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REQUEST FOR RESPONSE RFR # 062912 Morgan Street Garage Lane Monitoring Camera Upgrades Hartford Parking Authority 155 Morgan Street Hartford, CT 06103 RFR SUBMISSION DEADLINE: 4:00 PM (EST) / JULY 27, 2012 INVITATION TO RESPOND Dear Sir/Madam: The Hartford Parking Authority (the HPA) invites responses for: RFR #: 062912 SOLICITATION DATE: June 29, 2012 SOLICITATION TITLE: Morgan Street Garage Lane Monitoring Camera Upgrades SOLICITATION DESCRIPTION: The HPA is seeking one firm to replace the existing COVI video system. The selected Proposer will be responsible for providing the new lane monitoring system, as well as service support to the new lane monitoring system along with the existing NICE camera system in the most efficient and effective manner and within parking industry best practices. The existing NICE cameras shall flawlessly integrate with the new lane monitoring system. The proposers are to re-use existing equipment where feasible; i.e. workstation monitors, workstations, racks...etc. The selected proposer is to return all demolished equipment to the HPA for their use as needed. SITE LOCATION (if applicable): Morgan Street Garage, 155 Morgan Street, Hartford CT 06103 RESPONSE DATE: July 27, 2012 RESPONSE TIME: No later than 4PM (EST) DEPT. ASSIGNED CONTRACT #: EST. COST OF SERVICES: A Pre-proposal conference / walk-through has been scheduled for July 12, 2012 @ 10 AM AT 155 Morgan Street, Hartford (Date / Time) (Location) This pre-proposer conference is: Not Applicable Mandatory (All prospective proposers are REQUIRED to attend to discuss specifications) Non-mandatory (All prospective proposers are encouraged to attend to discuss specifications) This solicitation contains the following sections: Invitation to Respond Standard Instructions Project Site Location – Morgan Street Garage Section 1 – Response Forms 1.1 Response Information & Signature Form Contract Compliance Affirmative Action / Equal Employment Opportunity Requirements – See Section 3.5 Proposal Bond Performance & Payment Bonds Insurance Requirements – see exhibit A 1.2 Response Pricing 1.3 Statement of Qualifications 1.4 Subcontractor Information Section 2 – Specifications/Scope of Services Special Instructions / Conditions included Section 3 – General Information / Terms and Conditions Section 4 – N/A Exhibits A - E_ Plans & Drawings included Sincerely, Brian Yeakel Director of Property Management, The Hartford Parking Authority email@example.com 2 STANDARD INSTRUCTIONS: Questions & Addenda o Questions related to this project must be received in writing no later than July 27, 2012 at 4PM (EST). Written questions must be sent via email to HPA's point of contact whose name appears below. HPA reserves the right to not answer certain questions if it determines that such questions are not pertinent to this RFR. Responses shall be in writing and posted in the form of an addendum via HPA's website. Respondents are responsible for obtaining all addenda related to this RFR and thus advised to check for any addenda a minimum of twenty-four hours in advance of the response deadline. The HPA, City or its agents shall not be responsible for any oral instructions or interpretations given to a Candidate. Note: All communications related to this project are to be directed to HPA's Point of Contact noted in the Standard Instructions. Candidates found to be communicating with HPA or City staff outside of the Procurement Services Unit will have their response rejected. HPA's Point of Contact o Unless otherwise specified, all communications shall be forwarded to Brian Yeakel, Director of Property Management, email@example.com, for HPA. Taxpayer's Identification Number o Respondents must provide their Taxpayer Identification number on the response form (Tax ID#). Award recipients, whether an individual, proprietor, partnership or a non-profit corporation or organization must file the Internal Revenue Service Form W-9, Request for Taxpayer Identification Number and Certification with the City. Responsible Candidate o Respondent must not have any delinquent taxes or financial obligations due o Respondent must execute an affidavit to comply with all federal and state requirements o Respondent must be certified as an Equal Opportunity Employer Calendar days allowed for contract work / Substantial completion date: 90 90 Liquidated damages for late completion: $1,000 a day Drawings & Specifications o The drawings and specifications will be made available via The Hartford Parking Authority's website, www.hartfordparking.com, in the RFR section. RFR Submission 5 o Please submit hard-copies to: 5 The Hartford Parking Authority, 155 Morgan Street, Hartford, CT 06103; Attention Mark McGovern. All proposals are due no later than 4PM (EST) July 20, 2012. No proposals received after the 4PM deadline will be accepted. If the HPA deems all responses to be non-responsive the HPA reserves the right to disqualify all responders and reissue the RFR. 3 Section 1 RESPONSE FORMS 1.1 RESPONSE INFORMATION & SIGNATURE FORM Respondent Name - Trade Name - Address - Phone # - Fax # - Email Address - Contact Person - Tax ID# - Delivery / Service Start Date: # Calendar days after receipt of executed contract: Proposal & Electronic Bond # For electronic bonds enter Bond (hard copy) Cashiers / Certified Subsequent bond number, otherwise Check Performance Bond - check the appropriate box 5% Each EEO Certification Status (check one) Current & on file EEO form attached See General Information for Preparing a Response paragraph 3.5.3 and Exhibit F Insurance Agent Name Phone # Insurance Agent Address Respondent acknowledges receipt of all addenda issued during the RFR period (if applicable) and understands that they are a part of the contract documents. The undersigned hereby declares that he/she or they are thoroughly familiar with the specifications, the various sites, the Hartford Parking Authority's and City of Hartford's requirements, and the objectives for each element of the project item or service and understands that in signing this proposal all right to plead any misunderstanding regarding the same is waived. The undersigned further understands and agrees that he will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the Selected Proposer and the Hartford Parking Authority. The undersigned hereby declares that no reason or persons other than those named herein are interested in this proposal, which is made without any connection with any other person or persons making any proposal for the same work and is in all respects fair and without collusion or fraud; that no person acting for or employed by the Hartford Parking Authority or the City of Hartford is directly or indirectly interested therein, or in the supplies or works to which it relates, or will receive any part of the profit or any commission there from in any manner which is unethical or contrary to the best interest of said Hartford Parking Authority or the City of Hartford. The undersigned additionally declares that they are not debarred or suspended, or otherwise excluded from, or ineligible for, participation in Hartford Parking Authority, City of Hartford, State of Connecticut or federally funded projects (Executive Order 12549). The undersigned certifies under penalty of false statement that the information provided in this response is true. Submitted by (Signature) Printed name and title Date (Authorized Agent of Company) 4 1.2 RESPONSE PRICING Base or Lump Sum Proposal and, if called for in the documents, Alternates and Unit Pricing The Hartford Parking Authority is exempt from all sales and use tax; therefore prices shall not incorporate such taxes. Upon request by the successful respondent, a sales tax exemption certificate will be issued. A. BASE PROPOSAL / LUMP SUM and ALTERNATES BASE PROPOSAL / LUMP SUM as shown on the contract drawings and specifications $ Base proposal amount in words Alternate #1 as shown on the contract drawings and/or the specifications $ Alternate #2 as shown on the contract drawings and/or the specifications $ Alternate #3 as shown on the contract drawings and/or the specifications $ Alternate #4 as shown on the contract drawings and/or the specifications $ Alternate #5 as shown on the contract drawings and/or the specifications $ B. UNIT PRICES Instructions: Spread Sheet Responses: Respondent is to type the unit price (or lump sum price when unit price is not applicable) in the columns provided below. The total amount that appears at the bottom of the spreadsheet is the figure that will be entered in section 1.2. Print a copy of the spread sheet(s) and include it with your proposal. In addition, save a copy of the Excel Spreadsheet on a disk (CD or flash drive) and deliver it with your proposal. Please propose on the Proposal Form below an unbundled Purchase price for the hardware, software, related equipment, installation, training, support services, and maintenance plans to upgrade the Morgan Street Garage's lane monitoring system. The Proposal shall include all components necessary pertaining to upgrading Morgan Street Garage's lane monitoring system. 5 PROPOSAL FORM Proposers are asked to provide a unit price for the lane monitoring system hardware, software, related equipment, along with 50' of conduit and cabling where applicable. The Proposer is to provide any items that may be missing. ITEM # DESCRIPTION QUANTITY PRICE/EACH TOTAL 1 MiniDome Camera _________________ _________________ _________________ 2 750W UPS _________________ _________________ _________________ 3 Network Video Recorder (10TB) _________________ _________________ _________________ 4 POE Network Switch (24 Ports) _________________ _________________ _________________ 5 POE Network Switch (48 Ports) _________________ _________________ _________________ 6 Exterior Camera Housing _________________ _________________ _________________ 7 100' Cat-5e _________________ _________________ _________________ Video Management Software 8 License _________________ _________________ _________________ Alternate # 1 9 Rack Assembly: WRK-40SA-32 _________________ _________________ _________________ 10 ___________________________ _________________ _________________ _________________ 11 ___________________________ _________________ _________________ _________________ 12 ___________________________ _________________ _________________ _________________ 13 ___________________________ _________________ _________________ _________________ TOTAL 6 Explanation: ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ The respondent is advised that the proposals may not be limited to only the items included on the proposal form. HPA is seeking a fully operational lane monitoring system. It is the Proposers sole responsibility to adjust the list as necessary to meet HPA goals and objectives. The unit price or lump sum proposal shall include all of the items as specified in detail in the scope of services. 7 1.3 STATEMENT OF QUALIFICATIONS Please complete the following information. Failure to respond to all items may result in the rejection of your response. 1. Number of years in business - D-U-N-S Number: 2. Number of personnel employed Part time - , Full time - , 3. List six past contracts of this type/size your firm has completed within the last three (3) years: Project Date Contact Person Phone No. . . . . . . . . . . . . . . . . . . . . . . . . 4. ORGANIZATIONAL General partnership (GP) STRUCTURE OF BUSINESS Limited partnership (LP) ENTITY (select one) Limited liability corporation (LLC) Limited liability partnership (LLP) Corporation Individual doing business under a trade name (sole proprietor) other (specify) 5. CITY OF HARTFORD TAX STATUS Hartford Businesses – All City of Hartford taxes & Yes No / OTHER FINANCIAL OBLIGATIONS financial obligations (real, motor & personal property) are current and paid in full or subject to a current and approved payment plan. Please attach RFR Affidavit. Non-Hartford Businesses - All City of Hartford Yes No financial obligations are current and paid in full or subject to a current and approved payment plan. Please attach RFR Affidavit. 8 6. STATUS OF THE BUSINESS AND Connecticut businesses - Are all required filings Yes No ITS CURRENT STANDING WITH THE current with the Secretary of State and will the SECRETARY OF STATE'S OFFICE Secretary of State be able to issue a Certificate of Legal Existence? Out-of –State (foreign) businesses – Have you Yes No filed a Certificate of Authority / Application of Registration with the Connecticut Secretary of State? If so, submit a copy of your filing with your response. If not, submit a copy of your Certificate of Good Standing from your state of incorporation. 7. Is your local organization an affiliate of a Parent company? If so, Indicate the principal place of business of the parent company and the name of agent for service. Business Name . Address . City . State . Zip . Name of Agent . 8. List all Affiliated Businesses (attach additional sheets as necessary): Business Name Address Ownership Interest % . . . . . . . . . . . . 9. Based on the organizational structure of your business, provide a current listing of all corporate officers, principals, general or managing partners, limited partners, managers and members. If sole proprietorship or general partnership, attach trade name certificate filed with the town clerk's office. 10. Submit copies of all required business (trade & occupational) licenses with your response. 11. Your company may be asked to submit information relative to your company's financial statements and/or a Dun & Bradstreet report may be obtained prior to receiving an award. This information will be protected to the fullest extent required by law. 12. Additional information/documentation may be requested subsequent to your responding to this solicitation. 9 1.4 SUBCONTRACTOR UTILIZATION Forms labeled Section 1.4 are provided below to accommodate the Base Proposal (or Lump Sum) and alternates (if called for) in this Request for Response (RFR). The information provided below applies to: (Check one box as appropriate) Base Proposal Alternate 1 Alternate 2 Alternate 3 Alternate 4 Alternate 5 If subcontractors are to be used, indicate the firm name, address, portion or section of work the subcontractor will be performing, the subcontract value, percentage of base proposal and if the subcontractor is a City certified (MWBE). Note: Connecticut General Statues Section 4a-100, Prequalification now applies to subcontractors also. Trade or Nature of BUSINESS NAME AND ADDRESS CITY OF % of Base Subcontract Work HARTFORD Proposal $ Value CERTIFIED MWBE TOTAL SUBCONTRACT VALUE Subcontract % to total project % Additional information may be requested subsequent to your responding to this request. 10 Section 2 TECHNICAL SPECIFICATIONS SECTION 28 05 13 - CONDUCTORS AND CABLES FOR ELECTRONIC SAFETY AND SECURITY PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, apply to this Section. 1.2 SUMMARY A. Section Includes: 1. UTP cabling. 2. Identification products. 1.3 DEFINITIONS A. BICSI: Building Industry Consulting Service International. B. EMI: Electromagnetic interference. C. IDC: Insulation displacement connector. D. Low Voltage: As defined in NFPA 70 for circuits and equipment operating at less than 50 V or for remote-control and signaling power-limited circuits. E. RCDD: Registered Communications Distribution Designer. 1.4 PERFORMANCE REQUIREMENTS A. Seismic Performance: Pathways shall withstand the effects of earthquake motions determined according to ASCE/SEI 7. 1. The term "withstand" means "the unit will remain in place without separation of any parts from the device when subjected to the seismic forces specified and the unit will be fully operational after the seismic event. 1.5 SUBMITTALS A. Product Data: For each type of product indicated. 1.6 INFORMATIONAL SUBMITTALS A. Qualification Data: For qualified layout technician, installation supervisor, and field inspector. B. Seismic Qualification Certificates: For pathways, accessories, and components, from manufacturer. 1. Basis for Certification: Indicate whether withstand certification is based on actual test of assembled components or on calculation. 11 2. Dimensioned Outline Drawings of Equipment Unit: Identify center of gravity and locate and describe mounting and anchorage provisions. 3. Detailed description of equipment anchorage devices on which the certification is based and their installation requirements. C. Source quality-control reports. D. Field quality-control reports. 1.7 CLOSEOUT SUBMITTALS A. Operation and Maintenance Data: For wire and cable to include in operation and maintenance manuals. Include the following: 1. Allowable pulling tension of cable. 2. Cable connectors and terminations recommended by the manufacturer. 1.8 QUALITY ASSURANCE A. Testing Agency Qualifications: An NRTL. 1. Testing Agency's Field Supervisor: Currently certified by BICSI as an RCDD to supervise on-site testing. B. Surface-Burning Characteristics: As determined by testing identical products according to ASTM E 84 by a qualified testing agency. Identify products with appropriate markings of applicable testing agency. 1. Flame-Spread Index: 25 or less. 2. Smoke-Developed Index: 50 or less. C. Electrical Components, Devices, and Accessories: Listed and labeled as defined in NFPA 70, by a qualified testing agency, and marked for intended location and application. 1.9 DELIVERY, STORAGE, AND HANDLING A. Test cables upon receipt at Project site. 1. Test each pair of UTP cable for open and short circuits. 1.10 PROJECT CONDITIONS A. Do not install conductors and cables that are wet, moisture damaged, or mold damaged. 1. Indications that wire and cables are wet or moisture damaged include, but are not limited to, discoloration and sagging of factory packing materials. PART 2 - PRODUCTS 2.1 PATHWAYS A. Support of Cabling: NRTL labeled for support of Category 5e cabling, designed to prevent degradation of cable performance and pinch points that could damage cable. 1. Support brackets with cable tie slots for fastening cable ties to brackets. 2. Straps and other devices. B. Conduit and Boxes: Flexible metal conduit shall not be used. 12 2.2 UTP CABLE A. Manufacturers: Subject to compliance with requirements, provide products by one of the following: 1. AMP Netconnect; a brand of Tyco Electronics Corporation. 2. Belden Inc. 3. 3M; Communication Markets Division. B. Description: 100-ohm, 4-pair UTP, covered with a blue thermoplastic jacket. 1. Comply with ICEA S-90-661 for mechanical properties. 2. Comply with TIA/EIA-568-B.1 for performance specifications. 3. Comply with TIA/EIA-568-B.2, Category 5e. 4. Listed and labeled by an NRTL acceptable to authorities having jurisdiction as complying with UL 444 and NFPA 70 for the following types: a. Multipurpose: Type MP or MPG. 2.3 UTP CABLE HARDWARE A. Manufacturers: Subject to compliance with requirements, provide products by one of the following: 1. AMP Netconnect; a brand of Tyco Electronics Corporation. 2. Hubbell Incorporated; Hubbell Premise Wiring. 3. PANDUIT CORP. B. UTP Cable Connecting Hardware: IDC type, using modules designed for punch-down caps or tools. Cables shall be terminated with connecting hardware of the same category or higher. 2.4 IDENTIFICATION PRODUCTS A. Manufacturers: Subject to compliance with requirements, provide products by one of the following: 1. Brady Corporation. 2. HellermannTyton. 3. PANDUIT CORP. B. Comply with UL 969 for a system of labeling materials, including label stocks, laminating adhesives, and inks used by label printers. 2.5 SOURCE QUALITY CONTROL A. Factory test UTP cables on reels according to TIA/EIA-568-B.1. B. Factory test UTP cables according to TIA/EIA-568-B.2. C. Cable will be considered defective if it does not pass tests and inspections. D. Prepare test and inspection reports. 13 PART 3 - EXECUTION 3.1 INSTALLATION OF PATHWAYS A. Comply with TIA-569-B for pull-box sizing and length of conduit and number of bends between pull points. B. Install manufactured conduit sweeps and long-radius elbows whenever possible. C. Pathway Installation in Equipment Rooms: 1. Secure conduits to backboard when entering room from overhead. 2. Extend conduits 3 inches above finished floor. 3. Install metal conduits with grounding bushings and connect with grounding conductor to grounding system. 3.2 WIRING METHOD A. Install wiring in metal raceways. Minimum conduit size shall be 3/4 inch. Video transmission wiring shall not share conduit with other building wiring systems. 3.3 INSTALLATION OF CONDUCTORS AND CABLES A. Comply with NECA 1. B. Conductors: Size according to system manufacturer's written instructions unless otherwise indicated. C. General Requirements for Cabling: 1. Comply with TIA/EIA-568-B.1. 2. Comply with BICSI ITSIM, Ch. 6, "Cable Termination Practices." 3. Terminate all conductors; no cable shall contain unterminated elements. Make terminations only at indicated outlets, terminals, and cross-connect. 4. Cables may not be spliced. Secure and support cables at intervals not exceeding 30 inches and not more than 6 inches from cabinets, boxes, fittings, outlets, racks, frames, and terminals. 5. Bundle, lace, and train conductors to terminal points without exceeding manufacturer's limitations on bending radii, but not less than radii specified in BICSI ITSIM, "Cabling Termination Practices" Chapter. Install lacing bars and distribution spools. 6. Do not install bruised, kinked, scored, deformed, or abraded cable. Do not splice cable between termination, tap, or junction points. Remove and discard cable if damaged during installation and replace it with new cable. 7. Cold-Weather Installation: Bring cable to room temperature before dereeling. Heat lamps shall not be used for heating. 8. Pulling Cable: Comply with BICSI ITSIM, Ch. 4, "Pulling Cable." Monitor cable pull tensions. D. UTP Cable Installation: Install using techniques, practices, and methods that are consistent with Category 5e rating of components and that ensure Category 5e performance of completed and linked signal paths, end to end. 1. Comply with TIA/EIA-568-B.2. 2. Install 110-style IDC termination hardware unless otherwise indicated. 3. Do not untwist UTP cables more than 1/2 inch from the point of termination to maintain cable geometry. 14 E. Separation from EMI Sources: 1. Comply with BICSI TDMM and TIA-569-B recommendations for separating unshielded copper voice and data communication cable from potential EMI sources, including electrical power lines and equipment. 2. Separation between Cables and Electrical Motors and Transformers, 5 kVA and Larger: A minimum of 48 inches. 3. Separation between Cables and Fluorescent Fixtures: A minimum of 5 inches. 3.4 CONNECTIONS A. Comply with requirements in Division 28 Section "Video System" for connecting, terminating, and identifying wires and cables. 3.5 FIRESTOPPING A. Comply with TIA-569-B, "Firestopping" Annex A. B. Comply with BICSI TDMM, "Firestopping Systems" Article. 3.6 IDENTIFICATION A. Identify system components, wiring, and cabling complying with TIA/EIA-606-A. 3.7 FIELD QUALITY CONTROL A. Perform tests and inspections. B. Tests and Inspections: 1. Visually inspect UTP cable jacket materials for NRTL certification markings. Inspect cabling terminations to confirm color-coding for pin assignments, and inspect cabling connections to confirm compliance with TIA/EIA-568-B.1. 2. Visually inspect cable placement, cable termination, grounding and bonding, equipment and patch cords, and labeling of all components. 3. Test UTP cabling for DC loop resistance, shorts, opens, intermittent faults, and polarity between conductors. Test operation of shorting bars in connection blocks. Test cables after termination but not cross connection. a. Test instruments shall meet or exceed applicable requirements in TIA/EIA-568-B.2. Perform tests with a tester that complies with performance requirements in "Test Instruments (Normative)" Annex, complying with measurement accuracy specified in "Measurement Accuracy (Informative)" Annex. Use only test cords and adapters that are qualified by test equipment manufacturer for channel or link test configuration. C. Document data for each measurement. Print data for submittals in a summary report that is formatted using Table 10.1 in BICSI TDMM as a guide, or transfer the data from the instrument to the computer, save as text files, print, and submit. D. End-to-end cabling will be considered defective if it does not pass tests and inspections. E. Prepare test and inspection reports. END OF SECTION 15 SECTION 28 05 28 - PATHWAYS FOR ELECTRONIC SAFETY AND SECURITY PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, apply to this Section. 1.2 SUMMARY A. Section Includes: 1. Metal conduits, tubing, and fittings. 2. Boxes, enclosures, and cabinets. 1.3 DEFINITIONS A. EMT: Electrical Metallic Tubing. 1.4 ACTION SUBMITTALS A. Product Data: For surface pathways, wireways and fittings, hinged-cover enclosures, and cabinets. 1.5 INFORMATIONAL SUBMITTALS A. Coordination Drawings: Pathway routing plans, drawn to scale, on which the following items are shown and coordinated with each other, using input from installers of items involved: 1. Structural members in paths of pathway groups with common supports. 2. HVAC and plumbing items and architectural features in paths of conduit groups with common supports. B. Qualification Data: For professional engineer. C. Seismic Qualification Certificates: For pathway racks, enclosures, cabinets, and equipment racks and their mounting provisions, including those for internal components, from manufacturer. 1. Basis for Certification: Indicate whether withstand certification is based on actual test of assembled components or on calculation. 2. Dimensioned Outline Drawings of Equipment Unit: Identify center of gravity and locate and describe mounting and anchorage provisions. 3. Detailed description of equipment anchorage devices on which certification is based and their installation requirements. 4. Detailed description of conduit support devices and interconnections on which certification is based and their installation requirements. PART 2 - PRODUCTS 2.1 METAL CONDUITS, TUBING, AND FITTINGS A. Manufacturers: Subject to compliance with requirements provide products by one of the following: 1. AFC Cable Systems, Inc. 2. Allied Tube & Conduit; a Tyco International Ltd. Co. 3. Southwire Company. B. General Requirements for Metal Conduits and Fittings: 1. Listed and labeled as defined in NFPA 70, by a qualified testing agency, and marked for intended location and application. 2. Comply with TIA-569-B. C. EMT: Comply with ANSI C80.3 and UL 797. D. Fittings for Metal Conduit: Comply with NEMA FB 1 and UL 514B. 1. Conduit Fittings for Hazardous (Classified) Locations: Comply with UL 886 and NFPA 70. 2. Fittings for EMT: a. Material: Steel. b. Type: compression. 2.2 BOXES, ENCLOSURES, AND CABINETS A. Manufacturers: Subject to compliance with requirements, provide products by one of the following: 1. Hoffman; a Pentair company. 2. Hubbell Incorporated; Killark Division. 3. Wiremold / Legrand. B. General Requirements for Boxes, Enclosures, and Cabinets: 1. Comply with TIA-569-B. 2. Boxes, enclosures and cabinets installed in wet locations shall be listed for use in wet locations. C. Sheet-Metal Outlet and Device Boxes: Comply with NEMA OS 1 and UL 514A. D. Cast-Metal Outlet and Device Boxes: Comply with NEMA FB 1, aluminum, Type FD, with gasketed cover. E. Cast-Metal Access, Pull, and Junction Boxes: Comply with NEMA FB 1 and UL 1773, galvanized, cast iron with gasketed cover. F. Device Box Dimensions: 4-inches square by 2-1/8 inches deep. G. Gangable boxes are prohibited. H. Hinged-Cover Enclosures: Comply with UL 50 and NEMA 250, Type 1 and Type 3R with continuous-hinge cover with flush latch unless otherwise indicated. 1. Metal Enclosures: Steel, finished inside and out with manufacturer's standard enamel. I. Cabinets: 1. NEMA 250, Type 1 and Type 3R, galvanized-steel box with removable interior panel and removable front, finished inside and out with manufacturer's standard enamel. 2. Hinged door in front cover with flush latch and concealed hinge. 17 3. Key latch to match panel boards. 4. Metal barriers to separate wiring of different systems and voltage. 5. Accessory feet where required for freestanding equipment. 6. Nonmetallic cabinets shall be listed and labeled as defined in NFPA 70, by a qualified testing agency, and marked for intended location and application. PART 3 - EXECUTION 3.1 PATHWAY APPLICATION A. Outdoors: Apply pathway products as specified below unless otherwise indicated: 1. Exposed Conduit: EMT. 2. Concealed Conduit, Aboveground: EMT. 3. Boxes and Enclosures, Aboveground: NEMA 250, Type 3R. B. Indoors: Apply pathway products as specified below unless otherwise indicated: 1. Exposed, Not Subject to Physical Damage: EMT. 2. Exposed and Subject to Severe Physical Damage: EMT. Pathway locations include the following: a. Loading dock. b. Mechanical rooms. c. Parking garage Area. 3. Concealed in Ceilings and Interior Walls and Partitions: EMT. 4. Damp or Wet Locations: EMT. 5. Boxes and Enclosures: NEMA 250, Type 1, except use NEMA 250, Type 4 stainless steel in institutional and commercial kitchens and damp or wet locations. C. Minimum Pathway Size: 3/4-inch trade size. D. Pathway Fittings: Compatible with pathways and suitable for use and location. 1. EMT: Use compression, steel fittings. Comply with NEMA FB 2.10. E. Do not install aluminum conduits, boxes, or fittings in contact with concrete or earth. F. Do not install nonmetallic conduit where ambient temperature exceeds 120 deg F. 3.2 INSTALLATION A. Comply with NECA 1, NECA 101, and TIA-569-B for installation requirements except where requirements on Drawings or in this article are stricter. Comply with NFPA 70 limitations for types of pathways allowed in specific occupancies and number of floors. B. Keep pathways at least 6 inches away from parallel runs of flues and steam or hot-water pipes. Install horizontal pathway runs above water and steam piping. C. Complete pathway installation before starting conductor installation. D. Arrange stub-ups so curved portions of bends are not visible above finished slab. 18 E. Install no more than the equivalent of three 90-degree bends in any conduit run except for communications wiring conduits for which only two 90-degree bends are allowed. Support within 12 inches of changes in direction. F. Conceal conduit and EMT within finished walls, ceilings, and floors unless otherwise indicated. Install conduits parallel or perpendicular to building lines. G. Support conduit within 12 inches of enclosures to which attached. H. Stub-ups to Above Recessed Ceilings: 1. Use EMT for pathways. 2. Use a conduit bushing or insulated fitting to terminate stub-ups not terminated in hubs or in an enclosure. I. Threaded Conduit Joints, Exposed to Wet, Damp, Corrosive, or Outdoor Conditions: Apply listed compound to threads of pathway and fittings before making up joints. Follow compound manufacturer's written instructions. J. Coat field-cut threads on pathways with a corrosion-preventing conductive compound prior to assembly. K. Terminate threaded conduits into threaded hubs or with locknuts on inside and outside of boxes or cabinets. Install insulated bushings on conduits terminated with locknuts. L. Install pathways square to the enclosure and terminate at enclosures with locknuts. Install locknuts hand tight plus 1/4 turn more. M. Do not rely on locknuts to penetrate nonconductive coatings on enclosures. Remove coatings in the locknut area prior to conduit assembly to assure a continuous ground path. N. Cut conduit perpendicular to the length. For conduits of 2-inch trade size and larger, use roll cutter or a guide to ensure cut is straight and perpendicular to the length. O. Install pull wires in empty pathways. Use polypropylene or monofilament plastic line with not less than 200-lb tensile strength. Leave at least 12 inches of slack at each end of pull wire. Cap underground pathways designated as spare above grade alongside pathways in use. P. Surface Pathways: 1. Install surface pathway with a minimum 2-inch radius control at bend points. 2. Secure surface pathway with screws or other anchor-type devices at intervals not exceeding 48 inches and with no less than two supports per straight pathway section. Support surface pathway according to manufacturer's written instructions. Tape and glue are not acceptable support methods. Q. Install pathway sealing fittings at accessible locations according to NFPA 70 and fill them with listed sealing compound. For concealed pathways, install each fitting in a flush steel box with a blank cover plate having a finish similar to that of adjacent plates or surfaces. Install pathway sealing fittings according to NFPA 70. R. Install devices to seal pathway interiors at accessible locations. Locate seals so no fittings or boxes are between the seal and the following changes of environments. Seal the interior of all pathways at the following points: 1. Where conduits pass from warm to cold locations, such as boundaries of refrigerated spaces. 2. Where an underground service pathway enters a building or structure. 3. Where otherwise required by NFPA 70. S. Comply with manufacturer's written instructions for solvent welding PVC conduit and fittings. 19 T. Expansion-Joint Fittings: 1. Install type and quantity of fittings that accommodate temperature change listed for each of the following locations: a. Outdoor Locations Not Exposed to Direct Sunlight: 125 deg F temperature change. b. Outdoor Locations Exposed to Direct Sunlight: 155 deg F temperature change. c. Indoor Spaces Connected with Outdoors without Physical Separation: 125 deg F temperature change. 2. Install fitting(s) that provide expansion and contraction for at least 0.00041 inch per foot of length of straight run per deg F of temperature change for PVC conduits. Install fitting(s) that provide expansion and contraction for at least 0.000078 inch per foot of length of straight run per deg F of temperature change for metal conduits. 3. Install expansion fittings at all locations where conduits cross building or structure expansion joints. 4. Install each expansion-joint fitting with position, mounting, and piston setting selected according to manufacturer's written instructions for conditions at specific location at time of installation. Install conduit supports to allow for expansion movement. U. Mount boxes at heights indicated on Drawings. If mounting heights of boxes are not individually indicated, give priority to ADA requirements. Install boxes with height measured to center of box unless otherwise indicated. V. Horizontally separate boxes mounted on opposite sides of walls so they are not in the same vertical channel. W. Support boxes of three gangs or more from more than one side by spanning two framing members or mounting on brackets specifically designed for the purpose. X. Fasten junction and pull boxes to or support from building structure. Do not support boxes by conduits. 3.3 FIRESTOPPING A. Install firestopping at penetrations of fire-rated floor and wall assemblies. 3.4 PROTECTION A. Protect coatings, finishes, and cabinets from damage and deterioration. 1. Repair damage to galvanized finishes with zinc-rich paint recommended by manufacturer. 2. Repair damage to paint finishes with matching touchup coating recommended by manufacturer. END OF SECTION 20 SECTION 28 23 00 - VIDEO SYSTEM PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, apply to this Section. 1.2 SUMMARY A. Section includes a video system consisting of cameras, network video recorder, video transmission wiring, and associated equipment. 1.3 DEFINITIONS A. AGC: Automatic gain control. B. BNC: Bayonet Neill-Concelman - type of connector. C. B/W: Black and white. D. CCD: Charge-coupled device. E. FTP: File transfer protocol. F. IP: Internet protocol. G. LAN: Local area network. H. MPEG: Moving picture experts group. I. NTSC: National Television System Committee. J. PC: Personal computer. K. PTZ: Pan-tilt-zoom. L. RAID: Redundant array of independent disks. M. TCP: Transmission control protocol - connects hosts on the Internet. N. UPS: Uninterruptible power supply. O. WAN: Wide area network. 1.4 PERFORMANCE REQUIREMENTS A. Seismic Performance: Video system shall withstand the effects of earthquake motions determined according to ASCE/SEI 7. 21 1. The term "withstand" means "the unit will remain in place without separation of any parts from the device when subjected to the seismic forces specified and the unit will be fully operational after the seismic event." 1.5 SUBMITTALS A. Product Data: For each type of product indicated. Include dimensions and data on features, performance, electrical characteristics, ratings, and finishes. B. Shop Drawings: For the video system. Include plans, elevations, sections, details, and attachments to other work. 1. Detail equipment assemblies and indicate dimensions, weights, loads, required clearances, method of field assembly, components, and location and size of each field connection. 2. Functional Block Diagram: Show single-line interconnections between components for signal transmission and control. Show cable types and sizes. 3. Dimensioned plan and elevations of equipment racks and control panels. Show access and workspace requirements. 4. UPS: Sizing calculations. 5. Wiring Diagrams: For power, signal, and control wiring. 6. Provide shop drawings on 24"X36" size paper. With a ½" = 1'0" scale drawings using the latest AutoCAD software. C. Equipment List: Include every piece of equipment by model number, manufacturer, serial number, location, and date of original installation. Add pretesting record of each piece of equipment, listing name of person testing, date of test, set points of adjustments, name and description of the view of preset positions, description of alarms, and description of unit output responses to an alarm. 1.6 INFORMATIONAL SUBMITTALS A. Seismic Qualification Certificates: For the video system, camera-supporting equipment, accessories, and components, from manufacturer. 1. Basis for Certification: Indicate whether withstand certification is based on actual test of assembled components or on calculation. 2. Dimensioned Outline Drawings of Equipment Unit: Identify center of gravity and locate and describe mounting and anchorage provisions. 3. Detailed description of equipment anchorage devices on which the certification is based and their installation requirements. B. Field quality-control reports. C. Warranty: Sample of special warranty. 1.7 CLOSEOUT SUBMITTALS A. Operation and Maintenance Data: For cameras, power supplies, Network Video Recorders, and control- station components to include in emergency, operation, and maintenance manuals. Include the following: 1. Lists of spare parts and replacement components recommended to be stored at the site for ready access. 22 1.8 QUALITY ASSURANCE A. Electrical Components, Devices, and Accessories: Listed and labeled as defined in NFPA 70, by a qualified testing agency, and marked for intended location and application. B. Comply with NECA 1. C. Comply with NFPA 70. 1.9 PROJECT CONDITIONS A. Environmental Conditions: Capable of withstanding the following environmental conditions without mechanical or electrical damage or degradation of operating capability: 1. Interior, Controlled Environment: System components, installed in temperature-controlled interior environments shall be rated for continuous operation in ambient temperatures of 36 to 122 deg. 2. Exterior Environment: System components installed in locations exposed to weather shall be rated for continuous operation in ambient temperatures of minus 30 to plus 122 deg F. Rate for continuous operation when exposed to rain as specified in NEMA 250, winds up to 85 mph. Use NEMA 250, Type 3R enclosures. 3. Hazardous Environment: System components located in areas where fire or explosion hazards may exist because of flammable gases or vapors, flammable liquids, combustible dust, or ignitable fibers shall be rated, listed, and installed according to NFPA 70. 1.10 WARRANTY 1. Manufacturer shall provide a standard three (3) year warranty from date of Substantial Completion for all equipment. 2. Manufacturer or Manufacturer's partner shall provide next-day on site replacement / repair support for hardware issues relating to bundled NVR server hardware. 3. Manufacturer shall provide software upgrades for 12 months included in the purchase price of the bundled NVR server. PART 2 - PRODUCTS 2.1 SYSTEM REQUIREMENTS A. Surge Protection: Protect components from voltage surges originating external to equipment housing and entering through power, communication, signal, control, or sensing leads. Include surge protection for external wiring of each conductor's entry connection to components. B. Tamper Protection: Tamper switches on enclosures, control units, pull boxes, junction boxes, cabinets, and other system components shall initiate a tamper-alarm signal when unit is opened or partially disassembled. Control-unit alarm display shall identify tamper alarms and indicate locations. 2.2 CAMERAS A. Basis-of-Design Product: Subject to compliance with the following requirements: 1. The camera shall utilize the Sony IMX035 CMOS sensor. 2. The minidome shall have an integrated 3.3-12mm IR corrected varifocal lens. 23 3. The camera shall have a dome enclosure complying with IP66 weatherproofing standards. 4. The camera dome chassis shall be vandal resistant constructed of aluminum with a polycarbonate dome. 5. The camera shall be surface mountable with optional pendant mount or wall mount. 6. The camera shall be H.264 (MPEG4) compliant. 7. The camera shall have dual standard compression support with simultaneous streaming of both H.264 and MPEG formats. 8. The camera shall have multi-streaming support of up to 8 non-identical concurrent streams (different frame rate, bit rate, resolution, quality and compression format). 9. The camera shall have Real Time Streaming Protocol (RTSP) support allowing for compatibility with media players such as Windows Media Player, Apple QuickTime, VLC Player and others. 10. The camera shall output at a maximum resolution of 896(H) x 720(V) pixels at a maximum frame rate of 30 frames per second (FPS). 11. The camera shall provide 5 level settings for quality of H.264 compression. 12. The camera shall support a HTTP and RTSP/RTP network protocols. 13. The cameras shall feature motion detection. 14. The camera shall feature automatic exposure, automatic white balance, shutter speed control, 50/60Hz selectable flicker control, programmable brightness, saturation, gamma, sharpness, windowing and decimation, simultaneous delivery of full-field view. 15. The camera shall incorporate necessary algorithms and circuits to detect motion in low light with clarity. 16. The camera shall support a minimum illumination of 0.2 Lux @ F1.2 in color mode. 17. The camera shall support an IR sensitive minimum illumination of 0.01 Lux in B/W mode. 18. The camera's primary power source shall be Power over Ethernet (PoE) complying with the IEEE 802.3af standard. 19. The camera shall have IR illuminators capable of illumination up to 54 feet powered by PoE (802.3af). 20. The camera shall have the alternative option to be powered from between a 12V DC or 24V AC power source providing at least 5W of power. 21. The camera's operating ambient temperature shall be -40°C (-40°F) to 50ºC (122ºF) for warm start conditions. 22. The camera shall have the ability to directly export snapshot images in JPEG form and video clips via email, FTP, Network storage and on board SDHC card. 23. The camera shall be able to store and utilize the user name and password of the SMTP server to enable protected email export. 24. The camera shall be able to record to an SDHC card based on motion detection, alarm input, or on schedule managed via the camera's web-based GUI. 25. The camera shall have 48MB of buffer storage for pre and post alarm capture. 26. The camera shall have at least one alarm output and one alarm input. 27. The camera shall have a Linux based operating system. 28. The camera shall have RSA-based public key cryptography with a 1024 bit private key length. 24 29. The camera shall support bi-directional audio in half and full duplex. 30. The camera shall support wide dynamic range up to 100dB with 9 quality settings. 2.3 NETWORK VIDEO RECORDERS A. Basis-of-Design Product: Subject to compliance with requirements, provide product indicated on Drawings or comparable product, the Network Video Recorder Shall adhere to the following criteria's: 1. The Network Video Recorder shall be a software-based, open platform solution that functions as ® an appliance server and operates on hardened and embedded Linux operating system. It shall be available as a bundled server solution. 2. The Network Video Recorder shall be developed and manufactured by a reputable Fortune 100 company with more than 10 years of manufacturing experience in the security industry. 3. The Contractor shall be a factory authorized and certified installer of the security equipment supplied in this project and shall have been regularly engaged in the installation of the type of security equipment, hardware, and software specified herein for a period of not less than 10 years. The contractor shall be factory trained on the Network Video Recorder and products they propose and shall submit with their proposal a certificate from the manufacturer indicating their satisfactory completion of training for the Network Video Recorder proposed. Proposals submitted without this certificate shall be considered non-responsive and shall not be accepted. 4. The Network Video Recorder shall support the completion of a motion search over 1 week of recorded video of a scene containing an average level of motion throughout, regardless of codec or resolution of the recorded video. 5. Shall support any combination of supported IP cameras or encoders that meet both of the following criteria: a. Maximum aggregate throughput of 400Mbit/s on recorded video streams. b. Support cameras at H.264 resolution, 30 FPS, with medium scene activity and motion detection on all streams. 6. Maximum aggregate throughput of 400Mbit/s shall be supported both when writing to internal server hard disks and to external storage over iSCSi. Manufacturer shall provide, on request, documented test results demonstrating this performance. 7. While recording up to 400Mbit/s the Network Video Recorder shall simultaneously support delivery of up to 64 concurrent video streams to connected clients with no impact to recording or alerts. 8. The Network Video Recorder bundled server shall support up to 10 TB of video storage without the use of external storage. 9. The Network Video Recorder shall allow the completion of motion searches on any camera without reducing the aggregate recorded throughput or impacting recording or event management. 10. The Network Video Recorder shall allow for auto-discovery of all supported IP cameras or encoders on the network 11. The Network Video Recorder shall support RAID 0 or RAID 5 storage configurations 12. The Network Video Recorder's operating system and application must be installed on a dedicated hard drive, separate from the hard drives used for video recording, to dramatically reduce the risk of system failure. 13. The Network Video Recorder software shall support recording video in the following formats: 25 a. Motion JPEG (MJPEG) video codec b. MPEG-4 video codec c. H.264 video codec 14. The Network Video Recorder software shall allow the user to create and edit video recording schedules for each connected camera in sixty minute increments. Recording schedules shall be configurable by day-of-week or hour-of-day. 15. The Network Video Recorder software shall allow camera-by-camera configuration of the following recording modes: a. No Recording, b. Continuous Recording, c. Alert-Based Recording d. Continuous with Alert-based Recording 16. The Network Video Recorder software shall support the configuration of the following video parameters for each available stream on connected cameras or encoders: a. Codec b. Frame Rate c. Resolution d. Quality 17. The Network Video Recorder shall support the configuration of both Date / Time and Motion searches via the NVR Web Client. 18. The Network Video Recorder shall allow the user to export clips of video from one or multiple connected cameras. 19. The SMS shall support exporting "tamper-protected" video clips using check-sum authentication. 20. The Network Video Recorder shall allow for the following alarm recording settings: a. Codec b. Maximum Video Frame Rate (FPS) c. Resolution d. Pre-Alarm Duration – (Selectable from 30 to 300 seconds) e. Post-Alarm Duration – (Selectable from 30 to 300 seconds) 21. The Network Video Recorder software shall support the generation of the following alarm events: a. Video Lost b. Video Restored 22. The Network Video Recorder software shall support both iSCSI and Fiber connected external storage units. 23. Each Network Video Recorder server shall support up to 80 TB of connected external storage in addition to its own internal storage. 24. The Network Video Recorder shall interoperate with cameras of a range of types from a variety of manufacturers. 26 25. The Network Video Recorder shall support dual-streaming from IP cameras or encoders that support this functionality. 26. The Network Video Recorder shall include driver support for IP fixed cameras. 27. The Network Video Recorder shall include driver support for IP pan-tilt-zoom cameras. 28. The Network Video Recorder shall include driver support for analog cameras using IP encoders. 29. Supported cameras shall be easily interchangeable between different models without the need to register each individual MAC address. 30. Firmware updates (REFLASH) to the Network Video Recorder firmware shall be supported from any fast and reliable connection, whether it is executed over the LAN, WAN or internet 31. The Network Video Recorder shall operate as a read-only platform that prevents the installation of any third party software and restricts any file-level access to provide for a stronger level of virus protection and ensure a higher up-time operation in a commercial/industrial environment. 32. The Network Video Recorder system shall integrate into standard TCP/IP network environments. 33. The Network Video Recorder shall auto-detect whether a connected client is on a Local-Area or Wide Area Network and automatically, seamlessly switch streaming protocols. 34. The Network Video Recorder software shall be designed to provide both redundancy and high availability as standard built-in features. 35. The Network Video Recorder software shall include server-based fail-over support for 1-to-1 or many-to-1 (N+1) configurations. 36. The Network Video Recorder shall be designed to provide a very secure environment. 37. The Network Video Recorder shall be designed to provide multiple levels of access and management. 38. The Network Video Recorder software shall support 3 different levels of permissions for each individual camera. Each group of users shall have their own unique combination of permission settings: a. Guard/Parking Operator – (Basic Access) b. Supervisor – (Users have same rights as Guard, plus modify camera settings) c. Administrator – (Users have full rights to camera and system settings) 39. The Network Video Recorder software shall support custom password groups for the IP cameras and encoders. 40. The Network Video Recorder software shall support a read-only audit trail for the administrators of the server to track any changes to the settings and configurations: a. System Reboot b. Change to Storage Configuration c. Change to System Time d. Firmware Upgrade e. Modification to Users f. Modification to Groups 41. The activity log shall include, but not necessarily be limited to, the following information which the administrators shall have the ability to save as or print the entire audit file remotely from a web browser: 27 a. Date / Time – (Date and Time the action was performed) b. Category – (Type of action that occurred (see above)) c. Details – (Description of the action) d. User – (Login name of the user who performed the action) e. Client Machine – (The IP Address and MAC Address of the remote machine from which the action was performed) 42. The Network Video Recorder shall provide a web interface for the configuration of date / time searches across one or many connected cameras. 43. The Network Video Recorder software shall support remote administration and configuration via a standard web browser. a. Internet Explorer – (Windows Clients) 44. The Network Video Recorder software shall support a one, two, four or eight live camera views per monitor and with the ability to view full screen using the web client with appropriate drivers. 45. The Network Video Recorder software shall support direct access to both standard and advanced camera settings from within the web client. 46. The Network Video Recorder manufacturer shall offer a free player software that is developed to provide standard DVR-like controls for playback of recorded ISO images or video that is exported from the Network Video Recording to a local drive. 47. The manufacturer of the unit shall also offer a Software Developers Kit (SDK) to select third party manufacturers. 48. The system must also have the ability to host multiple remote users, archive data, and search for data, all while recording multiple video streams. 49. The Server hardware specification shall be as follow: a. 2 rack units. b. Processor: 2.4 GHz, 12M L2 Cache. c. Memory: 4GB, 1333MHz UDIMM. d. Storage, 10 TeraByte. e. RAID Controller: PERC 6/I SAS RAID Controller f. Unit Dimension (HxWxD): (3.4" x 17.44" x 26.8") g. Voltage: 90-264 VAC, 47-63 Hz. h. Operating Temperature: 50˚to 95˚F 2.4 Video Management System A. Basis-of-Design Product: Subject to compliance with requirements, provide product indicated on Drawings or comparable product, the Video Management System Shall adhere to the following criteria's: 1. Shall support the simultaneous display and monitoring, in the same video system window, of analog and IP video. 2. Shall be written with Windows Presentation Foundation (WPF) technology to maximize the quality and quantity of video displayed on connected monitors. It shall employ Windows 7 – style menus and tab-based navigation to ensure ease-of-use for operators. 28 3. Shall provide the ability to view live and recorded video on the same camera within a single application layout. 4. Shall provide a completely user-customizable 'Site View': enabling the organization of cameras, recorders, tours, into user-defined, multi-level folders, similar to Windows Explorer-style file organization. 5. Shall support the completion of a motion search over 1 week of recorded analog or IP video of a scene containing an average level of motion throughout, regardless of codec or resolution of the recorded video. 6. Shall support the simultaneous connection of up to 2 supported CCTV keyboards. 7. Shall support a maximum total database size of: a. 10 GB when running SQL Express (approximately 10 million records) 8. Shall automatically detect and support, display the time, date format configured in the Windows operating system. 9. Shall provide a GUI that minimizes the number of operator mouse clicks or keyboard strokes and include "right-click" pop-ups with highlighted default selections for common operations 10. Shall provide clear visual indications of whether the recorder or camera is online or offline. 11. Shall provide the ability to play, fast forward, rewind directly from video recorded into a recorders database as well as jump to any point in time where the feature is supported by the recorder. 12. Shall support exporting "tamper-protected" video clips using dual-authentication mechanisms (password protection and check-sum validation). 13. Shall include a "Verify" button to visually demonstrate that a video clip has not been tampered with. 14. Shall allow the user to configure the system as a Virtual Matrix – controlling which cameras, tours are displayed in each pane of each monitor connected to the Client. 15. Shall allow for the creation of an unlimited number of Virtual Matrix profiles. Each Profile shall have its own unique name, camera numbering, and monitor numbering scheme for maximum flexibility of system configuration. 16. The Video Management Software server requirements are: a. Operating System: Windows 7 Professional b. CPU type: Intel Core 2 Duo E8499. c. CPU: 3.0 GHz d. DataBase: SQL Express 17. The Video Management Software Client WorkStation requirements are: a. Operating System: Windows 7 Professional (64 Bit). b. CPU Type: Intel Core i5 750. c. CPU: 3.0 GHz d. RAM: 4GB e. Video Card: NVIDIA GTS450 f. GFX: 512MB 29 B. Uninterruptable Power Supply 1. Shall be as manufactured by Eaton, 120VAC, 50/60Hz, 2000VA/1800Watts. C. Network Switch 1. Shall be as manufactured by Cisco, Model: Cisco Catalyst 2960-S Series Switch. 24 ports, PoE. 2x10G Uplinks. D. Add Alternate: 1. Rack Assembly a. Shall be as manufactured by Middle Atlantic. b. Stand-Alone with non-removable sides. c. Model# WRK-40SA-32, 70" Racking Height with 76-1/8" Overall Height. d. Power Strip, Model# PDT-2020C-RN. e. Vented Rear Door. f. Fan Kit, model KO-AWFP2. g. Front Plexi Glass lockable Door. h. Isolation Leveling Feet. Model# LF-ISO PART 3 - EXECUTION 3.1 EXAMINATION A. Examine pathway elements intended for cables. Check raceways and other elements for compliance with space allocations, installation tolerance, hazards to camera installation, and other conditions affecting installation. B. The maximum distance of an individual CAT5e cable run shall not exceed 300'. C. Examine roughing-in for LAN, WAN, and IP network before device installation. D. Proceed with installation only after unsatisfactory conditions have been corrected. 3.2 WIRING A. Wiring within Enclosures: Bundle, lace, and train conductors to terminal points with no excess and without exceeding manufacturer's limitations on bending radii. Provide and use lacing bars and distribution spools. B. Splices, Taps, and Terminations: For power and control wiring, use numbered terminal strips in junction, pull, and outlet boxes; terminal cabinets; and equipment enclosures. Tighten electrical connectors and terminals according to manufacturer's published torque-tightening values. If manufacturer's torque values are not indicated, use those specified in UL 486A-486B. C. Grounding: Provide independent-signal circuit grounding recommended in writing by manufacturer. 30 3.3 VIDEO SYSTEM INSTALLATION A. Install cameras and infrared illuminators level and plumb. B. Install cameras with 84-inch- minimum clear space below cameras and their mountings. Change type of mounting to achieve required clearance. C. Install tamper switches on components indicated to receive tamper switches, arranged to detect unauthorized entry into system-component enclosures and mounted in self-protected, inconspicuous positions. D. Identify system components, wiring, cabling, and terminals. 3.4 FIELD QUALITY CONTROL A. Test the final product and provide final test reports to engineer prior to project acceptance. B. Manufacturer's Field Service: Engage a factory-authorized service representative to inspect, test, and adjust components, assemblies, and equipment installations, including connections. C. Perform tests and inspections. 1. Manufacturer's Field Service: Engage a factory-authorized service representative to inspect components, assemblies, and equipment installations, including connections, and to assist in testing. D. Tests and Inspections: 1. Inspection: Verify that units and controls are properly installed, connected, and labeled, and that interconnecting wires and terminals are identified. 2. Pretesting: Align and adjust system and pretest components, wiring, and functions to verify that they comply with specified requirements. Conduct tests at varying lighting levels, including day and night scenes as applicable. Prepare video-system equipment for acceptance and operational testing as follows: a. Prepare equipment list described in "Informational Submittals" Article. b. Verify operation of auto-iris lenses. c. Set back-focus of fixed focal length lenses. At focus set to infinity, simulate nighttime lighting conditions by using a dark glass filter of a density that produces a clear image. Adjust until image is in focus with and without the filter. d. Set back-focus of zoom lenses. At focus set to infinity, simulate nighttime lighting conditions by using a dark glass filter of a density that produces a clear image. Additionally, set zoom to full wide angle and aim camera at an object 50 to 75 feet away. Adjust until image is in focus from full wide angle to full telephoto, with the filter in place. e. Set and name all preset positions; consult Owner's personnel. f. Set sensitivity of motion detection. g. Connect and verify responses to alarms. h. Verify operation of control-station equipment. 3. Test Schedule: Schedule tests after pretesting has been successfully completed and system has been in normal functional operation for at least 14 days. Provide a minimum of 10 days' notice of test schedule. 31 4. Operational Tests: Perform operational system tests to verify that system complies with Specifications. Include all modes of system operation. Test equipment for proper operation in all functional modes. E. Video system will be considered defective if it does not pass tests and inspections. F. Prepare test and inspection reports. 3.5 ADJUSTING A. Occupancy Adjustments: When requested within 12 months of date of Substantial Completion, provide on-site assistance in adjusting system to suit actual occupied conditions. Provide up to two visits to Project during other-than-normal occupancy hours for this purpose. Tasks shall include, but are not limited to, the following: 1. Check cable connections. 2. Check proper operation of cameras and lenses. Verify operation of auto-iris lenses and adjust back-focus as needed. 3. Adjust all preset positions; consult Owner's personnel. 4. Recommend changes to cameras, lenses, and associated equipment to improve Owner's use of the video system. 5. Provide a written report of adjustments and recommendations. 3.6 CLEANING A. Clean installed items using methods and materials recommended in writing by manufacturer. B. Clean video-surveillance-system components, including camera-housing windows, lenses, and monitor screens. 3.7 DEMONSTRATION A. Engage a factory-authorized service representative to train Owner's maintenance personnel to adjust, operate, and maintain the video-system equipment. 3.8 TRAINING A. Provide of 8 hours of Administrative level training. B. Provide a total of 8 hours of Guard level training. C. Training to be videotaped and a DVD copy of the training sessions to be submitted for client records and use. D. Training to be conducted by a manufacturer certified trainer. END OF SECTION 32 SECTION 3 GENERAL INFORMATION / TERMS AND CONDITIONS Definitions: Request for Response (RFR) refers to any form of solicitation the Hartford Parking Authority may use, such as a Request for Proposal (RFP), Request for Information (RFI) or Request for Quotation (RFQ). Candidate or Respondent refers to an individual or company who is considering or has submitted a response to a solicitation. This is also commonly referred to as "proposer." City refers to the City of Hartford. HPA refers to the Hartford Parking Authority. Contractor or Provider refers to the Candidate or Candidates who receive an award and who enter into a contract with the Hartford Parking Authority. 33 TABLE OF CONTENTS 3.1 How to Respond 3.2 Qualifications of Candidates Offering a Response 3.3 Obligations of the Candidate 3.4 Non-Discrimination 3.5 Affirmative Action Requirements 3.6 Response Development 3.7 Time Provisions 3.8 Correction or Withdrawal of Responses, Cancellation of Awards 3.9 Quantities and/or Usages 3.10 Acceptable Brands 3.11 Samples 3.12 Site Inspection 3.13 Contracting 3.14 Contract Documents 3.15 Permits 3.16 Insurance 3.17 Proposal Bonds 3.18 Performance Bonds & Payment Bonds 3.19 Subcontractors 3.20 Notice of Award 3.21 Performance Evaluation 3.22 Exhibits A: Insurance Requirements B: Certification of Non-Segregated Facilities C: EEO Policy Statement D: Affirmative Action Affidavit E: Certification Regarding Collusion and Fraud F: EEO Status and Report G: RFR Affidavit 34 3.1 HOW TO RESPOND: Supply the required information on and along with the response forms. An officer or explicit agent of your organization must sign the response form and any supplementary proposal document. If this request has a "Specification Offered" column opposite the specifications, complete as follows and return these pages with your pricing sheet(s): In the "specification offered" column type in: a) "As specified" b) "Exceeds specifications" - Identify what exceeds the specification and why c) "Exception to specifications" - Identify the substitute and define its effect Failure to follow these guidelines may be just cause for rejection of the response. 3.2 QUALIFICATIONS OF CANDIDATES OFFERING A RESPONSE: The HPA may make such investigations as deemed necessary to determine the ability of the Candidate to perform the work and the degree to which any Candidate meets the criteria for award listed herein. Each Candidate agrees to furnish the HPA any additional information requested. 3.3 OBLIGATIONS OF THE CANDIDATE: At the time of the opening of proposals, each Candidate will be presumed to be thoroughly familiar with HPA's and the City's requirements, and the objectives for each element of the project, item or service. A plea of mistake in the accepted response shall not be available to the Candidate for the recovery of the proposal surety or as a defense to any action based upon an accepted response. 3.4 NON-DISCRIMINATION: The candidate agrees and warrants that in the performance of the contract such candidate will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, mental retardation, mental or physical disability, in any manner prohibited by the laws of the United States or of the State of Connecticut. 3.5 AFFIRMATIVE ACTION REQUIREMENTS: 3.5.1 No Contract or Purchase Order, regardless of how procured, shall be awarded to any Person or Candidate that is not an equal opportunity employer. The successful respondent, as a condition of being awarded this contract shall agree to comply with all contractual Equal Employment Opportunity/Affirmative Action (EEO) performance requirements as outlined herein. 3.5.2 The successful respondent, as a requirement of final contract execution will additionally agree to comply with the following provisions: a. Submit a report of current company employment statistics on the EEO Status and Report Form, Exhibit F b. Sign and submit the document entitled Equal Employment Opportunity Policy Statement and affidavit, Exhibit C and D. c. Sign and submit the document entitled Certification of Non-Segregated Facilities, Exhibit B. 3.5.3 Candidate's EEO Report: As a condition of doing business with the HPA the selected respondent must be certified by the City as an Equal Employment Opportunity Employer. Certifications must be renewed annually. Submit completed EEO Certification forms and EEO Policy Statement with your response. To check the current status of your EEO certification contact Aileen Ortiz at 860.757.9784, fax 860.722.6607 or email: email@example.com. 35 3.5.4 The candidate agrees to take affirmative action to insure that applicants with job-related qualifications are employed and that employees are treated, when employed, without regard to race, color, religious creed, age, marital status, national origin, ancestry, sex, mental retardation, mental or physical disability. The advertisement of employment opportunities shall be carried out in such manner as not to restrict such employment. 3.5.5 The successful respondent shall agree that neither he/she nor any subcontractors will discharge, expel or otherwise discriminate against any person because he/she has opposed any unfair employment practice or because he/she has filed a complaint or testified or assisted in any proceeding under Section 31-127 of the Connecticut General State Statutes. 3.5.6 The successful respondent further agrees that the requirements as noted in paragraphs 3.4 and 3.5 shall likewise apply to all construction sub-contractors. 3.6 RESPONSE DEVELOPMENT: Candidates are responsible for all costs and expenses incurred in the preparation of a response and for any subsequent work on the response that is required by the HPA. Any submittal is the property of the HPA and will not be returned. 3.7 TIME PROVISIONS: The content of any response submitted is to remain valid and available to the HPA for ninety (90) days from the day proposals are due. 3.8 CORRECTION OR WITHDRAWAL OF RESPONSES, CANCELLATION OF AWARDS. Correction or withdrawal of inadvertently erroneous proposals, including corrections to pricing must be submitted to the HPA prior to the proposal response deadline. Corrections before or after award, or cancellation of awards of Contracts or Purchase Orders based on such mistakes, may also be permitted with the approval, in writing, from the HPA, otherwise withdrawal of proposal by respondent shall be cause for forfeiture of proposal surety to the HPA. 3.9 QUANTITIES AND/OR USAGES: Quantities and/or usages are estimates only and in no way represent a commitment and/or intent to purchase the estimated amount. Actual quantities and delivery locations may vary. The HPA reserves the right to order all quantities that may be needed, at the contract price, during the contract term regardless of the estimates provided in this RFR. 3.10 ACCEPTABLE BRANDS: The RFR specifications are not intended to limit consideration to the particular service organization or manufacturer from which they were developed. References to brand names or numbers are to be interpreted as establishing a standard of quality, unless specifically limited by the term "no substitute", otherwise brand names used within these specifications shall be presumed to be followed by the words "or approved equal". Burden of proving a product and/or material as equal to a specific product and/or material by brand name is the responsibility of the Respondent. Final determination as to what is an "or equal" product will be made by the HPA in conjunction with other HPA staff. The HPA will award on the basis of the criteria stated herein, and reserves the right to waive or require compliance with any element of the specifications. 3.11 SAMPLES: Samples are furnished free of charge and may be held for comparison with deliveries. Candidate must arrange for their return if desired. Samples are assumed to meet, at a minimum, specifications for quality. All deliveries shall have at least the same quality as the accepted proposal sample. Latent deficiencies will be remedied by the contractor at no additional cost, or loss of service, to the HPA. 3.12 SITE INSPECTION: Information contained in these documents is provided in good faith only that all Candidates may have access to the same information utilized by the HPA, and is not intended as a substitute for personal investigations, interpretations and judgment of the Candidate. As information may be approximated or incomplete, Candidates should conduct a thorough inspection, review of existing conditions/equipment, examination of the site and compare it to the specifications and drawings. Any discrepancies or needs for clarifications must be brought to the attention of the department managing the RFR prior to the proposal opening. 36 Pre-proposal / Response conferences are noted on the invitation to respond. Submission of a proposal shall be evidence that respondent has examined the site, compared it with the drawings and specifications and satisfied itself of the conditions existing at the site, the storage and handling of materials, and all other matters incidental to the work under this contract. No additional compensation will be allowed for difficulties which the respondent could have discovered or reasonably anticipated prior to proposal submission. 3.13 CONTRACTING: The HPA reserves the right to require the successful Candidate to execute a contract in a format supplied by the HPA. The terms and conditions of the contract to be signed upon the award of the RFR will supersede any inconsistent provision of the RFR documents. The award of any contract is subject to the following conditions and contingencies: (1) The approval of such governmental agencies as may be required by law. (2) The appropriation of adequate funds by the proper agencies. (3) Compliance with all applicable laws, regulations, ordinances and codes of the United States, the State of Connecticut and the City of Hartford. (4) The selected Candidate must be current in all tax or any other monetary obligation owed to the City of Hartford. (5) The selected Candidate must have a current EEO certification on file with the City and the HPA. Notwithstanding the failure of HPA to exercise any option to renew this contract for an additional year, the Managing Authority reserves the right to unilaterally extend this contract on a month to month basis for a period not to exceed six (6) months under the same terms and conditions applicable to the preceding contract period. 3.14 CONTRACT DOCUMENTS: The Contract documents consist of the Agreement/Contract between HPA and Provider (hereinafter the Agreement), this Request for Response (RFR) and its referenced documents, General and Supplementary Conditions, drawings, any Addenda issued, the Provider's response to the RFR, other documents listed in the Agreement and Modifications issued after execution of the Contract. A Modification is (1) a written amendment to the Contract signed by parties, (2) a Change Order, (3) a Change Directive or (4) a written order for a Minor change in the Work issued by the Design Professional on behalf of the HPA; the Contract Documents do include other documents such as proposal requirements. 3.15 PERMITS: The successful proposer shall obtain all required permits. The cost of the permits shall be included in the Proposed Cost and no separate payment will be made. 3.16 INSURANCE: Refer to the attached Exhibit A, as noted on the Invitation to Respond, for specific insurance requirements. List the name and address of the respondent's insurance agent on the response form. The successful proposer shall be required to furnish insurance coverage, acceptable to the HPA, within ten (10) days from notice of award and must name the HPA, Republic Parking System, Inc, and the City as an additional insured on the face of the document. The insurance certificate and coverage requested must be updated and kept current throughout the life of the contract, including any extensions. The successful proposer shall obtain and maintain such required insurance at its own cost and expense. 3.17 PROPOSAL BONDS: A Proposal bond, cashiers or certified check is required with your response in the amount of 10% of the total proposed cost. Certified checks will be returned to all unsuccessful Candidates upon the awarding of the contract. If your response is not accompanied by a bond, certified check or proof that a valid bond has been obtained at the RFR opening it shall be rejected. 37 If you manage a small business and have difficulty obtaining bonds help is available from the Small Business Administration (SBA) through "The Surety Bond Guarantee Program. For more information go to www.sba.gov, choose "Services." Then select "Financial Assistance" and click on "Surety Bond." 3.18 PERFORMANCE BOND AND PAYMENT BOND: If requested, the successful contractor will be required to submit a Performance Bond and Payment (Labor & Material) Bond in the amount of 100% of contract award within 10 days of award if the contract value exceeds $50,000. Said bonds shall be issued by an insurance company and said surety companies must be listed on the current Federal Register, licensed in the State of Connecticut with an underwriting limitation exceeding the value of the project with no more than 5% of capital in surplus tied to any one risk. Banks must have a branch office in Connecticut with insurance provided by the FDIC. The bonds must be signed by an officer of the company and of the surety company above their official titles and their corporate seals must be affixed over the signatures. Indicate the cost for these bonds, to be added to the contract sum, on the response form. 3.19 SUBCONTRACTORS: The respondent shall not subcontract any portion of the project to be performed unless the prior consent of the HPA is given for both the work to be subcontracted and the subcontractor to perform the same. The terms and conditions of the underlying contract between the HPA and Provider will become part and parcel of the terms and conditions of each subcontract. Respondents are required to provide subcontractor information in the space provided in 1.4 "Subcontractor Utilization" of the response forms. Complete a separate form for the Base Proposal and each Alternate. MWBE's must certified with the City of Hartford at the time of response submission. 3.20 NOTICE OF AWARD: The selected provider will be provided with a written Notice of Award which shall be contingent upon the submission by the respondent of all documents required of the successful candidate, including, but not limited to, proper insurance certificates, performance and payment bonds, verification of MWBE percentage contribution to the work etc. 3.21 PERFORMANCE EVALUATION: The Contractor understands that during the course of and at the conclusion of the project that the HPA will evaluate his/her overall performance. Based on information gathered from the HPA's project management team, the evaluation team will assess factors including, but not limited to, the cost, the ability and capacity to perform the work or the quality of materials offered, construction or delivery time, if deemed important, the character, integrity, reputation, and experience or other factors that could lead to negative implications for the HPA, the quality and satisfaction of work previously performed for the HPA or the City of Hartford, the financial resources of the prospective proposer, exclusions or the number of any conditions included in the proposal, and requirements pertaining to City Code. This evaluation will be considered in the issuance of future awards. The provider further understands and agrees that this record will be available for public scrutiny for a minimum of two years. END OF SECTION 38 3.22 EXHIBITS EXHIBIT A Insurance Requirements The Contractor's Insurance Requirements The Contractor shall purchase and maintain such insurance as will protect it and the other parties specified or referenced within the Proposal and subsequent Contract from claims identified below, which may arise out of or result from the Contractor(s)'s performance of services under the Contract. This shall be the case, whether such operations are by the Contractor or by any subcontractor or by anyone directly or indirectly employed by any of them or by anyone for whose acts of them may be liable. At least ten (10) days before the Contract is executed and prior to performing any services thereunder the firm will be required to file with the HPA a certificate of insurance, executed by an insurance company or authorized representative satisfactory to the HPA and in an acceptable form. The policy shall name the "Hartford Parking Authority, Republic Parking System, Inc., and the City of Hartford" as additional Insured's and state that, with respect to the proposal, the firm carries insurance in accordance with the following requirements or will obtain such insurance. The Contractor shall purchase and maintain for the duration of the Contract, including any and all extensions or renewals thereof, the following insurance coverage: Commercial General Liability Insurance (including contractual liability coverage) insuring against damages to persons and property (including, but not limited to, loss of life) in an amount not less than a combined single limit of at least Two Million and 00/100 ($2,000,000.00) Dollars for each occurrence; Automobile Liability Insurance (including non-owned or hired vehicles) insuring against damages to persons and property (including, but not limited to, loss of life) in an amount not less than a combined single limit of at least One Million and 00/100 Dollars ($1,000,000.00) for each occurrence; Workers' Compensation Insurance covering Contractor and its agents and employees at the Connecticut Statutory limit including Employers' Liability with limits of One Million and 00/100 Dollars ($1,000,000.00) for each accident, One Million and 00/100 Dollars ($1,000,000.00) for each disease/policy limit, and One Million and 00/100 Dollars ($1,000,000) for disease for each employee; and Excess Liability Insurance with a minimum combined single limit coverage of not less than Five Million and 00/100 Dollars ($5,000,000.00); and, Garage Keeper's Liability Insurance covering the loss or damage to automobiles. The minimum coverage will be for the "Specified Cause of Loss" including fire lightning, explosion, theft, mischief or vandalism with the total limits of not less than $500,000. This policy may not contain a per vehicle deductible that is greater than $100. All insurance will be affected under standard form policies by insurers of recognized responsibility which are licensed to do business in the State of Connecticut and which are rated as A- (VIII) or better by the latest edition of Best's Rating Guide or other recognized replacement therefore. Except as otherwise provided to the contrary in this Section, any insurance required by this Contract may be obtained by means of any combination of primary and umbrella coverage's and by endorsement and/or rider to a separate or blanket policy and/or under a 39 blanket policy in lieu of a separate policy or policies, provided that Contractor shall deliver a certificate of insurance of any said separate or blanket policies and/or endorsements and/or riders evidencing to HPA that the same complies in all respects with the provisions of this Contract, and that the coverage's thereunder and the protection afforded HPA, Republic Parking System, Inc., and the City as additional Insured's hereunder are at least equal to the coverage's and protection which would be provided under a separate policy or policies procured solely under and by reason of this Contract. Except as otherwise indicated, the insurances required in this Section may be carried on either an "occurrence" or a "claims made" basis, providing, however, that, should any insurance be carried on a "claims made" basis, Contractor also shall be obligated to procure an extended reporting period thereto or a subsequent "claims made" policy with the same retroactive date as the prior "claims made" policy, as necessary to protect HPA, Republic Parking System, Inc., and City as additional Insured's from any claims, actions or causes of action which first accrue during the term hereof. All references in this Section to a "deductible" shall be deemed to mean a deductible and/or a self-insured retention. No policy required to be procured by Contractor pursuant to this Contract shall be subject to a deductible or similar provision limiting or reducing coverage. If any person is owed, pursuant to any policy required hereunder, any sum which is subject to a deductible, Contractor shall pay such deductible. Contractor agrees that it will not carry or be the beneficiary of any insurance insuring Contractor or any other person or entity against the risks for which insurance is required to be maintained pursuant to this Section unless the insurance and insurance carriers otherwise comply with the terms of this Section. HPA and City shall be included as additional Insured's for all insurance policies required hereunder, other than for Workers' Compensation coverage. ACCORDINGLY, THE FOLLOWING UNDERLINED WORDING MUST BE SHOWN IN THE SPACE PROVIDED FOR "COMMENTS" ON THE ACORD INSURANCE CERTIFICATE: The Hartford Parking Authority, Republic Parking System, Inc., and the City of Hartford are included as Additional Insured's, ATIMA. Each certificate of insurance shall provide not less than a thirty (30) day notice to the HPA and the City of any cancellation, reduction or other material change in the coverage to be provided under any of the insurance required hereby. The certificates of the policy or policies evidencing such coverage's shall be delivered to HPA and City upon the execution hereof and at least thirty (30) days prior to the anniversary date thereof each year thereafter. All insurance policies referred to in this Section shall provide that any losses thereunder shall be adjusted with HPA and City, and that any loss thereunder shall be payable to HPA and City as their interests may appear as additional Insured's. Neither party shall unreasonably withhold or delay its endorsement to any insurance check payable hereunder. It is agreed between the parties hereunto that the amounts of insurance in this Contract do not, in any way, limit the liability of Contractor to the Indemnities by virtue of its promise to indemnify and hold harmless the Indemnities so that in the event that any Claim results in a settlement or judgment in an amount in excess of the amount of insurance coverage carried by Contractor, Contractor shall be liable to the Indemnities for the difference, plus all fees and expenses incurred in collecting the same, all at Contractor's sole cost and expense. Insurance requirements and coverage's may be reviewed from time to time during the term of this Contract and all extensions and renewals hereof. Contractor agrees to comply with any and all reasonable insurance requirements or modifications made by the City's Risk Manager. Cancellation or other termination of insurance policies required by this Contract without immediate replacement thereof may be considered a default under this Contract. Contractor agrees that such default may be cured by procurement of insurance on behalf of Contractor, at Contractor's expense, and deducted from any amounts otherwise due to Contractor under this Contract or any other contract with HPA, at HPA's option. 40 Production of Insurance Policies. The Contractor shall produce, within five (5) business days, a copy or copies of all applicable insurance policies when requested by HPA. In providing said policies, the Contractor may redact provisions of the policy that are proprietary. This provision shall survive the suspension, Expiration or Termination of the Contract. Certificate of Insurance. In conjunction with the above, the Contractor agrees to furnish to HPA a Certificate of Insurance on the form(s) provided by HPA, fully executed by an insurance company or companies satisfactory to HPA, for the insurance policy or policies required hereinabove, which policy or policies shall be in accordance with the terms of said certificate of insurance. The certificates of insurance shall contain a provision that coverage afforded under the policies shall not be canceled until at least thirty (30) days prior notice bearing the Contract number has been given to HPA. The Contractor shall carry and maintain such insurance at all times during all terms of the Contract and during the time that any provisions survive the Termination or Expiration of the Contract. Failure to Maintain Insurance In the event the Contractor fails to maintain the minimum required coverage as set forth herein, HPA may, at its option, purchase insurance and invoice or offset the Contractor's invoices for the cost of said insurance. 41 EXHIBIT B Certification of Non-Segregated Facilities Contractor certifies that it does not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not permit its employees to perform their services at any location under its control, where segregated facilities are maintained. It certifies further that it will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it will not permit its employees to perform their service at any location, under its control, where segregated facilities are maintained. Contractor agrees that a breach of this Certification is violation of the Equal Opportunity Clause of this contract. As used in this Certification, the terms "segregated facilities" means any waiting rooms, work areas, restrooms, and wash rooms, restaurants, and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation and housing facilities provided for employees which are segregated by explicit directive or are, in fact, segregated on the basis of race, creed, color, age, national origin or physical or mental handicap, religion and sexual orientation because of habit, local custom otherwise. Contractor further agrees that (except where it has obtained identical certifications from proposed subcontractors for specific time periods) it will obtain identical certifications from proposed Subcontractors prior to award of subcontracts, that it will retain such certifications in its files. Contractor: ________________________________________ Authorized Signature: ________________________________________ Title: ________________________________________ Date: ________________________________________ (Sample Format - Place on Company Letterhead) COMPLETE AND RETURN 42 EXHIBIT C Equal Employment Opportunity Policy Statement Date: ____________________ The employment policies and practices of the (insert company name) are to recruit and employ qualified job applicants without discrimination based on race, creed, color, age, sex, national origin, physical or mental handicap, religion and sexual orientation and to treat all employees equally without discrimination because of race, creed, color, age, sex, national origin, physical or mental handicap, religion and sexual orientation. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation, selection for training, including apprenticeship. The (insert company name) emphasizes this policy to assure, compliance to the Civil Rights Act of 1964, as amended, Presidential Executive Orders Nos. 11246 and 11357, the Connecticut Fair Employment Practices Act, and City of Hartford Ordinances, Sections 2-263 and 2-26 "Chapter 2, Articles X" and all other laws which pertain to Equal Employment Opportunity. The (insert company name) recognizes that the effective application of this policy requires that certain positive steps to be taken; and, it will, therefore, undertake a program of affirmative action to make known its commitment in this regard. The (insert company name) will additionally assert its leadership within the community to achieve full employment and effective utilization of the capabilities and productivity of all persons without regard for race, creed, color, age, sex, national origin or physical or mental handicap, religion and sexual orientation. Signature and Title: ____________________________________________________________________ (Sample Format - Place on Company Letterhead) COMPLETE AND RETURN 43 EXHIBIT D Affidavit for becoming signatory to the "Hartford Affirmative Action Plan" I, ______________________________________________, being duly sworn do depose and say: (insert name and title of authorized agent 1. I am an official of the following organization and I am authorized to submit this affidavit for and on behalf of my organization, thereby binding it to the terms and statements contained herein. 2. My organization hereby agrees and certifies as a condition of participating on construction projects of the City of Hartford that it will not practice discrimination in regard to minority group individuals and women and will eliminate any continuing effects, if any, of past discrimination. 3. My organization hereby acknowledges its agreement with the intent; purpose and scope of the Hartford Affirmative Action Plan adopted pursuant to Section 2-680 et seq. of the Municipal Code of the City of Hartford, and will make all good faith efforts to comply with its provisions. 4. My organization hereby agrees to comply with the contractual responsibilities regarding Minority Business Utilization, Minority & Female trades-worker participation and Hartford Residency requirements of City of Hartford projects. _____________________________________ ___________________________________ (insert name of company) (signature of authorized agent) Subscribed to and sworn to before me this ____________________ day of ____________, 20_____ (Check appropriate box) ________________________________________________ ( ) Commissioner of Superior Court ( ) Notary Public, my commission expires: COMPLETE AND RETURN 44 EXHIBIT E Certification Regarding Collusion and Fraud The undersigned certifies under the penalties of perjury that this Qualifications Statement is in all respects bona fide, fair and made without collusion or fraud with any other person. As used herein the word "person" shall mean any natural person, joint venture, partnership, corporation or other business or legal entity. Date: ___________________________________________________________________ Signatory: _______________________________________________________________ PRINT NAME _______________________________________________________________ SIGNATURE _______________________________________________________________ TITLE OF PERSON SIGNING QUALIFICATIONS STATEMENT Business Address: ________________________________________________________ City, State and Zip Code: __________________________________________________ Telephone: ______________________________________________________________ Facsimile: _______________________________________________________________ E-mail Address: ___________________________________________________________ NOTE: If the applicant is a corporation, indicate state of incorporation; if a partnership, give full names and addresses of all partners; and, if an individual, give residential address if different from business address. COMPLETE AND RETURN 45 If a Corporation: Incorporated in what state? _______________________________________________________ President: ____________________________________________________________________ Treasurer: ___________________________________________________________________ Secretary: ____________________________________________________________________ Address: _____________________________________________________________________ City, State, and Zip Code: _________________________________________________________ If a Partnership: (Name all Partners) Name of Partner: _______________________________________________________________ Firm or Residence Address: _______________________________________________________ City, State, and Zip Code: ________________________________________________________ Name of Partner: _______________________________________________________________ Firm or Residence Address: ______________________________________________________ City, State, and Zip Code: _________________________________________________________ Name of Partner: _______________________________________________________________ Firm or Residence Address: ______________________________________________________ City, State, and Zip Code: ________________________________________________________ If an Individual Doing Business under a Firm Name: Name of Firm: __________________________________________________________________________ Name of Individual: ___________________________________________________________________ Firm or Residence Address: _____________________________________________________________ Firm or Residence City, State, and Zip Code: _______________________________________________________________ If an Individual: Name: __________________________________________________________________________________________ Office or Residence Address: ________________________________________________________________________ Office or Residence City, State and Zip Code ____________________________________________________________________________ COMPLETE AND RETURN 46 Other Form of Business Organization: ____________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _________________________________________________________________________________________ COMPLETE AND RETURN 47 EXHIBIT F Equal Employment Opportunity Status and Report RETURN WITH YOUR RESPONSE TO: CITY OF HARTFORD PROCUREMENT SERVICES 550 MAIN STREET –ROOM 100 Hartford, CT 06103 REQUEST FOR TITLE RFP NUMBER PART I: IDENTIFICATION OF VENDOR 1. NAME & ADDRESS (AS SHOWN ON PROPOSAL) 2. CHIEF EXECUTIVE OFFICER FOR PROPSER (NAME) 3. CONTRACTORS PARENT COMPANY (IF ANY) (NAME AND HEADQUATERS ADDRESS) 4. ADDITIONAL LOCATIONS IN CONNECTICUT ADDRESS_______________________________________________________________________________ TELEPHONE ____________________________________________________________________________ COMPLETE AND RETURN 48 PART II: NONDSICRIMATION POLICIES AND PRACTICES 1a.Have you put into effect a companywide equal opportunity program to promote nondiscrimination? ____Yes ____No 1b. if "Yes" have all your employees been informed of this in writing? ____Yes ____No 2a. Do you sponsor or promote any educational or training programs for your employees or prospective employees? ____Yes ____No 2b. If "Yes", are all such persons given the opportunity to participate in accordance with your nondiscrimination statement? ____Yes ____No 3a. Have all your recruitment sources been notified that all qualified applications will be considered without discrimination? ____Yes ____No 3b. has this been done in writing? ____Yes ____No 3c. Do all your employee recruitment advertisements state a nondiscrimination policy? ____Yes ____No 4a. Do you have a collective bargaining agreement or other contract or understanding with a labor union representing the employees employed by you? ____Yes ____No 4b. If "Yes", does each such agreement assure full compliance with nondiscrimination requirements? ____Yes ____No 4c. If "No", check here, and explain on a separate attached sheet. ____Yes ____No 5a. Is there a person in your employ who is responsible for assuring equal employment opportunities? ____Yes ____No 5b. If "Yes", give Name and Title. ____Yes ____No COMPLETE AND RETURN 49 PART III: HIRING AND RECRUITMENT Which of the following recruitment sources are used by you? (Check "Yes" or "NO". Estimate % if not known.) 1. Which of the following 2. Check any of the following Describe any other practices recruitment sources are used by that you use as hiring which show that you hire, train you? (Check "YES" or "NO". qualification. and promote employees without Estimate % if not known. discrimination. SOURCE YES NO % Of All (X) Work Experience Applicants Provided By This Source. State Ability to speak or Employment write English Service Private Written Tests Employment Agencies Schools and High School Colleges Diploma Walk ins Union Membership Present Personal Employees Recommendations Labor Height or Weight Organizations Minority / Car ownership Community Organizations Employment Resource Development Agency Other (Specify) COMPLETE AND RETURN 50 PART IV: STATISTICS – Employment at Proposer's location (as shown on Proposal submittal). In lieu of completing this section proposer may submit a copy of its most recent Federal EEO-1 report for the total organization filed within the last year. The City reserves the right to request additional employment statistic information if necessary to complete the certification process. EMPLOYMENT FIGURES WERE OBTAINED FROM: _____________________________________________________ IDENTITY: _____________________________________________________________________________________ CLOSING DATE OF REPORT PERIOD: ________________________________________________________________ Visual Check ____________ Employment Records ____________ Other____________ JOB OVERALL A B C D E CATEGORIES TOTALS (SUM BLACK (NOT BLACK (NOT OF HISPANIC ASIAN OR AMERICAN OF ALL HISPANIC HISPANIC PACIFIC INDIAN OR COLUMNS A-E ORIGIN ORIGIN ISLANDER ALASKAN MALE & NATIVE FEMALE MALE / MALE / MALE / MALE / MALE / FEMALE FEMALE FEMALE FEMALE FEMALE Officials and Managers Professionals Technicians Sales Workers Office and Clerical Craft Workers (skilled) Operative (Semi-skilled) Laborers (Unskilled) Service Workers TOTALS ABOVE TOTALS ONE YEAR AGO COMPLETE AND RETURN 51 ON THE JOB TRAINEES (Enter figures for the same categories as are shown above) Apprentices Trainees PART V: DOCUMENTATION AND COMMITMENT REQUIRED 1. For companies employing more than 3 persons, please submit as part of this EEO report, a copy of your Company Policy Statement of Equal Employment 2. For companies employing more than 10 persons, please submit as part of this EEO report a written commitment to hire minority and female works if your work force statistics are not representative of the minority and female work force availability in your labor market area. In lieu of reviewing the 1990 census data in your labor market area, you may use as a guide the work force availability in the Greater Hartford Labor Market, which is: Minority Males: 16% of the total male work force Females: 47% of the total work force The Proposer understands and agrees that its failure to meet the equal opportunity requirements established by sections 2-545 and 2-548 of the Code (both of which are provided with the request for Proposal) will preclude such Proposal being considered. The proposer agrees to the procedure set forth in section 2-548 of the Code in regard to the determination of whether such proposer is an equal opportunity employer. The Proposer also understands and agrees that the equal opportunity documents will become a part of the contract, and that a breach of the provision of the equal opportunity documents will constitute a breach of the contract subject to such remedies as provided by law. Signature: _________________________________________________________________________________ Title: _____________________________________________________________________________________ Date Signed: _______________________________________________________________________________ Telephone No. (Include Area Code): _____________________________________________________________ COMPLETE AND RETURN 52 EXHIBIT G Request for Response (RFR) AFFIDAVIT STATE OF CONNECTICUT ) ) ss. __________________, 20___ COUNTY OF ________________ ) I, ___________________________________, being duly sworn, depose and say: (insert name of authorized agent) 1. I am the ___________________________ of ______________________________ (the (insert title) (insert name of company) "Respondent") and am authorized on behalf of the Proposer to make this Affidavit. 2. I am over 18 years of age and understand the obligations of an oath. 3. There are no delinquent real and personal property taxes due the City of Hartford from the Respondent. 4. The Respondent is current on all monetary obligations due the City of Hartford. 5. The Respondent is currently in compliance with all applicable laws, regulations and ordinances of the United States, State of Connecticut and the City of Hartford. __________________________________ (insert name of company) By: _______________________________ Name: Title: Subscribed and sworn to before me, ___________________________, the undersigned officer this _________ day of ___________, 20___. ____________________________________ Notary Public My Commission Expires: COMPLETE AND RETURN 53
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