text: Summer 2012 PART–TIME FACULTY HANDBOOK The Handbook is updated on a semester basis. Part-time instructors are encouraged to consult the document frequently as a resource for current information. Changes and updates appear in this font. Important!! See General Announcements following the Table of Contents. If you wish to print a page or a form from this handbook, please be sure to set your print parameters for the single page. If you fail to do so, your printer will provide you with the entire document. Fredericksburg Area Daniel Technology Locust Grove Stafford County Center Campus In Spotsylvania Center Campus (LGC) (SCC) (FAC) in Culpeper (DTC) 2761 Jefferson Davis Hwy. 2130 Germanna Hwy. 10000 Germanna Point Dr. 18121 Technology Dr. Suite 107 Locust Grove, VA Fredericksburg, VA Culpeper, VA Stafford, VA 22508 22408 22701 22554 Telephone: Telephone: Telephone: Telephone: 540-423-9030 540-891-3000 540-937-2900 540-288-8830 (Voice/TTY): (Voice/TTY): Voice/TTY: TBA Voice/TTY: TBA 540-727-3209 540-891-3059 FAX: 540-423-9865 FAX: 540-891-3070 FAX: 540-937-9888 FAX: 540-658-1205 General Announcements Significant changes: Incomplete Grade Policy – page 14 Academic Honesty Policy—page 16. Additions to Required Elements of Course Outline--Emergency Procedures and Student Resources) --pages 54 100 teaching/learning resources in Knowledge Center--page 83 All changes appear in this color font. Essential Dates Date Responsibility Course outline emailed to May 21 firstname.lastname@example.com June 1 – 8 Submit roster verification. July 3 – 10 See page 15 for additional information. Return at least one graded assignment to students According before withdrawal date (July 5 is date for ten-week to term courses; use the withdrawal date for 4w, 5w1, 5w2, dates and 7w calendars as appropriate) Final Give final exams in scheduled last class meetings; do exams not give exams early. FINAL GRADES MUST BE POSTED NOT August 3 LATER THAN NOON See page 16 for additional information. Phone numbers of helpful people are on page three (3). ii Table of Contents 1. Introduction………………………………………………………………………….. 1 Germanna Community College Statement of Purpose…………………………..…… 2 2. Personnel and Frequently Used Telephone Numbers…………………………….. 3 3. Calendar……………………………………………………………………………… 6 4. Instructional Responsibilities………………………………………………………. 8 Duties and Responsibilities………………………………………………..…………. 8 Teaching Tips…………………………………………………………………………. 9 5. Managing the Classroom …………………………………………………………. 10 Electronic Submission of Student Work ……………………………………………. 10 Electronics and Food in the Classroom …………………………………………….. 10 Technology Resources for Students and Instructors…………………………………. 11 Student Concerns …………………………………………………………………….. 11 Moving or Canceling Classes…………………………………………………………. 11 Course Outline………………………………………………………………………… 12 Grading………………….…….……………………………………………………… 13 Incomplete Grades……………………………………………………………………. 14 FERPA……………………………….……………………………………………….. 14 Final Examinations……………………………………………………………………. 15 Class Rosters………………………………………………………………………….. 15 First Roster……………………………………………………..……………………... 15 IMPORTANT; Verification of Correct Roster Info: Second Roster ………………. 15 Submitting Final Grades ON TIME…………………….……………………………. 16 Academic Honesty……………………………………………………………………. 16 6. Instructional Policies………………………………………………………………… 16 Office Hours and Office Space……………………………………………………….. 16 Student Attendance…………………………………………………………………… 17 Textbooks………………………………………………………………..…………… 17 Assessment/Placement of Students…………………………………………………… 18 Adding/Dropping Courses……………………………………………………..……... 18 Access Policy for Students with Disabilities………….………………………………. 18 Academic Freedom……………………………………….…………………………… 19 Faculty Senate……………………………………………….………………...……… 19 General Policies…………….…………………………………………………………. 19 Campus and Classroom Security …………………………………………………….. 20 Lost and Found ……………………………………………………………………….. 21 Reporting Issues of Concern …………………………………………….…...………. 21 Visitors in the Classroom …………………………………………………...……….. 21 Animals on Campus ……………………………………………………….………… 21 Submission of Assignments or Packages for Instructors ……………………….…… 21 7. Employment Procedures…………………………………………………………….. 22 Required Paperwork………………………………………………………….……….. 12 Part-Time Faculty Contracts…………………………………………………………. 23 Part-Time Faculty Rank and Pay ……………………………………………………. 23 Interactive Video Procedure …..…………………………………………………….. 24 Part-Time Pay Periods……………………………………………………………….. 24 Performance Evaluation………………………………………………………………. 24 iii ID Badges……………………………………………………………………………... 25 Professional Participation and Development…………………………………………. 25 Part-Time Faculty Concerns…………………………………………….………….. 26 8. Support Services……………………………………………………………………... 26 Mail Boxes and Intercampus Courier Services……………………………………….. 26 Email Accounts……………………………………………………………………….. 27 Email Policy…………………………………………………………………………... 27 Distance Learning …….……………………………………………………………… 27 Distance Learning Courses……………………………………………………………. 27 Distance Learning Policies and Procedures………………………………………….. 28 Proctored Activities Requirement……………………………………………………. 28 Educational Technology……………………………………………………………… 29 Educational Technology Support (Distance Learning) ……………………………… 29 Blackboard …………………………………………………………………………… 29 Training ………………………………………………………………………………. 30 Support – Distance Learning …………………………………………………………. 30 Safe Assign …………………………………………………………………………… 30 VCCS Licensed Software …………………………………………………………….. 30 Educational Technology Support (Technical Support Services) …………………….. 31 Audio-Visual Resources…..…………………………………………………………. 31 Copying………………………………………………………………………………. 31 Learning Resources ………………………………………………………………… 32 Libraries……………………………………………………………………………….. 32 Academic Computing Centers (ACC)………………………………………………… 33 Testing Services………………………………………………………..………...…… 33 Testing Services Guidelines …………………….……………………………….….. 34 Tutoring Services ……………………………………………………………………. 35 9. Student Information and Services………………………………………………….. 36 Student Concerns……………………………………..……………………………… 36 10. Emergency Information…………………………………………………………….. 36 Inclement Weather………………………………………..…………………………. 37 In Case of Emergency—Your Responsibilities as a Faculty Member………..…….. 37 Security…………………………………………………………………………..…... 39 11. Appendices …………………………………………………………………………... 40 iv Dear Colleague: Germanna Community College welcomes you as a member of our teaching faculty. As part- time instructors, you play a critical role in the education Germanna offers to the community. You bring experience in many career fields from the world outside of the college, thus enriching the student learning experience. Part-time faculty also perform an essential role in the courses and programs offered and your presence at GCC greatly enhances the education our students receive. Even if you may be teaching only one class, you are an integral part of the department in which you work. You enable the college to offer courses we would not be able otherwise to provide. Our part-time faculty members are vital to Germanna and to the growth and success of our students and the community we serve. Teaching and working with students, you help to guide them toward meeting their life goals, a most rewarding undertaking. To help make your teaching more enjoyable and productive, this handbook contains information on practical details of teaching and college policies. If you have further questions the Deans of Instruction and College staff will be happy to assist you. Thanks to all of you for accepting the challenge of educating our students as we move through the 21st century. We will do everything possible to make your teaching experience at GCC a positive one. We appreciate the contribution you make. Sincerely, David A. Sam v Introduction Germanna Community College exists to serve the educational needs of individuals interested in beginning or advancing their careers, or in transferring to a four-year college or university. The college offers its educational and other services as part of a statewide system of community colleges that places relatively low cost, high quality post-secondary education within commuting distance of all Virginians. Germanna serves the residents of the counties of Caroline, Culpeper, King George, Madison, Orange, Spotsylvania, Stafford, and the city of Fredericksburg. Germanna strives to offer courses at times and locations convenient for students. The College operates on a year-round basis, with two semesters and a summer session each year. Courses are scheduled both day and evening on the Locust Grove and Fredericksburg Area Campuses, as well as the Joseph R. Daniel Technology Center in Culpeper, the Stafford Center in Stafford County, and as needed at other locations within the College's service region. The 2009-2011 Germanna Community College Catalog and Student Handbook is available online at http://www.germanna.edu/admissions/documents/09-11studenthandbookcatalogue.pdf. The 2009-2011 Catalog and Student Handbook contains more information about Germanna's affiliations and accreditation as well as statements about the college's mission, purpose, and history. This information is found on page 10 of the current Catalog. The instructional unit is organized by related disciplines into three divisions: Arts and Sciences, Nursing and Health Technologies, and Professional and Technical Studies. For more specific information on the disciplines assigned to a division, see page 3 in this handbook. Dr. Deborah Brock serves as Dean of Arts and Sciences. Ms. Denise Guest is Interim Dean of Professional and Technical Studies. Ms. Mary Blessing Gilkey is Dean of Nursing and Health Technologies. Each Dean is responsible for all full-time and part-time teaching faculty as well as all credit courses offered within the disciplines assigned to the division. Each Dean is responsible for courses offered in their assigned disciplines at the Locust Grove Campus (LGC), the Fredericksburg Area Campus (FAC), the Daniel Technology Center in Culpeper, the Stafford Center, and at other locations throughout the service region. Professional staff assist the Deans. Department chairs assist the Deans in the supervision of part- time faculty. If you have questions or concerns about course content, course outlines, textbooks, support materials, or teaching matters, contact your department chair, whose name and contact information is included on pages 6 and 7 in this handbook. Judi Bartlett, Coordinator for the Stafford Center, is responsible for the day-to-day operations of the Center. Paula Gentry, Associate Dean for Academic Assessment and Faculty Resources, is assigned to college-wide projects that further the work of the instructional unit. Administrative assistants provide support for the division through the completion of division responsibilities including entering schedule information into PeopleSoft, collecting information for textbook orders, and collecting and disseminating division information. Part-time faculty are crucial to the operation of GCC. The College could not offer the number and variety of courses it does without part-time faculty. This handbook is designed to provide part-time faculty with a convenient reference to the academic and administrative policies and procedures at GCC. Please use it as a beginning point for seeking answers to questions you may have and then solicit additional information or clarification from staff members as needed. This handbook is revised and reorganized annually. We welcome questions and suggestions for improvement. Please send those questions and suggestions to Paula Gentry at firstname.lastname@example.com. 1 Germanna Community College Statement of Purpose Germanna Community College is a public, comprehensive higher education institution in the Virginia Community College System. Located in north-central Virginia, the College has two full-service campuses and an advanced technology center as well as a center in Stafford County. GCC offers Associate Degree, Certificate, and Career Studies Certificate programs to a diverse urban and rural population. Mission: Germanna Community College is a regional leader and partner providing high quality, accessible learning opportunities and related services to the community. Vision: Germanna Community College is a dynamic learning organization that provides innovative leadership in meeting the changing educational needs of the community. Values: Shared values guide Germanna Community College in fulfilling our mission. These values influence thoughts, guide decisions, mold policies, and determine courses of action. These values are demonstrated through a commitment to: Teaching and Learning—Sustain teaching excellence and set high standards that promote and encourage student learning. Effective Learning Environments—Maintain innovative learning environments that encourage creativity and acquisition of knowledge and skills that prepare students for changing work environments, responsible citizenship, and rewarding lives. Community Service—Serve our communities by facilitating cultural enrichment, advancing economic development and partnerships, promoting health and wellness within the community, and providing leadership and College talent to meet community needs. Opportunity—Serve a diverse student population through lifelong learning and student development services that are inclusive, accessible, affordable, and of the highest quality. Stewardship—Make effective and efficient use of resources, fulfilling our responsibility to the Commonwealth and the communities we serve. Professionalism—Foster competence and professional development, open and honest communication, accountability for actions and mutual respect. Integrity—Deliver on our promises; take the right actions for the right reasons. 2 Personnel Directory (Area Code: 540 Unless Otherwise Indicated) ARTS and SCIENCES BIO, CHM, CST, ENG, FRE, GEO, GER, HIS, HUM, ITA, MTE, MTH, MUS, PHI, PLS, REL, PSY, SOC, SPA LGC FAC Dr. Deborah Brock, Dean 891-3040 Shashuna Gray, Assistant to the Dean 834-1057 Ms. Lisa Smith, Administrative Assistant 423-9840 Ms. Carol Baetz, Administrative Assistant 891-3040 NURSING AND HEALTH TECHNOLOGIES CNA, DNH, HCT, HLT, PNE, NSG, PED Ms. Mary Blessing Gilkey, Dean 423-9820 Dr. Patti Lisk (NSG) – Interim Dean 423-9824 Ms. Samantha Wilson (PNE,CNA) 423-9831 Mr. John Stroffolino (HCT, HLT/PED) 423-9853 Ms. Karen Mittura, Director of Labs and Clinicals 423-9825 Ms. Rosie Henderson, Administrative Assistant 423-9822 Ms. Kristine Clark, Administrative Assistant 423-9821 PROFESSIONAL and TECHNICAL STUDIES ACC, ADJ, ART, ASL, CHD, BUS, CIV, CSC, DRF, ECO, EDU, ENV, ESL, FIN, FST, GIS, HRT, ITD, ITE, ITN, ITP, LGL, MKT Ms. Denise Guest, Interim Dean 891-3064 Ms. Paula Gentry, Associate Dean for Academic 937-2919 Assessment and Faculty Resources DTC Ms. Caroline Murray, Administrative Assistant 891-3047 Mr. Ryan Marr, Administrative Assistant 834-1029 - SCC Brenda Brumfield, Administrative Assistant Daniel Technology Center -- 937-2914 Distance Learning and Academic Support Dr. Yanyan Yong, Dean 891-3084 Mr. Forrest Smith, Blackboard Administrator 891-3077 Ms. Juliette Mersiowsky, Instructional Design 423-9151 834-1049 Mr. Muneeb Mobashar, Help Desk and Faculty 834-1059 Support (Evenings and Saturdays) Academic Computing Centers 423-9145 891-3009 Library 423-9143 891-3015 Network Support 423-9052 891-2127 Technical Support (day and evening) 423-9052 834-1000 Testing Centers 423-9147 891-3083 Tutoring Services 423-9148 891-3017 3 Student Services LGC FAC Ms. Pam Frederick, Dean 423-9125 Dr. Sarah Somerville, Lead Counselor (LGC) 423-9139 Mr. Mark Haines, Lead Counselor (FAC) 891-3026 Ms. Judi Bartlett, Coordinator—Stafford Center SCC Phone: 288--8846 Admissions and Records 423-9122 891-3020 Counseling 423-9123 891-3021 Special Needs Counselors 423-9140 891-3019 Veteran Affairs 891-3078 Financial Aid 423-9124 891-3081 Other Units of Interest Bookstore 423-9192 891-3002 Business Office 423-9038 891-3029 Human Resources 423-9056 Payroll: Barbara Hall 423-9057 Technical Support Services 834-1000 Workforce and Community Development 423-9150 891-3095 Contact information for Germanna's management staff can be found at: http://www.germanna.edu/phone_list/admin_index.asp?menuchoice=Administration%20A%20-%20Z Administrative Assistants LGC Ms. Lisa Smith Arts and Sciences 423-9840; Monday-Friday 7:30 AM– 4:00 PM 303 firstname.lastname@example.com FAC-1 Ms. Carol Baetz Arts and Sciences 540-891-3050 Monday-Friday 9:00 AM-5:30 PM 315-A firstname.lastname@example.com LGC Ms. Kristine Clark Nursing and Health Technologies 423-9821 Monday—Thursday 11:00 AM – 7:30 PM 401 email@example.com Friday 7:30 AM – 4:00 PM LGC Ms. Rosie Henderson Nursing and Health Technologies 423-9822; Monday-Friday 8:00 AM – 4:30 PM 401 firstname.lastname@example.com DTC Brenda Brumfield Professional and Technical Studies 937-2915 Monday –Friday 8:00 AM – 2:30 PM 117 firstname.lastname@example.com FAC-2 Ms. Caroline Murray Professional and Technical Studies 540-891-3047 Monday-Friday 7:30 AM-4:00 PM 212 firstname.lastname@example.com FAC-1 Ms. Juanita Kimmel Professional and Technical Studies 540-834-1029 Monday – Friday 8:00 AM -2:30 PM 315-B1 email@example.com SCC Mr. Ryan Marr Student Services 540-288-8830 Monday – Thursday 2:00 – 9:30 PM 106 firstname.lastname@example.com 4 Department Chairs (FAC Office/Phone Numbers are in flux this semester as SEIC building becomes available.) ARTS and SCIENCES Discipline Chair Office Phone* Email** Communication Studies and Ms. Shelly Palomino FAC, Apalomino Theatre; American Sign Language Ms. Diane Critchfield, LGC, 303-F Dcritchfield English Co-Chair Mr. Cory MacLauchlin, LGC, 504D Cmaclauchlin English Co-Chair English—Developmental Ms. Vanessa Sekinger FAC Vsekinger ESL (English as a Second Language) Ms. Wen Maier FAC wmaier History, Humanities, Music, Ms. Kellie Bradshaw FAC Kbradshaw Philosophy, Religion, Math-College Level, Ms. Patricia Parker FAC Pparker Developmental Life Sciences Ms. Julie Fasano and FAC Sgray Ms. Maury Wrightson FAC Mwrightson Geography, Psychology, Political Dr. Gayle Wolfe FAC Gwolfe Science, and Sociology NURSING and HEALTH TECHNOLOGIES Certified Nursing Assistant Ms. Karen Mittura LGC, 401-F 423-9825 kmittura Dental Hygiene, Dental Ms. Misty Meisner LGC, 504E 423-9823 Mmeisner Assisting Licensed Practical Nurse Ms. Mary Gilkey LGC, 401A 423-9820 Mgilkey RN-First Year Dr. Patti Lisk LGC, 401E 423-9824 Plisk RN-Second Year Dr. Patti Lisk LGC, 401E 423-9824 Plisk HCT, HLT, PED Mr. John Stroffolino LGC, 407B 423-9853 Jstroffolino PROFESSIONAL and TECHNICAL STUDIES Art, Graphics, Photography Ms. Jean Lauzon FAC Jlauzon Automotive Mr. Brent Wilson Carver 829-2044 Bwilson Business, Economics, Mr. Don Frank, Interim FAC dfrank Accounting, Marketing Department Chair Childhood Development, Ms. Bev Abrams FAC babrams Education Computer Science, Information Mr. Terry Rooker FAC Trooker Technology Criminal Justice, Legal Studies Mr. Irv Comer FAC Icomer Engineering Dr. Lisa Murphy FAC lmurphy Education Ms. Bev Abrams FAC babrams Fire Science Mr. Jeff Bailey Jbailey Horticulture Dr. Michael Read LGC, 407-C 727-3087 Mread SDV -- Courses are staffed by the Coordinators of Counseling at LGC and FAC. SDV 100 (FAC) Mr. Mark Haines FAC Mhaines SDV 100 (LGC) Dr. Sarah Somerville LGC, 205-E 423-9139 Ssomerville *All telephone numbers are in the 540 area code unless otherwise noted. **GCC Email addresses include information in Email column followed by @germanna.edu (e.g., 5 email@example.com). Syllabi due to email@example.com Academic Calendars Syllabi due to Kris Clark or Rosie Henderson for Nursing and Allied Health Division Summer 2012 firstname.lastname@example.com or email@example.com (SYLLABUS CREATORREQUIRED) Web Registration April 9 , 2012 - June 29, 2012 - www.germanna.edu In-Person Registration April 9, 2012– April 27, 2012 Classes Begin May 21 Independence Day July 4 Holiday - College Closed Last Day to Add a Class May 25 Last Day to Withdraw July 5 Without Academic Penalty or Change to Audit Memorial Day - College May 28 Classes End August 1 Closed Last Day to Drop with May 31 Final Examinations During last Refund scheduled class No Classes Scheduled July 3 Fall 2012 Web Registration April 9 , 2012 - October 22, 2012 - www.germanna.edu In-Person Registration April 9, 2012– April 27, 2012 July 16, 2012 - August 17, 2012 Deferred Payment Date July 12, 2012 Classes Begin August 20 Last Day to Withdraw October 25 Without Academic Penalty or Change to Audit Last Day to Add a Class August 24 Thanksgiving Break – November 21 - 24 No Classes Labor Day - No Classes September 3 Classes End December 8 Last Day to Drop with September 5 Final Examinations December 10 - 15 Refund College Learning Day - No September 25 Classes 6 Instructional Responsibilities Part-time faculty plays an integral role in the academic life of Germanna Community College. Academic preparation and teaching requirements are the same for full-time and part-time faculty. Supervision of faculty resides with the Deans of Instruction who have delegated some of their duties and responsibilities regarding supervision of part-time faculty to the department chairs. Part-time faculty appointments are made by Germanna Community College according to instructional needs, and the College reserves the right to change or withdraw teaching assignments based on enrollments and other institutional requirements. Duties and Responsibilities As a part-time faculty member, it is your responsibility to provide excellence and quality in teaching and to uphold the standards established by the College. Specifically, your duties are to conduct assigned classes so that student attainment of course outcomes is encouraged and achieved, to meet with students as necessary during office hours, to follow college policies and procedures, and to communicate with College staff members. For classroom and course issues, please consult the Department Chair assigned to your discipline. Unanticipated classroom absences are reported to Instructional staff members or Administrative Assistants. These individuals are here during the day and Monday-Thursday evenings. Please use the wallet card provided to you for telephone numbers and contact the appropriate Division Office. You must speak with a person. Do not leave a voice mail or send an email without continuing efforts to speak with someone in the division office. The major responsibilities inherent in teaching your course include: 1. To establish and maintain a classroom environment that is conducive to learning 2. To design tests and assignments that align with the course learning outcomes, and to provide each student with periodic evaluations of his/her progress; 3. To provide each student with a course outline, to acquaint all students with the course requirements and learning outcomes (common course learning outcomes required) during the first class meeting; and to post on Blackboard as appropriate; 4. To submit outlines for all your classes (electronic copies MS Word required) to the appropriate department chair and Division Office administrative assistant prior to your first class meeting. Course outlines must include the required elements; the relevant section in the Appendix begins on page 39. 5. To post and maintain one office hour per week for each section taught, easily accessible to students on campus or online, as appropriate, and in proportion to course delivery; 6. To explain clearly the grading procedures and standards, and to apply them fairly; 7. To present course material in a clear and coherent manner using various methods that engage students in the learning process, according to content and student needs; 8. To meet assigned class(es) at the scheduled time and for the scheduled duration. Any departure from the appointed hours, including planned cancellation or meeting at a different 7 location for a class, must have the previous consent of the department chair and be communicated to a staff member in the Division Office, 9. To maintain accurate records of student enrollment, attendance, and grades; 10. To provide supervision of students in classrooms, laboratories, clinical settings, and in meetings scheduled in alternate locations (e.g., field trips); 11. To encourage class discussion when appropriate; 12. To encourage students to think critically, and for themselves; 13. To maintain and display enthusiasm for the subject; 14. To demonstrate genuine interest in students, including concern that students achieve the learning outcomes, and an understanding of the student's perspective; 15. To give a final exam during the published exam period, or at a minimum a graded class activity (see section on Final Examinations—page 15) as students are not excused from final examinations by Catalog policy; 16. To submit rosters and final grades electronically not later than the announced deadline; 17. To check your campus mailbox weekly, to use your GCC email account, to check and respond appropriately to email twice a week (minimally); 18. To present problems, recommendations, and reports related to courses and instruction to the appropriate staff member; 19. To speak with the Department Chair promptly when needing to be absent from class and to communicate that absence in person to a staff member in the Division Office; 20. To refer students who need special attention to Counseling. Teaching Tips Here is a brief checklist of instructional strategies: 1. Distribute course outline at the first class—with outcomes, requirements, a calendar of topics and activities, grading policy, absence and other class rules, emergency procedures explained, and your office hours clearly articulated—and discuss it with the students. A more detailed description of the required elements for course outlines is provided in the appendix of this handbook. Establish at the first class unmistakable standards and expectations, and stick to them. 2. Plan an activity for the first class that will help students get to know one another. Also, use the first class to engage your students' interest in the course subject. 8 3. Get to know your students, take roll, and emphasize to students your availability outside of class to answer questions or assist them. Students not on your roster must be sent to Admissions and Records for assistance. 4. Seek regularly to know if your students comprehend and can apply what you teach by actively listening and responding to their interests and difficulties. Be ready to adjust to legitimate needs. 5. Share not only your knowledge but also your experience with the commitment to learning; within bounds of propriety, let students know who you are. 6. Respect and value student questions, difficulties, and opinions as you correct their factual errors or logical inconsistencies. 5. Managing the Classroom Regardless of the issue, part-time instructors have a number of resources available to them. The Department Chair is a valuable resource for course content and classroom management issues. The Adjunct Faculty Office provides workspace and limited storage space, computers and printer availability. Email and campus mailboxes are communication avenues. The Part-Time Faculty Handbook serves as a resource as well. Electronic Submission of Student Work Course outlines should include information about whether or not students may submit assignments electronically. Face-to-face and hybrid course instructors may opt not to accept electronically submitted assignments. One thing to consider is that formatting created in Windows 2003 may be changed when the document is opened in the 2007 release. If you have Windows XP or earlier (or Word 2003 or earlier), you will have some trouble opening student files done in Wood 2007 (or other 2007 programs). For Word documents, the easiest method is to include a message in your syllabus and in assignment instructions that assignments completed in Word 2007 must be saved as an ".rtf (Rich Text Format) document. The student can then submit the text document in that format. There are other methods you may use; feel free to do so if you know they work. Other instructors may allow electronic submission as a routine matter, and their course outlines may notify students that they will receive an email "receipt" advising them that the electronic submission has been received and has been opened successfully. If the student does not receive the receipt email in a time limit identified in the course outline, then the student should resubmit the electronic document. Accepting electronic submission or choosing not to do so is within the purview of the instructor; information about the policy should be included in the course outline. Electronics (e.g., cell phones) and Food in the Classroom Course outlines should include classroom policies relate to electronics and food in the classroom. The most common policies for electronics require students to silence their cell phones and stow them during class. Other types of electronics may be included in this policy if the instructor chooses. Even here at Germanna, there have been instances of students texting for help during classes and exams. Students who have a serious situation that may require their families to contact them (e.g., a sick child) may be advised to see the instructor before class. The instructor can allow the student access to a quiet alert to answer the phone outside the classroom. 9 Especially in evening classes, students may not have time for a meal before class. Some instructors allow their students to eat in the classroom. Any student who eats or drinks in the classroom must dispose of any trash in the wastebasket before leaving the classroom. No food or drinks can be taken into any computer classroom. Technology Resources for Students and Instructors Online tutorials for technology resources are available for both faculty and students at: http://www.germanna.edu/myGcc/tutorials.asp?menuchoice=Tutorials (copy and paste URL into browser to access this page). Faculty tutorial is for the Student Information System (SIS) and student tutorials are for SIS, their VCCS email accounts, and Blackboard. Faculty may also find a review of student tutorials to be helpful. Help Desks are found at: http://www.germanna.edu/helpdesk/?menuchoice=Helpdesk%20Home. The Help Desk phone numbers are: Faculty – 540-834-1000 and Students – 540-891-3077. Student Concerns It might be helpful to know that some of the issues that are most likely to generate student concerns, and have a negative effect on the student evaluations, are: instructor absence and tardiness (including dismissing class early), not using the textbook effectively in the course, not using BlackBoard as a communication tool (it's easiest function), and a lack of timely and substantive feedback on graded assignments. Each of these issues is problematic. As a professional, you have the responsibility to model the kinds of behaviors that you wish your students to emulate in the classroom, on the job, and in the community. Regardless of the student issue, the course outline is the first document that is referenced. If you put a policy in your outline, you must first ensure that it is consistent with Germanna policy and procedure, and then enforce the policy. The policy cannot contradict the 2009-2011 Germanna Catalog and Student Handbook, must be reasonable, and effective. The importance of a well-planned, tightly constructed course outline cannot be overemphasized. Your outline must contain accurate information and be consistent with College policies. You may also wish to have an electronic copy of a relevant course outline and to consult with your department chair as you develop your own outline. As the semester progresses, make notes on your copy of your outline about things that went well and things you want to change for the next time you teach the course. The Germanna Community College Catalog and Student Handbook is a useful reference, and is available at www.germanna.edu. Look under "Students" for the link to the current Catalog. Your Department Chair is a valuable resource when you have questions about course content, grading, and other classroom matters. Please give your outline the time and attention it deserves. See the sections in the Appendix on Tips on Constructing a Course Outline and the Required Elements for a Course Outline. Moving or Canceling Classes (e.g., Instructor Absence) It is crucial that classes meet at regularly scheduled times and locations. If your change of class meeting time and/or location is approved by your Department Chair, then you must notify the appropriate administrative assistant who will then post a Notice of Change Form (see Appendix). Even though you might have informed your class that you will be meeting at a different time or in a different place than your usual classroom, one or two students might have been absent or may have forgotten. Furthermore, if a student must be reached for an emergency, it is important for the Division Office staff 10 member to be able to locate him/her. In order to encourage better communication, we ask that you inform the Division Office of time and/or location changes in advance. If you wish to meet your class at an educationally appropriate destination, you must discuss this plan with the Department Chair. Each student must sign and submit the Assumption of Risk form (parental signature is required for students 17 and younger), and the instructor must submit copies to the Division Office and Security, prior to the class meeting held off campus. The Assumption of Risk form is included in the Appendix of this Handbook; you must complete the pertinent information in the form's gray areas prior to presenting them to your students for signature. You may leave the completed, signed forms with the security officer on duty in the building where your class meets. Any student who does not submit a completed form prior to the activity must not attend the off-campus meeting. If you know in advance that you will need to be absent from class, it is your responsibility to coordinate all arrangements. When it is appropriate to do so, you can arrange for someone else to meet your classes or you can make special assignments that the students can complete outside of class. If your substitute will provide instruction, that individual must be qualified and appropriately credentialed to do so in order to be an approved substitute. In either case, you must notify the appropriate Department Chair. Instructor absences MUST be very limited. Excessive class absences may result in a poor performance evaluation and failure to be reappointed in subsequent semesters. If you cannot meet with your class at its scheduled time because of illness or other emergency circumstances, you must speak with the Division Office staff member as soon as possible. If these individuals are not available, alternate numbers are listed on the wallet card provided to you at the beginning of the semester. It is essential that you speak to a person. Faculty should adhere to the scheduled beginning and ending times of class meetings unless exceptional circumstances dictate otherwise. In such cases, the faculty member should notify the Division Office as soon as possible. See pages 37 and following for Inclement Weather information about closures of the entire college and closings for classes meeting in area high schools. Course Outline The purpose of a course outline is to provide students with an explanation of the course outcomes and how they must participate in the learning process in order to achieve these outcomes. The outline serves as a written contract between the instructor and the student, and documents what is expected of students in order for them to receive credit for their achievement of the outcomes. Your Department Chair is the primary resource who can answer questions you may have about the preparation of your first course outline and with other content related issues. Examples of representative course outlines, as well as Tips on Preparing a Course Outline and the Required Elements, are included in the Appendix. Other examples, perhaps specific to the course(s) that you are teaching, may be available from the Department Chair or other full-time faculty. A portion of information contained in the course outline is standard information while other parts are developed by the individual instructor and are tailored to fit the particular instructor and class needs. Individual instructors may also add explanatory information that they feel students will find helpful and/or to clarify learning outcomes and course procedures. It is important that your course outline be as detailed as possible. Any policies or procedures you plan to enforce should be included in the course outline. If a student questions or complains about class policies or procedures, the Division Dean will refer to the course outline for clarification. All students receive a copy of the course outline at the first class meeting. In addition, part- time faculty must provide an electronic copy of the completed course outline (in MS Word) for each section that you are teaching regardless of the delivery method (e.g., face-to-face, hybrid, 11 online) or the site where the course is offered (e.g., LGC, FAC, DTC, SC, off-campus, online) to either email@example.com for Arts and Sciences as well as Professional & Technical Studies) or Rosie Henderson (email@example.com for Nursing and Health Technologies) prior to your first class meeting. Course outlines are submitted electronically as a Microsoft Word document saved in this format: Semester, Course, Section Number, Instructor (e.g., F 07 HIS 101-91 K. Bradshaw). Online instructors must submit electronically their course outline as a MS Word document as well. Paper copies of course outlines are not accepted. All course outlines must include all the required elements approved for a course outline. The Appendix includes additional information about the required elements, and an electronic template is available from the discipline resource at both campuses. The Syllabus Creator is available for developing course outlines as well. For additional information, see: http://www.germanna.edu/faculty/syllabus_login.asp?menuchoice=Syllabus%20Creator. When the course outline is submitted through the Syllabus Creator, it is not submitted to the Division Offices or Department Chair. Please be sure to email a copy of the final document in MS Word to the Division Office administrative assistant and your Department Chair. Grading Each faculty member is responsible for determining a grading scale to be used for each class being taught. The College does not have an official grading scale but expects instructors to formulate reasonable grading standards and policies, and to communicate them clearly in the course outline. Many college faculty use a 10-point scale such that: 90-100 = A 80-89 = B 70-79 = C 60-69 = D 0–59 = F Whatever grading scale is used, grading criteria must be clearly defined in the course outline. Each instructor is responsible for determining and recording final grades at the end of each semester. Instructors MUST enter their grades electronically NO LATER THAN THE PUBLISHED DEADLINE. Students in developmental courses (MTE 1 through 9, ENG 01, ENG 03, ENG 04, ENG 05,) do not receive traditional letter grades. Instead, they will receive one of the following grades: S (= Satisfactory). The student met the objectives of the course and is ready to progress to the next course in the reading, writing, or math sequence. R (= Re-enroll). The student has not met the objectives of the course, but has demonstrated sincere attempts to do so (attended class regularly, handed in assignments regularly, etc.) The student must repeat the course. U (= Unsatisfactory). The student has not met the objectives of the course and has not made a sincere effort to meet those objectives (has not attended class or handed in assignments regularly). The student must repeat the course. Please be aware that whether a student receives an R or a U, he/she must still repeat the course in its entirety. Students who wish to audit a course must request permission from the appropriate Division Dean before the last day to withdraw from the course. If an instructor has reason to change a student's grade after the end of the semester, he/she must use the "Change of Grade" form issued by the office of Admissions and Records (see Appendix). 12 Incomplete Grades According to a new VCCS policy, the "I" grade is to be used only for verifiable unavoidable reasons that a student is unable to complete a course within the normal course time. To be eligible to receive an "I" grade, the student must (1) satisfactorily complete more than 50% of the course requirements and (2) request that the faculty member assign the grade of Incomplete and indicate why the Incomplete is warranted. The faculty member has the discretion to decide whether the "I" grade will be awarded. The instructor must ascertain that verifiable, unavoidable reasons have kept the student from completing required course work. If circumstances that prevent a student from completing course requirements arise after the drop date but still early in the semester, then the student should request to withdraw from the course (seeking permission from the appropriate Division Dean if the last day to withdraw without academic penalty has passed) and repeat the course in a subsequent semester. Since the incomplete" extends enrollment in the course, requirements for satisfactory completion shall be established through consultation between the faculty member and the individual student. In assigning the "I" grade, the faculty member must complete the Incomplete Grade Form (see Appendix for form) for each student to whom an "I" grade is granted. The form must include the: (1) reason for assigning the grade; (2) work to be completed in specific detail, and its percentage in relation to the total work of the course; (3) specific date by which the work must be completed, and (4) default grade (B, C, D, F, P, R, or U) based upon course work already completed. Completion dates are not set beyond the subsequent semester (to include summer term) without written approval of the chief academic officer of the campus. The student is provided a copy of the documentation. The instructor must attach a completed and signed Incomplete Grade Form to the final grade roster for each student to whom an "I" grade is given; Admissions and Records then forwards a copy of the completed form to the student. If the student fails to meet the course requirements listed on the Incomplete Grade Form, the "I" becomes the grade indicated by the instructor on the Incomplete Grade Form at the end of the semester following the semester in which the "I" was granted. The instructor needs to do nothing additional for the grade to be recorded as a part of the student's official grade transcript. FERPA (Family Educational Rights and Privacy Act) It is important that all faculty understand the federal legislation entitled the Family Educational Rights and Privacy Act (or FERPA). FERPA requires the confidentiality of all postsecondary educational records regardless of student age. Therefore, if a parent or guardian calls you seeking information as to their son's or daughter's attendance record, grades, or other course related information, you must tell him/her that you cannot legally discuss that information with anyone other than the student EVEN IF the parent is paying for the student's tuition, room, and/or board. If a student tells you that he/she does not mind if you discuss course related information with a parent, you must obtain this consent in writing from the student without the parent present. The consent can be written for this specific meeting only, for specific issues only, or can be written to include any academic information and for the entire period of the student's enrollment at GCC. You can discuss only that for which the student has signed a waiver. Please keep a copy of this waiver for yourself; the original consent must be submitted to Admissions and Records for filing in the student's academic file. If the parents insist you release student information to them, please refer them to Admissions and Records. 13 Final Examinations Each instructor will include a final examination as a part of course requirements. Faculty give final examinations at the scheduled time during the examination period during the fall and spring semesters (see Final Exam Schedule for day and time). In summer, the final exam is scheduled for the last class meeting. All students are expected to take their final examinations at regularly scheduled times. By Catalog policy, instructors CANNOT exempt students from the final examination. Instructors should publish the final exam date and time in your course outline. The final examination schedule is included on pages 45-46 in the Appendix of this Handbook. No exception to the Catalog policy regarding final exams will be made without the permission of the Division Dean. If a formal examination is not given, the instructor should meet the class during the scheduled exam period for a meaningful educational activity (e.g., mandatory student conferences or student presentations. Class Rosters First Roster You can obtain your class roster at any time through myGCC Online; the instructions are found at Tutorials for rosters and other information available to you from the Student Information System (SIS) are available at: http://www.germanna.edu/myGCC/SIS/sis_fac.asp. By the first class meeting, you should print a roster for all your classes. Please call the roll and ask any student not on the roster to verify registration in your section. Students who attend your section, but are enrolled in another section, will receive an F in the other section and you cannot enter a grade for this student! If a student cannot demonstrate his/her registration in your section, please send him/her to the office of Admissions and Records to verify his/her registration. Please also note students who are on your roster but are not present in class and keep this information. Students may continue to register during the first week of classes, so you should expect some fluctuation in your class roll. Frequently check your roster electronically as each is updated immediately upon registration of any student; updates that occur while you are viewing your roster appear on your screen immediately. If your class is full, students might ask you for permission to be added into your class. Overrides to full classes are granted only in the following circumstances: clerical error on the part of the College, class cancellations, and exceptional need for the course for graduation in that semester. If any of these circumstances apply to the student, please ask him/her to contact the appropriate Division Dean. If you wish to allow a student to enroll in your full course, then please respond to that student's email with an approval and ask them to bring a printed copy of the email with them to campus to register for the course. IMPORTANT Verification of Correct Roster Information IMPORTANT You will receive an email from firstname.lastname@example.com. This email will be sent after the add/drop period is concluded. Continue to call the roll and inform any students whose names are not called that they must verify their registration with the office of Admissions and Records. Do not allow any student to remain in your class if his or her name is not on your PeopleSoft class roster; this student IS NOT registered in your course. Please also note students that are on your roster but are not present in class and keep this information. Blackboard rosters are NOT official rosters and cannot be used to verify registration. The email referenced above will include instructions on the submission of the information; you MUST meet the deadline date as failure to do so puts the College at risk regarding federal financial aid 14 mandates. Accurate submission of information requested is required for GCC to be in compliance with federal financial aid regulations. It is extremely important that you return the copy of the class roster by the date specified and according to the instructions in the email so that GCC can demonstrate compliance with federal financial aid regulations. Submitting Final Grades ON TIME Late grade submissions result in incomplete grade reports to students and may delay a student's graduation and/or transfer to a senior institution. Final grades are submitted electronically using the PeopleSoft student information system. Instructions for entering final grades are emailed to instructors at their Germanna email address. As you enter the grades, save them three times according to the instructions. To confirm that your grades have been entered accurately, sign out, and then log back in to the system and return to the grades that you just entered. If the grades are there, the grades are entered correctly. If the grades are missing, they were not entered correctly into the system. You are NOT required to submit a hard copy of the final grades for your students, but you are required to submit an Incomplete form (see Appendix for form) for each grade of Incomplete (I) submitted. A grade of Incomplete should be entered only when the student lacks a minimal amount of work, and only when the student requests the grade of Incomplete. Academic Honesty The faculty of Germanna Community College recognizes that academic honesty is an integral factor in developing and sharing knowledge. We support the concept of academic honesty, practice academic honesty in our classes, and require academic honesty from our students. Germanna Community College students are expected to maintain complete honesty and integrity in the completion and presentation of all academic assignments and examinations. Any student found guilty of cheating, plagiarism, or other dishonorable acts in academic work is subject to College disciplinary action. The course penalty for academic dishonesty is determined by the instructor and must be included in the course outline to be enforceable. The Academic Honesty policy has been revised for the 2009- 2011 Germanna Community College Catalog and Student Handbook; faculty are advised to read carefully the revised policy. The policy can be found on pages 135-136 of the Student Handbook or at http://www.germanna.edu/admissions/documents/09-11studenthandbookcatalogue.pdf. Check the text for specific actions to take if academic honesty is in question. The Academic Dishonesty Report form is included in the Appendix. Instructional Policies Office Hours and Office Space While your primary responsibility is teaching, you must be available to help students outside of class for a minimum of one hour per week per class to which you are contracted as the instructor. You may meet this requirement by being available to students in an announced location before or after the normal class hours or at other hours specified on your course outline that allow students easy and appropriate access to you as the instructor. If you teach online, then your course outline must include specific day(s) and time(s) that you will be online to keep your office hour(s). If you teach off campus, then you may meet with students in your assigned classroom. Include the specific time, day(s) of the week, and location of your office hours on your course outline. The LGC part-time faculty office is room 407-H. The FAC-1 part-time faculty office is located in room 320, and the part-time faculty office in FAC-2 is in room 214. At DTC, part-time faculty are welcome to check with the office (room 117) regarding an appropriate workspace and at the new Stafford Center part-time faculty will use room 113. 15 Student Attendance Class attendance is an integral part of a sound academic program. You must include a clear statement of your attendance policy in the course outline for your course. You may follow the college's written standard ("Attendance Standard") described on page 35 of the current catalog (see http://www.germanna.edu/admissions/documents/09-11studenthandbookcatalogue.pdf. You may devise your own applicable attendance policy if that policy would be more appropriate to the course. The Department Chair can help you if you have additional questions. Whatever attendance policy you set in your course outline must be enforceable, so please make allowance for student emergencies. It is very important that you communicate your attendance policy to the students verbally as well as in your course outline. If a student misses class frequently, then you should try to contact that student by phone or by email. If you cannot contact the student, then please complete an Early Alert form (see Appendix) and send it to Student Services so that a counselor can contact the student. According to Germanna policy, a student who does not meet the attendance requirements set for a class will receive a failing grade unless he or she withdraws from the course by the published withdrawal date. Students are responsible for either withdrawing online or for completing and submitting the appropriate form (see Drop/Add Form in Appendix) to withdraw before the last date to withdraw without academic penalty. After that date, students must receive an "F" unless they can document mitigating circumstances (Catalog, page 34; policy included under "Withdrawing From a Course" or see http://www.germanna.edu/admissions/documents/09-11studenthandbookcatalogue.pdf. Applying for and documenting mitigating circumstances is the responsibility of the student. A letter requesting mitigating circumstances and required supporting documentation that justifies the request should be sent to the Dean of Instruction for consideration. Textbooks If you do not have a copy of the text for the course you are teaching, you should contact the Department Chair immediately. At the end of the semester, part-time faculty who are not returning to teach the following semester are asked to return their desk copies and any ancillaries provided through GCC to the appropriate division administrative staff member. Students may purchase textbooks at the Campus Bookstore located on each campus. Textbooks for courses taught at the Daniel Technology Center in Culpeper are available at the LGC bookstore, and textbooks for courses offered at the Stafford Center will be available at the Fredericksburg Area Campus. If there is a question concerning the availability of the texts, please contact the Department Chair. Texts are ordinarily selected for courses by full-time faculty. However, in some circumstances part-time faculty members select texts in consultation with the appropriate staff member. This might be the case when no full-time faculty teaches the course. Book orders are typically due four months before the beginning of the semester. Follett Bookstore, independent of the college, operates our College Bookstore. They do not provide desk copies to instructors. Instead, the Division administrative assistant (e.g., Lisa Smith, Caroline Murray) order desk copies directly from the publisher. The college can order only a limited number of desk copies per semester. If you lose your desk copy, you may have to replace it at your own expense. State law prohibits the sale of any and all materials received from any publisher and/or requested by the College for instruction in your course. 16 Assessment/Placement of Students To ensure that students are as successful as possible in their academic courses, Germanna Community College has implemented a Student Assessment and Placement Program. The program requires all new students to go through an assessment process before registering for classes. We currently use SAT scores, transfer credits, or COMPASS placement tests for assessing the students' skill levels in reading, writing, and math; students who can provide confirmation that they hold a bachelor's degree are not required to complete this assessment. Degrees completed outside the United States must be credentialed as the equivalent of a baccalaureate degree earned in the U.S. by an agency listed on the www.naces.org web site. If you would like to see placement scores for students in your class, you can check PeopleSoft for those test scores. If students need assistance, have them see an academic advisor. If you suspect a student is placed into your class inappropriately, contact Counseling for assistance. Adding/Dropping Courses The dates for the last day to add a class, drop a class with a refund, and withdraw from a class without academic penalty are published online and in this handbook. These dates must be included in your course outline. A student may not add, drop, or withdraw from a course after the deadlines set by the College without the permission of the appropriate Division Dean. If a student withdraws from a course before the deadline to drop without academic penalty a grade of "W" is recorded on their academic record. Students who stop attending class after the last day to withdraw without academic penalty will receive a grade of "F," except under mitigating circumstances. The student must document the mitigating circumstances as defined on page 35 of the Catalog and receive approval of the Division Dean (see Student Attendance on page 17 in this Handbook). Request for refunds past the refund date must be based on documented mitigating circumstances and be submitted in writing to the Dean of Student Services. Please see Student Services for the appropriate request form for tuition refund. Access Policy for Students with Disabilities Services are provided to students with disabilities to ensure equal access to all of Germanna Community College's programs and services. To be eligible for services, students must self-disclose their disability to a Special Needs Counselor on either campus. The student must also provide current documentation that substantiates his/her disability. If the student's documentation is approved, accommodations may be provided based on the student's needs and the type of class in which he/she is enrolled. If the student is approved for services, an accommodation letter is developed by the Special Needs Counselor listing the accommodations that the student needs in class. The student is encouraged to meet with his/her instructors after class or during the instructor's office hours to discuss his/her accommodation needs. Please be aware of the resources available to assist instructors in providing accommodations to students. The Special Needs Counselor located on each campus can answer questions regarding accommodation issues and can assist instructors with the provision of accommodations. There is a Testing Center located on each campus where students needing testing accommodations (extended time) can test in a secure location. Assistive technology is available in the Academic Computing Center on each campus. This technology may allow students to be more independent in completing their tests and assignments. 17 If you have questions regarding a student's accommodations, please feel free to discuss them with the student. However, it is illegal to ask the student about his/her disability unless the student self- discloses information to you. If a sign language interpreter is needed for your class, please talk to the student and not the interpreter. The interpreter is only there to facilitate communication between you and the student. If you have any questions, please contact a Special Needs Counselor at FAC at 540-891-3019 or LGC at 540-423-9140. Academic Freedom To ensure the College an instructional program marked by excellence, the Virginia Community College System supports the concept of academic freedom. In the development of knowledge, research endeavors, and creative activities, college faculty and students must be free to cultivate a spirit of inquiry and scholarly criticism. Faculty members are entitled to freedom in the classroom in discussing their subject, but should be careful not to introduce teaching matters that have no relation to their fields. Faculty and students must be able to examine ideas in an atmosphere of freedom and confidence and to participate as responsible citizens in community affairs. The System also recognizes that commitment to every freedom carries with it attendant responsibilities. Faculty members must fulfill their responsibilities to society and to their professions by manifesting academic competence, professional discretion, and good citizenship. When speaking or writing as citizens, they will be free from institutional censorship or disciplines, but their special position in the community imposes special obligations. As professional educators, they must remember that the public may judge their profession and institution by their utterances. Hence, they should be accurate at all times, exercise appropriate restraint, show respect for the opinion of others, and make every effort to indicate that they are not institutional spokespersons. At no time shall the principles of academic freedom prevent the institution from making proper efforts to assure the best possible instruction for all students in accordance with the objectives of the institution. The State Board for Community Colleges approved this policy on academic freedom and responsibility December 1974. Faculty Senate The GCC Faculty Senate meets on a regularly scheduled basis for the purpose of serving as a forum for the exchange of ideas and encouraging the development of an academic environment conducive to the enrichment of education. Contact a full-time faculty member if you would like additional information about the Senate. General Policies The College Catalog and the Student Handbook (pages 13-20; see http://www.germanna.edu/admissions/documents/09-11studenthandbookcatalogue.pdf) contains important information about Germanna's policies on Information Technology Ethics, VCCS Computer Ethics Guidelines, Responsible Computing Policy, Equal Employment Opportunity/Affirmative Action, Student Rights and Responsibilities, Smoking, Substance Abuse, HIV, ADA, Sexual Harassment, Release of Information on Students, and Campus Security and Crime Awareness. Please be aware of these policies; support and enforce them as necessary. 18 Campus and Classroom Security Security is a shared responsibility that includes many facets. Perhaps the single most important aspect of classroom security is an alert and observant nature. Instructors are encouraged to be alert at all times when they are on campus, to utilize mature judgment, and to seek assistance when needed. Phones are available in every classroom and are to be used to communicate the need for assistance. For immediate life threatening circumstances, DIAL 911. To request the presence of a college security staff member using a classroom phone, please call one of the following numbers: Extensions Cell Phone Daniel Technology Center 32920 540/661-9483 Fredericksburg—Dickenson Bldg. (FAC-1) 3079 540/809-2162 Fredericksburg - Workforce Bldg. (FAC-2) 1079 540/809-2162 Locust Grove 29044 540/809-2160 Stafford Center Locking classroom doors during class meetings is not acceptable except in very specific situations. Instead, course outlines should describe the penalties for student tardiness, leaving class early, and missing classes. Instructors can dismiss a disruptive student from a class meeting and can administratively withdraw a student whose behavior rises to that necessity. If you do dismiss a student from your class, you must contact the appropriate Department Chair or Division Dean immediately. The Germanna Community College Catalog and Student Handbook (page 136) includes the standards of conduct for students. "Disruption or obstruction of teaching" including, but not limited to, that "caused by cell phones, pagers, and other electronic devices" can substantiate disciplinary action. Dismissing a student from class is a serious matter, and should occur only when the nature and/or degree of the offense provides substantive reasons to do so. In all such situations, an Early Alert should be completed and submitted to the Counseling Office as well as the Safety and Security Manager. When a class is not meeting in a classroom or lab, security personnel will admit students identified by the instructor to that room or lab only with prior written authorization from the appropriate course instructor. The written request is provided to the Safety and Security Manager by the authorizing instructor at least two business days before access is first needed. The authorization must include: Name of the Faculty Member Reliable phone number for the faculty member Location of the controlled area Date and times for access to be given List of student names to be granted access The student must present a photo ID (e.g., Germanna student identification or a government- issued form of photo identification) to the security guard on duty. Instructors are to notify students requesting access to a classroom or lab of their responsibility to maintain a secure classroom from outside intrusion and to report immediately any individual entering or attempting to enter without authorization to do so. Lost and Found Students and instructors are responsible for items that they brought with them to campus and should make every effort to keep their belongings secure. However, occasionally items are missing or have been found without the owner in proximity. Admissions and Records offices maintain Lost and Found for the College. Surrender found items to Admissions and Records and direct those looking for lost items there as well. 19 Reporting Issues of Concern Building conditions that could contribute to a physical injury or a health problem should be reported. Tripping hazards, liquids spilled on the floor, broken furniture, electrical wire exposed or sparking, and running water should all be reported immediately to Security. If you can, isolate the hazard, and remove the object away from the student and public. Do not allow broken items to be used. There is a security staff person on site who will document your observations and work with you to protect others from the hazard. Other problems may not require immediate action. In these instances, please report: Broken furniture to Buildings and Grounds by sending an email to firstname.lastname@example.com. Problems with instructional technology to the Faculty Help Desk (see section on page 18) Concerns about student behaviors to Counseling, and as warranted student behaviors should be reported to security. Visitors in the Classroom Visitors should not be encouraged/allowed to attend more than a single class meeting, and to attend a single class meeting only if space is available and with instructor approval. Only those who have met course pre-requisites, registered and paid tuition for the course should be attending on a regular basis by Commonwealth of Virginia mandates. Particularly in case of emergency, visitors must comply with the requests of campus personnel. Animals on Campus Only service animals may be brought to a Germanna campus, site, or activity in accordance with Germanna Employee and Student Rights Policy #80220. To read the complete policy, see: http://www.germanna.edu/policies/Policies_Procedures/forms/Animal%20Policy030606.pdf Students or instructors who require service animals must see the Disability Coordinator who is housed in the Counseling Office. A service animal is defined as one that is owned by a person with a disability recognized by the Americans with Disabilities Act, and the animal assists the person with the disability. The Disability Coordinator will work with the Safety and Security Manager to ensure that campus constituencies who need to know about the animal's presence on campus will be so advised. While comfort animals and pets unquestionably enhance their owners' quality of life, they are not considered to be service animals. Neither pets nor comfort animals are entitled to the same rights in places of accommodation to which service animals are entitled. Submission of Assignments or Packages for Instructors No one on campus is authorized to accept assignments or other materials for an instructor. Your students should be advised to place any course-related items they wish to leave for you in your campus mailbox during their regular business hours. Please emphasize this to your students at the beginning of the course and occasionally throughout the semester. Employment Procedures Required Paperwork Employment offers are contingent upon successful results from the mandated background check for all employees scheduled to begin work on or after July 1, 2007. Individuals interested in appointment as a part-time instructor must submit the following: 20 1. Online State Application (signed and dated) available at and must be submitted at: http://germanna.interviewexchange.com/jobofferdetails.jsp?JOBID=12483. 2. College transcripts from all institutions attended (unofficial accepted at the application stage) and/or Certification of work experience (Degrees earned outside the United States must be evaluated by an appropriate agency; see www.naces.org for a list of agencies. Evaluation at the course level is strongly preferred.) 3. Professional resume or Curriculum Vitae 4. Cover Letter stating discipline of interest The following items are completed when the appointment as a part-time instructor is accepted. Please call Juanita Kimmel (FAC) at 540-834-1029 to schedule an appointment. 1. Federal tax form (W-4) 2. State tax form (VA-4) 3. Employee Direct Deposit Authorization 4. I-9 form (Bring original document or documents from list attached to the I-9 form.) 5. Child Support Enforcement form 6. Adjunct Information Sheet 7. Request for GCC E-mail Account 8. On Line Training – Preventing Sexual Harassment and Technical Security Awareness 9. VCCS Technology Agreement 10. Certificate of Receipt (DHRM Policy on Alcohol and Drugs, Standards of Conduct, Workplace Violence, and Workplace Harassment) 11. Official transcripts: all undergraduate and graduate work mailed directly to Instruction at LGC or to Juanita Kimmel at FAC. 12. Successful completion of online state mandated Terrorism/Security Awareness Orientation (see pages 60 in the Appendix). After a part-time instructor has a GCC email account, a message will be sent with instructions to complete this MOAT training. All instructors must complete the online MOAT training ANNUALLY. Your signed contract, I-9 form, W-4, VA4, direct deposit form, and paycheck distribution form must be returned before you can be added to payroll. If the tax forms are not returned by payroll deadlines, you will be taxed at the highest single rate until the forms are received. If you change your mailing address or your name, you must complete new tax forms. The only mailing address or name we can use is the one listed on the most recently submitted VA-4 and W-4. If you move or have a name change, you must submit new tax forms; if this submission is for change of address or change of name, please note "Address Change Only" or "Name Change Only" on the top of the VA-4 and the W-4. Items should be mailed to Juanita Kimmel. If you are on campus, you can return these forms to Lisa Smith (LGC) or Juanita Kimmel (FAC). Questions can be addressed to Barbara Hall. Your paycheck will be directly deposited into your bank account. A copy of the Employee Direct Deposit Authorization is included in the Appendix. You must complete the top of the form and take it to your financial institution for completion of the middle section. When the top and middle sections are complete, the form is ready to submit to Payroll. Completed forms can be sent through intercampus mail to Barbara Hall, Payroll Administrator, Locust Grove Campus. Questions about direct deposit are referred to Barbara Hall at 540-423-9057. Any errors on the form delay direct deposit of your paycheck. The I-9's must be completed within three days of your date of employment. Please provide original documentation (copies not accepted) for verification to the appropriate staff member. For a list of documents, check with Juanita Kimmel or consult the back of the I-9 for a list of INS approved documents. Virginia state law requires the completion of the Child Support Enforcement to assist the Division of Child Support Enforcement in collecting child support payments from absent parents. This 21 law requires employers to ask employees to disclose at the time of hire if he or she is under an income withholding order for child support. On-line training is required in the area of Workplace Harassment and Terrorism/Security Awareness Orientation. The Employee Ethics Agreement requires reading and signature. Applicants must submit two training certificates: one Certificate of Receipt and a certificate of completion for the Terrorism orientation. Training appointments are scheduled with Juanita Kimmel. Your latest official transcripts, both graduate and undergraduate must be in your personnel folder before we can issue your last paycheck. Only you can request your official transcripts, which are mailed directly from the college to the receiving institution. Official transcripts should be mailed to Lisa Smith (LGC) Germanna Community College, 2130 Germanna Highway, Locust Grove, VA 22508 or to Juanita Kimmel (FAC) at Germanna Community College, 10000 Germanna Point Drive, Fredericksburg, VA 22408. If you have not taught at GCC for more than a semester, check with Lisa Smith (LGC) or Juanita Kimmel (FAC). You may have to update documents in your personnel file. Part-Time Faculty Contracts Contracts for a given semester are usually mailed, but may be scanned and emailed to your Germanna account, before the first week of classes. Please sign and return contract as requested in the letter accompanying the contract no later than the stated deadline. Contracts are limited to the current semester and do not guarantee employment in subsequent semesters. Appointments are made by the College according to instructional needs, and the College reserves the right to change or withdraw teaching assignments based on enrollments and other institutional requirements. Part-Time Faculty Rank and Pay Part-time faculty rank and per credit pay is calculated using the VCCS-29. The College uses a five-step system within each rank. Part-time faculty meeting the minimum qualifications in a specified rank are paid at step 1. For each additional year of direct full-time occupational or teaching experience, a step is added up to a maximum of five steps. No system has been approved for part-time faculty promotion or step increases. Part-time faculty receive an additional half credit of compensation when the instructor teaches the same course more than one day a week during the eight-week or 16-week sessions of the fall and/or spring semesters. If the part-time faculty member teaches an additional course that meets two other days of the week, he or she may receive an additional half credit of compensation. For example: John Doe teaches HIS 121-21 on Monday/Wednesday and HIS 121-22 on Tuesday/Thursday; he would get two half-credits of compensation. If he taught them both on Monday/Wednesday, he would only receive a half-credit of additional compensation. The most one part-time faculty member may receive in additional pay during one semester is one credit. Additional credits are not awarded for: Summer courses Short session courses Courses that meet only one night a week Faculty already receiving additional compensation for teaching via interactive video (see procedure below) Internet courses Hybrid courses 22 Interactive Video Procedure Faculty teaching via interactive video receive one additional credit for traveling between GCC facilities to teach courses via interactive video. Exception: If courses do not have a total of 12 students by the first day of classes, an additional credit is not awarded to the faculty member. Part-Time Pay Periods Part-time faculty pay is direct deposited according to the following schedule in semesters/terms for which they have a contract. Required paperwork for payroll processing includes a mandatory copy of the signed, completed contract, tax paperwork, direct deposit authorization or "Pay Card" form, an I-9 for new employees, and any other changes for existing part-time faculty. This pay date schedule assumes that required paperwork is completed and submitted by the applicable payroll deadline. If your signed contract is not received by the Pay Roll Deadline, then your pay is moved forward to the next cycle and divided by the remaining pay-periods. Summer pay dates for part-time instructors who meet the payroll deadlines are as follows: Adjunct Faculty Pay Schedule – Summer 2012 Session Signed Contract Submitted By: Check Date Sessions Paid May 25, 2012 June 15, 2012 10 W, 5W1, 4 W1 10 W, 5W1, 5W2, 7W1, 4 W1, June 25, 2012 July 16, 2012 4W2 July 25, 2012 August 16, 2012 10W, 5W2, 7W1, 4W2 Part-time faculty teaching short session or other special courses will receive pay period details by email and in their mail boxes. If you have not already done so, complete and submit the Direct Deposit Form with your signed contract. Direct deposit is mandatory by VCCS and Commonwealth policy. If you are not returning as a part-time instructor in the following semester, please turn in all keys, textbooks, and other materials unless otherwise instructed by your Dean of Instruction. To determine faculty pay rate, the Deans of Instruction follow the procedures and general provisions set by the VCCS Normal Minimum Criteria for Each Faculty Rank and the Lecturer Scale. If you have questions regarding your pay rate, please see the appropriate staff member. Student Evaluations and Classroom Observations Students complete online evaluations of part-time faculty during each fall and spring semester and of those who teach for the first time in a summer session, as well. Part-time faculty receive a copy of the student evaluations and a summary report after the semester ends. The College utilizes an online student evaluation program. The process is listed below: An email goes out to all faculty letting them know when the survey will be going out to students, as well as the open/close dates for the survey. An email goes to students, as well as faculty, letting them know that the survey is now available. Faculty are expected to encourage students to complete evaluations and to provide class time, as appropriate, for students to complete them. Students who do not fill out the survey receive "reminder" emails until the survey is completed. After all final course grades are submitted, faculty receive an email announcing when they can access their survey reports, as well as a link to get in. 23 Presently the College uses student evaluations, which are designed to reflect student perceptions of instruction, as a key indicator of part-time faculty performance. As time permits, staff members and/or discipline chairs may observe part-time faculty teaching. The instructor is notified in advance of the classroom observation and receives a summary of the observation. The student evaluations, along with classroom observations, and indications of the fulfillment of the Instructional Responsibilities listed on pages 9 and 10 of this handbook, constitute the basis for decisions of part-time faculty reappointment. ID Badges Part-time faculty are expected to wear photo ID badges when they are on campus. Faculty teaching in some computer labs gain access to the lab only with their GCC badge. The card must be swiped and the magnetic strip read correctly for the classroom door to open. If your card does not work properly, please notify your division administrative assistant. Photos are taken at the Adjunct Faculty Orientation and at other times as posted. GCC provides the badges and a clip or lanyard for each part-time instructor. Completed badges are placed in campus mailboxes. If you need a photo for your ID badge, contact Juanita Kimmel at FAC (firstname.lastname@example.com) or Lisa Smith at LGC (email@example.com) to make arrangements for an ID photo. Professional Participation and Development Part-time faculty are encouraged not only to teach but also to participate in some type of professional development, which maintains and advances their knowledge and skills as teachers. The College provides part-time faculty with a number of opportunities for professional growth. All part-time faculty are encouraged to take advantage of these opportunities. Before each fall semester an Adjunct Faculty Convocation is scheduled. While this meeting is intended to give new part-time faculty basic information about the College operations, changes in policies and procedures put into place for the upcoming academic year are reviewed. For this reason both new and returning part-time faculty are encouraged to attend the convocation. Part-time faculty are invited to participate in campus activities with full-time faculty as their schedule permits, such as faculty workshops and discipline-based meetings for the revision and improvement of courses and their delivery, textbook review and selection, and other curricular issues. Current part-time faculty may participate in the Continuous Learning program at Germanna Community College. Each semester, employees who are admitted to the College as students may enroll in up to four semester hours of credit courses offered at Germanna Community College. The courses may be job related or non-job related. Courses must be taken outside of the employee's established work schedule. Costs of books and other study materials are the sole responsibility of the employee. There are no provisions for payment or reimbursement of books, travel, or other study-related expenses. For additional information, click on the links under "Development and Training" on this webpage: http://www.germanna.edu/hr/employee_relations.asp?menuchoice=Employee Relations. In addition to the above opportunities, the Virginia Community College System (VCCS) offers professional development for faculty. Part-time faculty are invited to participate in VCCS peer group meetings within their specific discipline. For more information, visit their website at http://myfuture.vccs.edu/Default.aspx?tabid=420. Part-Time Faculty Concerns You may have questions that arise during the semester and not know whom to ask. In such situations, use this handy reference. Telephone lists for both campuses are on pages 3 through 7 in this Handbook. 24 If Your Concern Is... See... Class Roster/PeopleSoft Admissions and Records Course Outline Discipline Resource Educational Software Jacque Larsen (campus based courses) or Forrest Smith (Distance Learning) Future Teaching Assignments Department Chair or Discipline Chair Daniel Technology Center in Culpeper LGC offices and personnel Mailbox on Campus Admin. Assistant to Division Dean Audio-Visual Equipment Media Specialist Reserve Books Librarian Teaching a Non-Credit Course Workforce & Community Education Room Assignment Carol Baetz (email@example.com; FAC 316) Room Condition Admin. Assistant to the Division Dean Textbooks Department Chair for your discipline Classroom Management Issues Department Chair for your discipline Contract/Pay Division Dean Taking classes off-campus Department Chair for your discipline Support Services Instructors teaching credit courses and students enrolled in credit courses at the Daniel Technology Center in Culpeper should contact LGC personnel and offices according to the issue involved. LGC personnel are the primary contacts for the Daniel Technology Center in Culpeper for the immediate future. Mail Boxes and Intercampus Courier Service Part-time faculty are assigned individual campus mailboxes for receiving U.S. mail, campus mail, and student notes or assignments. If you teach on the Locust Grove Campus, you will have a mailbox assigned to you in 407-H. If you teach at the Fredericksburg Area Campus, you will have a mailbox assigned to you in the building where you teach the greater number of courses (room 320 in FAC-1 or 214 in FAC-2). Daniel Technology Center instructors who teach only at the Daniel Center or Coffeewood have a campus mailbox at the Daniel Center; see the DTC office for assistance. Those Daniel Center and Coffeewood instructors who also teach at LGC will find their campus mailbox in room 407H at LGC. Please check your campus mailbox at least once per week and read and respond to your GCC email account at least twice per week for important communications. Germanna maintains a regular pickup and delivery service for College campuses and centers. If you leave materials and inter-campus envelopes in the courier box before mail is picked up for the day, it should be received the next day at its destination. If you teach at a local high school, you will need to mail or bring materials to campus. If you have problems, contact the Division Office for your discipline. Email Accounts All part-time faculty MUST use their Germanna e-mail account and must include that email address in their course outlines. VCCS policy requires faculty and students to communicate only through Germanna email accounts to ensure our compliance with FERPA (see page 15). Your mail can be read via an Outlook interface that requires only a browser with an Internet connection; instructions on how to access your email through the Outlook Web Access (OWA) can be found in the Appendix. Part-time instructors should contact their Division Office or Juanita Kimmel 25 (FAC) who will provide you with the form necessary to establish a GCC e-mail account. The length of time necessary to receive your account information varies according to the demand for new accounts at the time your form is submitted. To delete mail from your GCC Outlook Web Access email account, you must both delete the item from the Inbox and delete the item from the Deleted Mail (see drop down menu at bottom of screen). Please empty your email trash regularly!! Email Policy Germanna Community College has an email policy in effect for all college email communications in compliance with VCCS policy. This includes online course related emails. The policy is in effect to ensure confidentiality and security. All official email communication will be distributed to VCCS email accounts only. All students, faculty and staff of the VCCS will use their official VCCS email account when conducting VCCS business. Email is an official method for communication within the Virginia Community College System. Faculty and Staff are responsible for reading and responding to email in a timely fashion. Students are responsible for the consequences of not reading, in a timely fashion, college-related communication sent to the official VCCS Student email account. Faculty members may require email for course content delivery, class discussion, and instructor conferencing and may specify course-related email policies in their syllabi. Faculty may also require students to confirm their subscription to VCCS-provided mailing lists. If experiencing difficulty with college email accounts, faculty members should contact technology services. A copy of this and other college policies can be found at: http://www.germanna.edu/policies/Policies_Procedures/ Distance Learning GCC offers a variety of distance learning courses. Detailed information about those courses as well as Distance Learning training opportunities and instructional materials for faculty can be found at: www.germanna.edu/dl. Distance Learning Courses There are several alternatives to traditional classroom instruction available at Germanna Community College: Internet Courses, Hybrid Courses, and Interactive Video Courses. If you are interested in teaching a Distance Learning course, please contact the Department Chair for your discipline about the options for teaching in these formats. After talking with the Department Chair, contact the Distance Learning department to learn more about the options for becoming certified to teach in these formats. Distance Learning Policies and Procedures The need for online and hybrid courses is growing nationwide and Germanna is working to grow a diverse and quality program to serve the needs of all students in our broad service region. Quality of our online courses and programs is as important as our growth. If you teach online or hybrid courses at Germanna, there are some policies and procedures you should know about. 26 Proctored Activities Requirement When all the instruction in a course is delivered online via the internet, a minimum of two proctored activities are suggested. These proctored activities usually take the form of a test; students can either take the test in one of Germanna's Testing Centers or submit paperwork to request approval for a local proctor when distance makes coming to campus either difficult or impossible. Procedures for proctored activities and the proctor request form are available on the Distance Learning web pages (see http://www.germanna.edu/dl/ProctorAct.asp). Additional information and forms can be found on the Distance Learning pages of the Germanna website (www.germanna.edu/dl/ProctorAct.asp). Please be aware that the testing centers are particularly busy during midterm and final exam week and it is recommended that online instructors schedule their proctored activities in an alternate period in the semester if possible. 1. What is a proctored exam or activity? A proctored exam or activity is one that is overseen by an impartial individual (called a proctor) who monitors or supervises a student while he or she is taking an exam or completing the activity. The proctor requires a photo ID and ensures the security and integrity of process. A proctor oversees the process to ensure that the guidelines for that exam or activity are followed. For example, the test may be open book, closed book, may allow the use of the calculator, or may have additional stipulations listed by the instructor. 2. How are proctored exams or activities done? Students are expected to travel to a Germanna Community College Testing Center to complete their proctored exam or activity. They are required to show a valid photo ID and to know the course name and which exam or activity they need to complete. In the event that the student is unable to travel to the campus due to distance or other circumstances, the student is responsible for finding and making arrangements for a suitable proctor as well as the payment of any fees the proctor may require. 3. What if the student cannot travel to a Germanna Testing Services for these activities? If a student is unable to travel to a Germanna Testing Services, then the student must locate a suitable proctor and complete the Proctor Request Form as soon after classes begin as possible. This allows time for the faculty member to verify that the proctor is acceptable and to get needed materials to the proctor prior to the activities due date. 4. What part does faculty play in this process? Faculty are responsible for providing Germanna Testing Services with a Proctored Activity cover sheet stating how and when the activity is to be completed, and with any additional material needed such as paper tests or Blackboard test passwords if applicable. In the event that a student or students cannot come to the Germanna Testing Services for the proctored activity or activities, the instructor will request that these students submit a Proctor Request Form as soon after the start of classes as possible. Faculty verifies the availability and evaluates the appropriateness of the proctor. Faculty arrange for needed materials to be available in time for the completion of the activity by the student. Any fees involved in the handling of materials are the responsibility of the student. In addition, faculty provides a cover sheet for the assessment material that states the circumstances under which the assessment is to take place (open book, closed book, use of calculator or notes, etc.) To request a test be proctored through our campus testing services, please visit the Testing Services web pages. The instructor downloads and submits the coversheet along with a copy of the class roster in person (must bring photo ID) to each testing services center or through your faculty email account to email@example.com and email@example.com. 27 Educational Technology The Appendix contains information about Instructional Technology available through Distance Learning and Technical Services. Germanna has a wide variety of technological tools to assist instructors in preparation for instruction. Distance Learning personnel provide information, training, and assistance in using these resources. Part-time instructors are encouraged to utilize these resources, and to contact Juliette Mersiowsky (firstname.lastname@example.com) for assistance. Educational Technology Support (Distance Learning) Germanna Community College has a wide variety of technological tools to assist instructors in preparation for instruction. We are committed to providing faculty with the latest in educational technology to assist you in enhancing student learning. While these tools do assist the online instructor, faculty members may find a number of areas where technology can assist with their traditional classroom goals as well. Blackboard Blackboard is a course management system that is used for the delivery of online instruction and to present materials for students to access asynchronously. Using Blackboard, the instructor has the means to post course outlines, materials and assignments. Blackboard also has integrated communication tools that allow instructors to conduct online discussions, live chats and to send email announcements to students using the incorporated address book. It is also a way for students to view their grades securely. 1. All Germanna credit courses are automatically given a Blackboard course site even if it is a traditional course and is not conducted online. This practice serves two purposes: To serve as a means of communication between instructors and students To meet emergency preparedness requirements All faculty are strongly encouraged to use their Blackboard course sites at a minimum to post course outlines, provide contact information, and send email announcements to their students. 2. After all hiring paperwork is processed, new faculty members are registered in PeopleSoft and each is given a username for access to myGCC and Blackboard. After overnight system processing, the new faculty member is able to set up and access the instructor's accounts in myGCC, PeopleSoft (SIS) and Blackboard. To establish a password for myGCC, Blackboard and SIS, new instructors should go to the myGCC portal page at https://gcc.my.vccs.edu/jsp/login.jsp. Click the New to your college? Lookup your username and set your password link and follow the directions provided by the Password Wizard to establish login information. Accessing Blackboard and SIS through myGCC is encouraged as it provides a single sign-on for both systems. 3. Upon registering for a course, students are entered into the Blackboard course site by Distance Learning. For late additions, please allow 24-48 hours for students to be enrolled in the Blackboard course site. However, when a student withdraws from a class, she/he will be automatically withdrawn from Blackboard for that course during the next overnight update. Training 1. Formal training sessions that assist with the use of Blackboard and other instructional technologies are regularly scheduled throughout the school year. The dates and times offered differ from semester to semester and the schedule is posted on www.germanna.edu/dl/faculty. 28 2. One-on-one sessions are scheduled on an as-needed basis. It is understood that faculty have busy schedules and may not be able to make a formal training session but need a little assistance to incorporate technology into their courses. Support 1. More information about Distance Learning can be found on the Distance Learning Faculty web pages at www.germanna.edu/dl/faculty. 2. Blackboard tutorials for faculty: http://www.germanna.edu/dl/faculty/faculty_tutorials.asp. 3. Blackboard tutorials for students: http://www.germanna.edu/dl/blackboard/index.asp. There is an online orientation for students available at http://www.germanna.edu/dl/orientation/?menuchoice=DL%20Orientation. 4. Students can also receive assistance at any of the Academic Computing Centers. Safe Assign Distance Learning administers Safe Assign, a resource used to identify instances of plagiarism, and to allow students to peer-edit online. Instructions and additional information for Safe Assign are included in the Appendix. Please contact Juliette Mersiowsky (firstname.lastname@example.com) with any questions you might have about this resource. VCCS Licensed Software The Virginia Community College System has assisted in providing these quality programs for all VCCS faculty whether they teach online or in the traditional classroom. They are available to all full-time and part-time instructors for use in creating course content. These programs can be downloaded in Blackboard. Once logged into Blackboard, click the "Teach" tab. The links to download each are on the right under "VCCS Faculty/Staff Instructional Software". 1. Respondus – demo: www.respondus.com Respondus Lockdown Browser is a custom browser that locks down the testing environment within Blackboard. When students use Respondus Lockdown Browser they are unable to print, copy, go to another URL, or access other applications. Respondus assists you in creating tests and question pools for testing. 2. Impatica for PowerPoint – demo: www.impatica.com Impatica translates a PowerPoint file into a small, web-ready file that can be accessed online even with a dial-up connection. 3. SafeAssign is used within Blackboard for checking for plagiarism in a student's paper. 4. iTunes U for posting and accessing online educational video. 5. Anti-Virus Software to be installed on your home computer used for work on Germanna courses. 6. Requests for New Technologies – Contact your Department Chair. Educational Technology Support (Technical Support Services) Instructors who utilize technology in the classroom can contact Technical Support Services for assistance with equipment by calling 834-1000 at FAC and 423-9052 at LGC. Services are available Monday through Friday during the day, and Monday through Thursday until 5:30 PM at the Locust Grove Campus and until 7:30 PM at the Fredericksburg Area Campus. Faculty who teach evening courses must check the technology they plan to use in class that evening (even if the technology will not be used until late in the class meeting) before Technology Support personnel leave campus. Assistance is NOT available after 5:30 PM at the Locust Grove campus; assistance is NOT available after 7:30 PM at the Fredericksburg Area Campus. Faculty who utilize technology at the Daniel Technology Center should contact appropriate personnel at the Center. Faculty who utilize technology at the Stafford Center should first contact on-site personnel for assistance. 29 Audio-Visual Resources Technology Services enhanced the audio-visual section of its website to include an array of helpful user information available at this link: http://www.germanna.edu/technical_services/audio_visual.asp Briefly, the site includes: A/V Technician contact information AV Services Interactive Video Information o Policies and procedures for support and scheduling of interactive video o Interactive video training resources (documentation and videos) A/V Room Inventory o Lists all room equipment (by room and by building) o Instructions on how to operate the equipment A/V Equipment Available for Loan o Procedure for checking out the equipment o Instructions for using the equipment A/V Training o Training offered prior to the start of each semester If you are interested in learning more about these tools, or have questions regarding the existing equipment in the classrooms, please contact Tina Parker (FAC) at email@example.com. Additional contact information is available on the audio-visual web pages to which the link is provided above in this section. Copying Instructors use the campus copy machines located in the self-service copy centers. Students who need to use a copy machine should be directed to the library where copy machines are available for student use. Students should not be sent to the faculty copying machines to make copies for any instructor and the copier codes must NEVER be provided to students. Work-study students will have the code provided by their GCC supervisor and are to wear badges that indicate that they are currently in their work-study capacity; otherwise, no student is to use the copy machines in the copy centers. At LGC, the self-service photocopy centers are located in Room 303 and in room 602. If you need help learning to use the equipment, please see an assistant in the LGC Instruction Office in Room 303. Please contact Lisa Smith (email@example.com; 423-9840) for the copy code used by instructors at LGC. Copy machines in the Daniel Technology Center are in Room 126; instructors needing assistance should consult with those in the main office at DTC. If you teach in FAC-1, there are two copy machines available for your use in rooms 315-A and 316-A. If you teach in FAC-2, there are two copy machines, one in room 214 and the other in room 228, available for your use. To use either copier you will need to enter a code number. If there is a problem with obtaining access to the copiers, please contact Caroline Murray (email@example.com; 891-3047) or Carol Baetz (email@example.com; 891-3050) for the copier code used at FAC. Faculty who teach at FAC or LGC in addition to the Stafford Center are encouraged to make copies at either campus. NOTE: No GCC copiers are to be used for the purpose of copying entire books or large sections of books. The College Book Store can create a package of copies to sell to students rather than illegally copying books or supplemental material under copyright. 30 Learning Resources Learning Resources reports to the Dean of Academic Technology and Academic Support, who is responsible for Library Services, Tutoring Centers, Instructional Design, Testing Centers, Academic Computing Centers and online instructional support. Libraries The libraries provide a variety of resources for research and study as well as leisure reading. There are three library locations: Locust Grove Campus, the Fredericksburg Area Campus, the Daniel Technology Center in Culpeper. The Locust Grove Campus library is the original library, housing the circulating collection of the college (both fiction and non-fiction, including audio books), as well as reference, audio-visual, periodicals, and special collections. The Fredericksburg Area Campus library maintains reference, audio-visual, and periodical collections, with some circulating books through a popular titles leasing program. The Daniel Technology Center offers a small collection of current reference books, AV materials and periodicals. This location also supplies best seller titles through the popular title leasing program. The library provides access to over 80,000 electronic books, 30,000 books in the circulation collection, and over 10,000 online full-text journal articles, many of which are peer reviewed. There are also approximately 100 periodicals available between the three locations; these can be transported between campuses, upon request. The library homepage is the gateway to the resources and services for faculty. From the Germanna homepage, you have two options: go to Faculty and Staff tab and click on "Library" or just click on the library link at the bottom of the college's homepage. From this page, you may search the catalog, talk to a librarian 24/7, request materials, request a library instruction class, and search databases. Online resources may be accessed from college computers as well as remotely from computers off-campus. Use your myGCC logon ID and password for remote access. An exception to this is found with the Netlibrary. For remote access, you must create a Netlibrary account using a GCC computer. Circulating items owned by each library may be requested, checked out, and returned to any Germanna library location. A daily courier service between the four locations (i.e., LGC, FAC, DTC, and SCC) provides quick delivery of the items. Faculty may check out circulating books for the current semester, audio-visual materials for two weeks, and reference books for one day. Faculty may request that: items be placed on reserve, specific items be purchased, or items be sent to a particular campus. They can arrange for library class orientations. Faculty may place material on reserve at any of the libraries and designate the material for in-library use only or for limited circulation. Request forms are on the library home page at: http://www.germanna.edu/library/loan_orientation_request.asp. The libraries also provide Inter-Library Loan (ILL) services, allowing students and Faculty to borrow materials from other libraries. ILL request forms are available online and at all library locations. Assistance in locating material is available from any member of the library staff. Faculty may contact the library by phone, email or online form to arrange for library services or make inquiries. The faculty is encouraged to contact the librarians to request library orientation and bibliographic instruction for their classes. Online web forms may also be used to submit requests of this type. Please allow at least two weeks lead time prior to the requested class date and provide a syllabus or description of the assignment to which library instruction is related. Faculty are encouraged to offer extra credit to students to attend walk-in sessions that are scheduled throughout the semester. This year the library will offer sessions on Copyright, E-books and Audio Books, Search Skills, and Avoiding Plagiarism. Contact the library for dates and times. 31 FAC Library – 540-891-3015 LGC Library – 540-423-9163 DTC Library – 540-937-2924 Academic Computing Centers Academic Computing Centers (ACC) offer students a convenient and quiet open lab environment to complete course assignments, review computer-based tutorials, access and send email, and course registration assistance. Our centers have friendly and knowledgeable staff who will assist students with applying to GCC, course registration; finding their usernames and passwords, and assistance with applications installed in the computer labs. Questions about ACC services should be directed to the Academic Computing Center Coordinators: FAC ACC Coordinator – 891-3009, Room 220 LGC ACC Coordinator – 423-9145, Room 204 Academic Computing Centers are available at the Daniel Technology Center, Room 206. Students must call ahead if they require computer access at the Stafford Center (288-8830). Testing Services Testing Services are available at both the Fredericksburg Area Campus (FAC) and the Locust Grove Campus (LGC). Daniel Technology Center faculty and students who wish to utilize testing center services may do so at LGC. Stafford Center faculty and students who wish to utilize testing center services may contact the Stafford Center. Testing services include placement, make-up tests, distance learning tests, and proctoring for other VCCS colleges. Please be aware that the testing centers are particularly busy during midterm and final exam week and it is recommended that you schedule your proctored activity at an alternate period in the semester if possible. Due to the volume of students testing, the Testing Centers may not proctor make-up exams during final exam week. Testing Services hours may change during the beginning of each semester. Encourage your students to check the web site for hours of operation before coming to a campus. Iinformation can be found at: http://www.germanna.edu/acc/testing_center.asp?menuchoice=Testing%20Center. o Remind students that a picture ID is required at any Testing Services Center for placement or any type of academic testing. o All tests from faculty must be logged in at Testing Services. Faculty must provide a photo ID when they leave a test in the Testing Services office and when they pick up a completed test. Testing Services Centers are a resource that can be utilized when a student in your class misses a test. Testing Services does not proctor a test for an entire class. Any concerns about Testing Services can be directed to the ACC/TC Manager at 540-891-3011. Testing Services Guidelines 1. When students arrive at Testing Services, they MUST have their student ID number and a valid photo ID. They must also know their course name, number, and the name of their instructor. 2. A student is not allowed to hand carry exams to or from Testing Services. 3. Instructors are to provide a cover sheet for each test and a copy of the test for each student OR attach a copy of the class roster/names. The correct number of tests must be provided as Testing Services 32 will not make copies. The cover sheet is included in the Appendix and is also available on the Testing Services website at: http://www.germanna.edu/acc/forms/tccoversheet.doc 4. Make-up testing is designed for instructors who require test proctoring services for students who are absent due to illness or emergency on the day of the test. 5. Faculty are to encourage students to arrive early enough to complete tests before Testing Services closes; to check Testing Services website for regular and special hours and other testing Information; and to take make-up tests prior to finals week. 6. Due to seating limitations, an entire campus-based face-to-face class may not be sent to Testing Services to take/complete exams. 7. Instructors are asked to provide a minimum of a two-week window to take a Distance Learning/Hybrid test. 8. For paper and pencil tests, instructors must leave enough tests in Testing Services for each student who will be taking an exam. (eg: if 15 students will take the exam, 15 copies of the test must be provided.) Each test must be labeled with the course name, course number, and instructor's name. If the instructor uses a USB drive for a test, the instructor MUST provide a USB drive for each student that is to test. The test proctor will save individual student's test on the USB. 9. Testing Services staff will abide by the test expiration date given by the instructor. No exams/tests will be given after the expiration date. Instructors must contact Testing Services by GCC email in order to extend/change a test expiration date. If a test deadline is changed more than 2 times, a new cover sheet is required. 10. Testing Services will accept written/hardcopy homework assignments for DL classes only. An "Assignment Acceptance Receipt" will be issued to the student to prove that the assignment was dropped off with Testing Services. The faculty member must then pick up these assignments as per guideline #11-12. Faculty are strongly encouraged to use electronic format through the Blackboard "Assignments" function to have assignments sent. 11. Local faculty MUST retrieve paper/pencil tests personally. Testing Service staff can mail test results to out-of-area/state or special needs faculty. Special arrangements can be made for extenuating circumstances by contacting the testing coordinator. 12. Test to be picked up may be routed to the home campus of the faculty member is so indicated in the "Additional comments" section at the bottom of the coversheet. These tests will be sent via the library courier boxes and placed in testing services on the receiving campus for pickup by the faculty. 13. Scantrons and scratch paper are provided by Testing Services. Students are not allowed to use their own Scantrons or scratch paper. 14. A student taking a paper/pencil test is allowed to take the test only one time. If computer, Blackboard, or other electronic format problems occur the student should contact their instructor (not Testing Services staff) regarding the problem. Faculty are encouraged to make use of the "multiple 33 attempts" option in Blackboard that would require Testing Services staff to enter a password each time versus the student having to arrange for another opportunity to take the test. 15. A printer is available only at the proctor station. No printouts are allowed to leave Testing Services with a student. Tutoring Services Tutoring Services offers a variety of free academic support programs for Germanna students at both the Locust Grove and Fredericksburg Area campuses. Daniel Technology Center students should contact the Locust Grove tutoring office regarding available services and Stafford Center students should contact the FAC Tutoring Services Office for available services. The tutoring staff would be happy to schedule students for individual and group tutoring sessions or study skills workshops. Students may also request appointments online directly from the Tutoring Services' website. Online tutoring is available during daytime, evening and weekend hours. Registered students may access online tutoring by clicking on the Smarthinking link from the Tutoring Services' website. Supplementary academic materials are available free of charge from Tutoring Services, and can be downloaded from the Tutoring Services' website: http://www.germanna.edu/tutor/ Tutoring Services operates a daily walk-in Writing Lab and Math Lab as well as providing a variety of study skills and academic workshops. Students may register for the Test Taking/Test Anxiety Workshop, Grammar Workshop, APA/MLA Workshop, TI83/84 Calculator Workshop, Computer Competency Workshop, Note-taking, Spanish Discussion Group, Drug Calculation Workshop, and the Plagiarism Workshop by visiting or calling our offices. Many of these workshops may also be viewed online from the "Online Tutoring Resources" section of the Tutoring Services' website: http://www.germanna.edu/tutor/onlineworkshops.asp?menuchoice=OnlineWorkshops. Faculty members are encouraged to refer students to the Tutoring Centers for assistance. A twelve-minute video tutoring presentation is available for faculty to use within the classroom, and it may be accessed from the front page of the Tutoring Services' website. FAC Tutoring Center: 540-891-3017 LGC Tutoring Center: 540-423-9148 Student Information and Services Student Concerns As a part-time faculty member, you may be asked to assist students with some of their concerns. If you need assistance, you can consult these resources: If Student Concern Is... See... Academic Difficulty Instructor, Faculty Advisor or Counselor Career Planning Career Counselor Change of Program Faculty Advisor, Counselor, or Admissions & Records Employment Career Counselor First Aid Student Services Lost and Found Admissions Office Misunderstood Grades Instructor Personal Problems Counselor Placement Testing Counseling Center Registering for Courses Advising Center/Counseling Center/Faculty Advisor Scholarships and Loans Financial Aid Officer Social Adjustments Counselor 34 Study Habits & Budgeting Time Counselor Testing Services Testing Center Transcripts Admissions & Records Transcript Evaluation Admissions & Records Tutoring Tutoring Center Veterans Affairs Admissions & Records Emergency Information Your responsibility as a faculty member at the beginning of each semester includes: Review evacuation procedures with your students at your first class session. Show them the location of the posted evacuation routes. Explain the policy on assembling after the evacuation as indicated in the section 10.2 – Building Firm Alarm Activation Response. Make sure that each of your classrooms has a posted evacuation route map. Report missing maps to the Safety and Security Manager at 540-891-3007 for FAC or 540-423-9044 for LGC or 540-937-2920 for DTC.. Science and allied health courses (e.g., any course using chemicals and/or instruments) require the instructor to spend time during the first class session to review good chemical hygiene practices. The instructor is to review proper handling of equipment, the use of PPE, and how to respond to an injury or spill. If using a lab room, the instructor should inspect the eyewash stations and other emergency equipment before the start of the class session. Encourage students to sign up for "E2Campus" emergency notification used by Germanna to announce emergency alerts directly to the student's cell phone and computers through text messages and email. The messages include campus closing for inclement weather, announced VDOT road closings, and other administrative announcements directly affecting the entire college population. Faculty and students can register for E2 Campus at: http://www.germanna.edu/e2campus/?menuchoice=Registration Inclement Weather The Inclement Weather Policy is printed on page 19 of the GCC College Catalog or at http://www.germanna.edu/admissions/documents/09-11studenthandbookcatalogue.pdf. If weather conditions are such that cancellation of classes or late opening is possible, please listen for announcements on the radio and television stations identified in the web information. Late opening announcements include the time that classes will begin. Students should report to their class that meets at the time of the late opening. Inclement weather information also is posted on the College's web page at www.germanna.edu. If your class meets at a high school, please DO NOT CALL THE HIGH SCHOOL. If the high school cancels its classes, Germanna classes at that school are cancelled. If you have questions, call the appropriate Department Chair. In Case of Emergency – Your Responsibilities as a Faculty Member (The following information is from the GCC Emergency Response Procedures – Faculty). WHEN AN ALARM IS ACTIVATED: 1. When the alarm sounds, immediately instruct all students to stop what they are doing and to proceed in an orderly manner to the exit highlighted on the evacuation plan corresponding with the room you are currently occupying. 35 2. After all students have evacuated the classroom, you will then assist in evacuating any disabled persons in your classroom to the evacuation safe area of your respective campus. If you are located on the FAC Phase I - 3rd Floor – you will direct them to the 3rd floor East or West stairwells. If you are located on the FAC Phase II – 2nd Floor – you will direct them to the 2nd floor North or West stairwells. If you are located at DTC—2nd floor, then you will direct students to the 2nd floor North or South stairwells. Assure them that the stairwell is a fire rated safe area of the building and you will be alerting emergency rescue personnel of their whereabouts and they will assist them down the stairs. Confirm with the hall monitor that you have a person with a disability that needs assistance in the stairwell so that they can inform the Building Safety Coordinator (or Designee). If you are located at LGC assist disabled individuals to the LGC Campus Safe Area - located below the faculty/staff driveway approximately 75-100 feet from the front sidewalk. 3. Make sure that when you have completed your classroom evacuation, you will then obtain your classroom daily attendance record and immediately evacuate your classroom, leaving the lights on and doors closed. 4. Once you have evacuated the building proceed to the evacuation safe areas of your respective campus and await further instruction from BSC (or Designee). a. FAC Campus Safe Area - located in front of FAC Phase I - below the Emergency Call Boxes on both the East and West sides. b. LGC Campus Safe Area - located below the faculty/staff driveway approximately 75-100 feet from the front sidewalk. c. DTC Safe Area – located in the North East corner of the main parking lot. d. SCC Safe Area – located at the far end of the parking lot 5. Once you have arrived at the safe area of your respective campus/center immediately gather all students from your classroom and check attendance. 6. If you have someone missing from your classroom ask the students from your classroom if they know the whereabouts of this person. 7. If a missing student's whereabouts are unknown, immediately inform the Building Safety Coordinator (BSC) (or Designee). (Note: Name, age and general description) so the BSC (or Designee) can relay this information to emergency personnel upon arrival. 8. Stand by for any additional information from the Building Safety Coordinator (or Designee) regarding resumption of classes or dismissal. SHELTER-IN-PLACE EMERGENCIES: 1. In the event of a tornado warning: If time permits, quickly move students/employees to the first floor of the building. Advise occupants to move to areas with no windows – corridors, bathrooms, inside hallways or classrooms. Assist disabled persons to find the safest place possible. Remind occupants to get as close to the floor as possible and cover their heads. 36 Wait for the all-clear signal. 2. If you hear gun shots in the building: Advise as many occupants as possible to take cover immediately. Do not go out into the hallways to see what is going on. Attempt to assess the situation if feasible. If you have a cell phone or a phone in your office, call 9-911 and then call Safety/Security Manager at FAC Ext. 891-3007 or 540-891-3079 (Phase I) or 540-834-1079 (Phase II) – or LGC at 540-423-9030 or 540-423-9044 -- or DTC 540-937-2900 or 540-937-2920. 3. In the event of a power outage: Advise occupants to remain calm. If power is not regained quickly, move occupants to areas where there is adequate daylight or emergency lighting. If asked to evacuate the building by emergency personnel, assist the occupants to exit as carefully as possible. Meet with Building Safety Coordinators (or Designee) and/or Hall Monitors (or Designee) to obtain information on whether classes will resume when power returns. Notify Security/Safety Manager (or Designee) of any disabled individuals who need assistance to exit the building. Prevent people from entering the building until the power has been restored. If the decision is made to close the building or campus for the day, assist Safety/Security Manager (or Designee). Security Security Hours: Sunday – Saturday, 24 hrs/day If a security guard is needed at LGC, please call one of the following numbers: Switchboard 423-9030 Security Desk 423-9044 Security Cell 809-2160 Security Pager 399-3164 If a security guard is needed at FAC, please call one of the following numbers: Switchboard 891-3000 Security Desk 891-3079 Security Desk 834-1079 (Phase II) Security Cell 809-2162 Security Pager 399-5646 If a security guard is needed at the Daniel Technology Center in Culpeper, please call one of the following numbers: Switchboard 540-937-2900 Security Desk 540-937-2320 Security Cell 540-661-9483 To have a security officer come to a room: page the guard and enter the room number. To speak to security officer: call the guard on their cell phone. 37 Appendix Topic Location of information Academic Dishonesty Report See page 40 in the Appendix. Add/Drop Form http://www.germanna.edu/admissions/forms/add_drop.pdf Assumption of Risk See page 42 in the Appendix. Audio-Visual Request Form See GCC Technology Services webpage; under Audio visual http://www.germanna.edu/technology_services/audio_visual.asp Barracuda Anti-Spam Filter See page 43 in the Appendix. Change of Grade Form See Admissions and Records Office to obtain this form. Course Outline- See pages 51-53 in the Appendix Tips to Develop a Course Outline Course Outline-Required See pages 54-58 in the Appendix. Elements Course Outlines (Sample-MTH See pages 59-65 in the Appendix. 164) Direct Deposit http://www.germanna.edu/hr/docs/DirectDeposit.pdf Early Alert Form See page 66 in the Appendix. Incomplete Grade Form See page 67 in the Appendix. Notice of Change to Class (e.g., See Administrative Assistants in Instruction for completion of Canceling a class) this form. Placement Test http://www.germanna.edu/counseling/placement_cutoffs.asp Score Guidelines Testing Center Cover Sheet http://www.germanna.edu/acc/forms/tccoversheet.doc Outlook Web Access (OWA) See pages 68-73 in the Appendix. Safe Assign See pages 74-78 in the Appendix. Unrestricted Reading List See http://www.germanna.edu/counseling/unrestricted_list.asp for students who are taking ENG 04 Terrorism/Security See pages 79-81 in the Appendix. Awareness Orientation. Knowledge Center – Partial See pages 82-85 in the Appendix. Course Listing Academic Response Plan In See pages 86-92 in the Appendix. Case of Disaster 38 Germanna Community College Academic Dishonesty Report Updated 07/07/2010 Submit completed form and supporting documentation to appropriate Division Dean: Dr. Deborah Brock—Arts and Sciences, Ms. Denise Guest —Professional and Technical Studies, or Ms. Mary Gilkey—Nursing and Health Technologies. Date of Incident: Student Name: Student ID number (instructor must provide): Course Number, Section, and Name: Instructor: Instructor Contact Information – phone or e-mail: Description of Academic Dishonesty Incident: Evidence of Academic Dishonesty: Academic Penalty Assigned by Dean of Instruction or Designee: Please refer to the Academic Honesty Policy located on 135-136 of the 2009-2011 Germanna Community College Catalog and Student Handbook. CC: Student Instructor Division Dean of Instruction Dean of Student Services (w/supporting documentation) 39 ASSUMPTION OF RISK Instructor must complete form with specific details relative to the course or activity. Words bracketed by parentheses indicate need for course specific information. Completed, signed forms are required for all off-campus activities. No student can participate in a PED course or course activity without submitting a signed form prior to participating. I agree that as a participant in the (field trip /internship/externship/ clinical program) at (destination or internship site) associated with Germanna Community College (the "College") scheduled for (start date) to (end date), I am responsible for my own behavior and well-being. I accept this condition of participation, and I acknowledge that I have been informed of the general nature of the risks involved in this activity, including, but not limited to (potential risks of the activities or risks related to the site [very specifically list here the potential risks involved that the student is assuming]). I understand that in the event of accident or injury, personal judgment may be required by (name of instructor) or College personnel regarding what actions should be taken on my behalf. Nevertheless, I acknowledge that the College and/or (destination, site, company, or organization) personnel may not legally owe me a duty to take any action on my behalf. I also understand that it is my responsibility to secure personal health insurance in advance, if desired, and to take into account my personal health and physical condition. I further agree to abide by any and all specific requests by the College and (name of destination, site, company or organization) for my safety or the safety of others, as well as any and all of the College's and destination, site, name of company or organization)'s rules and policies applicable to all activities related to this program. I understand that the College reserves the right to exclude my participation in this program if my participation or behavior is deemed detrimental to the safety or welfare of others. In consideration for being permitted to participate in this program, and because I have agreed to assume the risks involved, I hereby agree that I am responsible for any resulting personal injury, damage to or loss of my property which may occur as a result of my participation or arising out of my participation in this program, unless any such personal injury, damage to or loss of my property is directly due to the negligence of the College and/or (name of destination, site, company or organization). I understand that this Assumption of Risk form will remain in affect during any of my subsequent visits and program-related activities, unless a specific revocation of this document is filed in writing with (the Dean of Instruction, department chair, program coordinator), at which time my visits to or participation in the program will cease. In case an emergency situation arises, please contact (name) at (phone number). I acknowledge that I have read and fully understand this document. I further acknowledge that I am accepting these personal risks and conditions of my own free will. I represent that I am 18 years of age or older and legally capable of entering into this agreement. Participant's signature Date Address If participant is less than 18 years of age, the following section must be completed: My child/ward is under 18 years of age and I am hereby providing permission for him/her to participate in this program, and I agree to be responsible for his/her behavior and safety during this event. Child's Name Parent's or guardian's signature Address Date Approved as to form by Rita R. Woltz, System Counsel for the VCCS, on June 13, 2012. Original maintained by Instructor; copy to Instruction and copy to Security before date that activity begins. 42 Barracuda Anti-Spam Filter How do I use the Barracuda anti-spam filter? 1. General Information The Barracuda anti-spam server inspects all email coming into campus from the Internet for spam and either delivers the message to your email inbox, quarantines the message for your review, or blocks the message altogether. The device only checks email coming from off-campus, it has no effect on mail sent within the College email system. The Barracuda device has the advantage of allowing each user to decide what they do or do not consider spam, or you may accept the system defaults if you choose. 2. Email Delivery of Spam Control Summary At 9:00 a.m. each day you may receive an email similar to the one below which will list messages that have been quarantined during the previous 24 hours. (NOTE: Quarantined Items are only held for 30 days.) While you may choose at this point to either deliver, whitelist, or delete each message, it is preferable to click the "click here" link at the bottom of the page for more options. Clicking this link automatically logs you into your account on the Barracuda server. (For External Use Outside of the Germanna Network, Proceed to Step 5.) From there you can classify each quarantined message as either spam or not spam. 3. Logging in to the Barracuda Administrative Screens If you do not receive one of these emails from our system, this would indicate that you do not have any email that has been quarantined. At which time you may elect to do the following 4. You may log in to the server at any time while on one of the College's Locations by going to Inside Germanna Network - https://10.4.20.21/ 5. Or you can log in to the server at any time while Outside of Germanna's Network by going to Outside Germanna Network - (https://barracuda.germanna.edu) 43 6. The following Security Alert will appear: Choose: YES 7. After accepting the above Security Alert, the Barracuda Login Page will appear:: USER NAME: Enter your email address CLICK: Create New Password 44 8. Upon doing so, an email will be sent to your Email Inbox similar to the one below. From there you will need to follow the provided link to access your SPAM FILTER QUARENTINE. NOTE: If your Outlook has BLOCKED LINKS (follow the instructions on the grey bar area) 9. Updating Your Personal Spam Database Classifying Email Flagged by the System (Whitelist, Spam and Not Spam) After clicking the Login button your quarantine inbox will open on the server. Check the box by the message you want to manage. Click "Whitelist" to deliver the message and flag that sender never to be quarantined again. Click "Classify as Spam" to delete the message and update your personal preference database. Click "Classify as Not-Spam" to deliver the message and update your personal preference database. Updating you personal database allows the system to learn your individual preferences and, over time, adjust accordingly. 45 10. Adjust Default Settings for Your Particular Email Box If you feel spam is still reaching your inbox, or the system is quarantining more messages than you would like, you may adjust the system wide settings to you preference. Click the Preferences tab, and then click Spam Settings. Change "Use Systems Defaults" from Yes to No and click "Save Changes." You may now adjust the settings to your preference by changing the number by each of the three settings. Increasing the numbers allows more messages to reach your inbox. Decreasing the numbers causes more messages to be caught by the server. Numbers may be incremented by tenths. After you have adjusted the numbers, click "Save Changes." "Tag Score" delivers messages with a score between the chosen value and the "Quarantine Score" value to your email with the message "Possible Spam" appended to the subject. "Quarantine Score" places any message with a score between the chosen value and the "Block Score" value to your quarantine inbox on the Barracuda server. 46 "Block Score" automatically deletes any message with a score equal to or greater than the chosen value. Use Block Score carefully as blocked messages can never be retrieved. Similarly, be careful when deleting messages or classifying them as spam as once deleted, they can never be retrieved. Do not set the same value for any two scores (i.e. both Tag Score and Quarantine Score to 4) as the system will not know which action you wish it to take and will take no action. Note: The "Recommended" settings have been found in our testing to be far too lenient, and we do not recommend using the recommended settings. The system default settings we established as 10 for Tag Score, 2.5 for Quarantine Score and 6 for Block Score tend to catch most spam while having few false positives. 47 11. Permanently Allow or Block Messages You can permanently allow or block messages from individual addresses by using whitelists and blacklists. Whitelists always allow messages from that sender to be delivered. Blacklists block all messages from the blacklisted sender. Messages you whitelist in your Quarantine Inbox are automatically added to your whitelist. To manage whitelists and blacklists manually, click "Whitelist/Blacklist" from the Preferences screen. To add to your whitelist, type in the complete address and click Add. This will flag the system to never quarantined mail from that address. Do the same to permanently block addresses by using the Blacklist field. To remove addresses from whitelists and blacklists, click the trashcan icon next to that message. 12. Enabling Users to Classify Messages from a Mail Client •The Barracuda Spam Firewall provides access to a mail client plug-in that lets end users mark messages as spam and not spam directly from their Microsoft Outlook or Lotus Notes client. In addition, the plug-in also automatically creates and maintains a personalized whitelist based on the user's behavior. 48 •The whitelists generated by the plug-in and the classifications made by the user only affect that user's individual Bayesian database and not the global Bayesian database. Outlook Plug-In Description Version 2 Allows users to classify messages as spam and not spam from their Microsoft Outlook client. Automatically adds email addresses to the user's individual whitelist based on the user's behavior. The Outlook plug-in version 2 automatically whitelists the following: • The recipient address within each message sent by the user after the new Outlook plug-in is installed. This only applies to messages sent outside of the local mail server. • The sender's email address for messages that the user classifies as "not spam". • Any email address the user adds to their Contact list in Outlook. A link to the mail plug-in appears below the Login button of the Web interface login page so users can download the plug-in, as shown in the following example: 49 13. Using the Microsoft Outlook and Lotus Notes Plug-in •Whitelist email addresses associated with sent messages and new contacts •Move spam-declared messages to the Deleted Items folder in the user's Outlook client •Whitelist the 'from:' email address within 'Not-Spam'-declared messages. After downloading and installing the plug-in, users can begin classifying messages using these buttons in their Microsoft Outlook or Lotus Notes client: The first (green) button marks messages as not spam and the second (red) button marks messages as spam. Version 2 of the Outlook Plug-in is configured to automatically: An individual can change the default behavior of the Outlook plug-in by going to the Tools menu in their Outlook client and selecting Options | Spam Firewall tab. 50 TIPS FOR CONSTRUCTING A COURSE OUTLINE Learning Outcomes ALL SECTIONS OF A SINGLE COURSE MUST USE THE SAME LEARNING OUTCOMES. FOR ADDITIONAL IFORMATION, PLEASE SEE YOUR DEPARTMENT CHAIR. Required Elements Course outlines are read to ensure that all Required Elements are included, and department chairs also read for content. Outlines must be submitted electronically to the appropriate Associate Dean, and Microsoft Word is the preferred format. Outlines that do not include all the required elements, or that contain inaccurate or incomplete information must be revised or an addendum prepared. The revised document or addendum must be submitted electronically to the appropriate Department Chair within one week following the request. Students also receive a copy of the new information. Faculty who wish to minimize omission of a required element and utilize a template to put together a course outline are encouraged to use the Syllabus Creator. The Syllabus Creator can be found at www.germanna.edu. Look for the Syllabus Creator under the Faculty/Staff tab on the left side of the page. For assistance with the Creator, please contact Jack Gill at firstname.lastname@example.com. BlackBoard All faculty, regardless of the course delivery method (e.g., face-to-face, hybrid, online) are strongly encouraged to utilize BlackBoard. BlackBoard is a course management system that can enhance communication with students, provide effective dissemination of course documents and handouts, and provide a venue for class discussion that takes place online rather than in a classroom. Faculty who have not used BlackBoard are strongly encouraged to attend training sessions that will provide the necessary knowledge and skill to begin using this resource. Faculty who are already using BlackBoard are encouraged to explore the uses of components not yet utilized. Contact Forrest Smith (email@example.com) for information about BlackBoard training. In the event that classes are cancelled for a short period of time (e.g., snow day) or an extended period of time (e.g., pandemic), BlackBoard can provide an avenue for communication that minimizes course disruption when a class must be cancelled, or support course completion in a timely way should an event cancel classes for a significant period of time. Faculty who would like assistance with ways to utilize BlackBoard should contact Juliette Mersiowsky, Instructional Designer, at email@example.com. ALIGNMENT OF OUTCOMES, ACTIVITIES, AND ASSESSMENT OF LEARNING Successful course outlines include alignment of what students are expected to learn (outcomes), what they do in the course (e.g., homework, essays, in-class activities, labs, presentations), and what is assessed to determine that students have achieved the outcomes for the course. While this may seem self-evident, achieving alignment requires careful, thoughtful, and intentional planning and execution. Not only is course alignment important in individual courses, but also achieving alignment between foundational or pre-requisite courses for the courses that follow enhances student learning and the likelihood of student success in more advanced courses and the completion of the student's program of study. Any instructor who needs additional information about any 51 aspect of alignment is encouraged to speak with the department chair and/or the full-time faculty member who teaches the course in question. Contact Information Instructors are cautioned to consider carefully the inclusion of the Adjunct Faculty Office phone number as a contact option for students. Internet Protocol phones do not allow individual or departmental voicemail. Instructors who wish to pick up their own messages must pick up and save all messages to retrieve one's own messages. The phone in the Adjunct Faculty Office is primarily for the convenience of instructors needing to place local calls. Additional contact information may be provided at the instructor's discretion. Instructors are NOT encouraged to provide home phone numbers or addresses. If a phone number is provided for student contact, please delineate when it would be appropriate to do so. Examples include notification of absence from class, request for assistance or appointment during office hours, as well as the days and times of day that calls are appropriate. Germanna Community College Policies Germanna policies must be included verbatim in the course outline. These include the Germanna Email Policy, the Withdrawal Policy, the Academic Honesty Policy, and the Access Policy for Students with Disabilities. Faculty are required to go over emergency procedures with their students no later than the last day to add for their course, and to make students aware of the resources that are available to encourage their academic success. The Attendance Standard is a standard rather than a policy. The standard was written with face-to- face courses offered in the Spring and spring semesters in mind. Instructors may modify the attendance standard when it is appropriate to do so. Instructors must write a policy within the spirit of the guideline, and one that the instructor can and will enforce. On-line instructors must ensure that their attendance policy includes specific guidelines related to online instruction. Please note that all instructors must submit a last date of attendance for any student who receives a course grade of F, I, X, W, or U. The federal requirement includes all courses regardless of the instructional delivery method. The Germanna email policy must be included verbatim in the outline. Germanna email accounts provide a generally reliable method of communication and faculty can access their Germanna email at www.germanna.edu. If an instructor needs information on how to do so, then he/she should contact a member of Instruction. Your email policy should include the minimum time students should allow for a response (e.g., two business days), and your policy regarding submission of assignments as an email attachment. Faculty and students must use their Germanna email accounts to contact one another. If a student does not receive a response in the timeframe indicated, then should the student assume that you did not receive the message and send the message again? Will you send an email to confirm your receipt of attached assignment? Please make your policies specific. Frequently, faculty have questions about the Withdrawal Policy. Can an instructor withdraw a student? Yes, an instructor can invoke administrative withdrawal by submitting the proper paperwork. Doing so must be consistent with both College policy and the instructor's course outline. 52 Is it the instructor's responsibility to withdraw a student? No, it is not the instructor's responsibility to complete the withdrawal paperwork. Withdrawing from a course can have financial aid implications for the student. May I add a course specific note in addition to the policy? Many instructors note in their course outline that withdrawal is the student's responsibility and will not be completed by the instructor. They also note that students who stop attending without officially withdrawing receive a failing grade for the course. Office Hours and Location One office hour per week is required for each section taught. Office hours are stated as exact time (e.g., 9:30 – 10:00 AM, Tuesday and Thursday) as well as the location where office hours are held. Most instructors keep office hours in the Adjunct Faculty Office. The classroom may be used if available. Online instructors must state when they will be keeping office hours online. Instructors who teach at more than one College campus or site must indicate specifically when office hours are kept at each location. Resources Department Chairs provide course and instructional resources, including but not limited to desk copies, ancillaries, sample course outlines, and common course outcomes. All sections of a course must include the common learning outcomes. See Course Alignment on this page for additional information. Suggested (but not required) course outline information Use of electronics (e.g., using a cell phones; texting in the classroom) in the classroom; the most common policy is that all electronics must be silent and stowed out-of-site during class. Food and beverages in the classroom (PLEASE NOTE: Food and/or beverage is not allowed in any computer classroom under any circumstances.) FERPA constraints regarding communication with anyone other than the student, Reporting anticipated or unexpected absences to the instructor (e.g., email notification preferred). Procedures to follow when the instructor must be absent from class (e.g., check BlackBoard for more information) Syllabus Creator The Syllabus Creator is available for developing course outlines as well. For additional information, see: http://www.germanna.edu/faculty/syllabus_login.asp?menuchoice=Syllabus%20Creator. When the course outline is submitted to the Syllabus Creator, it is not forwarded to the Division Office or Department Chair. Please be sure to email a copy of the final document in MS Word to the Division Office administrative assistant and your Department Chair. 53 Required Elements for a Germanna Course Outline Spring Course Outlines are due to Instruction ELECTRONICALLY on or before the first day of the session in which class is offered (e.g., January 6) . . The development of your course outline is a serious responsibility as the course outline is the contract between you and your students. Specific policies and procedures should be clearly stated in the course outline. Students must be provided with a copy of the course outline at the first class meeting. At the first class meeting, you should read through your course outline with your students to ensure that they understand course requirements and their responsibilities. Course outlines MUST include all required elements noted below and the appropriate discipline requirements. Outlines that fail to meet this standard must be revised and resubmitted for additional review. Any specific requirements for your discipline may be obtained from the department head. If you are using Blackboard as your course management system, your course outline should include the information included in Blackboard. Course outlines posted in BlackBoard are not available to Instruction and must be sent electronically by the deadline. Microsoft Word is the preferred format. Statements in italics come directly from the Catalog and should be included verbatim. If you cut and paste from this template or a course outline from a previous semester, be sure to check the final copy for accuracy and grammar. Please also check to ensure that you have included all of the required elements. Typographical and grammatical mistakes are the most common error in course outlines. The following elements are required in your course outline, and this is the checklist GCC uses to verify that all required element are included. Suggested order for the required elements follows: ____College Name (Germanna Community College) _____Course Number, Title, and Section Number (e.g., BUS 100: Introduction to Business) _____Semester (Summer 2012) _____Instructor Information (name, contact information including GCC e-mail account) FAC Adjunct Faculty Office Room 320 -- Phone number 540-891-3058 FAC 2 Adjunct Faculty Office Room 214 -- Phone number 540-834-1030 Locust Grove Adjunct Faculty Office 407H -- Phone number 540-423-9852 _____Office Hours (State specific time and day(s): e.g., MW, 10:00-11:30 AM). If you teach at more than one campus, include the location for your office hours. 54 _____Email Policy: Germanna has an email policy in effect for all college email communications in compliance with VCCS policy. This includes online course related emails and is to ensure confidentiality and security. All official email communication will be distributed to VCCS email accounts only. All students, faculty and staff of the VCCS will use their official VCCS email account when conducting VCCS business. Email is an official method for communication within the Virginia Community College System. Faculty and staff are responsible for reading and responding to email in a timely fashion. Students are responsible for the consequences of not reading, in a timely fashion, college-related communication sent to the official VCCS Student email account. Faculty members may require email for course content delivery, class discussion, and instructor conferencing and may specify course-related email policies in their syllabi. Faculty may also require students to confirm their subscription to VCCS-provided mailing lists. A complete copy college policies can be found at http://www.germanna.edu/policies/Policies_Procedures/. _____Required Texts: See department chair. _____VCCS Course Description: Enter this URL for easier relocation to the course descriptions: http://courses.vccs.edu/courses). Click on the first letter of your discipline (e.g., E for ENG), and then on the course title. Course descriptions must be included verbatim from this site. _____Learning Outcomes. Specific learning outcomes are available from the Department Chair. All sections of each course must include the same outcomes and must be taught so that students achieve these outcomes. _____Important Dates: Listed below are the dates for Summer 2012 courses that conform to the ten-week class schedule. Important dates for courses that begin/end on a schedule different than those listed below can be accessed from a link to this information. Go to www.germanna.edu and click on "Class Schedules" on the left of the page. When the Class Schedule page opens, choose "Academic Calendar." Links to other terms are available at this location. Classes Begin May 21 Independence Day July 4 Holiday - College Closed Last Day to Add a Class May 25 Last Day to Withdraw July 5 Without Academic Penalty or Change to Audit Memorial Day - College May 28 Classes End August 1 Closed Last Day to Drop with May 31 Final Examinations During last Refund scheduled class No Classes Scheduled July 3 _____ Final Examination Schedule: In the summer, final exams are given in the last class meeting. Do NOT give exams early without the specific approval of your Division Dean, 55 _____ Withdrawal Policy: Withdrawal from a course without academic penalty may be made within the first 60% of the course. The student will receive a grade of "W" for withdrawal. After that time, the student will receive a grade of "F". Exceptions to this policy may be considered under mitigating circumstances which must be documented and submitted to the appropriate Dean of Instruction for review and consideration. The last day to withdraw without academic penalty is July 5 for a ten-week course, June 11 for the 5W1, July 17 for 5W2, July 12 for 7W, June 21 for 4W1 and July 22 for 4W2 courses. _____Attendance Standard–Class attendance is an integral part of a sound academic program for most classes at Germanna. However, alternate teaching techniques, which may not require class attendance, may also be a part of a sound academic program. Germanna students are expected to be present and on time at all regularly scheduled classes and laboratory meetings. When a faculty member determines that a student has not met the class attendance requirements in the course outline, which will usually conform to the statement at the end of this Standard, the faculty member may submit a Drop/Add Form, showing the last date of attendance by the student, to the Admissions and Records Office. A grade of "W" will be recorded for all withdrawals, whether initiated by the student or by the faculty member through the published "Last Day to Withdraw Without Academic Penalty." Students withdrawn after the withdrawal deadline will receive a grade of "F" except under mitigating circumstances, which must be documented by the student and approved by the Dean of Instruction. If class meeting times Absences during the week are: permitted are: 1 2 2 4 3 6 4 8 _____Grading Policy –The quality of performance in any academic course is reported by a letter grade, the assignment of which is the responsibility of the instructor. GCC allows grades of A, B, C, D, and F for courses numbered 100-200. GCC does not give plus and minus grades. For developmental courses (0-99) the appropriate grades are R, U, and S. For an explanation of those grades please see page 36 in the current Catalog. The grading policy should include information about the way in which the final grade is assigned. For example, the percentage allotted or the number of points assigned to individual assignments as well as the range of points (if applicable) that will result in a particular course grade. Calculating some grades prior to including the scale in the course outline can help the instructor to avoid unforeseen problems with the grading scale. _____Academic Honesty – The faculty of Germanna Community College recognizes that academic honesty is an integral factor in developing and sharing knowledge. We support the concept of academic honesty, practice academic honesty in our classes, and require academic honesty from our students. GCC students are expected to maintain complete honesty and integrity in the completion and presentation of all academic assignments and examinations. Any student found guilty of cheating, plagiarism, or other dishonorable acts in academic work is subject to College disciplinary action. 56 Academic dishonesty is cheating and stealing. Academic dishonesty includes, but is not limited to: Intentionally using material verbatim from a source without giving credit. Rewriting material from a source without giving credit. Using information from an Internet source without giving credit. Submitting the work of another person as your own work. Using/copying another student's computer disk., Copying from another person's paper/test/homework. Allowing someone else to copy/use your work (paper, homework, quiz, test). Violating VCCS Computer Ethics Guidelines in the pursuit of academic studies. When a student has been found to have been academically dishonest, College penalties are outlined at the beginning of the 2011-2012 Germanna Community Catalog and Student Handbook,; the Catalog and Student Handbook are available at www.germanna..edu as well. NOTE TO FACULTY ONLY: Academic penalty in the course is determined by the instructor, and must be included in the course outline to be enforceable. _____Access Policy for Students with Disabilities: Students with a disability who need accommodations while enrolled in this course should contact the Coordinator of Disability Services in the Counseling Center, (FAC, room 201 or 540-891-3021; LGC- room 205 or 540-423-9123). _____Emergency Procedures: Emergency procedures are posted in individual classrooms. Students must familiarize themselves with the procedures to be followed, and the escape routes to be followed when necessary. Faculty will go through the classroom emergency procedures during the first class meeting and students are to record these procedures in their class notes. Faculty who choose to do so may provide written instructions within the first two class meetings. _____ Student Resources: Students have a number of College resources available to assist them in achieving the learning in a particular course or program. Students are encouraged to utilize the services of the Academic Computing Center (e.g., computers to produce papers, essays). Tutoring Centers provide free assistance as staffing provides in many disciplines, including online tutoring through SmartThinking which is available 24-7. Testing Centers provide services to students in online, hybrid, and face-to-face courses as faculty and course requirements find necessary. Libraries at the Locust Grove and Fredericksburg Area Campuses, as well as the Daniel Technology Center provide print and media resources to encourage student learning. Interlibrary loan services are also available at all sites, including the Stafford Center and others course locations. Students are encouraged to visit each of these facilities to learn more about the services that are available. If additional information is needed, students should visit Counseling or the Dean's office for assistance. ____Assumption of Risk form (included at instructor's discretion when the class will meet in an alternate location; REQUIRED in PED courses) _____TENTATIVE Course Schedule: The tentative course schedule is a required (i.e. NOT an optional) element of the course outline. Dates when topics/chapters will be covered Test/Quiz Dates Due Dates for Projects/Papers Date and Time of Final Exam 57 Syllabi due to email@example.com for A&S and PTS Divisions. Syllabi due to Kris Clark or Rosie Henderson for Nursing and Allied Health Division firstname.lastname@example.com or email@example.com (SYLLABUS CREATOR REQUIRED/) 58 Sample Course Outline Germanna Community College MUS 101-200: Basic Musicianship I 2010 Spring Semester Instructor: Katherine Roach Class Location: Room 211 (FAC) Class Day/Time: T/TH: 11:00 am- 12:15 pm Office Location: Room 320 (FAC) Office Hours: T/TH 8:30-9:30 am E-mail Address: email@example.com E-mail Policy: Students, faculty, and staff of Germanna Community College must use GCC email for all official college communications. This includes course-related communication between students and faculty. If you need help accessing your student email account please visit the Academic Computer Center (ACC) on either campus. E-mails are answered within 24 hours, Monday through Friday. If you do not receive a response from me within this time frame you should assume your message was not received. Please identify your course within your message. Required Course Material Text: Music: Language & Fundamentals, 2nd edition Author: Ronald J. Gretz Recommended Materials Music staff paper for note taking. (This can be downloaded online) Course Description Provides exercises leading to knowledge and skill in the rudiments of music. Includes rhythmic notation as well as scales, keys, and intervals along with exercises in ear training. Learning Outcomes Upon successful completion of this course you will: Have a general understanding of the fundamental principles of music. Possess the necessary tools in which to read music notation in simple and compound meters. Acquire an appropriate vocabulary to enhance your understanding of the musical relationships of pitch, rhythm, and harmony. Recognize all major and minor scale key signatures Be able to aurally identify perfect and major intervals Important Dates 1/11/10 Classes begin 1/15/10 Last day to add a class 1/27/10 Last day to drop with a refund 2/09/10 College Closed 3/8/10-3/12/10 Spring Break 3/23/10 Last day to drop without academic penalty 5/05/10 Classes end 5/11/10 Final Exam 59 Withdrawal Policy Withdrawal from this course without academic penalty may be made within the first 60% of the course. You will receive a grade of "W" for withdrawal. After that time, you will receive a grade of "F." Exceptions to this policy may be considered under mitigating circumstances which must be documented and submitted to the appropriate Dean of Instruction for review and consideration. The last day to withdraw from this course without academic penalty is March 23, 2010. College Attendance Standard (as listed in your Student Handbook): Class attendance is an integral part of a sound academic program for most classes at Germanna. However, alternate teaching techniques, which may not require class attendance, may also be a part of a sound academic program. Germanna students are expected to be present and on time at all regularly scheduled classes and laboratory meetings. When a faculty member determines that a student has not met the class attendance requirements in the course outline, which will usually conform to the statement at the end of this Standard, the faculty member may submit a Drop/Add Form, showing the last date of attendance by the student, to the Admissions and Records Office. A grade of "W" will be recorded for all withdrawals, whether initiated by the student or by the faculty member through the published "Last Day to Withdraw Without Academic Penalty." Students withdrawn after the withdrawal deadline will receive a grade of "F" except under mitigating circumstances, which must be documented by the student and approved by the Dean of Instruction. If class meeting times Absences during the week are: permitted are: 1 2 2 4 3 6 4 8 Course Attendance Standard: There are no excused absences. You are either present or not. Excluding documented, extenuating circumstances, five absences forfeits your final semester participation grade. Each subsequent absence lowers your final grade one additional point. This may result in a failing grade. Tardiness is disruptive. You are expected to be on time for class. If you miss roll you must notify me immediately after class. The roll will not be changed after that time. Common courtesy dictates the following procedure on the rare occasion you may be late: Do not cross in front of a class in session. Excessive tardiness (5 or more) also lowers your participation grade. You are accountable for all assignments, material covered, and announcements made in class whether you are present or absent. Here are some suggestions if you miss a class: Borrow notes from a member of the class. If you have specific questions about the material in the notes, ask me during office hours. Do not ask me to repeat my class lecture for you if you are absent. Missed assignments/handouts are available during office hours. It is your responsibility to keep track of your absences, however, you may check your attendance with me during office hours, (not via email). Only those students meeting the attendance requirement are eligible for extra credit opportunities. Access Policy for Students with Disabilities If you are a student with a disability and require accommodations while enrolled in this course please contact the Coordinator of Disability Services in the Counseling Center, (FAC, room 201 or 540-891-3019). Please see me during Office Hours as soon as possible so we can discuss your accommodation needs. 60 Academic Honesty The faculty of Germanna Community College recognizes that academic honesty is an integral factor in developing and sharing knowledge. We support the concept of academic honesty, practice academic honesty in our classes, and require academic honesty from our students. GCC students are expected to maintain complete honesty and integrity in the completion and presentation of all academic assignments and examinations. Any student found guilty of cheating, plagiarism, or other dishonorable acts in academic work is subject to disciplinary action. Academic dishonesty is cheating and stealing. Academic dishonesty includes, but is not limited to: Intentionally using material verbatim from a source without giving credit. Rewriting material from a source without giving credit. Using information from an Internet source without giving credit. Submitting the work of another person as your own work Using/copying another student's computer disk. Copying from another person's paper/test/homework. Allowing someone else to copy/use your work (paper, homework, quiz, test) Violating BCCS Computer Ethics Guidelines in the pursuit of academic studies. When a student has been found to have been academically dishonest, College penalties are outlined on page 135-136 in the 2009-2011 Catalog and Student Handbook; the Catalog and Student Handbook are available at www.germanna.edu as well. Course Penalties for Academic Dishonesty A grade of zero will be assigned to any work in which Academic dishonesty has been found. A memorandum of the offense will be sent to the Dean of Instruction. A copy of this memorandum will be sent to the student via their GCC email account. Students Resources Germanna Community College offers a number of resources to assist you. Academic Computing Center Tutoring Centers Testing Center Libraries You are encouraged to visit each of these facilities to learn more about the services that are available. You may also see me during Office Hours if additional information is needed or visit Counseling or the Dean's office for assistance. Academic Evaluation Attendance/Participation: 10 % Assignments: 15 % Exams: 75 % Clarification of Academic Evaluation Criteria Participation: You are expected to arrive in class prepared to actively participate in all discussions/exercises with serious, attentive comments. Complete your required reading and assignments PRIOR to coming to class. Invest time into reading, evaluating, and making notes about the information to be discussed. Ask questions! If you need clarification on material please raise your hand. Bring your textbook and a pencil to class. (mandatory) Participation is a major factor in deciding whether or not I round up your final semester grade. 61 Class assignments: Assignments and their due dates are announced in class. You are accountable for all assignments, material covered, and announcements made in class whether you are in attendance or absent. Not all assignments are graded; however, you will be more successful in this class by completing all assigned work. Assignments are due at the beginning of class. Work submitted after this time is considered late. Late assignments do not receive academic credit. Assignments are not accepted electronically. Pick up missed assignments and or handouts during office hours. ALL written work must be completed using pencil. Ink assignments are not accepted. If you are absent on an assignment due date you must submit the work before class the first day you return. Assignments will not be accepted after then. If you were absent on the day an assignment was announced or handed out you may pick up that assignment during my regular office hours (not before, during, or after class). That assignment is due the next class after you return. Hand assignments directly to me before class begins. Do NOT just lay them on my desk. Tip: You may make copies (free) of your homework in the library for reference during our class discussion of the work. Exams: Two exams represent 50% of your total semester average (25% each). Exam dates are listed on the course schedule provided during the first week of class. Changes in exam dates (if needed) are announced in class and posted on Blackboard at least one class prior to the exam date. A No. 2 pencil is required for all exams. Make-up Exams: Only in extreme, documented, mitigating circumstances (illness requiring Doctor's care, etc...) are make up exams available. You must notify me PRIOR to the exam date to be eligible (in person or through email). The final decision whether to allow the make-up exam rests with me. Final Exam: The Final Exam is worth 25% of your semester score. Make-up tests are not available for the Final Exam. Date and time: Tuesday, May 11th: 11:00 am ** All assignments and exams are to be written using a pencil. No exceptions. ** Grading Scale A 100-90 B 89-80 C 79-70 D 69-60 F 59- 0. Classroom Etiquette No food is allowed in the classroom. You may bring a covered beverage (coffee, water, soda) to class. Please discard your empty containers in the waste basket after class. Do not use my class time to prepare for other courses. 62 Electronic Devices The use of ALL electronic devices is prohibited during class. This includes but is not limited to cell phones, pagers, IPods, lap tops, etc... Cell phones must be turned off (not just set on vibrate) and stored out of sight. Ear pieces must be removed before the start of class. Students registered for Campus Early alerts may leave cell phones on vibrate AFTER you have identified yourselves to me during office hours. Emergency Procedures Emergency procedures are posted in the classroom. Familiarize yourself with the procedures and the escape routes to be followed when necessary. We will discuss the classroom emergency procedures during the first class meeting. Record these procedures in your class notes. I want you to be successful in this course. If I may be of any assistance to you please see me during office hours. Have a great semester! BASIC MUSICIANSHIP I MUS 101-200 Instructor: Katherine Roach 2010 Spring Schedule January 12 First Class: Welcome! Discussion: Course Syllabus and Schedule Elements of Music: Pitch; Rhythm; Harmony. 14 Discussion: The Notation of PITCH The Musical Alphabet The Staff Ledger lines The Clefs Reading: Chapter 1: pp. 1-7; 11-14. 15 Admin: Last day to add a class 19-21 Discussion: The Grand Staff The Piano Keyboard Pitch Location 8va Reading: pp. 7-11; 14-17; 19. 26 Discussion: Intervals Half Steps Whole Steps The Octave Reading; Chapter 9 Ear Training: Recognizing Major and Perfect Intervals Admin: Last day to drop with a refund 28 Discussion: Accidentals: Sharps; Flats; Naturals Enharmonic Notes: Diatonic; Chromatic Reading: pp. 27-41 February 02 Continue: Accidentals; Enharmonic Notes 04 Discussion: Melody Conjunct Disjunct Making Music "Musical" Dynamics Reading: pp. 114-116; Appendix 1: pp. 249-250. 63 09 No Class: College closed 11 EXAM #1: A No.2 pencil is required. 16-18 Discussion: The Notation of RHYTHM Beat Notes Meter: Simple Time Signatures Reading: Chapter 3: pp. 42-46; 48; 71; 144-145; 243. 23 Discussion: Tempo Metronome Markings Written Indicators Reading: pp. 71-72; 243; Appendix 2: pp. 251-252 25 Discussion: Ways to Change the Duration of Pitch Tied Notes Dotted Notes The Fermata Reading: pp. 50-52. March 02 Discussion: Notating Silence: Rests Reading: p. 53; 55-56. 04 Discussion: Rhythmic Patterns Beaming Notes Reading: Chapter 4 08-12 Spring Break: No Classes 16 Continue: Rhythmic Patterns 18 Discussion: *Compound Meter Anacrusis 23 Conclusion: Anacrusis Admin: Last day to withdraw without Academic penalty or change to audit 25 EXAM #2: A No.2 pencil is required. 30 TBA April 01-06 Discussion: Major Scales Tetrachords Reading: Chapter 5 08 Discussion: Key Signatures Order of Sharps Order of Flats The Circle of Fifths Reading: Chapter 6: pp.99-103; 105-108; 111 13 Discussion: Minor Scales Relative Major and Minor Keys Pure; Harmonic; Melodic. Reading: Chapter 7 15 Continue: Minor Scales Discussion: Overview: Other Types of Scales Reading: pp. 93; 96. 20 Discussion: The Notation of HARMONY Chords: Major and Minor Triads Reading: Chapter 10: pp.183-186 22 Discussion: Identifying Primary Chords in Any Major Key Reading: p. 193 27-29 Discussion: Augmented & Diminished Triads 64 Reading: p. 190 May 04 Conclusion: Triads 11 FINAL EXAM 11:00 AM A No. 2 pencil is required *Optional: If time allows, we will cover notating musical repeats after compound meter. Discussion: Notating Musical Repeats The Repeat Sign Multiple endings D.C. al Fine (Da Capo al Fine) D.S. al Fine (Dal Segno al Fine) D.C. al Coda D.S. al Coda Reading: Chapter 12: pp.230-233 This is a tentative schedule. Content changes will be announced in class. Changes in exam dates (if needed) will be posted on Blackboard. Need help? My office hours are: Tuesdays: 8:30-9:30 a.m.; Thursdays: 8:30-9:30 a.m. Office: Room 320 (FAC 1) 65 *EARLY ALERT* Please complete this form and return it to the Counseling Center closest to you if you have any student who might need assistance. Please note that Counselors do not interrupt classes except in emergencies. Please provide as much advance notice as possible to allow Counselors to locate and contact the student regarding your identified concern. PLEASE MAKE SURE YOU LIST THE STUDENT ID NUMBER! Student Name: Student (7 digit) ID Number: Class (include section): Day/Time: Faculty Member Name: IDENTIFIED CONCERN: _____ Needs a re-evaluation of academic goals _____ Is not prepared for this level of work _____ Is having difficulties outside of class _____ Is having a problem adjusting to classroom (work, family, illness) environment _____ Is having financial difficulties _____ Will receive a "D" or below if improvement is _____ Has had __________ absences not shown _____ Has another counseling need: _________________________________________________________ Faculty Member's Comments, Strategies Attempted, Suggestions: Counselor:_____________________________________________ Date Received _____/_____/_____ Contact Date: _____/_____/_____ Method: Letter _______ Phone ______ Other ______ Counselor Notes: Updated Faculty Member Notified: ____________ Date ____/____/____ 10/4/03 66 Incomplete (I) Grade Form Explanation of Form: No grade point credit; used for verifiable unavoidable reasons. To be eligible to receive an "I" grade, the student must have satisfactorily completed more than 50% of the course and must request the faculty member assign the "I" grade. The faculty member has the discretion to decide whether the "I" grade is awarded. Since the "Incomplete" extends enrollment in the course, requirements for satisfactory completion will be established through consultation between the faculty member and the student. Please do not assign a "W" as a grade. This process should only be completed by the Dean of Instruction under mitigating circumstances which must be documented. Instructions to Faculty Member: 1. This form must be filled out for each "Incomplete" assigned on your grade roster(s). 2. The Incomplete Form(s) are DUE in Instruction for submission to the Admissions & Records Office no later than the grade due date for the semester. The Admissions Office will immediately send a copy to the student to inform them what is needed to complete the class for a grade. 3. A copy of this form will be sent to the student and a copy will remain in the Admissions and Records office. Faculty, please keep a copy for your records. 4. Faculty must state due dates for assigned work, and those due dates may not extend beyond end of the next term without written permission of the vice president. For example, a grade of "I" awarded at the end of the spring term, students must complete all work by the end of the summer term. Student Id Number _________________(student number located on roster) Student's Name _________________________________ Semester _______________Semester Code ___________ Course Prefix ______ Number ________ Section_______ Reason grade of "I" assigned: List the work that needs to be made up (test, quiz, exam, research paper, other) and indicate its percentage in relation to the total work of the course. Please include specific deadlines for assignments and note all work must be completed before end of next term: REQUIRED Grade to be awarded "if" missing work is not made up □ B □ C □ D □ F □ R or □ U If no grade given an "F" will be assigned. Instructor's Signature ___________________________ Date ___________ 67 Getting Started with Outlook Web Access (OWA) 2003 Guidance for Adjunct Faculty use of the new OWA 2003 email system..... Accessing OWA 2003 Access your new OWA2003 email by clicking OWA (Outlook Web Access) This will bring you to the log-in page below... The full path to access your new email is https://mail1.germanna.edu/exchange (Note: If you have problems connecting to OWA from off-campus, please try to connect using https://188.8.131.52/exchange) or go to www.germanna.edu. and on the Faculty & Staff Menu, choose Outlook Web Access (OWA) At this point you will enter your Domain \ user name: Full Time Faculty & Staff: GCDEHAK (Not Case Sensitive) gc & First four characters of Last Name & First Name Initial Example: Ken Dehart = GCDEHAK Adjuncts: KDEHART (Not Case Sensitive (i.e. First Name Initial & Full Last Name - Example: Ken Dehart = KDEHART ) Password: This will be a randomly generated set of characters and numbers. (Case Sensitive) (Please contact Instruction to get your initial password and to request password resets.) Note: There are several options that you may choose when accessing your account. Choosing Basic limits some of the features available but speeds up access when using a slow "dial-up" connection. Choosing Premium gives you access to all of the features available in OWA2003. 68 Also, the Public or Shared Computer option listed under "Security" will automatically log you out of OWA2003 after 15 minutes of inactivity to prevent someone from accessing your email if you step away from your desk or if you are accessing your email from a "public" place such as a library. Choose the Private option if you want your email to stay open and not automatically log you out of OWA2003. Change Password - Outlook Web Access To reset your password in Outlook Web Access, please follow these steps: Open Internet Explorer and type the appropriate URL: Outlook Web Access (OWA) Log in as you normally do to check your e-mail. In the bottom left corner of the screen, click on the Options button When the Options page loads, scroll down to the bottom of the page and click the Change Password button. The following window will open: 69 In the Domain box type: staff.gcc.local In the Account box enter your user name: (i.e. kdehart) In the Old password box enter your current password In the New password box enter your new password o Passwords must meet the following minimum requirements: o Not contain the user's account name or parts of the user's full name that exceed two consecutive characters o Be or be similar to any of your last 24 passwords. o If your old password was Puppy01, you may not change it to Puppy02. o Be at least eight characters in length o Contain characters from at least three of the following four categories: o English uppercase characters (A through Z) o English lowercase characters (a through z) o Base 10 digits (0 through 9) o Non-alphabetic characters (for example, $, #, %) o Complexity requirements are enforced when passwords are changed or created. o May only be changed once within any 24 hour period. In the Confirm new password box enter your new password again. After entering in the above information, click OK. You should then see the following dialog box once your password is successfully changed 70 HELPFULL OUTLOOK WEB ACCESS TIPS Sending An Email Make sure you have the Inbox displayed then click on the button. The New Message window will appear and the cursor will be in the To: field. Type the email address of the person you want to send the email to. You may send a message to many people at once by separating the addresses with a semi-colon. If you do not know the person's email address, click on the To box, then put in their last and/or first name, and click Find to find them in the Address Book . Highlight the one you want, then click at the bottom of the screen to Add recipient to … (Note: You may hear the Address Book referred to as the 'GAL'. This stands for Global Address List. Cc (carbon copy): will send a copy to the address you put in this box, and Bcc (Blind carbon copy): will send a copy to the address, but the other recipients will not know that you have sent a copy to this person. Click in the Subject area and enter a title for your message. Click in the main area of blank white space and type your email. Click the button to deliver your message. (If there is a problem delivering your email, you will get an error message. If you do not receive an error message and assuming you've entered the correct email address, then your message has been delivered correctly). All sent messages go in your Sent Items folder. You can click on the Save icon to save your message to the Drafts folder if you do not have time to complete it, then open it again from the Drafts folder to finish it later. Including an Attachment An attachment is a file, such as a Word document or an Excel spreadsheet, which you can include with your message. When you are writing your email, click on the attach icon - , which produces the attach dialogue box. Click on Browse to find the file that you want to include with your message, highlight it, and then click Open. Click Attach to add the file to the attachments list, and then Close to return to your message. You can attach more than one file, and you can mix file types, e.g. you can attach Word and Excel files to the same message. Reading/Opening Your Mail All new messages are delivered to the Inbox folder. To open it, simply click on Inbox on the left of the screen. Double-click on any message to read it. Close a message by clicking on the in the upper right corner of the message window. Delete a message by clicking on the slightly larger in the upper center of the window. To show or hide the Reading (Preview) pane, which displays the text of the message, click on the Show/Hide Reading Pane button. Select Right or Bottom to display it, or Hide to remove it. 71 If your message contains an Attachment, click on the attached document and "save" it to a location on your computer where it can be opened (such as the desktop or "My Documents". Do not "open" the attachment within the email application itself. Tip: If you don't see any messages, check your Inbox 'View' . If it says 'Unread Messages', change it to 'Messages'. Replying to a Message When a message is open or highlighted, there are several options for replying to it: o Click on Reply to reply only to the person that sent the message. o Click on Reply to all to reply to the sender and everyone else that received the message. o Click on Forward to send the message on to a new recipient. o Type in the text of your reply message. o The text of the original message is included by default, but you can delete it if desired. o Click on the button. Create a Distribution List If you regularly send e-mail messages to a group of people, you can create a distribution list to simplify addressing messages and meeting requests. After a distribution list is created, you can send a message or meeting request to multiple recipients at the same time. Distribution lists can include anyone with a valid e- mail address. 1. On the main toolbar, click the arrow next to New and then click Distribution List. 2. In the new distribution list window, in the List Name text box, type the name of your new distribution list. 3. To add a member of your organization to your distribution list, click Find Names. Use the Find Names dialog box to locate the person in your organization's global address list or your contacts, and then click Add recipient to...Distribution List. Repeat this step for each person you want to add. Note You can also type the e-mail addresses or aliases for the people you want to add in the Add to Distribution List text box. o To add a personal contact or person outside of your organization to your distribution list, type the contact's name or the person's e-mail address in the Add to Distribution List text box, and then click Add. Repeat this step for each person you want to add. 72 Tip To delete the distribution list from your address book in the new distribution list window, click Delete on the toolbar. To send a message to all the members of the distribution list, click Send mail to list . Help You can access context sensitive help at any time by clicking Other Useful Utilities You may want to have a look at: o Calendar – for listing your important dates, appointments, etc. o Contacts – for storing information about people that you communicate with regularly. o Folders – you can create folders for your messages, so you can organize them by topic, subject, etc. Right click on your name (mailbox), and select New Folder. o Message Receipts – to confirm that your message has been delivered and/or read. When you are composing your message, click on Options to set this. o Rules - to automatically perform actions on certain messages, such as forwarding them to a particular folder o Signature - set up your own signature to be included on outgoing messages. Set this up under Options. OWA may be set to automatically include your signature each time you send a message or you may choose to enter the signature manually by placing the cursor where you want the signature to be and clicking the "insert signature" button. Tip If you don't find the font that you would like to use for your signature within OWA, you may create a signature using Microsoft Word and then copy and paste your signature into the signature box in OWA. Closing OWA Click on Log off, and then close the browser window. 73 Safe Assign Creating a Safe Assign Assignment Special Options of a Safe Assignment Drafts: Allows students to check their papers for possible instances of plagiarism without storing their files in the Institutional Database. (Otherwise, if students were to submit the paper again, it would have a 100% match against itself.) This can be a useful tool if you want to give your students the chance to check if they properly cited their sources. Students Viewable: Controls whether or not students can view the originality report that is generated when their papers are submitted. Urgent Checking: Sets papers to high priority in the queue. (No word on how much faster these puppies get checked). Optional Announcement: Click "Yes" to create an announcement about the SafeAssignment. Enter a subject and message for the announcement; you can use html tags here, too. What your students see The VCCS requires the above paragraph show up on every Safe Assignment. It takes up a lot of room and if you use SafeAssign often it will really start to add up. Even more important is that your instructions for the assignment come right after the paragraph so it can sometimes make it 74 hard for your students to find the instructions. In the above example, "Please submit your paper. Remember it'll be checked!" were my instructions. Just keep this in mind. On the next screen Students have the option of having their paper submitted to the SafeAssign database for use in comparing future papers from other students. Student's are forced to do this. Other stuff SafeAssign only supports specific file formats. Microsoft Word (.doc, .docx) Plain Text (.txt) Rich Text Format (.rtf) Abobe Acrobat (.pdf) Web Pages (.html) SafeAssign options Go to Control Panel Synchronize your course at the beginning of each semester, especially if it's a course that you're copying over from a previous semester. Occasionally throughout the semester click 'Synchronize this course' again. Direct Submit Direct Submit allows you to submit any paper that you have to SafeAssign to have a plagiarism check performed. 75 Choose the file from you computer to submit, or copy/paste the text from the paper. Then choose 'Submit'. Afterwards you will be able to check on the report for the paper. Viewing student's reports You can view the students reports through either the SafeAssign or the Grade Center in the Control Panel. 76 If you choose SafeAssign you just click on 'View' for the assignment that you want to view and then click on the report link for the particular student you want to view. If you choose to go through the Grade Center, first scroll to the column for the particular assignment. Then find the cell for the particular student. Bring the options down and choose 'Grade Details' and then finally choose 'View Attempt'. From here click the report link. 77 Once you've opened up the report there are three sections. The first is 'Paper Information', this area gives you the author's name, date it was submitted, and percentage that is possibly plagiarized. The second area is 'Suspected Sources', this area gives you information about possible sources of the plagiarized material. When you hover over a source it'll highlight the text from the source in the paper. If you click the magnifying glass you can keep this highlighting turned on. Finally, the third area is 'Paper Text', this area contains the text in the student's paper. For additional information about Safe Assignment, please contact Juliette Mersiowsky at 540/834-1049 or firstname.lastname@example.com. 78 Terrorism/Security Awareness Orientation In response to executive order 44(2007) Establishing Preparedness Initiatives in State Government , all state employees are required to complete a Terrorism and Security Awareness Orientation course. Germanna Community College has its own portal to the Commonwealth of Virginia Department of Human Resources Management (DRHM) Knowledge Center. To access the Knowledge Center, please click on the link below. https://covkc.virginia.gov/germanna Note: A link has been established to the Knowledge Center from our main HR webpage. 1. Click the "Register" link if this is your first-time logging into the Knowledge Center. Note: If you were previously enrolled with the DHRM Knowledge Center, your Login ID and Password are the same. 2. If this is not your first-time, enter your login ID and Password. Note: If you forgot your user Login or User Name click on either Forgot Login? Or Forgot Password? and your password will be re-set. How to Take an On-Line Course 1. Login to the GCC Knowledge Center portal at: https://covkc.virginia.gov/germanna 2. Enter User ID and Password 3. Click Submit 4. Left click on the Learning Center. 79 You will then see the screen-below. Click on Course Information and enrollment. Type in Terrorism in the search box and hit enter. You will see the course-Virginia Terrorism Awareness come up in lower left box. Left click on that course. If you are taking one of the courses listed at the end of this section, use Search Criteria to look for your course by Topic or Key Word, then click Search or enter the desired course title and select "Search" Courses will appear in the drop down menu. To view the course, click the information icon which is located to the left of the course. Note: If you want to add to your personal KC, click the ICON button "Add to Personal KC" To Take the Course click on the title of the course, and then Take the Course icon. Make sure the box is checked to take the course for credit and then click on Take Course. The modules in the course are listed below. After each module there is a short quiz you are required to take. Once you complete the quiz, you will be able to move to the next module. Virginia Terrorism Awareness Section A - Introduction Section B - Terrorism Section C - Explosive Threats and Incidents Section D - Chemical, Biological, Radiological/Nuclear Threats (CBRN) Section E - Cyberterrorism, Identity Theft and Social Engineering Section F - Crime Prevention Section G - Summary Section H - Terrorism Awareness Handbook Section I - Transcript When moving from one module to the next it may be necessary to either minimize or maximize your screen to access an arrow on the right side of the screen to scroll down and hit next. Once you have finished the course, please print your Certificate and submit it to the Office of Instruction. 80 How to Access a Transcript and Print a Certificate 1. Login to the Germanna Knowledge Center portal at: https://covkc.virginia.gov/germanna 2. Click Personal KC, located on the navigation bar on the left-hand side of the window 3. Click on the My Portfolio and the Personal KC window will open 4. Select Development Record 5. To view and/or print a certificate—click on the "Certificate" 6. The Certificate window will open 7. To print a certificate place your mouse in the middle of the document and right-click 8. A popup menu will open and select "Print" option. How to Add a Learning Event to your Transcript 1. Login to the Germanna Knowledge Center portal at: https://covkc.virginia.gov/germanna 2. Open the Administration Building 3. The Administration Building Lobby will open. 4. Click on Student Records 5. The Student Records window will open. From the menu of Administration/Student Records find Learning Events. Click Learning Events, located on the navigation bar on the left-hand side of the window 6. Click Add new learning event link to open the Add Learning Event window and add the event. This feature may be used to add conferences, seminars and other learning events attended that are external to course offerings provided by Germanna Knowledge Center Please contact Human Resources if you have any questions or need assistance. The office at Locust Grove is available by phone (540/423-9056) and on Tuesdays and Thursdays there is an HR representative at the Fredericksburg Area Campus in room 218- phone ext. 1042. 81 Partial Listing of On-Line Courses Offered Business and Professional Development Microsoft Excel (Charts) Cyber Security Awareness Training Microsoft Outlook (managing e-mail) Valuing Differences Policies and Regulations Employee Selection Procedures Fair Labor Standards Act 3 VWCC: Family Educational Rights and Privacy Act (FERPA) Standards of Conduct Workplace Ergonomics Leave Policies Managing Tele-workers SPCC Cardholder Training Travel Cardholder Training Preventing Workplace Harassment Terrorism Awareness Training Personal Growth and CommonHealth CommonHealth-Block Those Rays MVP-Self Management Value Options-Distracted by Money H1N1 Swine Flu Web Course (CDC) Health Begins at Home (CDC) Teaching and Learning 1 VWCC Critical Thinking on the Web 2 VWCC Faculty Resource: 101 Things You Can Do the First Three Weeks of Class 4 VWCC: The Seven Habits of Highly Successful Professors 5 VWCC: Top Web Tools for College Students 6 VWCC: A Collection of Icebreakers 7 VWCC: A Dozen Teaching Tips for Diverse Classrooms 8 VWCC: A Self-Directed Guide to Designing Courses for Significant Learning 9 VWCC: A Taxonomy for Learning, Teaching, and Assessing: A Revision of Bloom's Taxonomy of Educational Objectives 10 VWCC: Academic Accommodations for Students with Disabilities 11 VWCC: Answering and Asking Questions 12 VWCC: Applying the Seven Principles for Good Practice in Undergraduate Education 82 13 VWCC: Center for Research on Learning and Technology: Guidance for UM Instructors Leading Class Discussion on The Tragedy of 09/11. 14 VWCC: Creating A Syllabus - Teach Philosophy 101 15 VWCC: Creating and Using a Leaner-Centered Syllabus 16 VWCC: Creating Inclusive College Classrooms 17 VWCC: CriticalThinking.net 18 VWCC: Culturally Effective Communication 19 VWCC: Defining and Avoiding Plagiarism: The WPA Statement on Best Practices 20 VWCC: Developing a Course Syllabus 21 VWCC: Difficult Behaviors in the Classroom 22 VWCC: Diversity 23 VWCC: Do's and Don'ts of Inclusive Language 24 VWCC: Effective Techniques of Questioning 25 VWCC: Enhancing Your Teaching Effectiveness 26 VWCC: Erikson's Development Stages 27 VWCC: First Day of Class 28 VWCC: Forty Successes 29 VWCC: Generation Y - The Millennial Generation 30 VWCC: Good Teaching Qualities 31 VWCC: Good Teaching Resources 32 VWCC: Good Teaching: The Top Ten Requirements 33 VWCC: Guide to Discussing a Crisis 34 VWCC: Inclusive Teaching - What Excludes Students? 35 VWCC: Index of Learning Theories and Models 36 VWCC: Knowles: Studying the Adult Learner 37 VWCC: Listening and Nonverbal Communication 38 VWCC: Magically ''Learn'' Students' Names in Minutes 39 VWCC: Managing Hot Moments in the Classroom 41 VWCC: Maslow's Hierarchy of Needs 42 VWCC: More Help - Preventing and Detecting Plagiarism 43 VWCC: NEW STUDENTS, NEW SEMESTER, How to Remember Names and Faces 44 VWCC: Newer Views of Learning - Types of Questions 45 VWCC: Perry on Cognitive Development 46 VWCC: Piaget's Cognitive Stages 83 47 VWCC: Plagiarism in the Digital Age: Voices from the Front Lines: What's Happening in High Schools Today? 48 VWCC: Practical Strategies for Reducing Incivility in the University/College Classroom 49 VWCC: Preparing or Revising a Course 50 VWCC: Preventing and Detecting Plagiarism 51 VWCC: Principles of Teaching and Learning 52 VWCC: Professional Development Module on Critical Thinking 53 VWCC: Reducing Incivility in the University/College Classroom 54 VWCC: Resources: Talking about the 9/11 Tragedies in Your Class 55 VWCC: Returning Adults 56 VWCC: Socratic Questions 57 VWCC: Solve a Teaching Problem 58 VWCC: Strategies for Dealing with Troublesome Behaviors in the Classroom 59 VWCC: Strategies for Inclusive Teaching 60 VWCC: Teaching Critical Thinking: A Few Suggestions 61 VWCC: Teaching for Success: Use Checklists to Ensure a Smooth Course Setup 62 VWCC: Ten Things to Make the First Day (and the Rest) of the Semester Successful 63 VWCC: The Critical Thinking Community 64 VWCC: The First Day of Class...Your Chance to Make a Good First Impression 65 VWCC: The Keirsey Tests 66 VWCC: The Miniature Guide to Critical Thinking Concepts and Tools 67 VWCC: The Most Important Day: Starting Well 68 VWCC: The Name Game 69 VWCC: The Purpose of a Syllabus 70 VWCC: The Ultimate Plagiarism Resource: Detecting Plagiarism & Preventing It 71 VWCC: The Unabridged Student Counseling Virtual Pamphlet Collection 72 VWCC: The VARK Questionnaire (The Barsch Learning Style Inventory) 73 VWCC: Tips for Getting Organized 74 VWCC: Tips to Improve Interactions Among the Generations 75 VWCC: Tools for Teaching: Allaying Students' Anxieties About Tests 76 VWCC: Tools for Teaching: Collaborative Learning: Group Work and Study Teams 77 VWCC: Tools for Teaching: Creating a Syllabus 78 VWCC: Tools for Teaching: Delivering a Lecture 84 79 VWCC: Tools for Teaching: Diversity and Complexity in the Classroom: 80 VWCC: Tools for Teaching: Encouraging Student Participation in Discussion 81 VWCC: Tools for Teaching: Fast Feedback 82 VWCC: Tools for Teaching: Grading Practices 83 VWCC: Tools for Teaching: Helping Students Write Better in All Courses 84 VWCC: Tools for Teaching: Preparing to Teach the Large Lecture Class 85 VWCC: Tools for Teaching: Preventing Academic Dishonesty 86 VWCC: Tools for Teaching: Student Rating Forms 87 VWCC: Twenty-First Century College Syllabi : Options for Online Communication and Interactivity. 88 VWCC: Twitter in Higher Education: Usage Habits and Trends of Today's College Faculty 89 VWCC: Types of Questions Based on Bloom's Taxonomy 90 VWCC: Understanding the New Students 91 VWCC: VCCS - a ''Web Scrapbook'' on Sticky Plagiarism Issues 92 VWCC: Video Library 93 VWCC: Welcome to Wikis in Higher Ed 94 VWCC: 9 Principles of Good Practice for Assessing Student Learning 95 VWCC: A Berkeley Compendium of Suggestions for Teaching with Excellence 96 VWCC: Detecting Plagiarism 97 VWCC: Faculty Resource: Roadmap to Implementing Basic Adult Education Programs 98 VWCC: Icebreakers, Fun Games, Activities 99 VWCC: Ideas to Encourage Student Retention 100 VWCC: The First Day of Class: What Can/Should we Do? 101 VWCC: Tools for Teaching: Motivating Students 102 VWCC: Tools for Teaching: Quizzes, Tests, and Exams 103 VWCC: Understanding Non Verbal Communication Cues 104 VWCC: What Influences a Students Attitudes Towards College Courses: An examination of influences and intentions. Using the directions that begin on page 71, log into the Knowledge Center for these and other free courses of interest to employees of the Commonwealth of Virginia. 85 Academic Disaster Plan (Draft) Germanna Community College 2009 I. Introduction This plan presents the extraordinary arrangements and measures that may have to be taken to protect the health, safety, welfare and property of the students, faculty and staff of the College when faced with an emergency. An "emergency" is defined as an impending situation, that would threaten the lives, health, safety, property or reputation of the College Community or which may be expected to adversely impact the operations or normal activities of the College. This plan is academic specific as focusing on Academic Continuity. Academic continuity is a core component of the GCC's preparation when some circumstance threatens or disrupts normal operations. Academic continuity encompasses the instructional activities that maintain the instructional mission of the college. It is essential that these actions be taken for disaster planning to be effective within the organization, particularly in the area of prevention. Planning should be approached with the worst-case scenario in mind. Adapted from: http://www.academiccontinuity.org/ II. Preparation The preparation should occur at three levels for Academic Continuity: College level, department level and course level. Faculty and students need to be aware of the necessity of preparation for an unanticipated situation which may interrupt normal classes. The following provides tips for individual faculty and students. 86 At the beginning of the semester, faculty will send students a welcome e-mail with contact information and ask them to save and print the e-mail. Faculty should maintain a copy for their own records. This practice will ensure that both the faculty and their students have each other's e-mail addresses. Print a list of students' contact information from either SIS or Blackboard. Having a hard copy could prove helpful. Establish emergency contact information between students and faculty that can be used if the power is out. Remember that power outages can be of differing durations for instructor and students. Faculty should make it a practice to include their telephone number and e-mail address at the end of all e-mails so that students have ready access to this information. Remind students early on to download and print out a hard copy of the syllabus. Faculty should follow this practice for themselves as well. Remind students regularly about the importance of keeping backup electronic copies of their assignments. Faculty should retain a copy of personal materials on some backup media. Faculty should back up all learning materials that contain critical information which cannot be reproduced. If teaching in Blackboard, faculty may want to download assignments when they are submitted so that faculty will access on their computer as well. For evaluating weekly in Blackboard, faculty should consider these three possible practices: (1) Assess student work regularly; (2) Download a copy of the student grades; (3) Ask students to maintain a compilation of their major postings and hold them responsible for submitting them for grading at specified times during the semester. Faculty should stay informed about other technologies to use temporarily to continue teaching and learning activities if the classroom were to remain inaccessible for an extended period of time. Faculty should update any changes to the syllabus caused by an emergency. Being sure to post a class announcement and send an email message ensuring that the class is aware of the change. III. Mode of Instruction 1. Preparing for a different mode of teaching In general, the advised course of action is to use the Blackboard classroom if the on- site facility is not accessible. A best practice is to set up the Blackboard classroom so that it is easy for both faculty and students to make this transition. This is easiest when students are accustomed to going to the Blackboard classroom on a regular basis. Among the options that might be considered are to: Use the Blackboard course shell as a source of providing learning materials. Post lectures and supplementary materials in Blackboard so that students are accustomed to visiting on a regular basis. Use the Discussion board and Grade Center for providing feedback and grades, a practice that ensures students will visit the Blackboard course and therefore be more likely to use it in the event that access to the on-site classroom is not possible. Open a "Q & A" forum in the Blackboard classroom as a supplement. Use the announcements feature of the Blackboard as a supplement to those offered during the class meetings. 87 Use the Blackboard chat feature for weekly "office hours." The suggestions above assume that Blackboard is available. If Blackboard is inaccessible, faculty should use the following suggestions for online class continuity. 2. If the college is closed due to unanticipated reasons: What are the options for rapidly converting face-to-face classes to online approaches? Adapted from Jonathan P. Mathews Ph.D. Email: firstname.lastname@example.com, Pennsylvania State University. This illustration addresses different approaches that can be quickly adapted to enable delivery and in some cases interactive engagement with students mediated via computational approaches online. The approaches represented above are: utilization of Blackboard to deliver existing content; Podcasting (audio only and enhanced podcasting); and use of Wimba Direct and/or Adobe Acrobat Connect Professional. IV. Learning Management System: Blackboard Academic continuity is important at anytime, whether it is for one student or many students. First, for those instructors with fully online courses, academic continuity is already there providing students with the opportunity to learn. For those instructors with face-to-face courses, a Blackboard shell can provide academic continuity when students do not have the 88 opportunity to attend your face-to-face lectures or labs. This is regardless of the cause of their absence from a lecture or lab. 1. For Blackboard Users: Faculty should: Prepare for Basic competencies: https://sites.google.com/a/email.vccs.edu/gccbbresources/home/links2tutorials (see Appendix One) Keep copies or originals of the course materials available locally (or on an alternative site): assignments, discussion board questions, even wiki and/or blog assignments should be retained off site. Archive the course: use Control Panel, then Archive Course. Grades and copies of student work are also best kept off site, on a local computer or flash drive. Download the Grade Center regularly .To DOWNLOAD the grades to an Excel spreadsheet, go to Grade Center, move the cursor to Manage, and choose Download. Keep a list of the students in each section(s) and their email addresses. This can be printed from Student Information System (SIS). Find out ISP (Internet service provider) from your students since some may not have fast Internet connection. If so, then the file size needs to be small for accommodating the different technologies. Students should: Keep the email addresses of the Instructors up to date. Keep copies of all the files and other projects that have been submitted through Blackboard. Keep a copy of their grades, and even, if appropriate, contributions to Discussion Board Forums and Blogs or Wikis. 2. In case Blackboard is unavailable: Students should: Email the instructor for directions on how to continue to work in the course. Faculty should: Check out the publisher site and be ready to use the online textbook materials. Send an e-mail message to the students in the class and let them know about extended deadlines and other changes in the class schedule (if any). See email example in Appendix Three. Also, consider attaching important files (like reading assignments) to this message. OR, rather than e-mailing important files to the students as attachments, put these files on an alternate server such as a) personal server space which comes with most personal or home ISP (Internet Service Provider) contracts b) (free) personal server space provided by various organizations/vendor including Google Documents 89 3. For faculty who are not using Blackboard now: The first big step is "Plan Ahead". While it may be too late to change much for this term or semester, faculty can start planning for next term. a) Learn how to use Blackboard now! It is strongly recommended that faculty take the first step to learn how to use the Blackboard. Even if faculty do not use Blackboard as part of their face-to-face course right now, they should at least have some experience navigating in a Blackboard course and adding files to the course. It's better to learn now instead of trying to learn later. GCC recommends faculty have proficiency on the Blackboard competencies (see attached Appendix One) It is important to learn how to use some of the other e-learning technologies that are also a component of the on-line course environment. A key one is the supported web conferencing system such as Wimba, Adobe Connect and Web 2.0 tools (blog, wiki, etc.), so the instructor can continue to conduct real-time face-to-face lectures. b). Provide digital versions of all course materials. Use a Blackboard course for all course materials and handouts. Since most course materials are now produced on a computer and then printed for distribution to the students in the classroom/lecture hall, post a digital copy of the materials in DOC, PDF or HTML format in the Bb course. c). Provide detailed course learning goals and objectives. Develop detailed learning goals and objectives not only on a course wide level but also on a topic or weekly level. Look at revising your course to follow a modular approach based on topics in a subject area instead of the course as one big unit. d). Create "stand-alone" lectures In traditional lecture classes, the instructor would talk for about 50 minutes and when the "bell rings" say "Ah, time is up, we will continue at the next lecture". However, the student may not be able to make the "next lecture". With the detailed learning goals and objectives as a guide, look at developing each lecture as a "stand alone" presentation. Think of each lecture session more like a "conference presentation" with a definite beginning, middle and end. e). Record all lectures. Blackboard offers Wimba Voice for faculty to record their lectures, emails, and announcements. It can be as simple as an audio recording to a well-developed narrated presentation. If the instructor cannot or is unable to do full lecture recordings, at least provide short summaries of the lecture such as a five minute wrap-up recording in the office after the lecture. This is also a good time to start taking advantage of podcasting and the benefits podcasting provides in distributing the recorded presentations to students for listening and viewing on a variety of devices from desktop computers to mobile players. All 90 versions of Blackboard will support placing Podcast files in a course or provide links to them so students can view or download the recorded presentations. f). Use the Assignment tools in Blackboard Instead of having students submit all their assignments in print format or through email, use the Assignment feature, found in Blackboard. If the assignment requires physical works such as a student painting in fine arts course, allow the student to submit digital photos of their work with a requirement to submit the physical works when they can return to campus. g). Provide online quizzes, tests and exams If the student cannot take a quiz, test or exam in the face-to-face lecture hall, provide digital versions through a Blackboard course. If there are concerns of academic dishonesty, there are methods for maintaining academic integrity through secure browsers such as Respondus LockDown Browser along with requiring the student to take the exam in a proctored environment. V. Faculty readiness Academic continuity is important at anytime, whether it is for one student or many students. First, for those instructors with fully online courses, academic continuity is already there providing students with the opportunity to learn. For those instructors with face-to-face courses, a Blackboard course can provide academic continuity when students do not have the opportunity to attend your face-to-face lectures or labs. This is regardless of the cause of their absence from a lecture or lab. 1. It is strongly recommended that faculty have a statement in their syllabus on what procedures to follow in case there is a College-wide emergency. Please see the Emergency Statement Sample below for suggested information and wording. In the event of a College-wide emergency, course requirements, classes, deadlines, and grading schemes are subject to changes that may include alternative delivery methods, alternative methods of interaction with the instructor, class materials, and/or classmates, a revised attendance policy, and a revised semester calendar and/or grading scheme. In the case of a College-wide emergency, please refer to the following about changes in this course: Instructor's web page(list address) Instructor's email (list address) Instructor's chosen emergency telephone number(s) (list numbers) For more general information about the emergency situation, please refer to: Web site: http://www.germanna.edu Blackboard direct access: http://learn.vccs.edu/ How to use Blackboard website (under construction): Telephone Number(s) e2Campus 91 In the event of an emergency regarding this class only, the instructor will 2. Training a. Both face-to-face and online training for Basic competencies for faculty will be offered by the Office of Academic Technology and Learning Support Please check this web site for more information: http://www.germanna.edu/dl/faculty/dl_training_schedule.asp b. For training on web 2.0 tools, please check the above website for their schedule. 3. Faculty mentoring and Technological Support In order to help faculty pass through an unanticipated emergency, a list of the lead Blackboard faculty have been identified from each department (See appendix two). Non- Blackboard users will be able to contact the lead faculty in their department for mentoring on how to continue their teaching and learning process through Blackboard. The Office of Academic Technology and Learning Support recognizes the importance of maintaining the continuity of the teaching and learning process during an emergency. This link identifies relevant personnel who support Blackboard operation: http://www.germanna.edu/phone_list/Search_Dept.asp?department=Distance+Learning &x=9&y=9http://www.germanna.edu/DL Student Readiness 1. Office of Academic Technology and Learning Support will provide online information and tutorials for students to learn how to access Blackboard and use its basic features in order to participate in a class. 2. Face-to-face Student orientations will include a session for using Blackboard. 3. All SDV courses will include a session on Blackboard. 4. The student handbook will be revised to include the relevant information to prepare them for continuing a class under an emergence. References: Perry Brazeau. "Holistic Proctection." Canadian Underwriter (March 2008), pp 26-28. www.canadianunderwriter.ca http://www.washington.edu/itconnect/emergency/act/ http://www.academiccontinuity.org/?q=topic/faculty&page=1 http://connections.blackboard.com/posts/f50e354834 92 This is THE END of the Part-Time Faculty Handbook. 93