed by Chris Webber and seconded by Catherine Warburton. All were in favour. 8. Rule changes Ken explained that some further minor changes to the rules had been requested by the Inland Revenue prior to granting CASC status, in order to clarify the disposition of club assets in the event of a winding up of the club. The proposed amendments to nJ!es 2.4 and 2.5 were unanimously approved by the meeting. The Chairman noted that the meeting was quorate as required under rule 5.1 and the rule changes were thereby adopted. 9. Subscriptions Ken reminded the meeting of our commitment to the LTA to increase subs by at least the rate of inflation whilst we remained a creditor of the LTA. However, recognising the healthy state of the club finances, the committee had decided to recommend a minimal rise in full adult member subscriptions from £149 to £150 per annum. Subs for other membership categories will also be adjusted accordingly. All were in favour. 10. Election of Officers Nominations had been received as follows: Chair: Ken Griffin (existing) Hon Treasurer: John Skinner (existing) Hon Secretary: none Membership Secretary: none Bar Chairman: Denis Twomey Men's Captain: Chris Webber (existing) Ladies' Captain: Sue Carver Junior Representative: Kerris Weatherley (existing) These were offered en bloc for election and all were in favour. It was agreed that the Committee would continue to seek to co-opt volunteers to fill the vacant positions of Secretary and Membership Secretary, but would consider employment of an administrator if no other solution could be found. 11. Election of Executive Committee Nominations had been received for ordinary committee member positions from the following: Eleanor Bird, Mike Chant, Will Meadows and Colin Otridge. These were offered en bloc for election and all were in favour. 12. Election of Auditor Ross Hughes was thanked for his efforts as club auditor. He was proposed to continue in this role. Chris Webber proposed & Catherine Warburton seconded this. All were in favour. BCTC AGM Minutes 2005 13. Trophy presentations & Club Award Ken congratulated and presented trophies to the following: Event Winners Club singles – men Paul Henley Club singles – women Ruth Hughes Club doubles – men Not yet played Club doubles – ladies Eleanor Bird & Catherine Warburton Club mixed doubles Nicky Giles & Kerris Weatherley Ken presented the club award (given for contribution to the club at the chairman's discretion) to Dave Standingford for his continued efforts at Central first in the role of Bar Chairman and in latter years as Membership Secretary. Ken closed the meeting at 8.30pm and invited members to continue with the Club Xmas Party, which this year doubled as a special birthday landmark for Chris Webber... Lauren Shillaber January 2006 BCTC AGM Minutes 2005 BRISTOL CENTRAL TENNIS CLUB ANNUAL GENERAL MEETING MINUTES Held on FRIDAY 8th DECEMBER 2006 at 7.30pm Present: Ken Griffin (Chair), Colin Otridge, Ken McClure, Annie Griffin, Alan White, Carol Weeks, Lauren Shilaber, Hal Canplin, Denis Twomey, Chris Webber, Jill Carr, Sue Carver, Ken Webber, John Skinner, David Standingford, Lois Thorne, Ian Thorne, Hilary Bryant, Paul Underhill, Andy Young, Ross Hughes, Paul Henley, Will Meadows, Eleanor Bird, Tony Male, Adrian Henley, Sue Rowlands, Rob Douglas, Neil Pirie, Barbara Carey. 1. Apologies: Mary Morgan, Olive Brown, Steve Truscott, Catherine Warburton, Adam Biscoe, Carol Weatherley, Alan Carey, Kerris Weatherley, Anthea Nicklitsch, Bruno Grasso, Martin Brennan, Dave Banwell, Ruth Hughes, Neal Holden. 2. Minutes of the AGM held on Friday 9th December 2005. Everyone was happy with the minutes and they were adopted. 3. Chairman's Report. Ken thanked everyone for attending the meeting, which would be his last as Chairman. He had taken on a great club 5 years ago with 90% of the modernisation programme already done. He had overseen the completion of works on floodlighting, the garden and fencing and with these complete, no major projects had been needed or undertaken in the last year. Membership numbers had fallen slightly due to the lack of a membership secretary for part of the year. It was important for members to be involved to keep the Club running. The junior section had been going from strength to strength - a good sign for the future – and he gave a particular vote of thanks to Kerris for all her work in this respect. He was also pleased that Sam Drowley had been nominated for the Junior Rep position. With the Club in such a good position he felt it was time to hand on to new blood to plan for the next stage of the Club's future. He thanked all committee and all other members who had helped him over the years. Adoption of the report proposed by Ross Hughes, seconded by Chris Webber. All were in favour. 4. Hon Treasurer's report. John said that income from subscriptions was down and we had lost income previously obtained by hiring out the courts to UWE. On the other hand income from garage rentals was up and would probably go up again next year and now the Club had CASC status we were eligible for rate and water rebates, which were 20%, lower than previously paid. There had been no big expenditure projects this year. The amount outstanding amount on the LTA loan now stood at less than 50% of the amount borrowed. We were still committed to an annual repayment of £2500 as well as an annual saving of £4000 into to a sinking fund for replacement courts. This fund stands at £28000. Although the figure of profit on the accounts shows as £7800 the real figure of profit is about £2000. He said that bar profits were down between £400 and £500. This was partly due to a misinterpretation about bar account keeping, but the bar accounts still showed a profit of £230 this year. Ian Thorne asked if interest was payable on the LTA loan. John confirmed it was not. Eleanor wondered if visitor fees should he dropped. After discussion it was agreed that this would be decided by the new Committee who would need to take into account any implication of CASC status which might also have a bearing on the bar licence. Adoption of the report was proposed by Lauren Shilaber and seconded by Colin Otridge. All were in favour. BCTC AGM Minutes 2006 5. Captain's reports. Ladies: Sue Carver reported that we had fielded 3 ladies teams in the summer league and 2 ladies teams in the summer veterans. The 1st and 3rd ladies teams had done very well. Unfortunately we had been unable to find enough players for all of the veteran's matches and intended to enter one team only next year. She thanked all those who had played and thanked Carol Weeks in particular for helping with the organising of teams. Monday night coaching and play had gone well and she was delighted to see new members getting involved in this and league. Julia Hassell had won the ladies singles title with Ruth Hughes the runner up. Carol and Kerris Weatherley had won the ladies doubles title with Julia Hassell and Carol Weeks runners up. She thanked Chris for setting up winter leagues fixtures and Annie Griffin for helping to organise Friday night play. Adoption of the report was proposed by Lois Thorne, seconded by Ross Hughes and accepted by all. Men's: Chris Webber reported on the achievements of the Men's teams and thanked everyone who had played and helped with the organisation. Adoption of the report was proposed by Will Meadows, seconded by Ross Hughes and accepted by all. 6. Bar Chairman's Report. Dennis reported that regrettably bar stock seemed to be missing. This was a recent discovery. He now had a better understanding of the bar accounting system. He would want the new Committee to review bar security and the stocking of spirits in the bar. Adoption of the report was proposed by Chris Webber and seconded by Colin Otridge. All were in favour. 7. Junior Reps report. Chris read Kerris Weatherly's report on her behalf. We now had well over 100 juniors from the very young up to 18/19 year olds all regularly attending squads. She had made the groups as small as possible to encourage greater progression. . She encouraged adult members to get involved to help the transition from junior to adult play. Pay and play sessions were still very popular and we had gained about 10 new juniors from an Open Day. Junior Interclub competition had not been popular with most juniors opting to play in the Avon Box League. New equipment had been purchased by the Club such as skipping ropes, a movement mat and balance boards. She was hoping that the Club could develop a club/school link with Sefton Park School, but there were insurance, health and safety and funding issues to be addressed before this could be finalised. She asked that the Committee addressed the issue of adult supervision for juniors whilst using the courts. She said that adult coaching courses were still popular. She thanked Sam Drowley, Mhairi Pickersgill, Harry Szur and Louis Luscombe for their help and Ollie Wild who was now assisting with coaching. Ross asked who was funding the cost of splitting junior squads into smaller groups. Ken said that this was self-funded. John said that some funds might be released to help Kerris with coaching. Hal thought that it was essential for juniors to be involved in the adult play and thought the adults should get involved in the junior groups. Adoption of the report was proposed by Ross Hughes and seconded by Paul Henley. All were in favour. 8. Rule changes. Ken confirmed that none were necessary this year. BCTC AGM Minutes 2006 9. Subscriptions. Ken said that the Committee was recommending that the full adult subscription remain at £150. It was felt that although there was an LTA requirement to increase the subscription in line with inflation, the club finances were strong enough to support no increase. It was hoped that we would be able to continue with no match fees, introduce free Saturday tournaments and provide more balls. Ross wondered if the low expenditure this year gave a false impression of the strength of finances and wondered if we were still considering employing an administrator. Ken confirmed that we were not expecting to do so this year and John pointed out that we did not expect to make £5000 profit every year. Adoption of the recommendation was proposed by Carol Weeks and seconded by Ross Hughes. All were in favour. 10. Election of Officers. Nominations had correctly been made for the following: Chairman Denis Twomey Hon Treasurer John Skinner Hon Secretary Barbara Carey Membership Secretary Annie Griffin Men's Captain Colin Otridge Ladies Captain Sue Carver Club Coach Kerris Weatherley Junior Rep Sam Drowley These were offered en bloc for election and all were in favour. 11. Election of Executive Committee. Nominations had correctly been received for Mike Chant, Will Meadows, Chris Webber, Ken Griffin and Hilary Bryant. These were offered en bloc for election and all were in favour. 12. Election of Auditor. Ross Hughes had audited the accounts this year. John Skinner nominated Ken Griffin. Chris Webber seconded this. Ken was in agreement. All were in favour. 13. Trophy presentation and Club Award. Ken congratulated the winners and presented trophies to the following. Event Winners Club Singles - men Paul Underhill Club Singles - women Julia Hassell Club Doubles - men Paul Underhill and Andy Young Club Doubles - women Kerris and Carol Weatherley Club Mixed Doubles Andy Young and Annie Griffin. Ken said that there were many potential candidates but this year presented the Club award (given for contribution to the Club at the Chairman's discretion) to John Skinner who had not only done all the Treasury work this year, but had also given support to the membership secretary. BCTC AGM Minutes 2006 Ross gave a vote of thanks to Ken for a job well done over the last 5 years. Everyone agreed with this. Ken closed the meeting and invited members to continue with the Xmas party. BCTC AGM Minutes 2006 BRISTOL CENTRAL TENNIS CLUB ANNUAL GENERAL MEETING MINUTES Held on THURSDAY 6th DECEMBER 2007 at 7.30pm Present: Dennis Twomey (Chair, John Skinner, Neil Pirie, Anthea Johnson, Jill Carr, Jayne Warburton, Paul Underhill, Andy Young, Kerris Weatherley, Julia Hassell, Annie Griffin, Ken Griffin, Peter Caldwell, Eleanor Bird, Hilary Bryant, Chris Blake, Sue Carver, Paul Henley, Jan Clench, Cas Brooks, Dee Northover, Carol Weeks, Sue Lovell, Chris Webber, Di Harrison, Katy Walsh, Nicky Giles, Claudio Furet Apologies: Barbara Carey, Alan Carey, Olive Brown, Mary Morgan, Ian Thorn, Lois Thorn, katherine Warburton, Dennis Flook, Ruth Hughes, Ross Hughes, Lauren Shillhaber, David Standingford, Becks Reece, Sam Drowley. Minutes of the AGM held on Friday 8th December 2006 Everyone was happy with the minutes and they were adopted. Chairman's Report. Dennis welcomed everyone and thanked so many for turning up. The major achievement of the year was the repainting of the courts with special thanks to John Skinner for overseeing it. The issues to be tackled in the next year include problems with cats and foxes, the repainting of the club house and supervision of juniors outside formal coaching with regards to safety. The new committee will look at ways of trying to increase participation in all club events, interclub tournaments, social and club play. The Brian Golding memorial Trophy was retained by BCTC. Thanks for all who took part and Ollie for the acceptance speech. Next year it will be held at BCTC. The interclub finals on 20th October saw some exiting play with 3 of 4 matches going to 3 sets. .Thanks to Neil Holden for very successful 1st Saturday tournaments. Overall winners were Neil Holden and Sue Carver with Ed James as runner up. Adoption of the report proposed by Chis Webber, Seconded by Ken Griffin. All were in favour Hon Treasurers Report. John reported that income increased by about £1,000, including a small increase in bar profits. The major expenditure was over £8,000 for the court painting and after the LTA loan repayment left a 'profit'of £900. The LTA zero interest loan has reduced from £25,000 8 years ago to £9,000. The fund for court replacement is over £32,000, it is hoped this may rise to approx £70,000 by the time the courts need replacing in 8 to 12 years. The savings have been transferred from Lloyds TSB to Alliance and Leicester. Electricity supplier has also been switched. No large maintenance costs are anticipated this year, although the C/H system is a concern and the club house may need attention. John thanked Ken Griffin for auditing the accounts and Denis for keeping the bar going. John was asked if money could be put into an ISA, he does not think companies or charities can hold ISAs. Neil asked re cost of replacement flood lights(American). John said they should last about 4 years and with the current dollar/sterling exchange this was advantageous. John confirmed to Eleanor that cost of Saturday tournaments was in the accounts. In answer to the difference in current accounts, John said this was a time factor. Adoption of the report proposed by Carole Weeks, seconded by Kerris Weatherley BCTC AGM Minutes 2007 Captains Reports: Ladies: Sue Carver reported that three teams were fielded for summer league. Sadly some regulars were no longer available, but new players were welcomed. The first team did well winning most of their games with Kerris and Karen Clarke (a big thank you Karen for the huge round trip each week) and Julia and Bex. The second and third teams also did well, winning around half their matches. A big thank you to all involved. Monday nights have been a mixture of organised play and just turn up with a generally good turn out. Kerris reports more good juniors who would be welcome monday evenings and maybe league. We need to encourage new members. Only one team were entered in summer vets. Thanks to Carole Weeks for organising all the matches and everyone who stepped in at the last minute. 4 ladies entered the singles tournament, won narrowly by Bex versus Julia. 6 pairs entered the doubles (aided by plenty of tea and cake), the finals yet to be played. Thanks to Chris for general match organising, booking courts, supplying tennis balls etc. Finally a big thank you to everyone who has contributed to club play and league during my time as captain, it has been an enjoyable two years and I have greatly appreciated all the help and support. Mens: Chris Webber (acting captain!) reported the enormous strength in the top teams, in particular, but not in order, Fred A, Andy Y, Nick G, the two Pauls and Ollie, also Sam and Ken G, as well assome very promising juniors. There are too many others to name who have also played brilliantly. In summer league the firsts won their group and promotion into division 3. The seconds held the middle of their group in div. 5 and the thirds just missed promotion to div. 6. The 4ths and 5ths fought valiently and the veterans (against younger opposition) were brave. In the current winter league we have four 'normal' teams and one vets. Current points scored are : 1st 28/30, 2nd 20/20, 3rd 16/40 4th 12/20, vets 0/10. Adoption of the reports proposed by Andy Young, seconded by Paul Henley. All in favour. Bar Chairman's report: Dennis Twomey reported a bar profit of about £400 despite a decline in drinking especially after league on fridays. Adoption of report proposed by John Skinner, seconded by Eleanor Bird. Junior Reps report: Kerris Weatherley reports huge numbers of juniors, increasing parent members, some becoming full members. There are groups nearly every night of the week for 2 hours plus. Standards are rising, encouragement to play more than once a week plus some individual lessons. We would like to see the 5,6,7 year olds having half our individuals with Sam. 10 – 15s should be joining in more with adult play, those who do are enjoying it – thanks to you for patience. Talked to Chris Webber on ways to encourage youngsters to socialise more at club, suggestions are table tennis, cards, more competitions, youth club, mini inter-club tournament (a weekend after easter hols). Possibly Wimbledon trip, hiring mini-bus and getting ground tickets. May need membership cards to help ID ing all the kids. Have written letter t[ local primary schools advertising taster sessions, not sent as not sure needed, also question of insurance. Have been in contact with SSCO regards funding for extra coaching. Mini tennis court finished, used every Saturday a.m. pay & play, nearly 40 depending on weather. No courts free 1030 – 1130. New county Dev Officer – Julie Jones. Improvers: brilliant numbers, great advertising from Annie, some quite good should be mixing with club play. Thanks to full members coming to play with and encourage them. Thank you Mhairi, Harry and really big thank you to Sam and Ollie. BCTC AGM Minutes 2007 Neil P asked what was problem with insurance. Kerris said head was querying health & safety re insurance. Dennis said the new committee can look at this. John thanked Kerris for work with the improvers. Subscriptions: The committee proposes to hold subscriptions the same as last year ie £150 for a full member. Other subs are always set by the committee. Adoption proposed by Annie Griffin, seconded by Hilary Bryant LTA Advantage Membership Carole Weeks reported that the LTA is changing the way clubs get Wimbledon tickets. Every club member who want them have to sign up to British Tennis membership – free this year, future years will be about £6. Whoever wants tickets in 2008 must register asap – go to LTA website and click onto Wmbledon. Carole suggests that if not many register, we may not be allocated many tickets, she also offers to go to LTA meetings if no one else can. She will liase with Annie to email the membership. Adoption proposed by Neil Pirie, seconded by Sue Carver Election of Officers Nominations had been made as follows: Chairman. Dennis Twomey Hon Secretary no nominations Membership Secretary Annie Griffin Hon Treasurer Chris Blake Mens Captain Ollie Wilde Ladies Captain Julia Hassell Bar Chairman no nominations Junior Rep no nominations Proposed by Paul Henley, seconded by Hilary Bryant, all in favour. Election of Executive Committee Nominations had been received for Hilary Bryant, Mike Chant, John Skinner, Chris Webber. Proposed by Eleanor Bird, seconded by Kerris Weatherley, all in favour. Election of Auditor Ken Griffin was nominated, proposed by Carole Weeks, seconded by Chris Webber, all in favour. Dennis asked if anyone would like to fill the vacant positions, but no one offered. Someone is also needed to manage website. Eleanor offered to help. BCTC AGM Minutes 2007 Trophy Presentation and Club Award Dennis congratulated the winners and presented trophies to the following: Event winner Runner up Club Ladies Singles Bex Rees Julia Hassell Club Mens Singles Paul Underhill Ollie Wilde Ladies doubles Mens Doubles Ollie Wilde, Sam Drowley Paul Henley, Fred Ali Mixed Doubles Karen Clark, Ken Griffin Julia Hassell, Paul Henley First Saturday Tournaments Ladies – Sue Carver, Overall Runner up – Ed James Mens - Neil Holden Dennis has two other people to thank: Thanks to Barbara Carey and her service to the club all these years as secretary, her organisational skills at club events, especially days spent ensuring the smooth running of LTA tournaments and working in the kitchen. As she is not here tonight, Dennis suggests she is invited to a Monday ladies evening and presented with the trophy then. The second presentation is to Ken Webber, who has been a member here for 37 years. He was invited this evening and has been asked to continue as a social member. The final presentation is the chairman's presentation for outstanding contribution to the club. This goes to the person who has put in a lot of time and effort in maintainance, managing the bar, selection of teams – Chris Webber. No other business, but Carole Weeks thanks Sue Carver for the excellent job over the last two years as ladies captain. Dennis closed the meeting and suggested we continue with the Christmas party. BCTC AGM Minutes 2007 BRISTOL CENTRAL TENNIS CLUB ANNUAL GENERAL MEETING MINUTES Held on FRIDAY 12th DECEMBER 2008 at 7.30pm Present: Denis Twomey (Chair), John Skinner, Anthea Johnson, Paul Henley, Julia Hassell, Annie Griffin, Ken Griffin, Pip Morgan, Chris Blake, Carol Weeks, Sue Lovell, Chris Webber, Claudio Furet, Barbara Carey (Hon.Sec.), Ollie Wild, David Standingford, Lauren Shillaber, Ian Thorn, Dee Northover, Sarah Livingstone and Kerris Weatherley. Apologies: Olive Brown, Lois Thorn, Catherine Warburton, David Page, Julia Dalby, Eleanor Bird, Jayne Warburton, Keith Thomas, Dennis Flook, Paul Underhill, Sue Carver, Carol Weatherley, Jill Carr and Jeff Clapp. Minutes of the AGM held on Thursday 6th December 2007 Proposed for acceptance: Lauren Shillaber. Seconded Ken Griffin. Everyone agreed. Minutes adopted. Chairman's Report. Denis welcomed everyone to the meeting. There had been no major projects at the Club in the last year, but the continued success of the Club had only been ensured by the hard work of Committee members. He thanked Annie Griffin for her work in encouraging new members, John Skinner for all work on the garden and maintenance and Kerris Weatherley and Ollie Wild for their continuing coaching programmes. He was pleased to report that the year had seen an increase of member participation in all Club events. Sue Carver had asked members what could be done to increase participation in the 1st Saturday tournaments and the Committee would take on board the findings such as the TV reception being fixed, being more family friendly and keeping refreshments available. The Brian Golding Memorial Trophy had not been played this year due to a misunderstanding on the part of Kings Club. Projects to be taken forward for the coming year were problems with cats and foxes, repainting the Clubhouse and the question of the supervision of juniors under the age of 14 whilst at the Club. Adoption of the report proposed by Anthea Johnson, seconded by Paul Henley. All were in favour. Hon Treasurers Report. Chris Blake presented the accounts to the meeting and thanked John Skinner for helping him with the accounting system. Ken Griffin had audited the accounts. There had been an increase in income received by way of subscriptions and coaching course fees. In expenditure there had been an increase in gas and electricity charges, the Club had paid for the removal of the practice wall and there had been significant expenditure on the provision of keys for new members. £6000 had been transferred to the court replacement fund, as it was likely that work would soon have to be done on courts 1 and 2. The Committee would consider this next year. In response to a question from Ian Thorne Chris confirmed that the LTA loan was interest free. Adoption of the report proposed by Annie Griffin, seconded by Carol Weeks. All were in favour. Captains Reports: Men's: Ollie Wild presented his report. He thanked all those who had helped him a lot by being so reliable. In summer league the 3rd team had gained promotion, the second team had come BCTC AGM Minutes 2008 second in their division, the 4th team had won most of their matches and the 1st team finished second in their division. All the teams had been disrupted by injuries and absences for other reasons and so all of them had done very well. He thanked juniors Jacob and Jamil who had played in the first team several times and helped win points. In Winter League all the teams were doing well. He then explained that he was going away for a few months in January. He had really enjoyed being at the Club over the last 2 years particularly his work with the brilliant juniors and was looking forward to seeing everyone when he gets back. Ladies: Julia Hassell presented the report. In summer league the 4th team had gained promotion, the 2nd and 3rd team had come 4th, and the first team had come 3rd in their respective divisions. Julia thanked Hilary for organising the summer Veteran's team, which had come 3rd in the second division. In the 07/08 winter league both the 1st and 2nd teams had won their divisions and the 3rd and 4th teams had stayed in their divisions. The attendance at the Monday night practices had been variable, but it was good to see new faces including juniors and members from the improver groups taking part. There had been some doubles coaching in the year, something that would be repeated in February and March 2009. Her aim was to increase participation in Monday night play at all levels. Adoption of the reports proposed by Paul Henley, seconded by Lauren Shillaber. All were in favour. Bar Chairman's report: John Skinner presented the report. This year had seen a net profit of £551. He thanked everyone who had helped with things like washing tea towels. Adoption of report proposed by Anthea Johnson, seconded by Chris Webber. All were in favour. Junior Reps report: Kerris Weatherley presented the report. It had been another great year for juniors with squads every night for 2 hours or more and older juniors coming through and playing with the adults and in teams. She had organised the first club junior tournament. The younger ones had participated well, but it had not been so well supported by the older juniors possibly due to exams. As a consequence there had been no girls' final. It may be that she needed to change the date for next year. She wondered about holding junior social evenings and a parent/ child tournament next year. She thanked those who had helped her with the coaching squads – Katie Walsh and juniors, Rob, Jamil and Hannah. There had been a successful trip to Wimbledon. John Skinner asked if there was anyone to fill in for Ollie while he was away. Kerris said that initially she would cover his absence, but she hoped that a qualified coach Rob Clements would be able to help. Adoption proposed by Annie Griffin, seconded by Dee Northover. All were in favour. Subscriptions: Denis said that the committee was recommending an increase of £10 to the full playing senior membership taking it, in line with inflation over the last few years from £150 to £160. Ian Thorn asked how this was justified. Denis said it was necessary due to an increase in running costs and the likely need for complete replacement or extensive maintenance of the courts. All were in favour of the increase. BCTC AGM Minutes 2008 Election of Officers Nominations had been made as follows: Chairman. John Skinner Hon Secretary Lauren Shillaber Membership Secretary Annie Griffin Hon Treasurer Chris Blake Men's Captain Paul Henley Ladies Captain Julia Hassell Bar Chairman Claudio Furet Junior Rep no nominations These were offered en bloc for election. All were in favour. Election of Executive Committee Nominations had been received for Hilary Bryant, Ken Griffin and Chris Webber. These were offered en bloc for election. All were in favour. Election of Auditor Ken Griffin was nominated, proposed by Chris Blake and seconded by David Standingford. All were in favour. Trophy Presentation and Club Award Dennis congratulated the winners and presented trophies to the following: Event Winner Runner up Club Ladies Singles Julia Hassell Ruth Hughes Club Men's Singles Ollie Wild. Fred Ali Men's Plate Ken Griffin Ladies doubles Not played Andy Young and Paul Ollie Wild and Jamil Men's Doubles Underhill Choudhury Mixed Doubles Karen Clark, Ken Griffin Andy Young and Annie Griffin Boys under 18 Jamil Choudhury Boys under 14 Michael Wright Boys under12 Tom O'Keefe First Saturday Ladies – Eleanor Bird Tournaments Men's - Neil Holden The Chairman's presentation of the Central Cup, for an outstanding contribution to the club over a number of years, went to Ken and Annie Griffin; to Ken for his many years as Chairman and to Annie for her enthusiasm and commitment as Membership Secretary. Additionally Denis wanted to thank an outstanding Committee member for 2008 - John Skinner - to whom he presented a Tankard. John Skinner then said that he was sure the meeting would want to thank two other people in particular. First he thanked Denis for his hard work as Chairman, and hoped his injury would allow him to play tennis again soon. John also hoped that he would be willing to continue to bring his expertise to committee by being co-opted in the New Year. Secondly, John BCTC AGM Minutes 2008 commented how Barbara had stepped into the breach to act as Hon. Sec. once more, even though chronic injury meant that she was unable to play tennis. She was not planning to take an active role in the club in the future, but had been a truly outstanding servant to the club over such a long time, a very good player, and liked and respected by all who knew her. John wished her well for the future. The meeting strongly supported John's comments. Denis closed the meeting and suggested we continue with the Christmas party. BCTC AGM Minutes 2008 BRISTOL CENTRAL TENNIS CLUB ANNUAL GENERAL MEETING MINUTES Held on FRIDAY 11th DECEMBER 2009 Present: John Skinner (Chair), Lauren Shillaber (Minutes), Chris Webber, Ken Griffin, Julia Hassell, Chris Blake, Kerris Weatherley, Carol Weatherley, Paul Henley, Dave Standingford, Pip Morgan, Ken McClure, Nikki Giles, Sue Lovell, Jill Carr, Katy Walsh, Ian Thorn, Lois Thorn, Catherine Warburton, Phil Renison, Marc Truscelli, Jo Kallevik, Alan White, Mary Morgan, Sue Roulstone, Hilary Bryant, Dee Northover, Fred Ali 1. Apologies: Annie Griffin, Dave Smith, Christie Nie, Louise Davison, Barbara Carey, Mike Chant, Mary Groves, Robin Leveridge, Jeff Clapp 2. Welcome & Minutes of 2008 AGM (held on 12 December 2008) John opened the meeting, welcomed everyone & thanked those who had helped make the meeting possible. Minutes of 2008 AGM proposed for acceptance by Chris Webber, seconded by Nikki Giles. All agreed. Minutes adopted. 3. Chairman's Report The club had had a good year. The club tournaments had gone well largely thanks to the Ladies and Men's Captains (Julia and Paul) who had done much of the organisation, and a fun Finals Day in July included some well contested matches. John also congratulated Julia and her mother who had retained the Mother and Daughter UK title. John continued his report with the First Saturday Tournaments (FSTs) and thanked both Sue Carver for her help in overseeing the organisation of these, and also the various people who had organised them on the day. The FSTs, this year, had encouraged the introduction of junior and improver players to club play. Only one FST had not taken place – due to snow. The year awards had been won by Ed James, a run-away mens winner, and by Sue Carver who narrowly beat Anna Heath. John mentioned three inter-club friendlies; versus Kings TC, the Brian Golding memorial trophy was retained by BCTC, and two friendlies against Burnham (Darren Lloyd's current club) were also won. On club projects, the year started with a turn-out of more than 20 people to replace the loose chippings, adjacent the back fence, with concrete, to reduce the health and safety risk arising from animal poo. However, the main maintenance issue confronting the club had been the poor draining of courts 1 and 2. Pressure cleaning of the courts in the spring, and recent chemical treatment had both been unsuccessful. As a result both 1 and 2 were currently being resurfaced at a cost of about £17k. Challenges for 2010 are to reduce the size of some of the trees behind court 1, perhaps to decorate the clubhouse, and, just maybe, do something about getting a more efficient gas boiler. John finished by expressing his indebtedness to all the Committee members and others for all the work that they have put into the club: John also thanked the following for specific efforts: Lauren (Secretarial duties, AGM organisation & bar license arrangements) Chris Blake (Treasurer duties) Chris Webber (all sorts including Match Secretary & maintenance duties) Annie (Membership duties, PR & recruitment of new members) Ken (auditing the accounts) Eleanor Bird (website) Julia & Paul (Captaincy duties) Alan White (Vets) Hilary (Vets & garden maintenance) Kerris & the coaches Claudio (for initial Bar Steward work & for making the bar fun with his exotic pasties & various exotic concoctions!) BCTC AGM Minutes 2009 Adoption of the report proposed by Chris Webber, seconded by Hilary Bryant. All were in favour. 4. Hon. Treasurer's Report Paper copies of Chris Blake's report & specific account figures were delivered at the meeting, the essential points of which were: a) Subscriptions and coaching income has gone up, thanks to the efforts of Annie G and Kerris W. b) Bar profits have gone up thanks to the efforts of Claudio and John. c) Significant expenditure included plumbing works, electrical works, court cleaning, and concreting. d) Although electricity costs appear to have fallen this year, this is because the 2008 costs included a significant sum prepaid to the previous supplier who went bankrupt. e) The 'wealth' of the club has gone up by around £10k this year. f) The liabilities of the club have again fallen due to loan repayment, but key deposits increased. g) The court replacement fund has grown by £6,000 this year. Additionally, LTA affiliation fees have increased this year – we are paying for all Junior & Student members but Central not being charged for Improver members. Ian Thorn asked whether the Club should not have more of its money in savings accounts. Chris Blake explained that the current balances reflected anticipated expenditure on the court resurfacing, but that savings accounts would be reviewed in the forthcoming year. ACTION: Chris Blake Adoption of report proposed by Lauren Shillaber, seconded by Dave Standingford. All in favour. 5. Captains Reports Men's: Paul Henley presented his report: "This has been a pretty successful year for the men's teams. At the start of the year in the 2008/2009 winter league season, the 2nd team managed to get promoted to the 1st Division, so we now have a Central 1 v Central 2 fixture, which I don't remember us having before! In March this year, Nikki Giles very kindly agreed to come down on 4 Tuesday night's before summer league to coach people on doubles tactics, serve, volleys and to try and find any partnerships for summer league, to try and give us an edge. This was very successful and I think all men enjoyed something different on a Tuesday night. During summer league my plans of having the same partners for matches changed as very few people could make all 10 matches which benefited some of the juniors with valuable experience as I played different juniors in the 2nd and 4th teams. I want to thank Alan White and Chris Webber for organising the teams for the summer league vet's team and managed to achieve a 3rd place finish with the same points as the team that finished 2nd, losing out only on games-won. The final standings for the men's summer league were all teams stayed in their divisions apart from the unfortunate 2nd team who got relegated to the 5th division. The current standings as at today for winter league teams is Central 1 are top of the 1st division, Central 2 are 2nd in the 1st Division, Central 3 are top of the 4th division, Central 4 are top of the 5th division and Central vets are 2nd in division 4. BCTC AGM Minutes 2009 I also organised a mixed doubles format match against Burnham-On-Sea as Darren Lloyd who used to be a member of Central contacted us to say that it would be good idea to play different teams before league started. We played home and away and both matches were very enjoyable and, I am glad to say, Central won both of them! Darren has asked if we can make this a yearly event, which we will try and organise." Paul handing over the Captaincy to Dave Standingford. Adoption of the report proposed by Ken Griffin, seconded by Carol Weeks. All were in favour. Ladies: Julia Hassell presented her report and thanked all ladies for their contributions. Mixed fortunes to celebrate for the ladies teams in the summer league, but with some successes (the 1st team came 2nd in the top division – well done!). Unfortunately, though, the 4th team had to be withdrawn as a result of difficulties getting 16 ladies out on a Friday night, but Julia hoped that things would look up next year. The Ladies Vets had done well by coming 2nd in Division 2 of the Summer league. As already mentioned by Paul, currently the winter league was going very well. Julia handing over the Captaincy to Hilary Bryant until March, thereafter Jo Kallevik will be at the helm. Adoption of the report proposed by Ken Griffin, seconded by Kerris Weatherley. All were in favour. 6. Bar Steward's Report John delivered this report on Claudio's behalf. He said that Claudio had been a very effective, creative, interesting Bar Steward until June when other commitments required him to relinquish the role, and John had filled in. Claudio's mussels and his cheese pasties were particularly commented on! Thanks were also extended to Wendell Hernandez for his Caribbean meal on the last night of league. The bar had again increased its profits to a relatively healthy £750. £3,000 went through the till this year with a 25% profit on this through-put. As of this AGM no-one had offered to run the bar next year, but John hoped that someone would come forward before too long. Report proposed by Catherine Warburton, seconded by Kerris Weatherley. All in favour. 7. Junior Rep's Report Kerris delivered her report. There are around 120 Junior members with 15 Full Juniors playing, some of them with adult members at club nights, First Saturday tournaments, etc. Congratulations to Dan Northcott who beat Tom O'Keefe in an exciting U-14s final. Kerris spoke of the possibility of a Junior Premier League in the form of a round robin tournament taking place one Sunday a month. Coaching – Oli Wild had left to travel during the year but returned later. Nikki Giles had begun to help with coaching along with Katy Walsh. In September, Nikki had begun some Performance Tennis coaching, taking smaller groups & working across the board with different abilities to avoid elitism. Youngsters doing 2 squads a week. Juniors Luigi, Rob, Hannah & Liam selected for extra input. BCTC AGM Minutes 2009 Saturday morning drop-in coaching sessions had proved popular with around 40 youngsters attending at times! The Wimbledon trip had been a great success. Report proposed by Ian Thorn, seconded by Chris Webber 8. Rule Changes No rule changes proposed 9. Subscriptions Adult membership subscription to remain the same at £160 per year. Full Juniors £40, Juniors £20. Proposed by Ian Thorn, seconded by Lois Thorn. All in favour. 10. Election of Officers Nominations had been made as follows: Chair John Skinner Hon Secretary (No nominee) Hon Treasurer Chris Blake Membership Secretary Annie Griffin (Match Secretary) (Chris Webber) Men's Captain Dave Standingford Ladies Captain Hilary Bryant / Jo Kallevik Bar Chair (No nominee) Junior Rep Kerris Weatherley These were offered en bloc for election. Proposed by Paul Henley, seconded by Mary Morgan. All were in favour. 11. Election of Executive Committee Nominations had been received for: Hilary Bryant, Marc Truscelli, Phil Renison, Ken Griffin, Chris Webber. These were offered en bloc for election. All were in favour. 12. Election of Auditor Ken Griffin was nominated, proposed by Lois Thorn, seconded by Sue Roulstone. All were in favour. 13. Trophy presentations & Club Award John congratulated the winners & presented trophies to the following: Event Winner Runner Up Club Ladies Singles Julia Hassell Hannah O'Keefe Club Men's Singles Nikki Giles Fred Ali Ladies Doubles Julia Hassell & Sue Annie Griffin & Hannah Roulstone O'Keefe Men's Doubles Nikki Giles & Paul Henley Marc & Luigi Truscelli Mixed Doubles Nikki & Julia Marc Truscelli & Dee Northover First Saturday (Mens) Ed James (Ladies) Sue Carver BCTC AGM Minutes 2009 The Brian Golding Memorial Match was also played which this year was organised by Julia Hassell & won by Central. Yey! Well done to all who took part. Central also played a home & away friendly fixture against Burnham Club in liaison with Darren Lloyd (former Central member) at Burnham. Central were victorious! It is hoped that this might become an annual event. John explained that the Club Award, introduced by Ken Griffin when Chairman, was a trophy, known as The Central Cup, awarded for special service to the club over the year, or years. John said how difficult the choice had been, and individually named all those, both on and off the Committee, who had given so much essential support to the running of the club in 2009. In the end, however, it was the actions of one person in pushing-forward the re-surfacing of the courts that had singled them out for the trophy, and he congratulated Chris Webber on the honour of being the first person to win the award twice. It's easy when you're Chair to be the one to do all the thanking but a big thank you to John for all his time, energies & continued efforts on behalf of Central. Thank you John! Meeting closed at 8.45pm (a record…? ) Lauren Shillaber November 2010 Quick message from Lauren: I hope you're all well & still enjoying your tennis! I've moved on (still haven't found a club quite like Central…) but I still think fondly & frequently about all you friendly folk at Central & wish you all well. x BCTC AGM Minutes 2009 BRISTOL CENTRAL TENNIS CLUB ANNUAL GENERAL MEETING MINUTES Held on FRIDAY 10th DECEMBER 2010 Present: John Skinner (Chair), Chris Blake (Treasurer), Katy Walsh (minutes), Ken Griffin, Ken McClure, Chris Webber, Jill Carr, Ian Thorn, Lois Thorn, Jayne Warburton, Phil Renison, Marc Truscelli, Jo Kallevik, Kerris Weatherley, Nikki Giles, Julia Hassell, Carol Weeks, Hilary Bryant, Dave Standingford, Pat Grant, Matt Hawthorne, Rob Weinstock, Liam Harrison, Martyn Lewis, Wendell Hernandez, Tom Adcock, Catherine Warburton, Dee Northover 1. Apologies: Paul Underhill, Annie Griffin, Di Harrison, James Melvin, Jeff Clapp, Anthea Johnson, Dennis Flook, Louise Davison. 2. Welcome & Minutes of 2009 AGM (held on Friday 11th December 2009) John opened the meeting and welcomed everyone, thanking those who had helped make the meeting possible. Minutes from 2009 AGM were proposed for acceptance by Catherine Warburton and seconded by Ken Griffin, with all in favour. 3. Chairman's Report John thanked Katy Walsh who, in the absence of a Hon. Sec., had agreed to write the minutes. The year had started with adverse weather conditions prolonging the completion of the resurfacing of courts 1 & 2 – although started in December the work was delayed some weeks by snow, and the courts were not painted until May. The details of the tennis would come later, but the special events of the year seemed to involve births – 4 of our regular members had babies, but the big event, and a truly 100% BCTC infant, was due to the efforts of Julia and Nikki. And we can't keep the Hassells out of the tennis-talk even when Julia didn't get her name on a trophy this year – congratulations to her mum, Joan, a country member here at Central, who won the UK 70s ladies-doubles grass-court tournament, and was part of a UK team who came fifth in the world. Here at Central the First Saturday tournament continues to reflect the best of BCTC. It has become particularly good in encouraging Juniors and Improvers (plus the odd Veteran!) to participate in competitive doubles play, along with league stalwarts. We are indebted to Ian Dunn for being the overall organiser this year, and for organising the majority of the events on the day, including the supply of some delicious home-baked cakes. Mention should also go to Ed James, who had volunteered to organise the March event, and coped well with 21 turning out to play. However, the 1st Saturday tournament has seen a disappointing fall-off in ladies attendance this year. It seems that the club is no longer as attractive to ladies as it once was, and no doubt the new committee will be trying very hard to rectify this. Given that situation, special thanks are due to Jo Kallevik in her first year as ladies captain, for "working her socks off" to get the teams out each week. Jo's situation prevents her continuing as captain, but she hopes she might do the job again, sometime. Let's hope that by then she will have an easier time filling team places. Having started by thanking Ian and now Jo, this is a good time to continue my thanks to the rest of the team that have served the club so well over the last year: Annie Griffin for once again being a dynamic Membership Secretary, and for giving us a new-look club house. The finances show the positive effect of her drive for membership. Chris Blake an assiduous and careful Treasurer, ably assisted by Phil Renison. Kerris Weatherley for all her efforts for the club, especially with the Juniors and the Improvers. Recently she was seen on court 4 (snow preventing use of courts 1 and 2) it was COLD, as you can imagine, she was still suffering flu, but in spite of the cold and the flu she was giving a special, lengthy, additional, coaching to a young Junior – now that's dedication ! Chris Webber for persevering with the court resurfacing and taking it through to a successful completion, in spite of all that the weather could throw at him, and also acting as Match Secretary. BCTC AGM Minutes 2010 David Standingford, Hilary Bryant, and Alan White, along with Jo, for their time and effort (sometimes considerable) in keeping the league teams running, and to both Jo and Dave for organising the various tournaments through the year. Ken Griffin for once again acting as auditor, and Marc Truscelli for his help and effervescent enthusiasm. Eleanor Bird no longer a full member, for keeping our website running. Wendell Hernandez for providing us with amazing culinary delights at the end of the league season and again, tonight. A few words about next year. I am not standing for re-election as Chairman and am looking forward to taking a back-seat in the team next year. We have an ideal replacement, in Carol Weeks, who brings many strengths to the position having sat on this committee in earlier years, and more recently on the committee of her golf club, while also being a very competent tennis player. I wish her every success. So I will conclude now with some best wishes. Firstly to Chris Webber and to Pat Grant for their birthdays, today. And secondly, wishing everyone here a very happy Christmas and lots of tennis in the New Year. Adoption of the report proposed by Dave Standingford and seconded by Chris Blake with all in favour. 4. Hon. Treasurer's Report Chris Blake opened by thanking Ken Griffin for auditing the accounts and Phil Renison for advising on bank accounts and utilities. The overall 'wealth' of the club fell by approx. £7k in the year after costs of significant improvements taken into account - thanks to Chris Webber for managing the re- surfacing of courts 1 and 2. Income from subscriptions and improvers' coaching courses increased thanks to efforts of Annie and Kerris. Visitor fees income rose due to better enforcement of rules. Bar profits rose thanks to drinkers and efforts of John Skinner. See separate report. Bank account interest fell in line with interest rate reductions. Balls expenditure rose in line with member feedback requesting more new balls for club play. Thanks to Chris Webber for procurement efforts. Club and Garden maintenance costs rose, including tree-felling and new floor in clubhouse, thanks to Annie for arranging. Chris added that he felt that the club is looking the best it ever has. Court maintenance costs fell but the cost of capital expenditure on new courts 1+2 significant. Gas/electric costs rose due to a significant underbilling in previous year. Now have new supplier and smart meter so should be cheaper and correctly billed. No depreciation or appreciation charged against facilities/capital. Dave Standingford asked whether this is the last year of the loan repayment - Chris responded that there is one LTA loan payment (of £1250) to be paid in March 2011 after which the debt will be cleared. Ian Thorn asked whether subs would go down - Chris Blake and John responded that they would remain the same. Chris added that the committee had discussed (later agenda item). There is still a need to retain/build capacity to deal with future costs i.e. Court 3+4 resurfacing and current level of subs did not appear to be a significant barrier to club accessibility. There may be merit in investigating a new reduced subs category for OAP/Unemployed members? There followed a brief discussion about floodlights which had been left on overnight on one occasion. Chris Webber stated that the cost of running the lights is 20p per light per hour. It was agreed that every effort must be taken to be economical however switching lights out and then on again soon afterwards uses more energy, so a common-sense approach was needed. BCTC AGM Minutes 2010 Adoption of the report proposed by Chris Webber and seconded by Ian Thorn with all in favour. 5. Captains' Reports Ladies - Jo Kallevik Jo thanked Hilary for all her support and help - they managed to get teams out for all except 1 match. Results were as follows: Winter League: 1sts won the 1st division, 2nds lost 1st division, 3rds came 2nd in division 4, 4ths won division 5 and vets won division 4. Summer League: 1sts won division1, 2nds won division 5B and 3rds finished 2nd bottom of division 5A. Summer Vets: ladies finished 2nd bottom. Summer Mixed: both came top of divisions 2 and 3. Jo and Hilary agreed to talk about how to improve attendance on Monday nights. Men - Dave Standingford Winter League 2009 – 2010 Dave opened by saying what a magnificent effort overall in the winter league. The firsts won the first division, the seconds lost the first division, the thirds missed winning division 4B by 2 points, the fourths won division 5C, and the Vets won division 4. Summer League 2010 Unfortunately, the Mens first team were subject to a number of injuries, pregnancies and urges to travel this year. Nonetheless there were occasional flashes of brilliance. Unfortunately nobody flashed in the firsts or seconds, who held the rear in their respective divisions. The thirds were within 12 points of winning division 8C and the fourths were a clear 14 points ahead of their rivals for second place – from the bottom of division 8D. Dave thanked Chris Webber, who assisted in negotiations with the LTA over our first team population crisis, with some quantitative – if not qualitative – easing. We even won some points – or the opposition lost them! Late-Summer League (Vets and a newly-introduced mixed-format) In the vets, the mens team performed well and held a central position in the field; the ladies vets came second (from the bottom) of division II, and then in the mixed, Central 1 won division I and Central II won division II. A stunning victory, clearly indicating that we are a rather social club, where the chaps are best motivated by trying to impress the ladies on Sunday mornings ! Having won the tournament for several years beforehand, we gallantly lost to Kings at Kings in the annual Brian Golding mixed tournament. They never suspected a thing! Their catering was excellent, especially the scones, cream and jam. Winter League 2010 – 2011 - Ongoing! Captains' Reports proposed by Jayne Warburton and seconded by Lois Thorn with all in favour. 6. Bar Steward's Report John presented the Bar Steward's report, explaining that he had continued in this job in the absence of any other volunteer. In spite of bad winter weather, which had reduced the extent of after-play drinking-time for a couple of months at the beginning of the year, the declared profit had increased slightly over the previous year, to just over £800. This was entirely due to a similar increase in turn- BCTC AGM Minutes 2010 over; the mark-up was nearly unchanged at about 35% of cost price. John then explained that the declared profit excluded hidden costs which he estimated to be around £400, so the net profit was not £800, perhaps more like £400. Furthermore, profit (and hence achieved mark-up) was less than that targeted, although there was no evidence to believe that this was due to money being stolen from the till. There may be some loss due to bar-keepers not being able to keep track of bar-sales especially when they, themselves, may not be entirely sober. However, the main reason for the short-fall was that pricing did not always follow the notional target. In particular, the best selling beer (Bath Ales) has never been priced at target level, but when this was attempted there was a minor mutiny from the customers. Realising that the committee had not set bar-profit targets for many years, this was discussed in- committee. This discussion coincided with other, quite separate, observations concerning the excellent condition of the club's finances, and so the question was asked "why did the bar need to make a profit". The committee agreed that the mark-up should be lowered so that profit was small. Since John saw no strong reason for the club to subsidise the bar, he explained that he took that to mean that the "declared profit" should be targeted at £400, the estimated hidden costs. As a result the target mark-up has been reduced from 50% to 30% and a declared profit next year is expected which will roughly just offset the hidden costs. But this is not an exact science, and there may be a need to adjust the pricing further, during the year. John asked for any comments from the floor. Chris Webber commented that the job of Bar Steward is demanding and that the person in this role will find it hard to please all of the people all the time - whilst important to make a profit, the size of the profit is a matter for debate and a matter for the new bar person. John has brought a wide variety of beers and spirits and has taken care in sourcing these at the best prices. The way the bar is run should motivate the person running it and also give members value for money. Chris concluded by thanking John for having done a fantastic job. Report proposed by Phil Renison and seconded by Kerris Weatherley with all in favour. 7. Junior Rep's Report Kerris opened by advising that it had been another very busy year with the Juniors generally. We have maintained high numbers of junior members and more and more full junior members, some of whom have been starting to mix in with adult club play in the evenings and also in the First Saturday Tournaments. Kerris said that she had also been keen to set up more competitions this year in the form of three leagues, under 19's, under 15's and under 12's - the two older groups starting enthusiastically but under 12's did not happen due to other commitments. The under 19's did keep going - Ollie Martin and Liam Harrison were there to the end so thanks and well done to them both, Liam was crowned champion of the 2010 Premier League and Ollie was runner-up. The Annual Club Tournament also took place with a good turn-out for the under 15's and under 12's, mainly boys, but no-one for the under 18's. Kerris changed the format this year in that all of the matches were played on one day to minimise chasing around - this proved successful with 3 out of 4 finals taking place on the Club Finals Day - congratulations going out to the O'Keeffe family who took a clean sweep across all 3 finals !! (and yes there is a fourth O'Keeffe coming up, so watch out for him too!). Kerris hoped to carry on all of these next year and in addition she would like to run a parent/offspring competition - any help with organising of this would be appreciated..... Wimbledon trip did not take place this year but hopefully this may happen again next year...? Summer courses were as popular as ever this year with over 40 local children attending. BCTC AGM Minutes 2010 Ollie Martin is hopefully going to American Summer Camp next year - where Sam went last year and Jo has also been before. With regard to coaches Kerris thanked particularly Chris Counter who has held the fort with taking the after-school squads on Tuesdays and Wednesdays and also has taken on individuals where Kerris has not herself had the time. Also she thanked Katy who has been a huge help with the Improvers on Thursday evenings and is also building up a group of parents on Friday mornings. We also hope to hold some coffee mornings around Easter-time to try to encourage new women to the club. Also thanks to Carlos who has given up a lot of time to travel from Clevedon to help with the Improvers on Thursday nights - he does love our club; it is just a shame he does not live a little closer. More thanks to Matt and Jo for their part in helping with the Improvers too. And to Nikki Giles who was great at the beginning of the year taking on the small 'performance squads' - just a shame he was not able to carry this on but more important things were going on at home - Kerris sent her love to all three of them. Kerris then talked briefly about her conversation with Julie Jones who is the Development Officer at the LTA. It seems that the LTA are not currently able to offer us anything for the Juniors, other than individuals can register /join the LTA and monitor their ratings. Getting them to go online and do this may be more difficult than it sounds! Plans for next year (in addition to all of those mentioned above) include: Continue with links with local schools - Sefton Park and the new school on the old Fairfield site. Katy to continue to help the Improvers and try to keep them with us after their 6-month membership deal comes to an end. Also Katy to complete her Level 2 Coaching Certificate. Also Kerris advised that she is delighted that Sam Drowley is intending to return to the club after he finishes University in Plymouth this summer. Sam has shown a keen interest in getting involved in coaching again at Central, and he now brings with him even more experience as a player and coach, - plus of course his sports coaching degree! Report proposed by Ian Thorn and seconded by Nikki Giles with all in favour. 8. Rule Changes - none proposed. 9. Subscriptions John said that the committee recommended that the Full Subscription should remain unchanged at £160. This was proposed by Ken Griffin and seconded by Nikki Giles with all in favour. 10. Election of Officers Nominations had been made as follows: Chair Carol Weeks Hon Secretary John Skinner Hon Treasurer Chris Blake Membership Secretary Ian Dunn Mens' Captains Matt Hawthorne and Chris Webber Ladies' Captain Hilary Bryant Bar Chair Patrick Grant Junior Rep Kerris Weatherley BCTC AGM Minutes 2010 11. Election of Executive Committee Phil Renison Marc Truscelli Martyn Lewis Ian Thorn Katy Walsh Election of Officers and Ordinary Members proposed by Jayne Warburton and seconded by Lois Thorne with all in favour. 12. Election of Auditor Ken Griffin was nominated and agreed to carry on as Auditor and this was proposed by John Skinner, seconded by Chris Webber, with all in favour. 13. AOB Nikki Giles raised a question relating to the 'healthy' state of the club's bank account and proposed that we might consider investing some money in some sort of coaching package which could be offered to all members free of charge, i.e. an incentive or bonus included in their membership fee. He suggested that the coaching might be offered at all levels so that each member can access some sort of lesson/session(s) appropriate to their own level of play. This would not only be beneficial to all members, but would help in filling courts at quieter times and would also provide an incentive to encourage new members to the club. Chris Webber added that this was a good idea and although it had previously been suggested he felt that now is a good time to re-consider. John agreed and advised that the new committee will take this on for further discussion. 14. Trophy Presentation John presented Kerris with a large trophy to mark the huge achievement of Central Ladies coming top of (yes, winning!) the Summer Avon League. The trophies for the following club tournaments were presented to the winners as shown below (or at least would have been had John remembered to bring the First Saturday trophies to the proceedings !): Event Winner Runner up Ladies Singles (Not played) Men's Singles Nikki Giles Fred Ali Ladies doubles Jo Kallevik & Hilary Bryant Julia Hassell & Jill Carr Men's Doubles Paul Henley & David Standingford Nikki Giles & Chris Webber Mixed Doubles Matt Hawthorne & Kerris Weatherley Paul Henley & Jo Kallevik First Saturday Anna Heath Eleanor Bird (ladies) First Saturday Wendell Hernandez James Melvin (men) Club Award Chris Blake Central Cup In presenting the Central Cup, John thanked Chris Blake for all his hard work as Treasurer over the last three years, and for his thoughtful contributions to the committee. BCTC AGM Minutes 2010 John partially compensated for his incompetence in forgetting to bring the men's 1st Sat. trophy, by presenting a small gift to Wendell for his great efforts in providing us with a Caribbean feast. 15. Address by new Chair Carol thanked everyone for giving her this opportunity and said how honoured she was to be following in the footsteps of previous Chairmen and she hoped that she could continue the great work that they have done for the club over the years. Carol talked briefly about her history with the club having clocked up 25 years as a member and also having sat on the committee in various roles including ladies captain, bar manager and also looking after press, PR and fundraising. She went on to say that her immediate focus would be on playing matters, such as support for evening play, commitment to teams and - where HAVE all the ladies gone ?? Carol handed out a prompt sheet and invited all to give their comments, ideas, or suggestions either on the sheet or by email or phone. Deadline for these ideas is Wednesday 5th January. Then Carol plans to meet up with Kerris, Hilary, Chris and Matt to formulate an action plan and communicate this to all members via the notice-board, email and the website. Anyone else who would like to be involved in this is welcome. Carol said that she did not expect to solve everything overnight, but she wanted this plan to have an immediate impact, with other ideas being rolled out by the time the better weather arrives. In conclusion Carol said how much she was looking forward to her term as Chairman and that she was sure that the job would be made easier with the support of "this fantastic committee" and everyone at the club. The first committee meeting is scheduled for Thursday 13th January. Meeting closed at 9.45 'ish' Katy Walsh, December 2010. BCTC AGM Minutes 2010
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