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Employment is contingent upon new employee providing documents verifying United States citizenship, or for aliens, documents verifying legal permission to work in the United States. According to position requirements, passing a background check, credit history check and/or a functional capacity test may also be required.
Mail: CGU Attn: HR 150 E. Tenth St. Claremont, CA 91711
Fax: (909) 621-8861
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This announcement is posted as available position openings occur. New positions will be held open for a minimum of five days from the date of posting. Repeat postings may be closed at any time.
CGU is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, sex, age, sexual orientation, or physical disability in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972 and other applicable laws. CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women.
A working supervisor responsible for planning, coordinating, implementation, and support of institution-wide information systems to improve business processes and financial reporting by performing following duties personally or through direct reports.
Essential Duties:
In consultation with management, review projects to determine goals, time frame, funding limitations, procedures for accomplishing information technology applications projects, staffing requirements, and allotment of resources. Supervise, train and evaluate application team members. Specific areas of responsibilities include the following:
Application Development and Management
Data Reporting and BI
Relationship Management
PM Function
Continuous Improvement
4-year degree required with 5 years of increasingly responsible experience including 3 years in supervisory capacity in application software selection, analysis, design, development, implementation and support or any combination of education and experience that provides the required knowledge, skills, and abilities. Technical competency in Oracle PeopleSoft SIS, HRIS, Enterprise Accounting Systems, and ADP preferred. Extensive experience supporting and integrating packaged solutions with both in house applications and other cloud-hosted solutions. Excellent service-oriented communication and analytical skills.
Other demands:
This person is required to be available by telephone for management, consultation, and liaison with support, development and technical staff after normal working hours and on weekends.
This is a part-time, 32 hours per week, Tuesday through Saturday, 100% grant funded and contingent upon continued support from the funding agency.
The School of Community and Global Health at Claremont Graduate University is actively seeking a seasoned professional to fulfill the duties of School Liaison for the Claremont Health, Advertising and Marketing Project (CHAMP). CHAMP is a federally-funded research project that investigates the link between point-of-sale tobacco marketing and tobacco habit formation in older, vulnerable youth. The success of the project hinges on the ability of the School Liaison to cultivate relationships with key personnel at eligible alternative high schools throughout California.
Under the supervision of the Project Manager, the School Liaison will be responsible for the following activities:
A Degree in Social and Behavioral Science or a related field preferred or any combination of higher education and experience that provides the required knowledge, skills and abilities. Five to six years applicable experience. Applicants must also be able to work independently and in a group setting. Extensive work experience communicating with people of various cultural, educational and socio-economic backgrounds is preferred. Excellent interpersonal skills are required including tact, empathy, candor, and kindness. Demonstrated success is an inevitable trait of the best suited candidate.
Under general supervision of the MPH Program Director, the Program Manager oversees academic program operations relating to student advisement, recruitment and retention. The Program Manager implements program evaluation efforts and incorporates results into program planning activities. The Program Manager develops and maintains systems and procedures to facilitate program operations.
Program Representation
Program Administration and Evaluation
Student Advising, Recruitment and Retention
Curriculum Development/Continuing Education
Master of Public Health (MPH) or Master of Science in Public Health (MSPH) with three years' experience required or any combination of education and experience that provides the required knowledge, skills and abilities.
Knowledge of academic advisement procedures; Records maintenance skills; Knowledge of student recruitment and retention issues; Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues; Knowledge of admission and degree progress standards and requirements; Ability to interpret, adapt and apply University guidelines and procedures; Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community; Ability to conceptualize and implement systems necessary to collect, maintain and analyze data; Ability to develop, plan and implement short- and long range goals; Knowledge of university hiring procedures; Ability to supervise staff; Occasional overtime or weekends may be required to meet deadlines; Work may require travel on weekends and/or evenings.
The Assistant Director, Alumni Relations reports to the Drucker School Sr. Director, Career Development and Alumni Relations and is responsible for coordinating the development, implementation and execution of new and existing graduate alumni and student events, programs and services designed to foster a lifelong connection between alumni and The Drucker School of Management.
Duties and Responsibilities:
The Assistant Director, Alumni Relations plays a key role in creatively engaging and re-engaging The Drucker School of Management's 5000+ global alumni. S/He will also engage with current students to start building a relationship and a sense of stewardship while the students are still at The Drucker School of Management. As a member of the Office of Career Development and Alumni Relations, s/he will play an active role in connecting current students with alumni to assist the students in their job search.
Bachelor's Degree; Master's Degree preferred, or any combination of education and experience that provides the required knowledge, skills and abilities. Strong preference for MBAs or MA Communications. Must have a minimum of three years of proven work experience in industry or education in an event planning capacity. Strong marketing skills are preferred. Corporate and/or association experience preferred. Certified Meeting Professional (CMP) and/or Certificate in Meetings Management (CMM) designations strongly preferred. Must have strong organizational, human relations, supervisory, and writing skills and public speaking experience. Must be able to negotiate contracts with outside vendors. Must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodations, using some other combination of skills and abilities. Excellent oral and written skills are required. Experience in conceptualization and design of alumni relations programs and events, including publications and other collateral materials. Excellent interpersonal skills are required including tact, empathy, candor, and kindness. Must be able to work with diverse groups and constituencies including alumni, students, faculty, administrators, trustees and employers. Computer proficiency and demonstrated experience in the use of databases and MS Office. Must be a self-motivated, creative and innovative professional with the ability to solve problems with creativity and diplomacy. The ability to manage multiple priorities and complex projects in a team-oriented environment, while maintaining attention to details, is essential. Travel and working nights and weekends as required.
Under direction of the Co-Directors of the Transdisciplinary Program and in conjunction with other Directors, Deans, and faculty, provide overall organizational leadership for transdisciplinary programs, activities, and events on and off campus. Develop plans for successful external funding endeavors. Provide academic and administrative support for transdisciplinary degree programs—in particular, dual degrees and interfield degrees. Provide day-to-day oversight of program operations and work closely with the Co-Directors to ensure that transdisciplinary programs are regarded as the signature program connecting the research, teaching, and practice at CGU. Provide leadership to transdisciplinary programmatic efforts that further the teaching, community engagement, and research mission of the University. Represent the Transdisciplinary Studies program at local, national and international conferences. Understand and contribute to innovative teaching and learning methodologies using advanced technologies. Connect with colleagues throughout CGU to combine efforts over mutually beneficial goals. Mentor and advise students in the T-courses and program to assist them with their professional development needs.
A Master of Arts or Science Degree and Ph.D. preferred with 4+ years' experience with increased responsibilities in an administrative role or any combination of education and experience that provides the required knowledge, skills, and abilities.
The Transdisciplinary Studies Program is entering its tenth year and is currently undergoing re-imagination. Candidate must have solid experience in graduate education, be self-initiated, creative, and a strong collaborator. Strong and effective team leader and performer. High level of initiative and responsibility without direct supervision. Leads formally and informally. Mentors and imparts expertise to others. Critical thinking with a keen interest in how transdisciplinary thinking and work can transform graduate education at CGU. Effective writing and oral communication skills to address a wide range of constituents. Represents the Transdisciplinary Studies program in a variety of public settings. Possesses prudent judgment and ability to maintain confidentiality and discretion. Embraces problem solving and stays focused on major goals and priorities. Effective knowledge of technologies, especially as they apply to learning objectives. Advanced user of MS Word, MS Excel and MS Outlook, Adobe Acrobat Pro, and on-line learning platforms. Ideally versant with PeopleSoft. During periods of intensive program activities, hours can increase including weekends.
· Oversee the campus computing and network services infrastructure including strategy, budgets and emerging technologies.
· Provide overall direction and management of Desktop Technology Specialists
· Provide assistance to campus computer users with all supported application software, administrative systems and networking environments on campus.
· Plan and configure the server platforms and core software environment to make the best possible use of university's investment in software and hardware; includes areas such as email, web servers, network and server operating systems, and configuration management.
· Maintain and configure virtual desktop and server infrastructure.
· Tune and optimize server configurations to provide high performance and reliability.
· Ensure network and data integrity, security, disaster recovery and business continuity planning.
· Maintain software licensing and renewals and inventory of computer equipment, classroom technology, and other event, information and instructional technology campus-wide.
· Develop and maintain IT policies as well as technical and project documentation.
· Develop quality assurance test plans; direct quality assurance testing.
· Develop and maintain annual operations budget and formulate short-term and long-term goals, policies, and procedures.
· Manage multiple tasks, develop testing strategies and plans, manage and coordinate the work of department resources.
· Analyze and develop project requirements and specifications, timeline development, stakeholder coordination, ROI analysis, budgeting, and reporting.
· Direct and coordinate activities of project personnel to ensure project progresses on schedule and within budget.
· Work with senior management and the faculty on the development and integration of academic and administrative technology.
· Maintain strong understanding of the interdependencies of the various systems for multiple businesses or functions.
· Identify opportunities for enhancement and risks in delivering IT services, including assessing opportunities for innovation and assessment of obstacles and technical hurdles.
· Assist in developing and reviewing RFP's for acquiring new IT products and services.
· Prepare project status reports and keep management, clients, and others informed of project status and related issues.
Bachelor's Degree required; Master's Degree preferred or any combination of education, training, or experience that provides the required knowledge, skills, and ability, plus 8+ total years' experience in network administration, supervisory experience, project management, routing and switching. Must have knowledge of and hands-on experience with the following: Windows 8, Windows Server 2003/2008/2012, Microsoft Windows clustering, Microsoft Exchange Server 2007/2010, Office 365, SharePoint 2007/2010/2013, Microsoft SQL 2008/2012, Active Directory, DHCP, DNS, FTP, VMware server virtualization/optimization, Barracuda load balancing and SPAM filtering, Cisco networking and VPN, Cisco ASA, Cisco Prime Infrastructure wireless, EMC SAN/Celerra NAS, intrusion detection and prevention solutions, McAfee Sidewinder firewall configurations, security logging and monitoring solutions, authentication (LDAP/SAML/CAS/Shibboleth), iOS and Android mobile technology, and a general knowledge of networking technologies and infrastructure. Knowledge of and experience using system security tools. Must have a demonstrated technical knowledge of current computer and telecommunications hardware and software particularly relevant to higher education. Must possess the ability to communicate effectively, verbally and in writing. Must possess the ability to effectively manage time, negotiate contracts, create and carry out strategic planning, work independently and work varied hours. Excellent knowledge of business theory, business processes, management, budgeting, and business office operations. Strong organizational, interpersonal and team-building skills.
The Director of Career Development reports to the Associate Dean of Student Services. The director oversees the development, implementation, and evaluation of student-centered programs that focus on assisting graduate students and alumni to develop career objectives. The director should appreciate the relationship between in-class and experiential learning and help students obtain relevant work experience through internships and learn the skills necessary to conduct a successful job search for employment after graduation. The director works closely with School Deans to ensure that students seeking academic teaching careers are referred to their respective academic/faculty advisor and facilitates academic development with faculty. He/she is responsible for developing a marketing and advising plan, in consultation with School Deans, for Ph.D. students seeking non-academic jobs.
The director is responsible for developing a roster of internship opportunities through employer outreach efforts. The director also provides leadership and supervision of career coaching and peer mentoring services and is responsible for the design and implementation of job search skills development and employment programs; on-campus recruiting programs; and off-campus student employment.
The director works closely with the Alumni Engagement Office to continuously and systematically track placement of CGU graduates.
The director oversees and manages a consortium web-based career services and job posting system. The director also serves as a team member of CGU's Student Success Center as well as the Claremont Colleges Career Consortium.
1. Serves as the primary career counselor to CGU's student and alumni population (Master's and Ph.D. level) from schools, divisions, centers, and institutes including Arts & Humanities, Community and Global Health, Educational Studies, Information Systems & Technology, Mathematical Sciences, Behavioral and Organizational Sciences, Politics & Economics, and Botany seeking non-academic teaching opportunities.
2. Builds and enhances recruiting relationships and creates new on- and off-campus recruiting and internship opportunities for students across the corporate, government, and non-profit, communities.
3. Works with the Advancement Office, School Deans, Program Directors, and faculty to plan opportunities that increase their involvement in career services programs to benefit students and alumni and strengthen the working relationships between potential employers, internship agencies, and the University. Also facilitates academic development with School Deans and faculty.
4. Communicates and maintains in-person contact with industry leaders and human resource representatives to understand and translate industry needs into effective employment opportunities for students and alumni.
5. Maintains current knowledge of employment trends and emerging career opportunities for Master's and Ph.D. students and alumni.
6. Develops and maintains information systems for managing records and data. Generates reports and analyzes information for use in planning and assessing operations in consultation with the Associate Dean of Student Services.
7. Manages employer relations and job postings for the Claremont Connect database.
8. Manages career center budget. Participates in budget planning and development by providing historical data and projections for student staffing and operations.
9. Supervises all assigned student workers including student coaches or student consultants. Recruits, screens, hires, orients, and trains student workers. Evaluates student worker performance and provides guidance and feedback.
10. Collaborates with other career support professionals within CGU, including student workers.
11. Manages communication for Career Development in terms of marketing programs, events, and opportunities via Claremont Connect (the online database), the Bugle (CGU's e-newsletter), Student Success Center email, flyers, social media as well as other forms of advertising.
12. Works closely with the Student Success Center team to establish strong relationships with the directors of the Writing Center, Preparing Future Faculty program, Student Life & Diversity, and Disability Services, all under the supervision of the Associate Dean. Provides joint programming with these offices and shares some resources.
13. Represents CGU at Claremont Colleges Career Meetings.
Higher education degree, preferably Master's or Doctoral Degree in a related discipline or any combination of education and experience that provides the required knowledge, skills and ability. Five years of progressively responsible experience in a career services field, either at a career center of an institution of higher education, or within an appropriate industry. Strong management and leadership skills. Experience in assessment and evaluation of programs. Excellent interpersonal communication, negotiation, and written skills to build and maintain cooperative, effective relationships with university recruiters, corporate community, students, faculty, administration, campus leaders, staff, and volunteers. Experience with information systems technologies such as NACElink Symplicity. Budget management and administration experience. An understanding of the academic culture with the ability to relate well to faculty and other constituents. Sensitivity to the unique character of a private university. An understanding of and commitment to serving a diverse population. Ability to work with minimal supervision within an entrepreneurial setting.
The Program Coordinator provides senior level administrative support for the Getty Leadership Institute (GLI), an executive-level management program for museum professionals. The Program Coordinator should have a general interest in the arts or creative industries and the ability to meaningfully interact with a variety of faculty, students, alumni, staff, outside vendors, funders, VIPs, and global arts management professionals. The Program Coordinator provides a broad range of general administrative and office management responsibilities; processes and tracks financial forms and supports administrative functions related to projects including accounting-related activities and detailed reporting; creates excel sheets and keeps data input up to date to track expenses, facilitates and supports the Recruitment/Admission/Enrollment processes, works with faculty; assists with overall communications and data analysis; plans events, implements the standard policies and procedures of CGU; and serves as the central receptionist for all three programs.
Candidates who can demonstrate experience with CGU policies and accounting and administrative procedures will be given preference. Work hours are M-Thur (5 hrs per day), with flexibility to meet time demands during peak program hours. Candidates should be flexible in their approach to work plans and willing to accommodate seasonal program demands.
- Answer main phones and general emails and greets visitors. Ensure office space is appropriately opened and secured at the end of each day.
- Provide secretarial duties for Assistant Director and Executive Director, including but not limited to internal memos and meeting minutes, administrative reports, and standard correspondence. Follow-up on action items as necessary.
- Order and maintain office supplies and equipment.
- Maintain confidential program records in accordance with CGU standard policies and procedures. Assist with archiving materials and back-up for files as necessary.
- Coordinate staff travel and conference calls.
- Proofread and edit final outgoing materials.
In a timely manner, and in compliance with CGU standard policies and procedures:
- Process, distribute, and file finance forms such as request for check forms, journal transfers, and deposit forms and forward them to the Assistant Director for approval. Ensure that bills are properly allocated to budget object codes.
- Process new vendor forms and work contracts for new faculty, contractors. Process vendor renewals. Follow up with individuals for appropriate paperwork as necessary.
- Track project budgets including procurement of project related expenses and receipt of revenue.
- Process and reconcile staff monthly P-card statements.
a. Recruitment/Admission:
- Support the Assistant Director with recruitment, marketing, and outreach efforts, and the processing of admissions for both online and onsite courses.
b. Student support and registration:
- Produce, process, and track program registration materials and student forms, acceptance, and graduation requirements, classroom/meeting materials, and communications.
- Prepare and process paperwork for courses, evaluations, and student advising sessions.
- Process financial aid paperwork and track financial aid distribution as well as minority aid distribution.
c. Faculty support
- Assist faculty with course materials, securing classrooms/tech, course rosters, grade reports, and student contact information.
- Maintain contact databases and various email distribution lists. Generate reports on alumni as needed.
- Secure room reservations, audio/visual, and other technical requirements for lectures, courses, and programs.
- Provide general support on event planning with vendors, guest lists, RSVPs.
- Coordinate special visitors to campus such as VIPs, speakers or visiting scholars.
- Provide daily support between the program and other campus departments.
- Perform other essential duties and tasks as necessary.
Bachelor's Degree, preferably in Business Administration, or any combination of education and experience that provides the required knowledge, skills and abilities. Five to six years office/administrative experience with increasing responsibility. Preference will be given to applicants with evidence of strong work ethics, communication skills, initiative, and mastery of intermediate to advanced Microsoft Office and databases. Familiarity with CGU policies and procedures. Mastery of intermediate or advanced MS Office; ability to learn additional programs, including Access, PeopleSoft, Hobsons Connect, Lyris, MS Publisher, MadMimi. Project management skills. Articulate communication skills. Multi-tasking. Experience in or capacity for functioning in a team culture, and working effectively with a variety of people (faculty, staff, students, and VIPs).
These positions may be filled at either the Admissions Counselor, Senior Admissions Counselor or Assistant Director position level depending on the qualifications of the final candidates. A minimum of 2-4 years of experience as an Admissions Counselor is required for all levels. Demonstrated program or project management experience is required for the Assistant Director level.
1. Recruits for all CGU programs while maintaining a special focus; coordinates and participates in campus recruiting activities such as presentations, career fairs, office and campus interviews, Grad Fairs, conferences and other platforms as needed; works to enhance school brand and reputation; assists in the development and support of diversity recruiting efforts across targeted campuses; initiate relationships with niche student organizations and ensures we are achieving our diversity outreach objectives.
2. Establishes relationships with Campus Student Success Center (career offices, writing centers, career management etc.), faculty, and students and initiates activities on campus to promote CGU at selected universities including but not limited to advertising, career fairs, information sessions, speaker series events and on–campus interviews; cultivates on–going relationship building with current students to help achieve campus recruiting vision; develops new and innovative methods to differentiate CGU from peer schools / Universities.
3. Records, updates, and analyzes all recruiting data for various programs and marketing initiatives; is able to capture ROI from targeted outreach events; provides creative and cost-effective ideas to innovate recruitment strategy; is able to utilize campus technology solutions to track and benchmark critical data.
4. Assists in identifying and selecting successful candidates; must be able to critically evaluate candidates to have the necessary skills as well as the passion to be successful in graduate school. Ensures the accuracy of data for prospects, inquiries and applicants.
5. Other duties as assigned.
Bachelor's Degree with a minimum of 2 years' experience with recruitment in college or University setting or any combination of education and experience that provides the required knowledge, skills, and abilities. Master's Degree preferred.
Excellent project management skills; demonstrated ability to prioritize and multitask in a fast–paced environment. Strong communication, interpersonal, and presentation skills (verbal and written). Ability to work independently and as an integral part of a team. Demonstrated leadership and team–building abilities. Proficient in MS Office/systems (MS Word, Excel, PowerPoint). PeopleSoft and Hobsons proficiency preferred. High energy and passion for recruiting. Creativity, self–confidence, and flexibility. Ability to understand, adapt, and articulate CGU's culture to an external audience. Must have a willingness to travel as needed during peak recruiting seasons.
The Admissions Coordinator is responsible for planning and managing an admissions program that attracts, admits and enrolls an academically strong, culturally diverse and socially conscious graduate student population to meet Claremont Graduate University's enrollment goals. This position is responsible for facilitating the internal review of applicant files, ensuring the efficient processing of decisions based on established institutional admission standards. The position will serve as team leader for recruitment, admissions and alumni relations for the School of Arts and Humanities (SAH).
Bachelor's Degree plus four years of related experience required or an equivalent combination of education and experience. Master's Degree preferred. Ability and willingness to travel locally. Knowledge of Microsoft Word for Windows, Excel, Outlook, and ability to learn additional programs, including PeopleSoft student database, and Hobson's contact management software. Ability to work effectively with a diverse group of people, including faculty, staff, graduate students, prospective applicants and alumni. Excellent oral and written communication and customer relations skills. Ability to work with limited or no supervision and exercise good judgment, tact and discretion. Excellent organizational skills in a multi-task environment. Understanding of academic programs and process. Excellent record keeping skills. Professional demeanor and dress, communication style, and outgoing, confident professional image. Evenings and weekends may be needed for some events throughout the year, hours can be adjusted to accommodate event schedule.
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, or physical handicap in its employment practice and in admission of students to educational programs and activities in accordance with the requirements of Title IX of the Education Amendments of 1972 and other applicable laws. Claremont Graduate University is committed to affirmative action in employment practices regarding ethnic minorities, the physically handicapped, Vietnam-era veterans and women. Inquiries may be directed to the Human Resources Department, 150 East Tenth Street, Claremont, California 91711, (909) 607-7816.
© 2014 Claremont Graduate University • 150 E. 10th St., Claremont, CA 91711 • (909) 621-8000 • Campus Safety • Emergency Info • Campus Map/Driving Directions


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New construction...Washer and dryer in every unit...Minutes from I-75 N/S.
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