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College Governance
Students participate in the governance of Volunteer State through service on College Standing Committees. The Student Government recommends the appointments of students to College Standing Committees.
Statement on Grievances
Students have the right to appeal decisions and/or policies implemented by the College. If a student believes that specific situations justify the need to appeal, then the appeal should be filed with the office, department or division that implemented the policy or caused the need for an appeal action to be considered. A student also has the right to appeal grades. Unless otherwise instructed, an appeal should be submitted in writing to the appropriate office for review. For additional information regarding appeals and or grievances refer to the section on "Grievance Procedures" and "Appeal for Grade Change" in the Student Handbook.
Complaints Not Resolved At Volunteer State Community College
Under the Federal Program Integrity rules (34 CFR 600.9 (a)(1)(i)(A)), the Tennessee Board of Regents system office has been designated as the authority to investigate complaints about Volunteer State Community College (VSCC) related to institutional accreditation or violations of State laws. Before a complaint is filed the student or prospective student must attempt to resolve the matter with VSCC. If the matter cannot be resolved, a complaint may be filed with the Tennessee Board of Regents at 1415 Murfreesboro Road, Suite 340, Nashville, Tennessee 37217.
College Directory
615-452-8600 or 615-741-3215 or 1-888-335-VSCC (8722)
For Information Regarding:
- Administrative Policies & Procedures
Office Location Phone Number Office of the President Ramer 184 230-3500
- Admissions
Office Location Phone Number Admissions Ramer 173 230-3688
- Address Change
Office Location Phone Number Records & Registration Ramer 183 230-3466
- Advising
Office Location Phone Number Advising Center Ramer 174 230-3702
- Athletics
Office Location Phone Number Athletic Department Pickel 143 230-3233
- Basic Reading, Writing & Math Skills
Basic Skills/Learning Support
Office Location Phone Number Learning Commons Warf 126 230-3676
- Books, Supplies
Office Location Phone Number College Bookstore Wood 212 230-3636
- Campus Police
Office Location Phone Number Campus Police Wood 105 230-3595
- Career Placement
Office Location Phone Number Career Placement & CO-Op Annex 100 230-3307
- Career Assessment & Educational Planning
Office Location Phone Number Advising Center Ramer 174 230-3702
- College At Home
Office Location Phone Number College At Home Thigpen Library 2nd Floor 230-3409
- College Foundation
Office Location Phone Number Resource Development Gibson Hall 106 230-3506
- College Publications
Office Location Phone Number Public Relations & Information Ramer 103 230-3571
- Continuing Education
Office Location Phone Number Continuing Education Gibson Hall 102 230-3358
- Degree Requirements
Office Location Phone Number Academic Affairs Ramer 185 230-3555
- Disabilities
Office Location Phone Number Disability Services Wood 108 230-3472
- Distance Learning
Office Location Phone Number Distance Learning Ramer 172-N 230-3665
- E-mail Accounts
Office Location Phone Number IT Help Desk
Thigpen Library
Learning Commons RM 123
(615) 230-3302 or
(888) 335 - 8722 Ext. 3302
- Employment
Office Location Phone Number Human Resources Ramer 139 230-3592
- Evening Advisor/Counselor
Evening Student Services
Evening Services Director
Office Location Phone Number Student Services Wood 217 230-3492
- Financial Aid
Office Location Phone Number Financial Aid Wood 116 230-3455
- HSE Testing
Office Location Phone Number Testing Center Wood 217 230-3484
- Grants, Loans, & Work Study
Office Location Phone Number Financial Aid Wood 116 230-3455
- Guidance & Counseling Services
Office Location Phone Number Advising Center Ramer 174 230-3702
- Hearing Impaired TDD
Office Location Phone Number Disability Services Wood 108 230-3488
- Major Change
Office Location Phone Number Records & Registration Ramer 183 230-3466
- Learning Commons
Office Location Phone Number Learning Commons Warf 126 230-3676
- Off Campus Programs
Office Location Phone Number Academic Affairs Ramer 109 230-3742
- Orientation
Office Location Phone Number Advising Center Ramer 174 230-3702
- Placement Testing
Office Location Phone Number Advising Center Ramer 174 230-3702
- Placement Testing Preparation
Office Location Phone Number NewSkills Warf 126 230-3676
- Public Relations
Office Location Phone Number Public Relations Ramer 103 230-3571
- Records & Registration
Office Location Phone Number Records and Registration Office Ramer 183 230-3466
- Scholarships
Office Location Phone Number Financial Aid Wood 116 230-3455
- Student Activities
Office Location Phone Number Student Life Wood 217 230-3447
- Student Complaints
Office Location Phone Number Student Services Wood 217 230-3441
- Student Government
Office Location Phone Number SGA Wood 213 230-3480
- Student ID's
Office Location Phone Number Student Life Wood 217 230-3443
- Student Support Services (TRIO)
Office Location Phone Number Student Support Services Wood 211 230-3732
- Transcripts
Office Location Phone Number Records & Registration Ramer 183 230-3466
- Transfer to a 4-Year College
Office Location Phone Number Advising Center Ramer 174 230-3702
- TSU / University Center
Office Location Phone Number TSU Operations Gibson Hall 101 230-3263
- Tuition / Fee Payments
Office Location Phone Number Business Office Ramer 191 230-3585
- Veterans Programs
Office Location Phone Number Veterans Affairs Wood 217 230-3447
- Vocational Testing
Office Location Phone Number Advising Center Ramer 174 230-3702
- Withdrawal from College
Office Location Phone Number Advising Center Ramer 174 230-3702
- Workforce Investment ACT
Office Location Phone Number Special Adult Programs Wood 108 230-3472
Security Messages
Register for the system that can send safety messages to your mobile device!
Volunteer State Community College uses a campus-wide text messaging notification system that is capable of sending notifications instantly and simultaneously to all registered mobile devices. Additionally, the public announcement system on the main campus is used to notify students and staff of an emergency.
To register for campus-wide text messaging please do the following:
- Go to www.volstate.edu/PublicRelations
- Select "Text Alert Sign Up" link.
- Follow the directions.
Volunteer State Community College Mission Statement
Volunteer State Community College is a public, comprehensive community college offering associate degrees, certificates, continuing education, and service to northern Middle Tennessee. The College is committed to providing quality innovative educational programs; strengthening community and workforce partnerships; promoting diversity, and cultural and economic development; inspiring lifelong learning; and preparing students for successful careers, university transfer, and meaningful civic participation in a global society (November 2007).
Division Of Student Services Philosophy
A review of the history, theories and practices of the student personnel profession indicates that a Student Services Specialist is one who has acquired specialized knowledge and developed sophisticated competencies and skills to meet the developmental needs of students in an environment known as higher education. Each administrator and staff member of the Division of Student Services at Volunteer State Community College is a Student Services Specialist. As Student Services Specialists, we believe that:
- Each student is an important person, worthy of respect;
- Each student has the potential for becoming a more self-directed and self-reliant adult and our first obligation is to help them in their search for reaching this potential;
- Each contact with a student is an opportunity for us to teach and an opportunity for a student to learn;
- Each administrative role includes, but is not limited to, teaching, training, counseling, advising and advocating for students;
- Each of us is an ambassador for the College.
We further believe that:
- Student organizations and planned student activities provide not only social fun and relaxation but also provide opportunities for students to learn and grow;
- "Student Services" means providing timely and appropriate information to students and assisting with opportunities which will facilitate the personal growth of students;
- "Student Services" should be available for all students whether they attend classes on campus or off campus, during the day, in the evening, online or on the weekend.
With respect for the history of our profession and dedication to the mission of the institution, each Student Services Specialist in the Division of Student Services at Volunteer State Community College is committed to providing information, assistance and opportunities which will facilitate the personal and social growth of students in addition to supporting the instructional program of the College.
Where Is Volunteer State Community College?
Volunteer State Community College is located on Highway 31E (which is also called Gallatin Road and Nashville Pike). The College is located on this main highway between Gallatin and Hendersonville.
- If traveling from Interstate 65:
Travel north (toward Louisville) and take the Vietnam Veterans Boulevard (Exit 95) and travel approximately 14 miles to the GreenLea Blvd. exit. Make a right onto GreenLea Blvd. Follow GreenLea Blvd. to Highway 31E. At the traffic signal turn left. Volunteer State Community College is on the left at the first traffic signal.
- If traveling from Interstate 40:
Travel east (toward Knoxville) and take the Gallatin exit onto Highway 109. Keep straight for approximately 15 miles to the Gallatin By-Pass (there is a "To Hendersonville" directional sign). Turn left onto the By-Pass and continue straight. Take the Hendersonville exit onto Gallatin Road and continue straight. Volunteer State's main entrance is on the right at the fifth (5th) traffic signal.
- If traveling Interstate 24:
Travel east (toward Chattanooga) and take I-24 E to Interstate 65 North (to Nashville). Take the Vietnam Veterans Blvd. (exit 95) and travel approximately 14 miles to the GreenLea Blvd. exit. Make a right onto GreenLea Blvd. Follow GreenLea Blvd. to Highway 31E. At the traffic signal turn left. Volunteer State Community College is on the left at the first traffic signal.
Student Life
Student Rights And Freedoms
Academic institutions exist for the transmission of knowledge, the pursuit of truth, the development of students, and the general well-being of society. Free inquiry and free expression are indispensable to the attainment of these goals. As members of the academic community, students should be encouraged to develop the capacity for critical judgment and to engage in a sustained and independent search for truth. Institutional procedures for achieving these purposes may vary from campus to campus, but the minimal standards of academic freedom of students outlined below are essential to any community of scholars.
Freedom to teach and freedom to learn are inseparable facets of academic freedom. The freedom to learn depends upon appropriate opportunities and conditions in the classroom, on the campus, and in the larger community. In order to protect the freedom of students to learn, as well as enhance their participation in the life of the academic community, students should be free from exploitation or harassment. Students should exercise their freedom with responsibility.
The responsibility to secure and to respect general conditions conducive to the freedom to learn is shared by all members of the academic community. Tennessee Board of Regents (TBR) institutions have developed policies and procedures which provide and safeguard this freedom. The purpose of this statement is to enumerate the essential provisions for students' freedom to learn.
Freedom of Access to Higher Education
The admissions policies of Volunteer State Community College make clear the characteristics and expectations of students which is relevant to success in VSCC's programs. Under no circumstances should a student be barred from admission to Volunteer State Community College (VSCC) on the basis of race. Thus, within the limits of its facilities, VSCC should be open to all students who are qualified according to its admissions standards. The facilities and services of Volunteer State Community College should be open to all of its enrolled students.
In the Classroom
The professor in the classroom and in conference should encourage free discussion, inquiry, and expression. Student performance should be evaluated solely on an academic basis, not on opinions or conduct in matters unrelated to academic standards.
Protection of Freedom of Expression
Students should be free to take reasoned exception to the data or views offered in any course of study and to reserve judgment about matters of opinion, but they are responsible for learning the content of any course of study for which they are enrolled.
Protection Against Improper Academic Evaluation
Students should have protection through orderly procedures against prejudiced or capricious academic evaluation. At the same time, they are responsible for maintaining standards of academic performance established for each course in which they are enrolled.
Protection Against Improper Disclosure
Certain information about students is protected from public disclosure by Federal and state laws. Protection against improper disclosure is a serious professional obligation. Judgments of ability and character may be provided under appropriate circumstances.
Adapted from AAUP Statement of RIGHTS AND FREEEDOMS OF STUDENTS and wording taken from TBR Policy 3:02:04:00.
- Any number of hours above 18 per semester is considered an OVERLOAD.
- A student who has a "B" average for a semester may with special approval, schedule a maximum of 22 semester hours in the semester after the "B" average was earned.
- A student who wishes to register for an OVERLOAD must seek and secure approval from the Vice President for Academic Affairs.
- ACADEMIC PROBATION is a conditional status which allows a student the opportunity to continue his/her enrollment, attend classes and return to academic good standing.
- A student who fails to meet the criteria for academic progress will be placed on ACADEMIC PROBATION at the end of the semester in which academic progress was not met and for the subsequent 15-week semester of enrollment.
- An official notice of probation will be mailed to students placed on ACADEMIC PROBATION after the semester grades are posted for the term the ACADEMIC PROBATION status was earned.
If a student does not meet the criteria for academic progress at the conclusion of the term the student is on Academic Probation, the student will be suspended. An official notice of suspension will be mailed to students after the semester grades are posted for the term the academic suspension status was earned. After the student has completed his/her term of suspension, the student may apply for readmission to the College. Upon being readmitted, the student will be designated as having Academic Probation status. If a student is notified of suspension status at the end of the Spring Semester, the summer term may not be counted as the term of suspension. The student will not be allowed to re-enroll until after the Fall Semester. A student may appeal suspension to the Vice President for Academic Affairs if the appeal is based upon extenuating circumstances and/or hardship. Appeal forms are available in the Office of Records and Registration.
ADDING/DROPPING COURSES (VSCC Policy III:15:02)
Students can change their schedules by adding or dropping courses through the drop/add period using My Vol State Portal (Volunteer State's Online Registration System). Students who want to drop a class must obtain the drop form from the Records Office, speak to their instructor to seek approval and secure a signature on the drop form. The drop form must be submitted to the Records Office. Students should check the Schedule of Classes for the deadline to drop classes. Courses can be added without approval after the drop/add period only if the course has not met (late-starting courses). Courses from which the student withdraws after late registration, will receive a mark of "W" (withdrew) when official procedures are followed. A student may be permitted to withdraw from a course after the date specified in the catalog and still receive a "W" only if the student can present documented evidence of serious personal illness, death in the immediate family, or employer mandated transfer. If a refund is due to the student as a result of a change in his/her schedule, the Business Office will mail a refund check to the student within three weeks after the Drop/Withdrawal process was initiated. Students receiving financial aid are strongly encouraged to confirm that dropping courses will not affect their aid status. Any student who has questions regarding dropping or adding courses to their schedule may see their academic advisor or contact the Advising Center.
APPEAL FOR GRADE CHANGE (VSCC Policy III:15:06)
Students are given the opportunity to appeal a grade received in a course once the grade has been posted. The appeal of a posted grade must be initiated during the semester immediately following the semester in which the grade was posted (summer term will not be considered in determining the following semester.) Prior to submitting a grade appeal, the student must contact the instructor who issued the grade in an effort to solve the problem. To appeal a grade, the student should follow the procedure outlined below:
- An appeal for a grade change must be made in writing to the Academic Status and Grade Appeals committee. A form for such an appeal may be obtained from the Office of Records and Registration or from the Committee Chair of the Academic Status and Grade Appeals Committee. The written appeal may be submitted to the Office of Records and Registration or the Chairperson of the committee.
- The committee will grant a hearing for the appeal if one is desired by the student or the faculty member affected by the grade appeal. An opportunity will be given to present evidence or information that might assist the committee in reaching a recommendation. The committee will notify the student and the faculty member of their decision but the committee is not required to give reasons for their recommendation.
- If the student or the faculty member wishes to appeal the decision of the Academic Standards and Grade Appeals Committee, or the time limitation to submit an appeal has expired, an appeal may be made to the Vice President of Academic Affairs except in cases where the change of grade results in a grade of "W". Appeals regarding grades of "W" may be made to the Vice President of Student Services. The appeal must be in writing, should include all information appropriate to the appeal, and must be submitted within ten (10) calendar days after notification of the Academic Standards and Grade Appeals Committee decision. The appropriate Vice President will submit to all concerned parties a written decision concerning the appeal.
A student who wishes to change his/her college major must complete a "Request for Change of Major/Advisor" form. These forms are available in the Advising Center , Office of Records and Registration, Academic Division Offices and the Office of Evening Student Services. Completed forms must be submitted to the Office of Records and Registration for processing. Reassignment of an advisor will be processed in the academic division office of the new major.
A student must notify the Office of Records and Registration when there has been a change of his/her name, address or telephone number.
Volunteer State Community College will normally remain open as scheduled regardless of weather conditions. However, should generally prevailing hazardous ice and snow conditions dictate that the school be closed for the day, or part of the day, area television and radio stations will be notified. Please note that radio/TV stations customarily announce school closings and do not ordinarily announce that a school is open.
For the quickest and most accurate information regarding closings and delays students should sign-up for the free text alert service by visiting www.volstate.edu/PublicRelations and clicking on "Text Alert Sign Up". Closing information is also posted to the college website www.volstate.edu, is announced on the college radio station WVCP-FM 88.5 and posted to Vol State Facebook page and Twitter. Links to those pages can be found on the front page of the college website at the bottom of the screen. For information about inclement weather closings via phone call 615-452-8600.
It is not necessary to inform teachers in advance of absences due to inclement weather. Even though the College is "open" in full or in part, students and college personnel should not endanger their lives or safety, by attempting to reach campus when their local road conditions prohibit safe travel. Students are on an "honor" system in observing this, but where such local hazardous conditions exist, individual students may be entitled to an excused absence (privilege of making up missed work). Keep in mind, that relative hazards may vary, within the College's 12-county service area and the decision to be opened or closed will relate to the generally prevailing conditions.
Students will be responsible for any academic work which they missed due to absences caused by severe weather conditions, and it is the individual student's responsibility to take the initiative to make up class work missed.
When local county schools or private schools are closed due to inclement weather, dual enrollment classes will not meet. Local county schools or private schools may open late or close early. Check local radio and television stations for county school closing information to determine if the dual enrollment classes in those counties will meet.
When Macon, Robertson, Highland Crest and/or Wilson County schools are closed due to inclement weather, College classes will not meet at these locations:
- Macon County High School
- Wilson Central High School
Students who have been determined by a physician or certifying agency to be unable to engage in physical activity courses because of permanent physical disability may request exemption from physical activity course requirements for graduation. An affidavit or certificate signed by a physician or certifying agency representative which clearly states the extent of the physical disability must accompany the student's written request for exemption and must be submitted to the Office of Records and Registration. Documentation of the student's disability should be on file in the Office of Disability Services. The Director of Disability Services will act as liaison in the process. If an exemption is granted, the student must take appropriate substitute courses which have been recommended by the student's academic advisor. Students who have been determined to have physical limitations should receive advisement prior to selecting the appropriate activity courses.
STUDENT COMPLAINT PROCEDURES (VSCC Policies III:00:06 & V:02:19)
All student complaints must be addressed. Some complaints may require an investigation into the situation(s) surrounding the student complaint. This is done to ensure a fair and reasonable resolution of the complaint and that due process is followed.
Types of Complaints:
- A student complaint against a faculty member;
- A student complaint against a non-faculty employee;
- A student complaint against another student;
- All other complaints against the College.
Student complaints involving sexual or racial harassment are heard by the Vice President for Student Services. The Vice President for Student Services will initiate procedures found in VSCC Policy V:02:19 to ensure a proper investigation of the complaint is conducted. The student has 365 days to report an incident of sexual/racial harassment. All other complaints should be filed within seven (7) business days following the incident. VSCC administration must respond within five (5) business days. If the student is dissatisfied with the decision he/she may appeal and should do so within ten (10) business days.
Procedures for filing a complaint:
Student complaint against a faculty member:
- In the case of a student complaint against a faculty member involving a classroom experience, the student will be directed to speak with the faculty member.
- If the complaint is not resolved with the faculty member, then the student should speak to the Department Chair or Division Dean in the absence of the Chair. Academic Division office locations are:
|Office Location
|Allied Health
|Wallace 102
|Mattox 101
|Ramer 101
|Thigpen, Main Floor
|Math and Science
|Warf 100
|Social Science & Education
|Caudill 207
- If further resolution is required, then a formal written complaint must be submitted to the Vice President for Student Services. The Vice President for Student Services will work with all parties to bring resolution to the complaint, noting that matters pertaining to academic or instructional complaints will be forwarded to the Vice President for Academic Affairs for investigation and determination of resolution.
Student complaint against non-faculty employees:
- In the case of a student complaint against a non- faculty employee, the student will be directed to speak with the employee's supervisor.
- If not resolved, the student will be directed to speak with the appropriate Vice President.
- If further resolution is required then a formal written complaint must be submitted to the Vice President for Student Services.
- The Vice President for Student Services will contact the Director of Human Resources and together investigate the complaint to resolve the issue.
Student complaint against another student:
- In the case of a student complaint against another student the student will be directed to speak with the Vice President for Student Services.
- The Vice President for Student Services with assistance from Campus Police will investigate the complaint to resolve the issue.
All other complaints against the College:
- In the case of a complaint against the College, the student will be directed to speak with the Vice President for Student Services.
- The Vice President for Student Services with assistance from Campus Police will speak with the student and all parties involved to bring resolution to the complaint.
If a resolution is reached to any of the complaints outlined above, no further action will be required. If a resolution is not reached through a preliminary investigation, institutional hearing procedures will be employed to resolve the complaint.
Students with disabilities who have complaint s about the physical accessibility of the college campus or regarding instructional accommodations they are receiving should follow the guidelines and procedures listed in the Disability Handbook.
PRIVACY RIGHTS OF STUDENTS & CONFIDENTIALITY OF STUDENT RECORDS (VSCC Policy III:15:03)
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. They are:
- The right to inspect and review the student's educational records within 45 days of the day the College receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's educational records that the student believes are inaccurate or misleading. Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his/her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student's educational records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to a school official with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee; or assisting another school official in performing his/her tasks. A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his/her professional responsibility.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the State Colleges to comply with the requirements of FERPA. The name and address of the office that administers FERPA may be obtained from the Director of Admissions & College Registrar.
Directory information concerning students is treated as public information and is released to the public unless otherwise requested by the student. Directory information includes the following: Name, address, telephone number, date of birth, major fields of study, participation in officially recognized activities and sports, weight and height of athletic team members, dates of attendance, enrollment status, degrees and awards received, and most recent educational institution attended.
If you have questions regarding the provisions of this Act, contact the Director of Admissions & College Registrar.
- Any or all students may be required to take one or more tests designed to measure general education achievement in major areas as a prerequisite to graduation, for the purpose of evaluation of academic programs. Unless otherwise provided for any individual program, no minimum score or level of achievement is required for graduation.
- Participation in testing may be required of all students, of students in selected programs, and of students elected on a sample basis.
The Math and Science Lab offers FREE help for students enrolled in math and science courses, including all levels of Math, Chemistry, Physics, as well as Learning Support Math. The Lab offers assistance to Students from trained tutors as well as the use of supplementary materials and computer assisted tutorials. The Lab is located in the Warf Building, Room 103, and the hours of operation are posted outside the door.
Open Biology Lab
Open Biology Lab is an opportunity for you to return to the lab to study, review, and prepare for laboratory examinations. Open Biology Lab is not an opportunity to make up a missed laboratory. Students are invited to use this time to study using laboratory slides, models, charts, etc. Students should not expect the biology staff supervising the lab to provide instruction.
Science Laboratories
No food or drink is permitted in Science laboratory room. Appropriate dress may be required by specific course policies. Participation in laboratory classes may depend on completion of safety training at the start of the semester as directed by specific course policies. Completion of pre-lab assignments may be a requirement for admittance to a weekly laboratory class as directed by specific course policies.
Students enrolled in classes at off-campus locations may contact the Office of Off-Campus Services at (615) 230 - 3742 regarding services available at specific sites. A Volunteer State representative is available at the McGavock Center (615-885-8910), Hunters Lane (615-860-1435), the Livingston Center (931-823-7065 or 1-800-563-8220) Wilson Central (615-453-4600, ext. 3144) and Madison (615-860-3255) to assist students with admissions-related functions, campus resources, room assignments, and general college information.
Students who intend to transfer to a senior institution after graduating from Volunteer State Community College often need assistance with that process. The Advising Center plans and coordinates regular visits from representatives of senior institutions so that students can meet with them and discuss their specific situation. In addition, a library of catalogs, brochures, and other information provided by the senior institutions is maintained in the Advising Center.
The Language Center is available to students, in any class, writing at any level, who wish to enhance their writing skills. Experienced tutors are on hand to assist students with every aspect of the writing process from getting started to producing the final draft - for any writing situation. Students may drop in at any time or make an appointment; hours are posted. Computers are available for word processing and Internet access. In addition, some computers have special software for ESOL students and those taking foreign language courses. The Language Center is located in the Ramer building in room 157. The Language Center Webpage is http:/www.volstate.edu/LanguageCenter.
SMOKING POLICY (VSCC Policy I:01:04)
Smoking and the use of smokeless tobacco shall be prohibited in all offices and buildings that are owned, leased or rented by Volunteer State Community College. Smoking is prohibited within twenty (20) feet of all doors to campus buildings and in areas clearly marked by tobacco-free/no-smoking signs. Smoking and the use of other tobacco products is prohibited in all college-owned vehicles. It is the responsibility of all members of the College community to observe this policy. Enforcement of this policy is the primary responsibility of supervisors, Chief of Campus Police and the Vice President for Business and Finance.
The on-campus radio station, WVCP-FM 88.5 is a public, non-commercial radio station offering news, educational programming and entertainment services to listeners in Northern Middle Tennessee. The station also serves as a training facility for communications students and as an information outlet for Volunteer State. WVCP provides publicity at no cost to students, faculty or staff for special activities and events sponsored by civic groups and student organizations. Call, visit or send postcards to the station for such requests.
In the event of the College's closing, WVCP will be the "first to know." During inclement weather and hazardous driving conditions, tune-in to FM 88.5 for special announcements.
If you have disclosed your disability, a locator list is given to the Campus Police Department in case of an emergency, for those with severe physical mobility disabilities. If your class is located on the second floor, during the first week of class, please notify your instructor if you would prefer to be lifted, moved, or require any special assistance in the case of an emergency. If you choose not to accept assistance, remain by the stairwell landing until Campus Police arrive to assist.
- Admission to an Allied Health Program is typically restricted. Additional admission requirements exist. Any student interested in an Allied Health Program should contact the Allied Health Division in the Wallace Building or visit the Allied Health Web Page at www.volstate.edu/alliedhealth .
- Students considering an Allied Health Program must be ready to devote up to 40 hours per week to their training. This may include evening, nights and weekend activities.
- A significant portion of the instruction in the Allied Health Programs occurs in clinical facilities that are off campus. This is typically one to five days or nights per week for the duration of the program. Students are responsible for all of the costs. These costs include but are not limited to college fees, transportation, uniforms, meals, criminal background checks, immunizations, urine drug screen, titers, and malpractice insurance associated with the clinical rotations.
- Each individual program within Allied Health Division may have additional guidelines that the student must abide by. Refer to the appropriate program's student handbook.
- Students in Allied Health Programs are held to a stringent personal code of ethics and morality. All forms of plagiarism, copying, cheating or other forms of academic dishonesty are forbidden. Any student guilty of such an infraction may be failed in the course and permanently expelled from the Allied Health Programs. This may occur on the first offense; no second chance.
- Students in the Allied Health Programs are also bound by a strict professional code of ethics in each discipline. These standards involve professional practices in clinical rotations such as dress, punctuality and confidentiality. Each Allied Health student is expected to approach these responsibilities in a mature manner comparable to and higher than those professionals practicing in their discipline. Any infraction may result in a failing grade and permanent expulsion from the Program.
- The number of students admitted to each of the Allied Health Career Programs each year is limited by several factors including accreditation standards, the number of spaces available for clinical practice, and the number of positions available in the job market in each field. Applicants denied admission to a specific Allied Health Career Program may appeal the decision of the Program's Selection Committee. Such appeals will be honored only if they adhere to the following guidelines:
- An applicant wishing to appeal the admissions decision of a Selection Committee must do so in writing within three days of receiving notification of the Selection Committee's decision. The applicant must write to the Chairperson of the Selection Committee with copies of the letter sent to the Program Director and Dean of the Allied Health Division. This letter is to include the basis for the appeal. The Chairperson of the Selection Committee will discuss the appeal with the Selection Committee and will respond to the applicant's letter of appeal. Copies of the Committee's written response are to be sent to the Program Director and Dean of the Allied Health Division.
- An Applicant wishing to appeal the above decision of the Selection Committee must do so in writing within three days of receipt of the Committee's response. Such an appeal is to be submitted to the Dean of the Division of Allied Health in writing with copies sent to the Program Director. The Dean of Allied Health will render a decision and send it to the applicant in writing within two days. Copies of this correspondence will be sent to the Program Director and Chairperson of the Selection Committee.
- An applicant wishing to appeal the above decision of the Dean of Allied Health must present such an appeal in writing to the Vice President for Academic Affairs within three days of receipt of the decision. The Vice President will review the appeal and respond in writing within three days. Copies of all correspondence will be sent to the Chairperson of the Selection Committee, Program Director, and Dean of Allied Health.
- The decision of the Vice President for Academic Affairs may be appealed to the President of the College if done so in writing within three days of receiving the Vice President's decision. The President will consider the appeal and render a decision in writing. The decision of the President is final and is not subject to appeal.
- English and Communication Departments Plagiarism Guidelines: Plagiarism is using other people's ideas as your own, copying all or part of someone else's work, having another person write the assignment, getting too much assistance in writing, or failing to document accurately the use of source material. Plagiarism is punishable by possible failure in the course, to be judged by the teacher, and a definite zero on the project. Students are responsible for seeking help if they are unsure about how or when to cite sources. Ignorance of the rules is not a justification for plagiarism.
- Communication
- All persons in the studio and station of WVCP are subject to station guidelines and institutional policies as well as state and national laws.
- The "on-duty" operator at WVCP is in charge of the facility during any time when no member of the station's management team is present. The "on-duty" operator is responsible for the behavior of all persons in the station and has the authority to ask persons using unacceptable conduct to leave. Normal business hours for WVCP are Monday through Friday from 8:00 a.m. until 5:00 p.m..
- The "On-Duty" operator listed on the schedule and persons with an orange visitor pass from the station manager are the only ones allowed in the station during "non-business" hours.
- Any evidence of activities which are in violation of laws or station guidelines will subject the involved to the College's disciplinary proceedings and/or legal action.
- Students traveling with the speech team are required to sign travel authorization forms and conform to all team and department regulations as well as College policies regarding travel and representing the institution. All speech team travel must be approved by the Director of Forensics beforehand.
- All persons in the commercial music recording studio and editing suite are subject to studio regulations and must have the permission of the Studio Director to use the facilities.
- Students enrolled in COM 285: Cooperative Work Experience in Communication must report weekly to the Department Chair/Director of Internships and must keep written records of all time worked. Time sheets must be signed by the student's supervisor at the internship site.
The Library furnishes informational resources in support of the College's instruction programs; provides resources in support of student, faculty, administration and staff needs; and offers a welcoming learning environment in which these materials may be used. Assistance is available in person, by phone (615-230-3405), and e-mail, firstname.lastname@example.com. A current VSCC student ID is required to check out materials. For library hours and additional information on library services and resources, go to www.volstate.edu/library.
- Many courses in the Division have attendance requirements stating very clearly how a certain number of absences and/or occasions of tardiness will impact the student's grade in the course. Students are expected to enroll only in courses that they can attend routinely.
- Ordinarily a student who postpones enrollment in science and math classes until the last two semesters before GRADUATION may find it necessary to spend one or more additional semesters in completing the math and science requirement thus postponing graduation. Reopening of crowded and/or closed sections for students who do not plan ahead will seldom occur. To be fair, those who enroll first will be guaranteed seats in the class.
- A student who meets the high school prerequisites for a course (see section on "Description of Courses" in the College catalog) will also be required to score above a certain level on the ACT or other placement assessment. If a student fails to exceed the minimum acceptable score on a placement test, developmental work will be required prior to enrollment in many courses within the Math and Science Division.
- Ordinarily, missing a final exam without prior approval will result in an "F" for the course. However, in the case of extreme circumstances beyond the student's control, with the approval of the instructor and Division Dean, a student who misses the final examination may be given an "incomplete". The final exam must be taken before the first day of final exams for the next semester. An incomplete or "I" left unfinished will be automatically converted to an "F". FINAL EXAMINATIONS WILL NOT BE GIVEN EARLY FOR ANY REASON.
INFORMATION TECHNOLOGY RESOURCES (VSCC Policy VII:01:01)
Use of the Information Technology resources by students requires that the student be enrolled for the current term at Volunteer State and the student may be required to present a valid student ID Information Technology personnel reserve the right to and may monitor student user accounts at any time. Students should also be aware of their obligations concerning computer use as presented in the State of Tennessee Computer Crimes Act of 1983.
Volunteer State is committed to preparing students with the essential technological skills and competencies to succeed in everyday life and future occupations. The College has established the following priorities:
- Highest - Educational and administrative use that results in maximizing student access and use of technology and computer resources in education programs, learning support systems, and related administrative processes.
- Second - Other uses directly and indirectly related to educational use, including access to the Internet and professional communication.
The following rules and regulations are to define all user's limitations. These rules are separate and apart from the General Policy on Student Conduct and Disciplinary Sanctions (VSCC Policy III:00:05) as approved by the Tennessee Board of Regents and VSCC Policy VII:01:01.
Any violations shall be termed "computer misuse," and the offender shall be referred to the Vice President for Student Services for disciplinary action.
- Students must use ONLY those computers and resources which have been authorized for their use. The negligence or naivety of another user in revealing an account name and password is not considered authorized use.
- Students are responsible for all use of their accounts. They should make appropriate use of the system-provided protection features and take precautions against others obtaining access to their computer resources.
- Students must not search for, access or copy directories, programs, files, or data not belonging to them.
- Students must not attempt to modify system facilities, crash a system, nor subvert the restrictions associated with their accounts or computers.
- Students may not tamper with or change any configuration settings of any device without approval from Information Technology personnel.
- Students may not monopolize any available resource to the extent of denying others fair use.
- Use of any VSCC computer system for personal or business purposes without written permission from the Director of Information Technology is prohibited.
- All users shall be responsive to the suggestions and interpretation of these rules by Information Technology personnel.
- The VSCC lab computers are to be used only by current VSCC students.
- The lab assistants are not to instruct students on how to do their assignments. The lab assistant's duties involve helping a student who is "stuck" to get out of the problem. However, they are not to show students how to solve a problem or help students do their work.
- It is important to remember that the buildings, not the labs, close at a certain time. If a lab is scheduled to close by 10:00 p.m., all of the students should be out of the lab at 9:50 p.m. This will give the lab assistant a few minutes to shut down the lab before the building closes. The lab assistants will remind students about every five minutes for the last half hour that the lab is closing. Students should not request "just another five minutes" when the lab is closing.
- Students are not allowed to copy any of the programs licensed to VSCC.
- Students are not to leave any data or programs on the hard disk drives.
- Students may not use the lab computers to play games.
- Children are not allowed in the labs.
- Food and drinks are not allowed in the labs.
- Any student who, in the judgment of the lab assistant, acts in a manner which is not appropriate will be asked to leave the lab immediately. That student must then meet with the Director of Information Technology before being allowed to use the lab again.
- Users may not use computer systems (including hardware and software) and/or computer accounts for accessing any content or program which violates the acceptable moral standards of the community as defined by lab assistants or Information Technology personnel.
The dispositions listed below (not an all-inclusive list) are examples drawn from the sanctioned policy of the Tennessee Board of Regents' Policy on Student Conduct and Disciplinary Sanctions.
- Revoking of the individual's rights to use the computer, either on a temporary or permanent basis
- Probation
- Suspension
- Expulsion
- Financial assessment for computer services
- Legal prosecution
In the event that other College regulations are violated, additional penalties may be imposed. Unauthorized use of any Volunteer State Information Technology resource by an individual other than those of the College may be adjudged a felony, and the individual may be liable to legal prosecution.
- Volunteer State licenses the use of its computer software from a variety of public and private sources. Volunteer State does not own this software or its related documentation and, unless authorized by the software developer, does not have the right to reproduce it.
- With regard to use on multiple machines, Volunteer State students shall use the software only in accordance with the licensed agreement.
- Volunteer State students and employees learning of any misuse of software or related documentation within the institution shall notify the Director of Information Technology.
- Volunteer State students making, acquiring or using unauthorized copies of computer software will be disciplined as appropriate under the circumstances.
- According to the U.S. Copyright laws, illegal reproduction of software may be subject to civil damage of $50,000 or more and criminal penalties including fines and imprisonment.
INTELLECTUAL PROPERTY RIGHTS (VSCC Policy V:01:06)
It is the policy of Volunteer State Community College to:
- encourage inventions and the production of copyrightable works;
- facilitate the utilization of such inventions and works to the benefit of the public, the College, and the members of the College community (employees and students); and
- provide for the equitable sharing of any proceeds derived from the commercial exploitation of inventions and copyrightable works in which, pursuant to this policy, the College is determined to have an interest.
The policy is intended to protect the interest of all concerned parties: The College, members of the College community, external sponsors of research, and the public.
"Intellectual property" means inventions and creative works and the "Author" is the person or persons responsible for the creation of a copyrightable work with the "Inventor" being the person or persons responsible for the conception of an idea or ideas leading to an invention. This policy applies to all persons employed (either full-time, part-time, or temporary employees) by Volunteer State Community College, to students enrolled at VSCC, and to other persons using the College facilities and resources. To obtain a detailed explanation of ownership of materials, compensation, copyright issues, and the use of revenue derived from the creation and production of all intellectual property please review carefully VSCC Policy V:01:06. If there are further questions after review please contact the Vice President for Business & Finance.
ASSEMBLIES/MEETINGS (VSCC Policy I:01:03 & TBR Policy 3:02:02:00)
- Regular or special meetings of student organizations affiliated with Volunteer State Community College may be planned and scheduled according to procedures established by VSCC. All such group gatherings must be conducted without sound amplification equipment unless prior written approval is given by the Coordinator of Student Activities, designee or other appropriate official of VSCC.
- Any affiliated group (student organization) desiring to obtain use of campus property and facilities must submit an Activity Form at least fourteen (14) days in advance (excluding weekends and holidays) to the Coordinator of Student Activities or designee. Upon approval, the advisor of the student organization or a designated student within the organization must schedule the use of a room with the Scheduling Coordinator.
- Within seven (7) working days from the time an Activity Form is submitted to the Coordinator of Student Activities or designee, written notice of approval or disapproval of the proposed use of campus property shall be made available to the applicant at the office of the Coordinator of Student Activities or designee. Notice of disapproval shall include the grounds for denying the requested use.
- Any organization whose application for the use of property or facilities of the College is denied shall have the right to appeal that denial to the President or designee. Notice of appeal shall be made in writing during normal business hours of the College no later than five (5) business days prior to the time of the proposed event and the decision of the President or his designee shall be made at least four (4) days before the time of the event.
- College equipment may be used in connection with the use of campus property and facilities only with the approval of, or under the supervision of the Coordinator of Student Activities or designee.
BULLETIN BOARDS (VSCC Policy III:11:01)
- The use of campus bulletin boards shall be limited to affiliated individuals and groups and to official use by the institution.
- Bulletin boards may be designated for use by specific individuals or groups, such as faculty, students, student organizations, etc. Persons authorized to use a bulletin board, the types of materials which may be posted on a board, the maximum size and duration of any notice and any other special conditions on use should be approved by the Office of Student Life and Diversity Initiatives prior to the use of the board.
- Approval for the use of bulletin boards is secured in the Office of Student Life and Diversity Initiatives, Wood 217.
VISITORS & GUEST SPEAKERS ON CAMPUS (VSCC Policy III:00:04)
In accordance with TBR policy, the campus and facilities of Volunteer State Community College are restricted to students, faculty, staff and guests of the institution except when the campus, its buildings, grounds or facilities are open to the general public for a designated time and purpose. Visitors, including relatives and other guests, who are not on the campus to conduct official College business are discouraged from attending and/or disrupting classes. Prior to extending an invitation to guests to visit the campus for a special College activity, club/organization officers must obtain approval from the club/organization's advisor, Director of Student Life & Diversity Initiatives or the Vice President for Student Services and, in some instances, from the President of the College.
JUVENILES ON CAMPUS (VSCC Policy IV:30:09)
The term "juvenile" shall mean individuals whose age is seventeen (17) years or younger. Juveniles who are brought or invited to campus must remain in the custody of the adult person who brought or invited them to the campus. Students should refrain from bringing juveniles except when approved by the appropriate faculty member and bringing juveniles to campus should be an infrequent happening. Good judgment will be exercised to ensure that no College functions are disrupted or that the juvenile's safety is at risk.
The College does not assume responsibility for unsupervised juveniles. The following actions are prohibited:
- Leaving a juvenile(s) unattended;
- Taking a juvenile(s) into a class lecture or laboratory; or
- Asking a peer or an employee to attend to the juvenile(s) while on campus.
The following exceptions apply:
- Juvenile(s) attending activities sponsored by the College;
- Dual-enrollment students; or
- Prospective athletes.
Any person who brings or invites juveniles to campus must assume responsibility for the actions of the juveniles and must take appropriate measures to ensure the safety of the juveniles while on campus. While attending college-sponsored activities, caution should be taken to guard juveniles from dangerous or harmful acts.
If a juvenile is discovered unsupervised in a campus facility, the adult responsible for the juvenile's presence on the campus will be contacted immediately through the Office of the Vice President for Student Services or Campus Police.
College students are mature enough to make wise and appropriate decisions on the type of apparel suitable for a college campus. Instructors will expect all students to be appropriately dressed in their classes.
LITERATURE DISTRIBUTION (VSCC Policy I:01:03 & TBR Policy 3:02:02:00)
- Any proposed distribution or sale of literature by an affiliated or non-affiliated group, organization or individual on the campus of Volunteer State Community College is subject to specified registration requirements and procedures.
- No obscene literature or material shall be distributed on any property owned or used by VSCC.
- Groups, organizations, or individuals not affiliated with Volunteer State Community College may sell or distribute literature ONLY in conjunction with a request from an affiliated group sponsoring their presence on campus, and only after the proposed distribution has been approved by the Vice President for Student Services.
- No literature, material, or other printed matter shall be sold or distributed within a classroom, library, other academic buildings or facilities, administrative areas, or employee offices. However, the College may permit such sale or distribution in designated locations within the lobbies or other common use area of the above areas or other campus facilities designated for placement of literature for distribution.
- Persons engaged in the sale or distribution of printed matter shall not obstruct or impede pedestrians or vehicles, harass other persons with physical contact or persistent demands, misrepresent the purposes or affiliations of those engaged in the sale or distribution or misrepresent whether the printed matter is available without cost or donation.
- Students may place campaign posters, signs or other items of campaign or political advertising pertaining to a campus election provided such placement is made in such a way as to not damage or destroy campus property.
- Volunteer State Community College shall have the right to terminate the distribution of literature by any group, organization or individual which violates the provisions of VSCC Policy I:01:03.
Students enrolled in classes at off-campus locations must adhere to the rules and regulations established by the local authorities governing the use of the facilities. Any questions should be directed to the Office of Off-Campus Services, 230-3742.
SOLICITATIONS (VSCC Policy I:01:03 & TBR Policy 3:02:02:00)
- Solicitations for purely commercial purposes is prohibited on all property owned or used by Volunteer State Community College. "Solicitation" will not be considered to include activities or events engaged in by affiliated groups, organizations or individuals for the purpose of raising funds to meet expenses of the group, organization or individual. The funds raised by such activities or events shall be used for the benefit of the group, organization or individual, or for charity and no funds shall be distributed to the officers, members, or any individual for personal profit or use.
- Solicitation and fundraising activities other than for purely commercial purposes may be conducted on property owned and used by Volunteer State Community College only by affiliated groups, organizations or individuals, charitable organizations holding such activities with the sponsorship of Volunteer State Community College or the State of Tennessee.
- Student organizations must secure the approval of any profit-making activity from the Coordinator of Student Activities or designee. Fundraising sales during public athletic events will be conducted only in approved areas of the facility in which the event occurs. The normal facilities use regulations for each building or area will apply if not conducted during a public event. Student organizations are expected to pay any overtime or unusual expense incurred.
- Solicitation of dues and/or membership in an organization is permissible only by affiliated groups, organizations or individuals.
- Any recognized student organization desiring to solicit funds must submit an application for registration of the proposed solicitation to the Coordinator of Student Activities or designee. Solicitations shall only be permitted in those areas designated.
- No funds solicited on campus property shall be for the benefit of any individual, unless contributions are requested for the relief of an individual specified by name at the time of the solicitations and all funds contributed are turned over to the named beneficiary for his or her use without any deductions whatsoever.
- Volunteer State Community College may require any group, organization or individual to verify the use, application or disposition of funds solicited on campus property.
Students are not to use the office telephones to make unauthorized telephone calls.
- To receive a 100% refund on textbooks, the following conditions must be observed:
- Textbooks must be returned within seven (7) days after the first official day of classes.
- Textbooks must be returned within thirty (30) days if a class is dropped. A signed drop slip is required or a copy of the student's schedule showing the dropped classes(s).
- A cash register receipt must be presented.
- Books must be absolutely free of all markings if new.
- Bookstore personnel are the sole judge in determining whether books are in new or used condition.
- If a "new book" has become soiled or written in, 75% of the new price will be refunded.
- The Bookstore offers a daily buy back through a used book wholesaler, offering their current market price. The bookstore conducts a "Book Buy Back" during final examinations of each semester. Books are bought back at 50% of the retail price provided they are needed for stock by the Bookstore. If a particular title is not needed by the Bookstore, students will be offered the current market value by a used book wholesaler that the Bookstore represents.
STUDENT ORGANIZATIONS (VSCC Policy III:11:12)
Student organizations may be either organizations sponsored by VSCC, such as student government associations, associated student body organizations, and professional and honor societies, or organizations officially registered by VSCC. Organizations which may be registered to operate include the following: (a) honors and leadership organizations and recognition societies; (b) departmental organizations and professional fraternities and sororities; and (c) special interest groups (political, religious, athletic, etc.). Registration of a student organization shall neither constitute nor be construed as approval or endorsement by VSCC or the purposes or objectives of the organization.
- General policies on student organizations
- No student organization may carry on any activity on the campus unless the organization has been officially registered by VSCC.
- VSCC shall not be responsible for injuries or damages to persons or property resulting from the activities of student organizations, or for any debts or liabilities incurred by such organizations.
- No student organization shall deny membership to any person on the basis of age, race, sex, religion, handicap, national origin or sexual orientation.
- No student organization or individual shall engage in or condone any form of hazing. Hazing shall include, but is not limited to: Any action taken, or situation created intentionally, to produce mental or physical discomfort, embarrassment or ridicule; any form of verbal or physical harassment or abuse; and engaging in public stunts, morally degrading or humiliating behavior or games, whether on or off campus. Excessive demands on a student's time so as to interfere with academic performance are prohibited. Threatening in any manner or form for the purpose of cajoling individuals into secrecy in regard to breaches (planned, threatened, attempted, or perpetrated) of hazing violations also is prohibited. Hazing activity which is in violation of any other VSCC regulation such as the misuse of alcohol, drugs, school property, etc., is strictly forbidden.
- Student organizations shall be vicariously responsible and liable for the conduct and actions of each member of the organization while acting in the capacity of a member or while attending or participating in any activity of the organization.
- No person, group or organization may use the name, Volunteer State Community College, in any manner, provided that registered student organizations may use the name Volunteer State Community College following the name of the organization. No person, group or organization may use the seal or any symbol of Volunteer State Community College without prior written approval of the President or his designee.
- Criteria for Registration
- Any proposed student organization shall be open to all students who otherwise meet membership requirements. Membership in the organization shall be limited to currently enrolled students and/or VSCC alumni; provided that organizations may include faculty and staff, and/or spouses of students, faculty and staff and provided further that professional organizations may include members of the professional and business communities as members.
- A proposed organization must represent the interest of the members and the control of the organization must be within the local campus group. The organization must not have a knowing affiliation with an organization possessing illegal aims and goals.
- The proposed organization must agree to comply with all policies, regulations and procedures established by the Board of Regents and Volunteer State Community College and with all federal and state laws and regulations.
- The proposed organization must not: a) have illegal aims and goals; b) propose activities which would violate regulations of the Board of Regents or Volunteer State Community College or federal or state laws and regulations, or materially and substantially disrupt the work and discipline of Volunteer State Community College; c) or advocate incitement of imminent lawless action which is likely to produce such action.
- The proposed organization must have a minimum of ten (10) charter members and there must be a demonstration of continuous interest in the registration on a long-term basis which is determined by the Coordinator of Student Activities or the designee. In the event there is not sufficient interest to warrant long-term registration, Volunteer State Community College may grant temporary registration to an organization for a limited period of time.
- New organizations may be denied registration where the purposes are within the scope of a currently registered organization. No organization may use the same name or a name which is misleading and similar to the name of a currently registered organization.
- The organization must provide for the distribution of all funds and assets in the event of dissolution.
- Nature and Conditions of Registration
- Registration of a student organization for other than a temporary period will be on an annual basis only, effective until the beginning of the next fall term and shall be subject to annual renewal by Volunteer State Community College for each ensuing year.
- Annual renewal of registration of an organization shall be dependent upon the organization's demonstration of compliance with the following:
- It must adhere to the purposes, aims, and activities as stated in the approved constitution and bylaws;
- It must continue to meet all of the requirements for initial registration;
- It must have remained in compliance with all rules and regulations of Volunteer State Community College and all federal and state laws;
- It must submit all changes in the constitution and bylaws to the Coordinator of Student Activities or designee for approval;
- It must maintain a current list of officers, faculty advisors and sponsors on file in the Office of Student Life & Diversity Initiatives; and
- It must have submitted all required financial and other reports to the Coordinator of Student Activities or designee.
- Annual renewal of registration of an organization shall be contingent upon the completion of required Student Government Association forms. These forms ensure disbursement of seed money.
- Probation, Suspension, and Withdrawal of Registration
- An organization may be placed on probation, be suspended, or registration may be withdrawn by the Coordinator of Student Activities or designee of Volunteer State Community College for any of the following reasons:
- The organization fails to maintain compliance with the initial requirements for registration;
- The organization ceases to operate as an active organization;
- The organization requests withdrawal of registration;
- The organization operates in any activity in violation of rules and regulations of Volunteer State Community College or federal or state laws; or
- The organization fails to submit any required reports.
- An organization which is placed on probation may continue to hold meetings but may not sponsor any activity or program. Any organization which is placed under suspension may not engage in or sponsor any activity or program, and may not hold meetings. Where registration of an organization is withdrawn, it shall cease to exist as an organization.
- In the event an organization is placed on probation or suspended, or registration is withdrawn on the basis of Section (1). (d), the organization shall be afforded the opportunity for a hearing before the Coordinator of Student Activities and the Director of Student Life & Diversity Initiatives.
- An organization may be placed on probation, be suspended, or registration may be withdrawn by the Coordinator of Student Activities or designee of Volunteer State Community College for any of the following reasons:
- Reports
- Volunteer State Community College requires all organizations to submit an annual report concerning its programs and activities during the preceding year. This report is reviewed by the Coordinator of Student Activities or designee and is a requirement for renewal of registration.
- Volunteer State Community College requires all organizations to submit an annual financial report reflecting all revenues received and disbursed by the organizations, and/or an interim financial report or such report concerning any fundraising activity of the organization. This report is a requirement for renewal of registration.
- Fiscal Procedures
- Each organization shall maintain a sound financial system related to the collection and distribution of revenues in accordance with generally accepted accounting principles and according to VSCC policy. An organization may be subject to audit by the Coordinator of Student Activities, Director of Student Life & Diversity Initiatives and/or the Vice President for Student Services at any time, and appropriate financial records shall be maintained for the purposes of audit.
- Each organization shall designate an officer of the organization who is responsible for the collection and disbursement of funds and the maintenance of books and records.
- Officers of Student Organizations
No student who is under academic or social suspension from Volunteer State Community College shall be eligible to become or maintain the status of an officer of an organization.
- Programs and Activities
- The use of any campus property or buildings by an organization shall be subject to the rules and regulations of the Board of Regents and Volunteer State Community College concerning use of property and facilities. All organizations registered pursuant to this policy shall be "affiliated organizations" for the purpose of any Board or Volunteer State Community College policies concerning use of campus property and facilities (Reference TBR Policy No. 3:02:02:00, TBR Rules 0230-1-1, VSCC Policy I:01:03).
- Except for routine meetings of the organization, no on-campus program or activity shall be engaged in unless approved by the Coordinator of Student Activities or designee. All programs and activities, whether on- or off-campus, must receive approval prior to the program and/or activity. The club or organization advisor is required to attend all programs and activities hosted by that club or organization and for certain events a Campus Police presence may be required.
- Any fundraising activity on campus shall be for the benefit of the organization as a whole or a charity, and no funds shall be distributed to the officers or members of an organization for personal profit or gain.
- Procedures
Before a student group applies to become an organization they must complete a 45-Day Intent Form which provides them with a 45-day timeframe in which they are able to complete the application process outlined below.
In order to become officially registered as a student organization, a group must meet the criteria set forth and must provide to Volunteer State Community College a minimum of the following:
- Submit a completed Student Organization Application.
- The proposed constitution and bylaws of the organization, which must clearly contain the following: The name, purpose, proposed activities and rules of membership of the organization, the officers, their terms and methods of selection, the proposed nature and frequency of meetings and activities, and the financial plans of the organization, including any proposed fees, dues and assessments.
- The names and signatures of the charter members of the organization;
- The names of the faculty advisor and/or the administrative officers of the institution who will sponsor the organization;
- A statement of assurance of compliance by the organization that it will comply with all rules and regulations, policies and procedures of the Board of Regents and Volunteer State Community College and with all federal and state laws and regulations.
The designated number of copies of the foregoing documents and information must be submitted to the Coordinator of Student Activities or designee who is authorized to review and make recommendations concerning proposed organizations.
The Coordinator of Student Activities is responsible for reviewing or registering proposed organizations and may require the sponsor to clarify any materials or information provided in the registration process, to resubmit the application or request with non-conforming materials or provisions deleted, or to appear at a hearing for the purpose of providing additional information and testimony concerning the purposes, aims or proposed activities of the organization.
Student organizations which are formed with the intent to engage in team sports must abide by the following rules and regulations in addition to all other VSCC policies and the policies of the Tennessee Board of Regents.
- Membership
- Members of a sports club must be currently enrolled students at Volunteer State.
- A minimum enrollment in six (6) credit hours per semester is required of each member of a sports club at Volunteer State.
- Each member of a sports club is required to maintain a minimum 2.0 GPA each semester of active membership.
- Failure of a membership to maintain a minimum of six (6) credit hours each semester and/or maintain a minimum 2.0 GPA each semester will result in a suspension from membership in the sports club.
- Meetings
- Sports clubs must establish a regular meeting schedule.
- Regular meetings must be held:
- on campus;
- at least one day each month;
- in an assigned meeting room.
- Regular meetings must be given to discussion of the business of the sports clubs. The business of a sport club should include, among other activities, planning special activities and events.
- Team practices must not be held in lieu of regular meetings.
- Insurance
- Each player-member of a sports club must file an Insurance Report with the Coordinator of Student Activities or designee each year and prior to his/her participation in a practice or game.
- Invitations to an Outside Individual or Group Player(s)
- The issuance of invitations to off-campus or outside individuals or groups for the purpose of engaging in a practice or game shall be limited in the following particulars:
- A written request to invite an outside player(s) must be submitted to the Coordinator of Student Activities or designee not later than ten (10) days prior to the date of the proposed game or practice. The request must contain the name of the sponsoring organization, the proposed date, time and location of the game/practice, the name of the outside coach or acting coach who will be present at the proposed game/practice with the outside player(s) and the signature of the advisor to the sponsoring organization. No invitation shall be issued to an outside player without the prior written approval of the Coordinator of Student Activities or designee.
- Use of Campus Property and Facilities
- Each semester sports clubs must secure assignment of a regular meeting room from the Scheduling Coordinator.
- At least ten (10) days prior to a practice or game, sports clubs must secure approval from the Athletic Director for use of any campus property and/or facilities other than motor vehicles.
- Travel
- Students are not permitted to drive any Volunteer State motor vehicles, i.e., bus vans, wagons, trucks, golf carts or cars.
- Approval to use a Volunteer State vehicle must be secured from the Coordinator of Student Activities or designee.
- The expense of travel to participate in sports events must be assumed by the sports club.
- Equipment
- Special equipment and/or uniforms needed to engage in a practice or game must be purchased by the sports club.
- Membership Roster
- Before September 30 of any fall semester or January 30 of any spring semester, a roster of the members of a sports club must be submitted to the Coordinator of Student Activities or designee.
STUDENT CONDUCT AND DISCIPLINE (VSCC Policy III:00:05)
(a) Purpose
The purpose of this policy is to outline a Student Conduct and Discipline Policy, including disciplinary hearing procedures, academic misconduct, traffic and parking regulations applicable to the Volunteer State Community College (VSCC) community.
- Volunteer State Community College (VSCC) students are considered citizens of their civic communities and of the VSCC academic community and are, therefore, expected to conduct themselves as law-abiding members of each community at all times. Admission to VSCC carries with it special privileges and imposes special responsibilities apart from those rights and duties enjoyed by non-students. In recognition of the special relationship that exists between VSCC and the academic community, which it seeks to serve, the Tennessee Board of Regents (TBR) has authorized the President of Volunteer State Community College, under its jurisdiction, to take such action as may be necessary to maintain campus conditions and preserve the integrity of VSCC and its educational environment.
- Pursuant to this authorization and in fulfillment of its duty to provide a secure and stimulating atmosphere in which individual and academic pursuits may flourish, Volunteer State Community College adheres to the following policies, consistent with the regulations developed by the TBR which are intended to govern student conduct and which may be expanded or supplemented by VSCC subject to TBR approval. In addition, students are subject to all national, state and local laws and ordinances. If a student's violation of such laws or ordinances also adversely affects VSCC's pursuit of its educational objectives, VSCC may enforce its own regulations regardless of any proceedings instituted by other civil or criminal authorities. Conversely, violation of any section of these Regulations may subject a student to disciplinary measures by Volunteer State Community College whether or not such conduct is simultaneously violative of state, local or national laws.
- The regulations, and related material incorporated herein by reference, are applicable to student organizations as well as individual students. Student organizations are subject to discipline for the conduct and actions of individual members of the organization while acting in their capacity as members of, or while attending or participating in any activity of, the student organization.
- Subject to the exceptions provided pursuant to the Family Educational Rights and Privacy Act of 1974 (FERPA), 20 U.S.C. 1232g and/or the Tennessee Open Records Act, T.C.A. § 10-7-504(a)(4), a student's disciplinary files are considered "educational records" and are confidential within the meaning of those Acts. [NOTE: MOVED FROM PART 2 TO COINCIDE WITH SYSTEMWIDE RULE]
(c) Definition
- For the purpose of these regulations, a "student" shall mean any person who is admitted and/or registered for study at VSCC for any academic period. This shall include any period of time following admission and/or registration, but preceding the start of classes for any academic period. It will also include any period which follows the end of an academic period through the last day for registration for the succeeding academic period, and during any period while the student is under suspension from VSCC. Finally, "student" shall also include any person subject to a period of suspension of removal from campus as a sanction which results from a finding of a violation of the regulations governing student conduct. Students are responsible for compliance with the Rules of Student Conduct contained in this policy and with similar VSCC policies at all times.
This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.01, Institution Policy Statement. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History €" Adopted by TBR: 12/8/11. Effective: 1/29/12.
- VSCC disciplinary measures shall be imposed, through appropriate due process procedures, for conduct which adversely affects VSCC's pursuit of its educational objectives, which violates or shows a disregard for the rights of other members of the academic community, or which endangers property or persons on property owned or controlled by VSCC.
- Disciplinary offenses are listed below and disciplinary action may be taken against a student for violation of the regulations which occur on VSCC owned, leased or otherwise controlled property, while participating in international or distance learning programs and off campus, when the conduct impairs, interferes with, or obstructs any VSCC activity or the mission, processes, and functions of VSCC.
(a) Conduct Dangerous to Self or Others. Any conduct, or attempted conduct, which constitutes a danger to any person's health, safety, or personal well-being, including, but not limited to, the following:
- Physical and/or verbal abuse,
- Threats and/or intimidation,
- Harm inflicted on self;
(b) Hazing. Hazing, as defined in T.C.A. § 49-7-123(a) (1), means any intentional or reckless act, on or off the property, of any higher education institution by an individual acting alone, or with others, which is directed against any other person(s) that endangers the mental or physical health or safety of that person(s), or which induces or coerces a person(s) to endanger such person(s) mental or physical health or safety. Hazing does not include customary athletic events or similar contests or competitions, and is limited to those actions taken and situations created in connection with initiation into or affiliation with any organization;
(c) Disorderly Conduct. Any individual or group behavior which is abusive, obscene, lewd, indecent, violent, excessively noisy, disorderly, or which unreasonably disturbs VSCC functions, operations, classrooms, other groups or individuals;
(d) Obstruction of or Interference with VSCC activities or facilities. Any intentional interference with or obstruction of any VSCC program, event, or facility including the following:
- Any unauthorized occupancy of facilities owned or controlled by VSCC or blockage of access to or from such facilities,
- Interference with the right of any VSCC member or other authorized person to gain access to any activity, program, event or facilities sponsored or controlled by VSCC,
- Any obstruction or delay of a campus security officer, public safety officer, police officer, firefighter, EMT, or any official of VSCC, or failure to comply with any emergency directive issued by such person(s) in the performance of his or her duty;
(e) Misuse of or Damage to Property. Any act of misuse, vandalism, malicious or unwarranted damage or destruction, defacing, disfiguring or unauthorized use of property belonging to another including, but not limited to, any personal property, fire alarms, fire equipment, elevators, telephones, VSCC keys, library materials and/or safety devices;
(f) Theft, Misappropriation, or Unauthorized Sale of Property;
(g) Misuse of Documents or Identification Cards. Any forgery, alteration of or unauthorized use of VSCC documents, forms, records or identification cards, including the giving of any false information, or withholding of necessary information, in connection with a student's admission, enrollment or status in VSCC;
(h) Firearms and Other Dangerous Weapons. Any possession of or use of firearms, dangerous weapons of any kind, or replica/toy guns, e.g. BB guns, pellet guns, paintball guns, water guns, cap guns, toy knives or other items that simulate firearms or dangerous weapons;
(i) Explosives, Fireworks, and Flammable Materials. The unauthorized possession, ignition or detonation of any object or article which would cause damage by fire or other means to persons or property or possession of any substance which could be considered to be and used as fireworks;
(j) Alcoholic Beverages. The use and/or possession of alcoholic beverages on VSCC owned, leased, or controlled property. This offense includes the violation of any local ordinance, state, or federal law concerning alcoholic beverages, on or off VSCC owned, leased, or controlled property, where an affiliated group or organization has alcoholic beverages present and available for consumption;
(k) Drugs. The unlawful possession or use of any drug or controlled substance (including, but not limited to, any stimulant, depressant, narcotic or hallucinogenic drug, or marijuana), sale or distribution of any such drug or controlled substance. This offense includes the violation of any local ordinance, state, or federal law concerning the unlawful possession or use of drugs, on or off VSCC owned or controlled property;
(l) Drug Paraphernalia. The use or possession of equipment, products or materials that are used or intended for use in manufacturing, growing, using or distributing any drug or controlled substance. This offense includes the violation of any local ordinance, state, or federal law concerning the unlawful possession of drug paraphernalia, on or off VSCC owned or controlled property;
(m) Public Intoxication. Appearing on VSCC owned or controlled property or at a VSCC sponsored event while under the influence of a controlled substance or of any other intoxicating substance;
(n) Gambling. Unlawful gambling in any form;
(o) Financial Irresponsibility. Failure to meet financial responsibilities to VSCC promptly including, but not limited to, knowingly passing a worthless check or money order in payment to VSCC;
(p) Unacceptable Conduct in Disciplinary Proceedings. Any conduct at any stage of an institutional disciplinary proceeding or investigation that is contemptuous, disrespectful, threatening, or disorderly, including false complaints, testimony or other evidence, and attempts to influence the impartiality of a member of a judicial body, verbal or physical harassment or intimidation of a judicial board member, complainant, respondent or witness;
(q) Failure to Cooperate with VSCC Officials. Failure to comply with directions of VSCC officials acting in the performance of their duties;
(r) Violation of General Rules and Regulations. Any violation of the general rules and regulations of VSCC as published in VSCC policies, the VSCC catalog and/or the VSCC Student Handbook, including the intentional failure to perform any required action or the intentional performance of any prohibited action;
(s) Attempts, Aiding and Abetting. Any attempt to commit any of the offenses listed under this section or the aiding or abetting of the commission of any of the offenses listed under this section (an attempt to commit an offense is defined as the intention to commit the offense coupled with the taking of some action toward its commission). Being present during the planning or commission of any offense listed under this section will be considered as aiding and abetting. Students who anticipate or observe an offense must remove themselves from the situation and are required to report the offense to VSCC;
(t) Violations of State or Federal Laws. Any violation of state or federal laws or regulations proscribing conduct or establishing offenses, which laws and regulations are incorporated herein by reference;
(u) Violation of Imposed Disciplinary Sanctions. Intentional or unintentional violation of a disciplinary sanction officially imposed by a VSCC official or a constituted body of VSCC;
(v) Sexual Battery or Rape. Committing any act of sexual battery or rape as defined by state law;
(w) Harassment or Retaliation. Any act by an individual or group against another person or group in violation of TBR policies, as well as federal and/or state laws prohibiting discrimination, including, but not limited to, TBR policies 5:01:02:00,(F), 5:01:02:00, 2:02:10:01 and TBR Guideline P-080;
(x) Academic Misconduct. Plagiarism, cheating, fabrication. For purposes of this section the following definitions apply:
- Plagiarism. The adoption or reproduction of ideas, words, statements, images, or works of another person as one's own without proper attribution,
- Cheating. Using or attempting to use unauthorized materials, information, or aids in any academic exercise or test/examination. The term academic exercise includes all forms of work submitted for credit or hours,
- Fabrication. Unauthorized falsification or invention of any information or citation in an academic exercise.
(y) Unauthorized Duplication or Possession of Keys. Making, causing to be made or the possession of any key for a VSCC facility without proper authorization;
(z) Litter. Dispersing litter in any form onto the grounds or facilities of VSCC;
(aa) Pornography. Public display of literature, films, pictures or other materials which an average person applying contemporary community standards would find, (1) taken as a whole, appeals to the prurient interest, (2) depicts or describes sexual conduct in a patently offensive way, and (3) taken as a whole, lacks serious literary, artistic, political or scientific value;
(bb) Abuse of Computer Resources and Facilities. Misusing and/or abusing VSCC computer resources including, but not limited to the following:
- Use of another person's identification to gain access to VSCC computer resources,
- Use of VSCC computer resources and facilities to violate copyright laws, including, but not limited to, the act of unauthorized distribution of copyrighted materials using VSCC information technology systems,
- Unauthorized access to a computer or network file, including but not limited to, altering, using, reading, copying, or deleting the file,
- Unauthorized transfer of a computer or network file,
- Use of VSCC computing resources and facilities to send abusive or obscene correspondence,
- Use of VSCC computing resources and facilities in a manner that interferes with normal operation of the VSCC computing system,
- Use of VSCC computing resources and facilities to interfere with the work of another student, faculty member, or VSCC official,
- Violation of any published VSCC information technology resources policy,
- Unauthorized peer-to-peer file sharing.
(cc) Unauthorized Access to VSCC Facilities and/or Grounds. Any unauthorized access and/or occupancy of VSCC facilities and grounds is prohibited, including, but not limited to, gaining access to facilities and grounds that are closed to the public, being present in areas of campus that are open to limited guests only, being present in academic buildings after hours without permission, and being present in buildings when the student has no legitimate reason to be present;
(dd) Providing False Information. Giving any false information to, or withholding necessary information from, any VSCC official acting in the performance of his/her duties in connection with a student's admission, enrollment, or status in the institution;
(ee) Unauthorized Surveillance. Making or causing to be made unauthorized video or photographic images of a person in a location in which that person has a reasonable expectation of privacy, without the prior effective consent of the individual, or in the case of a minor, without the prior effective consent of the minor's parent or guardian. This includes, but is not limited to, taking video or photographic images in shower/locker rooms, residence hall rooms, and men's or women's restrooms, and storing, sharing, and/or distributing of such unauthorized images by any means;
(ff) Smoking Violations. Violation of any TBR and/or VSCC smoking or other tobacco use rules or policies.
Disciplinary action may be taken against a student for violations of the foregoing regulations which occur at or in association with enrollment at VSCC which is governed by the TBR for any academic period. Each student shall be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree including periods prior to or between semesters. Conduct occurring while a student is registered or enrolled at VSCC, but not discovered until after the awarding of a degree is actionable under these provisions and may result in the retroactive application of a disciplinary sanction. Should a student withdraw from VSCC with disciplinary action or academic misconduct action pending, the student's record may be encumbered by the Office of Records and Registration upon the recommendation of the Vice President for Student Services and/or the President until the proceedings have been concluded.
This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.02, Disciplinary Offenses. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History €" Adopted by TBR: 12/8/11. Effective: 1/29/12.
- The instructor has the primary responsibility for maintenance of academic integrity and controlling classroom behavior, and can order the temporary removal or exclusion from the classroom of any student engaged in disruptive conduct or conduct that violates the general rules and regulations of VSCC for each class session during which the conduct occurs. Extended or permanent exclusion from the classroom, beyond the session in which the conduct occurred, or further disciplinary action can be effected only through appropriate procedures of the institution.
- Plagiarism, cheating, and other forms of academic dishonesty are prohibited. Students guilty of academic misconduct, either directly or indirectly, through participation or assistance, are immediately responsible to the instructor of the class. The instructor may make a decision regarding the appropriate action including assigning a grade of "F" for the exercise, examination, project or the course. In addition, other possible disciplinary sanctions may be imposed through the regular institutional disciplinary procedures. Other disciplinary sanctions will be imposed only through the appropriate institutional student disciplinary processes found in section VI, subsections (1) and (2) of this policy, which will include faculty reporting instances of academic dishonesty/misconduct to the Vice President for Student Services.
- Students may contest a grade assignment associated with a finding of academic misconduct, as distinct from a student disciplinary sanction, through the applicable institutional academic misconduct procedures set forth in Sections VI, Disciplinary Procedures, below. The student shall be informed of his/her hearing rights, in writing, at the time the grade decision is made. Courses may not be dropped pending the final resolution of an allegation of academic misconduct.
- Disruptive behavior in the classroom may be defined as, but not limited to, behavior that obstructs or disrupts the learning environment (e.g., offensive language, harassment of students and professors, repeated outbursts from a student which disrupts the flow of instruction or prevents concentration on the subject taught, failure to cooperate in maintaining classroom decorum, etc.), text messaging, and the continued use of any electronic or other noise or light emitting device which disturbs others (e.g., disturbing noises from beepers, cell phones, palm pilots, lap-top computers, games, etc.). In instances where it appears a student may be a physical threat to self and/or the campus community the Student Assistance Coordinating Committee will be consulted to conduct a threat assessment to ensure the safety of the individual and the campus community.
- Class attendance and punctuality requirements are established by individual faculty members in the printed syllabus for each course. Along with these requirements individual faculty members will outline in the course syllabus the consequences associated with a student(s) not meeting the class attendance and punctuality requirements. Students are expected to attend classes regularly and are responsible for absences or lateness directly to the faculty member for each course in which they are enrolled.
This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.03 Academic and Classroom Misconduct. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History €" Adopted by TBR: 12/8/11. Effective: 1/29/12.
- Upon a determination that a student or student organization has violated any of the disciplinary offenses set forth in these regulations, VSCC disciplinary policies, or the general policies of VSCC, disciplinary sanctions may be imposed, either singly or in combination, by the Vice President for Student Services or designee.
- Sanctions that may be imposed include, but are not limited to:
- Restitution. Restitution may be required in situations which involve destruction, damage, or loss of property, or unreimbursed medical expenses resulting from physical injury. When restitution is required, the student or student organization is obligated by the appropriate judicial authority to compensate a party or parties for a loss suffered as a result of disciplinary violation(s). Any such payment in restitution shall be limited to actual cost of repair, replacement or financial loss;
- Warning. The Vice President for Student Services or designee may notify the student or student organization that continuation or repetition of specified conduct may be cause for other disciplinary action;
- Reprimand. A written or verbal reprimand or censure may be given to any student or student organization whose conduct violates any part of these regulations and provides notice that any further violation(s) may result in more serious penalties;
- Service to VSCC or Community. A student, or student organization, may be required to donate a specified number of service hours to VSCC performing reasonable tasks for an appropriate VSCC office, official(s), or the local community. The service required shall be commensurate to the offense (e.g., service for maintenance staff for defacing VSCC property)
- Specified Educational/Counseling Program. A student or student organization may be required to participate in specified educational or counseling program(s) relevant to the offense, or to prepare a project or report concerning a relevant topic;
- Apology. A student or student organization may be required to apologize to an affected party, either verbally or in writing, for the behavior related to a disciplinary offense;
- Fines. Penalties in the form of fines may be imposed against a student or student organization whenever the Vice President for Student Services or designee deems appropriate. The sanction of fines may be imposed in addition to other forms of disciplinary sanctions. Failure to pay fines may result in further disciplinary action;
- Restriction. A restriction upon a student's or student organization's privileges for a period of time may be imposed. This restriction may include, for example, denial of the ability to represent VSCC at any event, ability to participate in VSCC or TBR sponsored travel, use of facilities, parking privileges, participation in extracurricular activities or restriction of organizational privileges.
- Probation. Continued enrollment of a student or recognition of a student organization on probation may be conditioned upon adherence to these regulations. Any student or organization placed on probation will be notified in writing of the terms and length of the probation. Probation may include restrictions upon extracurricular activities, or any other appropriate special condition(s). Any conduct in further violation of these regulations while on probationary status or the failure to comply with the terms of the probationary period may result in the imposition of further disciplinary action;
- Suspension. Suspension is the separation of a student or student organization from VSCC for a specified period of time. Suspension may be accompanied by special conditions for readmission or recognition;
- Expulsion. Expulsion entails a permanent separation from VSCC. The imposition of this sanction is a permanent bar to the student's admission, or a student organization's recognition to VSCC. A student or organization that has been expelled may not enter VSCC property or facilities without obtaining prior approval from the Vice President for Student Services or designee with knowledge of the expulsion directive;
- Revocation of Admission, Degree, or Credential;
- Any alternate sanction deemed necessary and appropriate to address the misconduct at issue.
- Interim Suspension. As a general rule, the status of a student or student organization accused of violation of these regulations should not be altered until a final determination has been made in regard to the charges. However, interim suspension, pending the completion of disciplinary procedures, may be imposed upon a finding by the Vice President for Student Services or designee that the continued presence of the accused on campus constitutes an immediate threat to the physical safety and well-being of the accused, any other member of VSCC its guests, property, or substantial disruption of classroom or other campus activities. In any case of interim suspension, the student, or student organization, shall be given an opportunity at the time of the decision and no later than seven (7) business days after the decision to contest the suspension.
This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.04 Disciplinary Sanctions. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History €" Adopted by TBR: 12/8/11. Effective: 1/29/12.
Traffic and Parking
- The purpose of these traffic and parking regulations is to facilitate the orderly and efficient flow of traffic, to provide a safe atmosphere for both pedestrians and motor vehicle operators, and to provide order with regard to parking within limited space. The entry, operation and control of motor vehicles on college property are authorized by this policy. Enforcement of traffic and parking violations is for the purpose of controlling congestion, assuring that only authorized persons are using the facilities of Volunteer State Community College and controlling the proper utilization of parking spaces. Citations will be issued when, in the judgment of the officer, a specific vehicle is in violation of the College's parking and traffic policies. The Chief of Campus Police is responsible for the enforcement of this policy, the Tennessee Motor Vehicle Laws and related city ordinances.
- Volunteer State Community College parking areas are restricted for use by its faculty, staff, students and guests for events approved by the College. Volunteer State Community College assumes no responsibility for the care or protection of any vehicle or vehicle contents while parked or driven on College property. In addition, the College assumes no responsibility for the care and protection of any vehicle or contents during its removal or subsequent storage for violation of College traffic and parking regulations. Any violation of these regulations by a VSCC student, faculty or staff is subject to appropriate disciplinary action. Additionally, all traffic accidents, which occur on campus and involve injury to persons or damage to equipment, property or vehicles, must be reported to one of the following offices:
- Campus Police Department, Wood Campus Center, Room 105, on campus ext. 3595 or 230-3595.
- Vice-President for Student Services, Room 217, Wood Campus Center, on campus ext. 3441 or 230-3441.
(a). Decals/Motor Vehicle Registration
- All VSCC employees, students and Foundation trustees will display a VSCC parking decal. Failure to display this decal will result in a citation and fine.
- Students can register a vehicle and obtain a decal at the following locations:
- Ramer Building, Business Office Rm. 181 from 8:00 am - 4:30 pm Monday through Friday.
- Wood Campus Center, Student Life, Rm. 215 from 8 am €" 4:30 pm.
- Wood Campus Center, Rm. 217 from 4:30 pm €" 8:00 pm.
- Wood Campus Center, Campus Police, Rm. 105 from 7 am €" 10 pm.
- Off-Campus Sites €" McGavock High School, Wilson Central High School, Highland Crest, and VSCC Livingston Center.
- Each student must present current Student ID to obtain a decal.
- Campus Access Fee €" A campus access fee is charged each semester to all students as part of the tuition and fees and covers the cost of parking decals.
- Each full time employee must pay the campus access fee annually through payroll deduction unless otherwise specified.
- Persons are expected to read and familiarize themselves with VSCC Traffic and Parking Regulations. Ignorance of the regulations is no defense for a violation.
- Part-time employees and adjunct faculty must come to Campus Police to obtain a parking decal.
- A student worker is eligible to obtain a staff parking decal provided the student is enrolled in only one class. In that case, the student worker would be considered predominately on campus for employment purposes. If the student worker is enrolled in more than one class, the student worker would be considered predominately on campus for educational purposes and would not be eligible for a staff decal (unless they are a full-time employee).
- Employees failing to pay parking violations within 30 days of the receipt of such violation will be subject to sanctions set forth in TBR Guideline B-010.
- Current VSCC employee parking decals are issued by Campus Police, Wood Campus Center, Rm. 105.
- Special guest parking permits are issued by Campus Police, Room 105, Wood Campus Center.
- The College has two types of parking decals available; exterior and interior display. Vehicles with tinted glass are not allowed to use the interior decals. When placing parking decals on vehicles other than jeeps and convertibles, the exterior decal is to be placed on the outside of the rear tinted window, bottom left corner on the driver's side. When displaying an interior decal, it is to be placed on the interior bottom left corner on the driver's side of the rear window. Jeeps and convertibles may display either an exterior or interior decal on the driver-side lower corner of the front windshield.
- A VSCC parking decal is valid for one year beginning each August.
- Guest parking permits are valid only when dated and signed by the Chief of Campus Police or designee and must be properly displayed on any non-registered vehicle, which is parked on campus. A guest-parking permit is properly displayed when it is face-up on the dashboard of the parked car or when hung from the rearview mirror.
- It is the responsibility of students and employees to notify Campus Police if any vehicles will be on campus left overnight or for an extended period of time.
- It is the responsibility of students and employees to notify Campus Police to obtain a temporary decal when using an alternate vehicle without a parking decal, etc. These individuals may obtain a day pass from the Campus Police Office, Wood Campus Center Rm. 105.
- Persons operating a vehicle on campus are responsible for compliance with all state, county and city ordinances relating to ownership registration and operation of motor vehicles.
- Lost or stolen decals must be reported immediately to Campus Police.
- Misrepresentation
- Any person who obtains a decal through misrepresentation will be subject to disciplinary action.
- No person shall obtain a decal for anyone other than himself or herself to park in employee or designate restricted parking spaces.
- Any person who materially adjusts a traffic citation will be subject to disciplinary action.
- Any person who obtains a decal through misrepresentation will be subject to disciplinary action.
- The following 12-campus organization officers will receive faculty/staff decals from Student Services entitling them to faculty/staff parking privileges during their tenure in the position specified below:
- SGA President
- SGA Vice President
- SGA Secretary
- ACE President
- ACE Vice President
- Settler Editor
- 2 Assistant Settler Editors
- Settler Distribution Editor
- Pioneer Editor
- 2 Assistant Pioneer Editors
- All work study personnel and employees utilizing the loading zone space to conduct college business (i.e. delivering computers, boxes, packages, etc.) will display a visitor pass, which can be obtained from the Campus Police Department.
- All vendors and contractors conducting college business on campus are required to obtain and display a visitor parking pass and a vendors ID badge, which can be obtained from the Campus Police Department.
- The Campus Police Department will recognize current parking decals from all university and colleges that hold class on Volunteer State Community College Campuses.
(b). Parking Regulations
- The inability to locate a legal parking space in an approved parking area on campus does not justify improper parking unless approved by the Chief of Campus Police or designee.
- Improper parking includes but is not limited to parking:
- Along painted curbs
- In driveways and intersections
- On grass or lawns
- On roadways
- On sidewalks
- Straddled on a painted line
- Too far from curb
- Which obstructs traffic as in double parking
- In a fire lane
- Within fifteen feet of a fire hydrant
- Students and employees must not park in "Visitor" parking spaces.
- General parking is allowed after the hour of 5:00 p.m. on weekdays and all day on weekends.
- "Accessible" parking is enforced 7 days a week, 24 hours a day. The fine for a disabled/handicapped parking violation is established by statute, and will be adjusted as necessary to remain in compliance with State law (T.C.A. 55-21-108 Amendment Chapter 909 Bill No. SB2706). Disabled or wheelchair-confined persons displaying the appropriate license plate, placard, etc. may park in staff parking when the accessible parking area is occupied.
- Only persons who have mobility impairments or visual impairments are authorized to park in areas designated as "accessible". Persons with mobility or visual impairments must report parking needs to the ADA Coordinator. Students, staff and visitors with disabilities desiring to park in marked accessible parking spaces must have a state issued parking license plate or tag. For individuals with temporary disabilities, a VSCC temporary tag will be issued upon receipt of appropriate medical documentation. The expiration of the temporary tag will be dependent upon the expected duration of the disabling condition as indicated in the documentation. A temporary tag will additionally be issued to individuals who have made application to the state and are awaiting a state tag. Individuals requesting a temporary tag will complete the request form, providing vehicle registration information. The form will be forwarded to Campus Police and a tag will be issued by the Office of Disability Services. Except as authorized by the Chief of Campus Police, no one must park a vehicle in areas designated as "no parking", "loading zone", and "VSCC car".
- Parking will be only within the designated lines.
- Any unattended vehicles will be considered as parked.
- Motorcycles, motorbikes and bicycles will park in designated areas. Only motorcycles and motorbikes may park in motorcycle spaces.
- No bicycles are allowed inside campus buildings unless secured in an office. Bicycles should be secured when left unattended. Parking in walkways or on the grass is prohibited.
- All parallel-parked vehicles should be parked in the same direction as the flow of traffic.
- Special Event parking requests are to be submitted to the Campus Police Department no later than one week prior to the event.
- Students attending off-campus degree centers and/or sites will adhere to that specific center and/or sites parking policies and procedures.
(c). Traffic Regulations
1. Moving Vehicle Regulations
- Maximum speed on campus is 15 mph.
- All vehicles shall come to a complete halt at stop signs and crosswalks.
- Reckless driving (defined as the operation of a vehicle in a manner endangering life and/or property) is prohibited.
- Driving while under the influence of intoxicants or drugs is forbidden.
- Riding bicycles or other vehicles on the grass is prohibited. An exception is made for VSCC service vehicles including trucks, cars and gasoline powered utility vehicles.
2. Violations
- Failure to obey stop sign or traffic signal.
- Failure to yield to pedestrians at crosswalk.
- Operation of motor vehicle in violation of provisions of state motor vehicle license laws.
- Improper or no display of parking decal.
- Blocking access to trash dumpsters or recycle containers.
- Parking in such a way as to take up more than one designated parking space.
- Speeding (exceeding maximum speed limits).
- Failure to yield right-of-way.
- Operating or riding motorcycle without protective headgear.
- Failure to obey the lawful direction of an officer.
- Failure to yield to an emergency vehicle.
- Failure to adhere to parking rules/regulations.
The following violations pertain to both students and non-students; and if arrested, he/she will be subject to booking at the Sumner County Jail and mandatory court appearance in the General Sessions Court of Sumner County, Gallatin, Tennessee.
Reckless Driving
Driving while intoxicated
Leaving the scene of an accident with injury
Leaving the scene of an accident with property damage TCA-55-10-102
Racing or drag racing with motor vehicle
School bus passing (loading or unloading)
Operating a vehicle with a revoked or suspended license TCA-55-50-504
In compliance with the Digest of Tennessee Motor Vehicle Laws, any offense listed in the digest may require mandatory court appearance where there are personal injury or property damages in excess of $100.00 or where, in the opinion of the citing officer the incident was an aggravated offense.
(d). Fines/Penalties
a) Citations, Penalties & Fines
- Each citation for violation of traffic and parking regulations carries a fine. Citations issued for campus violations are to be paid at the Business Office, Ramer 181. The violator's copy of the citation must be presented at time of payment. State citation fines will be paid at Sumner County General Sessions Court, Gallatin TN.
- Automobiles bearing a faded or obliterated decal will be issued one warning citation. Additional citations will result in appropriate penalties.
- After a registered vehicle receives a third citation in one (1) semester, parking/driving privileges on campus may be suspended for the remainder of the semester. The registered student may also be referred for disciplinary action. The suspension of campus driving/parking privileges will occur after notice is issued to the registered owner/operator of the vehicle. The owner/operator of the vehicle will have ten (10) days to appeal the suspension of driving/parking privileges to the Student Traffic Appeals Committee. In the absence of an appeal, the suspension will go into effect and subsequently the vehicle may be towed if found on campus.
- The following violations may cause immediate suspension of parking privileges or other disciplinary action:
- Operation of a vehicle in such a manner that is detrimental to the safety of other members of the College community;
- Or receipt of three or more parking violations in one academic semester.
- A student who receives three (3) or more citations (regardless of whether or not the citations have been paid) may be charged under the student code of conduct and appropriate disciplinary action taken.
- Penalties for non-payment: Registration for subsequent semester will be blocked until all fines are paid. Transcripts will not be released until all fines are paid.
- Fines for traffic and parking violations are $25.00. The fine for disabled/handicapped parking violations is established by statue and will be adjusted to comply with state law.
**All fines for campus violations may be paid in the Business Office located in the Ramer Building.
2. Towing, Booting and Impoundment
- Volunteer State Community College reserves the right to remove by towing and impounding any vehicle that is parked in such a way to constitute a serious hazard, impede vehicular or pedestrian traffic movement, hinder the operation of emergency equipment, hinder the making of essential repairs or services. A vehicle may be booted In instances where it is parked in a restricted area or in an authorized space. The owner/driver will be responsible for any costs or charges incurred for towing, the removal, impounding or storage of towed vehicles.
- Violations, which may result in towing of vehicles, include the following:
- Unauthorized vehicles parked in spaces designated "accessible".
- Parking in "no parking" or restricted areas.
- A car parked in such a manner as to block a driveway or roadway, block a service entrance, create a hazard to the safety of the public, or impede construction and/or maintenance requirements.
- After a registered vehicle receives a third citation in one (1) semester, parking/driving privileges on campus will be suspended for the remainder of the semester. The registered student may also be referred for disciplinary action. The suspension of driving/parking privileges will occur after notice is issued to the registered owner/operator of the vehicle. The owner/operator of the vehicle will have ten (10) days to appeal the suspension of driving/parking privileges to the Student Traffic Appeals Committee. In the absence of an appeal, the suspension will go into effect and subsequently the vehicle may be booted or towed if found on campus.
- If a vehicle displays a counterfeit, altered, transferred or otherwise fraudulent parking decal, or a decal obtained by an applicant giving false information on the application, the vehicle can be booted or towed.
- Operation of any vehicle used as an instrument in a crime or suspected of being stolen may be towed.
- Operation of a vehicle by a person under the influence of intoxicants or drugs may be booted or towed.
- Abandoned Vehicle €" Any motor vehicle left unattended longer than five (5) business days without notifying Campus Police, will be considered abandoned. All efforts will be made by Campus Police to notify the owner.
(e). Traffic Appeals
Students wishing to appeal a student traffic citation given for the first offense will speak with the Chief of Campus Police and/or the Assistant Chief of Campus Police, and complete the proper paperwork and provide any required documentation. All first offense appeals will be examined on a case-by-case basis. The appellant can provide any pertinent evidence to support the appeal (i.e. photographs, eye witnesses, proof of parking decal and/or hardship, etc.). The Chief of Campus Police and/or Assistant Chief of Campus Police will review each appeal along with any pertinent evidence presented and reach a decision concerning the outcome of the appeal. First offense appeals will be reviewed, at minimum on a weekly basis. The Chief of Campus Police or designee will notify the student, in writing, of the outcome within 48 hours of the decision being made. The same appeals process will apply for a first offense by faculty, staff and community patrons.
Students wishing to appeal a student citation given for a subsequent violation must present their request to the Student Traffic Appeals Committee. The Student Traffic Appeals Committee is a Student Government Association (SGA) Committee charged to hear student traffic appeals and is comprised of the SGA Judicial Committee and the SGA Attorney General, as defined in the Student Government Association Constitution. Appeals must be filed within 10 business days after issuance of the second or subsequent citation.
- The Student Traffic Appeals Committee shall hear student citation appeals for second and subsequent traffic violations.
- There must be at least (3) members of the committee present in order to hear appeals.
- Hearings occur on an as needed basis. The appellant will be notified of hearing time and date two weeks prior to hearing.
- The student who wishes to appeal their ticket will come before the Student Government Association (SGA) Judicial Committee and SGA Attorney General, present testimony and related documents to support their appeal and answer any questions from the committee members.
- The committee will vote to uphold or invalidate the ticket by a majority of the committee members present.
- The decision of the committee will be forwarded to the Vice President for Student Services or designee, who will render the final decision on the appeal.
- Appellants will be notified of the committee's and the Vice President for Student Services' or designee's decision both verbally and in written form.
- All faculty/staff appeals will be filed with the Campus Police department and decided by the Chief of Campus Police or designee.
- During those times when the committee does not meet, the Vice President for Student Services or designee shall serve as the appellate authority. Students shall be notified by letter of the decision.
- Procedure for Appeals:
- Failure to file a traffic appeal within 10 business days from the date of the citation will constitute a waiver of the right to appeal a traffic citation.
- An official traffic appeal form must be secured from the Office of Student Life, Room 215, Wood Campus Center or from the Student Government Association Office in the Wood Campus Center.
- The student must complete the top portion of the appeal legibly and submit any evidence i.e.; doctors note, proof of tag, etc. at the same time the appeal is submitted. The Traffic Appeals Committee reserves the right to request additional information before a decision is rendered. The completed form must be submitted to Student Services.
- Hearings occur on an as needed basis. The appellant will be notified of hearing time and date two weeks prior to hearing. Meetings will be held in the SGA office located in the Wood Campus Center.
- Students may appeal to the committee in person or submit their statement in writing.
- The Student Traffic Appeals Committee must reach a final decision no later than fifteen (15) days after a student's case is heard.
- After the Student Traffic Appeals Committee renders a decision in writing, the appeal will be taken to the Office of the Vice President for Student Services by the committee's chairperson.
- A current file of all decisions by the Student Traffic Appeals Committee will be maintained by the recorder and kept in the SGA office.
- When an appeal has been denied, the prevailing traffic fine must be paid to the Business Office, no later than ten days after notification of decision.
- The Chief of Campus Police or designee is available for all appeal hearings for evidentiary and clarification purposes.
This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.05 Traffic and Parking. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History €" Adopted by TBR: 12/8/11. Effective: 1/29/12.
Disciplinary Procedures
- Volunteer State Community College, which is governed by the TBR, in the implementation of TBR regulations pertaining to discipline and conduct of students, insures the constitutional rights of students by affording a system of constitutionally and legally sound procedures which provide the protection of due process of law.
- The Vice President for Student Services, or designee, is responsible for the enforcement of the College student disciplinary rules and procedures. When an allegation or charge of student misconduct is made, The Vice President for Student Services, or designee, shall conduct an initial investigation. The investigation shall include, at minimum, an interview with any complaining witness, an interview with the responding student, and any witness identified by the responding student. In addition, the Vice President for Student Services, or designee, may consider any other witness, or other evidence relevant to the allegations. At the conclusion of the investigation, the Vice President for Student Services, or designee, will issue a written summary which will include a finding of essential facts, a determination of which student misconduct offenses or other policy violation, if any, has occurred, as well as any appropriate sanction.
- When an adverse finding or disciplinary sanction(s) has been made/imposed by the Vice President for Student Services, or designee, the student will be given notice of his/her hearing options. The student or student organization will have the option to accept the decision or to request an appropriate hearing. The student must make the election within five (5) business days of the Vice President's, or designee's, decision. Once a student has made an election it shall be considered irrevocable. Failure to make an election within five (5) days constitutes a waiver of all hearing alternatives.
- Hearing Alternatives. The student shall be advised of his/her opportunity to elect one (1) of the following procedural options toward the disposition of the findings made by the Vice President of Student Services as specified below:
- Hearing before College Ad Hoc Committee on Discipline Pursuant to College Procedures. The Ad Hoc Committee on Discipline is comprised of three (3) faculty members, two (2) Student Services staff members, two (2) students (one (1) being a member of the Student Government Association) and three (3) at-large members coming from other departments in the College. This committee is selected through the committee membership which allows College faculty and staff to indicate a preference of which committee(s) he/she would like to be a member and it is subsequently approved by the President's Cabinet. Faculty and staff members shall serve a three (3) year term. Student members shall serve a one (1) year term. A chairperson shall be appointed on a bi-annual basis by the President's Cabinet. The Committee shall report to the Vice President for Student Services In all hearings, the Ad Hoc Committee on Discipline shall observe the procedures described in College Hearing Procedures below, consider all evidence, determine the facts, render a decision and recommend to the Vice President for Student Services or designee, the appropriate disciplinary sanctions. Hearings under this procedure are available to students or student organizations charged with any violation of College rules.
- Hearing Pursuant to Tennessee Uniform Administrative Procedure Act. A hearing shall be held in accordance with uniform contested case procedures adopted by the Tennessee Board of Regents. Hearings under these procedures are available, only and, in all cases which may result in (i) suspension or expulsion of a student from the institution, a program, or a course for disciplinary reasons, or (ii) revocation of recognition of a student organization for disciplinary reasons and shall be utilized unless the student or student organization waives those procedures and elects to have his/her/their case disposed of in accordance with other procedures established by this policy.
- College Hearing Procedures. The following procedures shall apply to all College Hearings conducted by the Ad Hoc Committee on Discipline:
Prior to the hearing:
- The student shall be advised on the time, date and place of the hearing at least five (5) days prior to the hearing;
- The student shall be advised, in writing, of the conduct violation(s);
- The student shall be advised of the following rights:
- The right to present his/her case;
- The right to be accompanied by an advisor whose participation shall be limited to counseling the student and shall not include representation;
- The right to call witnesses on his/her behalf; and,
- The right to confront witnesses against him/her; and,
- The student shall be advised of the right and method and time limitations of appeal.
The following procedures apply to all College Hearings:
- Hearing Procedures
- Hearings occur on an as needed basis. The student will be notified of hearing time and date two (2) weeks prior to hearing.
- The Vice President for Student Services, or designee, will present the evidence supporting the initial determination and sanction to the Committee.
- The student will be permitted the opportunity to present testimony and related documents to support their position, and will answer any questions from the Committee members.
- The Committee may hear any other witness testimony, or consider any other evidence, that it determines to be relevant to issues presented at the hearing.
- At the conclusion of the hearing, the Committee will render a decision by majority vote.
- The findings and decision of the Committee will be issued in writing and forwarded to both the student and the Vice President for Student Services within five (5) business days after the conclusion of the hearing.
- Academic Misconduct Procedures
- In instances related to academic misconduct, the student may appeal the decision of the Academic Integrity Committee to the Vice President for Academic Affairs.
- The appeal must be filed, in writing, within five (5) business days of receipt of the decision from the Academic Integrity Committee.
- The appeal document shall set forth the complete basis for the student's appeal from the decision of the Academic Integrity Committee.
- The Vice President for Academic Affairs will review the grounds submitted in the student's appeal document together with the Academic Integrity Committee written decision, and the information developed in the hearing.
- The Vice President for Academic Affairs will render a decision, in writing, to uphold or deny the decision of the Academic Integrity Committee within five (5) business days after receipt of the appeal.
- Appeals to the President
- A student may appeal the decision of the Ad Hoc Committee, or in cases of academic misconduct, the decision of the Vice President of Academic Affairs, to the President of the College.
- The appeal to the President must be filed, in writing, within five (5) business days of receiving the decision.
- The appeal document shall set forth the complete basis for the student's appeal from the decision below.
- The President will review, in all cases, all of the information associated with the initial investigation, and decision, the subsequent hearing before the Ad Hoc Committee on Discipline and/or the Vice President for Academic Affairs.
- The President will reserve the right to speak with anyone involved with the disciplinary offense as well as anyone involved with the initial investigation and/or prior appeal procedures.
- The President shall issue a decision, in writing within five (5) business days of the receipt of the appeal.
- The decision of the President shall be final, subject only to any appeal provided by policies of the Tennessee Board of Regents.
- When an instructor determines a student has committed an act of academic misconduct (i.e. plagiarism, cheating or other forms of academic dishonesty) the following procedures shall apply:
- The instructor shall notify the student, in writing, of the basis for the allegation.
- The instructor may then refer the matter directly to the Academic Integrity Committee for an investigation and hearing of the matter, or may proceed as described in (iii) €"(vii) below.
- The student shall have the opportunity to respond to the allegation and request a meeting with the instructor to discuss the matter. Decision by a student not to respond, or request a meeting, within five (5) business days, shall constitute a waiver of the right to contest the finding or related grade sanction.
- When requested, the instructor shall document the response and /or meeting. Following the meeting the instructor may choose one of the following options:
- If the instructor and student agree on a resolution, the agreement should be written and signed by both parties. If the student is penalized, the Division Dean will be notified, regardless whether the student and instructor agree on the penalty.
- If the instructor and student do not resolve the matter at the meeting, notice of the instructor's determination will be sent to the student and the Division Dean within five (5) business days. In all cases, the vice President for Student Services will be copied on the instructor's decision for review regarding any additional disciplinary procedures.
- The student may appeal the instructor's decision to the Division Dean. The appeal must be filed within five (5) business days of the instructor's decision.
- The Division Dean will review the record generated by the instructor and student. The parties may request an in-person meeting with the Division Dean as part of the appeal review. The Division Dean will issue a written decision within five (5) business days after receipt of the appeal or any in-person meeting. The Division Dean may sustain or reverse the instructor's decision, and may additionally reverse, sustain, or increase the related sanction.
- The student may appeal the Division Dean's decision to the Academic Integrity Committee. The appeal must be filed within five (5) business days from the date of the Division Dean's decision.
- Hearing before Academic Integrity Committee Pursuant to College Procedures. The Academic Integrity Committee shall consist of five (5) faculty members (one from each academic division) and two (2) students from the Student Government Association appointed by the SGA President. All five (5) faculty must be present in order to meet quorum. All five (5) faculty must be present in order to meet quorum. Faculty and students have voting rights in the committee. Hearing procedures for the Academic Integrity committee are the same as those for the Ad Hoc Committee on discipline outlined in section VI, (c)(1) & (3) above. The Vice President of Student Services will attend the hearing to ensure proper due process.
- The student may appeal the decision of the Academic Integrity committee to the Vice President for Academic Affairs.
- The appeal must be filed, in writing, within five (5) business days of receipt of the decision from the Academic Integrity Committee.
- The appeal document shall set forth the complete basis for the student's appeal from the decision of the Academic Integrity Committee.
- The Vice President for Academic Affairs will review the grounds submitted in the student's appeal document together with the Academic Integrity Committee's written decision, and the information developed in the hearing. The Vice President for Academic Affairs will render a decision, in writing, to uphold or deny the decision of the Academic Integrity Committee within five (5) business days after receipt of the appeal.
- The student may appeal the decision of the Vice President for Academic to the President. Such appeal will be governed by the procedures set forth in section VI (e) above.
(h). Students found responsible for multiple acts of academic misconduct may be subject to further disciplinary action up to and including suspension or expulsion from the College. In the event the sanction is suspension or expulsion, the student will have the additional option to appeal the decision pursuant to the Tennessee Uniform Administrative Procedures Act (TUAPA) found in Section VI, (c) subsection 3.
(i). All adverse findings of academic misconduct will be recorded on the student's academic record at the conclusion of all proceedings and at the direction of the Vice President for Academic Affairs. The final decision shall additionally be copied to the Vice President for Student Services.
(j). Students may not drop or withdraw from any course while an allegation of Academic Misconduct remains pending. If the student receives a failing or diminished grade for the course, the student may not subsequently drop or withdraw from the course. If the student is found to have not committed academic misconduct, he or she may drop or withdraw even if the deadlines for such action have passed.
(k). In cases where more than one student is suspected of academic misconduct, each student's case will be adjudicated separately.
(l). Privacy of Disciplinary Proceedings. Personal confidences and the identities of students involved in disciplinary proceedings will be protected to the extent reasonably possible [see Part 1 (5) of these policies].
(m). The President of Volunteer State Community College is authorized, at his or her discretion, to intervene in order to negotiate a mutually acceptable resolution to any disciplinary proceeding, or, subsequently, to convert any finding or sanction imposed to a lesser finding or sanction, or to rescind any previous finding or sanction, in appropriate cases.
This policy is promulgated pursuant to, and in compliance with, TBR Rule 0240-02-03-.06 Disciplinary Procedures and due Process. To the extent that a conflict exists between this policy and TBR rule, policy and/or applicable law(s), the TBR rule, policy and/or law will control. History €" Adopted by TBR: 12/8/11. Effective: 1/29/12.
The Volunteer State Community College Campus Police Department exists as a support unit of the college for the purpose of establishing and maintaining an atmosphere in which people can go safely about their varied activities in furtherance of the college's higher education objective. Volunteer State Community College Campus Police Department believes that crime and criminal opportunities can be decreased by reducing the combination of factors that make crime possible. In order for a crime to take place there must be a desire, ability and opportunity. The VSCC Campus Police Department believes that together with the campus community, they can work to identify, prioritize and solve contemporary problems such as crime, drugs, fear of crime and traffic/parking control.
VSCC Campus Police have complete police authority to apprehend and arrest anyone involved in illegal acts on campus and areas immediately adjacent to the campus. If a VSCC student commits minor offenses involving VSCC rules and regulations, the campus police will refer the individual to the Vice President for Student Services.
Major offenses such as rape, murder, aggravated assault, robbery and auto theft are reported to the local police whereas joint investigative efforts are conducted in compliance with the "Robert 'Robbie' Nottingham Campus Crime Scene Investigation Act of 2004" (Refer to VSCC Policy IV:30:05). This act imposes a separate affirmative reporting duty on college officials to local law enforcement in addition to that delineated in the Tennessee College and University Security Information Act codified at TCA 49-7-2207.
Campus Police personnel work closely with local, state and federal police agencies. The VSCC Campus Police Department is also a part of the Sumner County 911 Emergency System.
Pursuant to T.C.A. 49-7-118g (1) "Campus Police Officer" means a person employed by an employing institution and rendered an oath to provide police services, enforce law, exercise arrest authority, and carry firearms; and thus is subject to the provisions of the Tennessee Peace Officer Standards and Training Commission.
No one other than certified police officers may carry or possess firearms on campus. Notification of the Felony Provisions of T.C.A. 39-17-1309 is posted throughout various buildings. Signs are prominently displayed with the following language: FELONY: STATE LAW PRESCRIBES A MAXIMUM PENALTY OF SIX (6) YEARS IMPRISONMENT AND A FINE NOT TO
The unapproved possession, use or sale of firearms, ammunition, fireworks, major or minor explosives, or any lethal weapon on campus is forbidden, and subject to College discipline as well as to criminal sanctions. NO INDIVIDUAL IS PERMITTED TO CARRY A WEAPON ON CAMPUS.
T.C.A. 39-17-1359 states "The owner/operator of this property has banned weapons on this property. Failure to comply with this prohibition is punishable as a criminal act under state law and may subject violator to a fine of not more than five hundred dollars ($500)."
Possession solely for instructional or school-sanctioned ceremonial purposes is allowed with prior approval from the Chief of Campus Police or his designee. Any violation of these laws should be reported to your instructor or the Campus Police Department immediately.
The Campus Police Department is responsible for overseeing all campus events. These events include, but are not limited to, all basketball games, baseball games, concerts, pageants, musical shows, and commencement exercises.
Campus Police Officers make every effort to check all buildings on campus. This check includes an inspection of landscaping, grounds keeping, indoor and outdoor lighting, fire code compli ance, and door and window locks. The
Campus Police Department is also consulted prior to new construction projects in regard to safety measures.
Uniformed Campus Police Officers patrol the campus on foot and in vehicles 24 hours a day, 7 days a week, 365 days a year, to ensure safety and to protect the property of the College, its students, staff, faculty, and guests.Officers on duty can be reached in case of an emergency by dialing extension 3911. This is a direct call from a VSCC campus telephone to the officer.
USE OF FACILITIES (VSCC Policy I:01:03)
The use of any campus property or buildings by an organization shall be subject to the rules and regulations of the Board and institutions concerning use of property and facilities. All organizations registered pursuant to this policy shall be "affiliated organizations" for the purpose of any Board or institution policies concerning use of campus property and facilities (TBR Policy 3:02:02:00, TBR Rules 0230-1-1). Security considerations are reviewed prior to approval of any request. Any "special" use of College facilities must have approval of the appropriate Vice President or President.
The Campus Police guidelines prescribe that all persons must report any entry into College buildings after hours to the Campus Police. Visitors, as a general rule, are not authorized in buildings after normal business hours unless faculty, staff, or a College official escorts them. Students are admitted into buildings after normal business hours only when there is an authorized access list from the department head or his/her designee.
The campus official operating hours are 6:00 a.m. - 11:00 p.m. Sunday through Saturday. The campus is closed on recognized official holidays. It can be closed at other times, example: inclement weather and emergency or crisis situations, when authorized by the College President or his/her designee.
All persons on the campus will be required to provide adequate identification upon request to appropriate officials and/or Campus Police. The Volunteer State ID is considered adequate identification and must be provided by faculty, staff, or students upon request when they are on main campus or at any off-campus site operated by the College.
Student ID's
Student ID's are required of all Volunteer State Community College students and are made in the Office of Student Life & Diversity Initiatives on the main campus, in Student Services at the Livingston Center, at the Highland Crest Center and at the McGavock Community Education Office. The following conditions apply to the VSCC Student ID:
- The Student ID is valid for one (1) year running from August 31 to August 31.
- Do not destroy or discard the ID card after the one year period. Take the card to the Office of Student Life & Diversity Initiatives for the card to be renewed.
- To replace lost or stolen ID cards, there will be a $10.00 charge. Replacement fees are to be paid in the Business Office. The receipt of payment must be presented in the Office of Student Life & Diversity Initiatives to have a replacement ID made.
- Student ID cards are required to use computer labs on campus, check out books from the library, change your records, pick up financial checks, sell your textbooks back in the Bookstore, and conduct other forms of official College business, and may be required for admission to and/or participation in certain college sponsored events and activities, including home athletic competitions. Current ID's may be used to receive discounts at participating local businesses.
All faculty and staff are required to have a Volunteer State ID. The Office of Human Resources is responsible for maintaining the faculty/staff ID database. New employees will receive information from the Office of Human Resources on how to obtain a Volunteer State ID. The faculty/staff ID is renewed each year when the employee signs the annual contract. Any replacement ID cards that are needed should be requested through the Office of Human Resources.
Pursuant to Tennessee Statutory Law, trespassing on College property is strictly prohibited. Campus Police routinely inquire as to the visitation status of individuals suspected of violating the trespass law. A field inquiry form is completed on the violator, and the information is retained for future use. Subsequent violations may subject the violator to arrest and prosecution.
VSCC has and maintains exterior lighting around all of its buildings and parking lots, as well as additional sidewalk and street lighting, to keep the campus well lit. Ground crews provide landscaping to maintain an attractive campus.
On any normal College workday, there are numerous College support personnel whose jobs include providing inspection of the entire campus and its buildings to discover and correct health, safety and maintenance problems. These staff members include maintenance artisans and custodians, who are on duty during College business hours and on call 24 hours a day. This is in addition to the Campus Police Officers and others who tour the campus on a daily basis and report any safety or security problems to VSCC's Maintenance Department, which respond promptly to correct these problems. Students as well as faculty and staff may also call Maintenance at extension 3601 to report any safety or maintenance problems.
If you are an employee of the College and your keys are misplaced, the Campus Police Department needs to be notified. In this way, a report can be taken in order to document the disappearance of College property and replacement can be expedited.
In accordance with T.C.A. Section 49-7-2203, as well as the Crime Awareness and Campus Security Act of 1990, all students and employees receive updated security information annually. Student applicants or accepted students are also provided with information on security policies and procedures and on how to obtain additional security information.
The Crime Prevention Program at the College offers several crime prevention seminars covering timely topics inclusive of Campus Law Enforcement orientation and services. Some of the topics covered include personal and property protection and rape awareness. The Campus Police Department works with The Settler, the College newspaper, to disseminate information concerning incidents occurring on campus.
In addition to the aforementioned programs, there is information disseminated which contains departmental services and numerous crime prevention tips on topics ranging from assault prevention to property protec tion. The information covers pertinent information on trends in criminal activity and prevention techniques including such topics as Thefts from Automobiles, Utilizing Door Locks, Textbook Theft, Suspect Alerts, Vandal ism, and Cyber Crime.
Learn and follow all College security policies. These policies were created out of a concern for your welfare and consideration for the rights of others. Please report suspicious activity and vandalism immediately.
When walking or jogging:
- Go with someone.
- Stay away from isolated areas.
- Try and stay near streetlights.
- Hold your purse or briefcase tightly, close to your body.
- A front pocket is safer for a wallet than a back one.
- Dress sensibly. Tight pants, clogs, or heels make movement difficult.
If you are being followed:
- Cross the street or change directions.
- Keep looking back so the person knows you cannot be surprised.
- Go to a well-lighted area. Enter a building, hall, classroom, or library- anywhere there are people.
- Notice and remember as much as possible about the person so you can give a good description later.
If you are held up:
- Don't resist. No amount of money is worth taking chances with your life.
- Notify the campus police or local police immediately. Try to give a description that includes approximate age, height, weight, and details on hair, clothing, jewelry, scars, tattoos anything that is noticeable.
Where you live:
- Keep your doors and windows locked day and night.
- Don't let strangers in.
- Don't leave a door unlocked for someone planning to come back later.
Protect personal and College property:
- Lock your door every time you leave.
- Engrave expensive equipment and valuables with an ID number. Engraving tools are available for your use at the Campus Police Department.
- Don't store your purse in an unlocked desk drawer.
- Don't leave your belongings unattended in libraries, hallways, locker rooms, or classrooms.
If you are working late:
- Keep your office door locked.
- Lock all doors behind you when entering or exiting at night.
In a car:
- Keep doors locked while driving.
- Don't pick up hitchhikers.
- Check the back seat before getting into a car.
Protect your car:
- Always lock your car and take the keys.
- Lock valuables in the trunk.
- Park in well-lighted areas.
Another program established by the Campus Police Department is a Campus Police Escort Service whereby an individual can be escorted from one on-campus location to their desired on-campus destination by utilizing a member of the Campus Police Department. In order to obtain a Campus Police Escort service, one can either contact an officer in person, or by contacting Campus Police Department or Student Services.
Most colleges and universities currently provide such a service (either formally or informally) and it has thus become an accepted norm. Campus Police Escort services will be provided by Volunteer State Community College Campus Police Department.
- This service is available to all students, employees and guests while they are on Volunteer State Community College main campus.
- The service will operate twenty-four (24) hours a day, seven (7) days a week.
- Uniformed personnel will offer walking/riding escort to any destination on the college campus.
- No escorts will be made off-campus unless an emergency or special circumstance exists. The supervisor or senior officer on duty must approve this action.
- Campus Police personnel will log all escorts on the daily activity sheet and it will include such pertinent information as person (s) name, location of contact, and destination, also time and mileage if it is a ride escort.
In the event of a minor injury or sudden illness, Campus Police will be notified and assess the condition of the injured person. In response to a serious accident or illness, the Emergency Medical Service (911) will be activated by Campus Police, and the student will be transported to the nearest hospital. If a minor injury or illness occurs at a VSCC off-campus site, Campus Police will be notified. In case of a serious injury/illness, at one of the VSCC off-campus sites, the site Director or instructor will activate the Emergency Medical Service (911) and notify Campus Police. Campus Police can be reached by dialing 911 on any campus phone or at extension 3595 or 230-3595.
The student or responsible person is liable for all expenses incurred resulting from the accident/illness.
A STUDENT'S GUIDE TO REPORTING HARASSMENT (VSCC Policy III:00:05)
The purpose of this guide is to ensure an orderly resolution of charges of sexual, racial, or other forms of harassment brought by students at Volunteer State Community College (VSCC) against other VSCC students or against a VSCC employee.
Sexual harassment and racial harassment have been held to constitute a form of discrimination prohibited by Title VII of the Civil Rights Act of 1964, as amended and Title IX of the Education amendments of l972. Other types of harassment are prohibited by applicable law. Volunteer State Community College prohibits all acts of harassment and will properly investigate and remedy claims of sexual or racial harassment.
- Sexual Harassment
Generally, sexual harassment may be defined as unwelcome advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when one of the following criteria is met:
- Submission to such conduct is made either explicitly or implicitly a term or condition of the student's employment or of the student's status in a program, course, or activity;
- Submission to or rejection of such conduct by a student is used as a basis for employment decisions, a criterion for evaluation, or a basis for academic or other decisions affecting such a student; or
- Such conduct has the purpose or effect of unreasonably interfering with a student's work performance or educational experience or creating an intimidating, hostile or offensive work or educational environment. Whether the alleged conduct constitutes sexual harassment depends upon the record as a whole and the totality of the circumstances, such as the nature of sexual advances in the context within which the alleged incident occurred.
- Racial Harassment
Generally, racial harassment is defined as any person's conduct which unreasonably interferes with a student's status or performance by creating an intimidating, hostile, or offensive work or educational environment. Harassment on the basis of race, color, or national origin, includes offensive or demeaning treatment of an individual, where such treatment is based typically on prejudiced stereotypes of a group to which that individual may belong. It includes, but is not limited to, objectionable epithets, threatened or actual physical harm or abuse, or other intimidating or insulting conduct directed against the individual because of his/her race, color, or national origin.
- Other Harassment
Generally, harassment on the basis of religion, disability, or other protected status includes any conduct which has the purpose or has the reasonably foreseeable effect of interfering with a student's academic efforts, employment, or participation in institutionally sponsored activities. Such harassment also includes any activity which creates an intimidating, hostile or demeaning environment.
Any student who believes he or she has been subjected to harassment by a VSCC student or VSCC employee shall present the charge to the Vice President for Student Services - Wood Campus Center, room 217.
The charge shall include the circumstances giving rise to the allegations, the date(s) of the alleged occurrence(s) and, when available, the names of any witness to the alleged occurrence(s). The charge shall be signed by the student who presents the charge.
The Vice President for Student Services shall investigate and take appropriate action in compliance with Tennessee Board of Regents policies and guidelines relative to harassment and in compliance with federal and State laws which prohibit such discrimination. Refer to VSCC Policy III:00:05.
When a rape/sexual offense is reported, the College will make every effort to see that the victim is offered both medical and psychological care as well as information about prosecuting the suspect through both criminal and College disciplinary channels. College students who are victims of sexual offenses are encouraged to report the incident to Campus Police. Jurisdic tion for investigating such cases for pursuing criminal charges rests jointly with both the VSCC and Gallatin Police Departments. If the suspect is a student, the student victim is encouraged to contact Student Services immediately. Student Services staff members can assist the victim in contacting the Campus Police. A victim of any form of sexual offense is encouraged to seek appropriate medical assistance. If immediate medical attention is warranted, the victim should be transported to a hospital emergency room. If immediate attention is not warranted, the Campus Police Department will assist the victim with obtaining the appropriate services. It is important that the victim seek medical attention in order to assure his/her well-being and to ensure that any evidence is preserved as possible proof of criminal sexual assault in the event that criminal charges are pursued.
Students' accused of sexual offenses will be charged with violating the VSCC Code of Conduct. Special rights are given to the victim if a suspect in a sexual offense case is a student and that suspect is charged with violating the VSCC Code of Conduct. Both the accuser and the accused are entitled to the same opportunities to have others present during a campus disciplinary hearing. The victim, therefore, has the right to have counsel of his/her choice present during hearing. In the event a student defendant elects to have a public hearing, both the accuser and the accused have the right to have counsel, as well as others, present. In addition, both the accuser and the accused shall be informed of the outcome of any campus disciplinary proceeding brought because of these charges.Penalties for the violation of any Code of Conduct are listed in the Student Handbook, e.g. violation may lead to disciplinary action up to and including permanent dismissal from the College. The Vice President for Student Services will work with faculty members if a class change is requested.
The College provides the following programs aimed at promoting awareness of sex offenses:
- Lectures open to students and employees;
- Programs with outside speakers; and
- Upon request, classroom discussions presented by Campus Police Officers.
- Open programs provided by Campus Police officers;
- Posters on campus bulletin boards;
- Discussions concerning personal safety;
- Video tapes available to faculty for classroom presentations; and
- Speakers available for New Student Orientation and classroom presentations.
The federal Campus Sex Crimes Prevention Act and the Tennessee College and University Campus Sex Crimes Prevention Act of 2002 require that whenever a sex offender becomes employed, enrolls as a student or volunteers at an institution of higher education in the state of Tennessee, he or she must complete or update the Tennessee Bureau of Investigation (TBI) sexual offender registration/monitoring form. As defined in section 40-39-102 of the Tennessee Code, a "sexual offender" means a person who is, or has been convicted in this state of committing a sexual offense or who is, or has been convicted in another state or another country, or who is or has been convicted in a federal or military court of committing an act which would have constituted a sexual offense if it had been committed in this state. A "sexual offense" means the commission of acts of including but not limited to aggravate and statutory rape, sexual battery, sexual exploitation of a minor, aggravated prostitution, and kidnapping. Information regarding sexual offenders may be found at the TBI website http://www.ticic.state.tn.us/sorinternet/sosearch.aspx or the Campus Police Department.
Both acts designate certain information concerning a registered sexual offender as public information and therefore amend and supersede the Family Education Rights and Privacy Act (FERPA) and other federal and state laws that previously prohibited the disclosure of such personal information. Since laws require the publication of information pertaining to sexual offenders employed, enrolled or volunteering at an educational institution, said publication does not constitute grounds for a grievance or complaint under institutional or Tennessee Board of Regents policies or procedures.
The College does not inquire as to whether or not students entering the College have been arrested or convicted of a crime. However, if' such information is brought to the College's attention, admittance of the student to the College will generally be reviewed by appropriate administrative personnel on a case-by-case basis.
IF YOU ARE THE VICTIM OF DOMESTIC VIOLENCE, you can ask the District Attorney General to file a criminal complaint. You also have the right to go to the court having jurisdiction over domestic relations and file a petition requesting an order for protection from domestic abuse, which could include the following:
- An order restraining the abuser from further acts of abuse;
- An order directing the abuser to leave your household;
- An order preventing the abuser from harassing you or coming about you for any reason;
- An order awarding you or the other parent custody of or visitation with your minor child or children; and
- An order directing the abuser to pay support to you and the minor children if the abuser has a legal obligation to do so.
It is also permissible for you to make a citizen's arrest of the assailant and have them transported. The area crisis line for the Domestic Violence program is HOME SAFE 452-4315.
With the passage of both The Tennessee College and University Security Information Act (T.C.A. 49-7-2201) and the Federal Crime Awareness & Campus Security Act of 1990, the Campus Police Department will report all crimes reported to them to the Tennessee Bureau of Investigation. This monthly statistical data will be recorded for use in the F.B.I.'s Uniform Crime Report. In turn, all information is supplied to the United States Secretary of Education in compliance with all applicable federal laws.
The VSCC Campus Police Department is a pro-active department that continually interacts with the college community. Crime prevention and safety sessions are available to the entire campus community through scheduled presentations in conjunction with the Office of the Vice President for Student Services and the Office of Human Resources. Circulars, pamphlets, brochures and the college student newspaper are other means by which valuable crime prevention and safety information is distributed throughout the College environment.
Pursuant to the Federal "Student-Right-to-Know and Campus Security Information Act" of 1990 and the Tennessee "College and University Security Information Act" of 1989, the campus crime statistics for the past three years are provided below. In compliance with the Federal Campus Sex Crimes Prevention Act and the Tennessee College and University Campus Sex Crimes Prevention Act of 2002, members of the campus community may obtain the most recent information received from the Tennessee Bureau of Investigation (TBI) concerning sex offenders employed, enrolled or volunteering at this institution from the VSCC Campus Police Department. Information is also available on the TBI's website listing of sex offenders located at http://www.ticic.state.tn.us/sorinternet/sosearch.aspx.
The following are statistics of crime reported on all sites to you in an effort to comply with the "Federal Campus Crime Awareness and Campus Security Act of 1990". Additional copies of the complete crime statistics report are available in the Campus Police Department upon request. The VSCC Student Handbook is printed every two years. However, the online version is updated annually. If the most recent crime statistics are not in the charts below, please refer to the online version of the VSCC Student Handbook at http://www.volstate.edu/StudentHandbook for the most recent statistics on reported crimes.
Reported Crimes
Rape and Other Sex Offenses
Assault (Simple, Aggravated, Intimidation, or Stalking)
Motor Vehicle Theft
Disorderly Conduct
Liquor Law Violations
Drug Abuse Violations
Weapons Law Violations
Discipline conducted through the campus judicial process. Reference: Student Handbook €" Disciplinary Offenses (New Statistical Column)
2010 Fall Term Campus Population
Undergraduate Full Time Equivalent Enrollment 5,785
Graduate Enrollment: 0
Staff Personnel: 348
Faculty Personnel: 378
Security Personnel: 11
Total Campus Population: 6,506
All crimes committed should be reported to the Campus Police Department (230-3595), Wood Campus Center, Room 105; crimes can also be reported to the Office of Student Services in the Wood Campus Center, Room 217. When necessary, written and public precautionary announcements are sent for distribution to all faculty and staff with instructions to be disseminated to all students. If you become aware of any information you consider important enough to disseminate to the faculty, staff, and students, you are requested to give that information to the Campus Police Department or the Office of Student Services as indicated above; there the decision will be made regarding the dissemination of the information. Students attending classes at off-campus locations should give the information to the site director at that location. If a site director is not present please report the incident to local law enforcement as well as VSCC Campus Police. The Gallatin campus falls under the jurisdiction of the Gallatin Police Department and Sumner County Sheriff's Department. All off site campuses fall under their local law enforcement agencies. All campuses, in addition to the local law enforcement agency, are under the jurisdiction of the Tennessee Bureau of Investigation.
Campus Police can be reached for an emergency by dialing extension 3911. This is a direct call from any campus telephone.
FOR NON EMERGENCIES, continue to use extension 3595 or 230-3595. Student Services is a backup Monday thru Friday, 9:00 AM to 8:30 PM and can be notified by dialing extension 3441. On Saturdays, the campus library is open 8:00 AM to 4:00 PM, extension 3402 and can notify Campus Police by radio if needed. On Sunday, Campus Police can be contacted through emergency extension 3911 and 3595.
Red Assistance/Emergency Call boxes are installed in every building on campus for easy access. External Assistance/Emergency call boxes are also located near various campus buildings and in parking lots for access to Campus Police.
Our community and each of us as individuals deserve protection against crime and criminals. If you are the victim of a crime, immediately contact the Campus Police Department if the incident has occurred at the College. If you have been victimized off campus, contact the local Police Department or Sheriff's Office and report the incident. If an arrest is made or a warrant is needed to authorize police to arrest a person believed to have committed a crime, a representative of the Campus Police Department will assist you in court procedure, inform you of your rights and duties as a victim or a witness, or refer you to the Sumner County District Attorney's Office Victim/Witness program, which will help in making the criminal justice system work for you. By doing so, you will know that you have done your best to make your community a safe one in which to live and work.
When a serious crime occurs, one needs to utilize the Campus Police Department to report the incident whereby an investigation may reveal a developing pattern of a recurring crime. If a noticeable trend develops, the campus population is alerted to maintain a well-informed campus environment.
Per state and federal regulations, Volunteer State Community College is required to provide you with information pertaining to the occurrence of crime on our campus. To comply with these regulations, the College uses the FBI's Uniform Crime Reporting (UCR) system. For your benefit, we include definitions of the FBI's Part I Offenses. The Campus Police Department maintains a monthly crime log available upon request.
Part I Offenses
- Homicide
The killing of one human being by another.
- Murder and Non-negligent Manslaughter
The willful (non-negligent) killing of one human being by another.
- Negligent Manslaughter
The killing of another person through gross negligence.
- SEX OFFENSE,Forcible
Any sexual act directed against another person, forcibly and/or against that person's will, or against the persons will where the victim is incapable of giving consent.
- SEX OFFENSE, Non-Forcible
Unlawful, non-forcible sexual intercourse.
- Robbery
The taking or attempting to take anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear.
- Simple Assault
An unlawful attack by one person upon another.
- Aggravated Assault
An unlawful attack by one person upon another wherein the offender uses a weapon or displays it in a threatening manner, or the victim suffers obvious severe or aggravated bodily injury involving apparent broken bones, loss of teeth, possible internal injury, severe laceration, or loss of consciousness.
- Burglary
The unlawful entry into a building or other structure with the intent to commit a felony or a theft.
- Larceny (Theft)
The unlawful taking, carrying, leading, or riding away of property from the possession or constructive possession of another person.
- Motor Vehicle Theft
The theft of a motor vehicle.
- Arson
To unlawfully and intentionally damage, or attempt to damage, any real or personal property by fire or incendiary device.
VOLUNTEER STATE COMMUNITY COLLEGE DRUG-FREE SCHOOLS & COMMUNITIES ACT AMENDMENTS OF 1989 - (VSCC Policy V:01:05)
Volunteer State Community College is committed to the enforcement of the Drug Free Schools and Communities Act Amendments of 1989 (20 USC 3171, et. seq.) and strictly prohibits the use and/or possession of alcoholic beverages, any drug or controlled substance or sale or distribution of any such controlled substance on its campuses. The following information is being provided to each student enrolled at the College to bring about awareness of current information available as it relates to the use, penalties and health risks of illicit drugs and alcohol. All students are required to be knowledgeable of the information provided and comply with any applicable provisions outlined below.
Legal Sanctions under Local, State, and Federal Law:
Various federal, state and local statutes make it unlawful to manufacture, distribute, dispense, deliver or sell controlled substances. The penalty imposed depends upon many factors, which include the type and amount of controlled substance involved, the number of prior offenses, if any, whether death or serious bodily injury resulted from the use of such substance, and whether any other crimes were committed in connection with the use of the controlled substance. Possible maximum penalties for a first-time violation include imprisonment for any period of time up to a term of life imprisonment, a fine of up to $4,000,000 if an individual, supervised release, any combination of the above, or all three. These sanctions are doubled when the offense involves either; 1) distribution or possession at or near a school or college campus, or 2) distribution to persons under 21 years of age. Repeat offenders may be punished to a greater extent as provided by statute. Further, a civil penalty of up to $10,000 may be assessed for simple possession of "personal use amounts" of certain specified substances under federal law. For additional information on Federal Trafficking penalties go to http://www.usdoj.gov/dea/agency/penalties.htm. Under state law, the offense of possession or casual exchange is punishable as a Class A misdemeanor; if there is an exchange between a minor and an adult at least two (2) years the minor's senior, and the adult knew that the person was a minor, the offense is classified a felony as provided in TCA 39-17-417 (21 USC S801, et. seq.; TCA 39-17-417).
It is unlawful for any person under the age of twenty-one (21) to buy, possess, transport (unless in the course of his employment), or consume alcoholic beverages, wine, or beer. Such offenses being classified Class A misdemeanors are punishable by imprisonment for not more than 11 months, 29 days, or a fine of not more than $2,500, or both (TCA 1-3-113, 57-5-301). It is further an offense to provide alcoholic beverages to any person under the age of twenty-one (21), such offense being classified a Class A misdemeanor (TCA 39-15-404). The offense of public intoxication is a Class C misdemeanor punishable by imprisonment of not more than 30 days or a fine of not more than $50, or both (TCA 39-17-310).
Health Risks Associated with the Use of Illicit Drugs and/or Abuse of Alcohol:
Every drug, including alcohol, is a potential poison, which may cause disability and death if it is taken incorrectly into the body, consumed in wrong amounts or mixed indiscriminately with other drugs. Drugs cause physical and emotional dependence. Drugs and their harmful side effects can remain in the body long after use has stopped. The extent to which a drug is retained in the body depends on the drug's chemical composition that is whether or not it is fat-soluble. Fat-soluble drugs such as marijuana, phencyclidine (PSP), and lysergic acid diethylamide (LSD) seek out and settle in the fatty tissues. As a result, they build up in the fatty parts of the body such as the brain and reproductive system. Such accumulation of drugs and their slow release over time may cause delayed effects weeks, months and even years after drug use has stopped.
There are many health risks associated with the use of illicit drugs and the abuse of alcohol including organ damage; impairment of brain activity, digestion, and circulation; impairment of psychological processes and mental functioning; and, physical and psychological dependence. Such use during pregnancy may cause spontaneous abortion, various birth defects or fetal alcohol syndrome. Additionally, the illicit use of drugs increases the risk of contracting hepatitis, AIDS and other infections. If used excessively, the use of alcohol or drugs singly or in certain combinations may cause death. Additional information on the health risks associated with the use of illicit drugs or abuse of alcohol can be found at: http://www.cdc.gov/Alcohol/quickstats/general_info.htm and http://www.usdoj.gov/dea/concern/concern.htm.
Penalties and Sanctions:
Appropriate disciplinary action will be taken in all cases in which students are determined to be in violation of the Drug Free Schools and Communities Act Amendments of 1989 as implemented by Volunteer State Community College.
Students: Any alleged violation of the Act as implemented by the College by a student of the College shall be reported to the Chief of Campus Police and/or the Vice President for Student Services. The circumstances surrounding the offense and the facts as determined by appropriate investigation will be fully reviewed prior to a decision on the action to be taken. Possible disciplinary sanctions for failure to comply with the provisions of this Act may include one or a combination of the following:
- Probation
- Mandatory participation in, and satisfactory completion of a drug/alcohol abuse program, or rehabilitation program
- Suspension
- Referral for prosecution
- Expulsion
- Warning
- Reprimand
- Other appropriate disciplinary action
Questions Regarding the Use of Illicit Drugs and/or the Abuse of Alcohol:
If you have any questions regarding the use of illicit drugs and/or the abuse of alcohol or desire additional information, please contact the Chief of Campus Police at (615) 230 - 3595. The Campus Police Department is located in the Wood Campus Center, Room 105.
Volunteer State Community College seeks to encourage and sustain an academic environment that respects individual freedoms and promotes the health, safety, and welfare of its students, faculty, and staff. In keeping with TBR policy 3:05:01:01 the College prohibits the possession and/or consumption of alcoholic beverages on College property.
Tennessee Law is "TENNESSEE TOUGH" on Drunk Drivers
When an officer suspects that a driver has been drinking, that driver is asked to take a breath or blood test to determine the presence of alcohol or drugs in the body. In Tennessee, there is only one alcohol related traffic offense: driving while under the influence (DUI). Under Tennessee law, a driver is presumed to be under the influence if the alcohol test shows a blood alcohol concentration (BAC) of .08 or more.
Under Tennessee's Implied Consent Law, any person who drives on public roads is deemed to have consented to these alcohol tests. Driving privileges can be suspended for six months for refusal to take the test, even if the driver is not found guilty in court.
Anyone under 21 years of age cannot buy, consume, or even have possession of any alcoholic beverage.
- Jail sentence of 48 hours (minimum) up to 11 months and 29 days (maximum).
- Fine of $350 up to $1,500, plus court costs, attorney fees, and increased insurance rates.
- Loss of driving privilege for one year.
- Attendance at an alcohol safety school, restitution to DUI victim and possible community service work.
- Jail sentence of no less than 45 days and no more than 11 months and 29 days.
- Fine of $600 up to $3,500 plus court costs, attorney fees, and increased insurance rates.
- Loss of driving privilege for a minimum of 2 years (no restricted license).
- Jail sentence of 120 days (minimum) up to 11 months and 29 days {maximum).
- A minimum fine of $1,000.00 and a maximum of $10,000.00.
- Loss of driving privilege for a minimum of 3 years to 10 years (no restricted license).
DRUG AND ALCOHOL ABUSE PREVENTION PROGRAM - VSCC Policy V:01:05
In order to preserve the integrity of the educational environment and to prevent the use and/or abuse of alcohol and other addictive substances, Volunteer State Community College Campus Police networks with the Community Anti-Drug Coalition Across Tennessee (CADCAT), Student Services, and other state and local agencies to support an alcohol and drug abuse prevention program. The program will consist of three major components:
Education-Volunteer State Community College's Drug Abuse Prevention Program gives emphasis to the education of students and campus personnel. Seminars, small discussion groups, video presentations, brochures, pamphlets, and campaigns are methods used to educate the campus community concerning the abuse of illicit drugs and alcohol.
Intervention- The College's Alcohol & Drug Abuse Prevention Program includes individual counseling to assist those who desire or need to develop early intervention techniques.
Referral- Campus Police, Student Services, and Human Resources work with community agencies to establish liaison relationships for students and personnel who need treatment, drug abuse counseling or related support.
VSCC has an Advising Center as well as the Office of Retention Support Services that addresses educational and career counseling. Therapeutic counseling is referred to the appropriate community resources. VSCC networks with Pathfinders Inc., Alcohol and Drug Treatment center, which periodically is on campus distributing literature regarding alcohol, drugs and HIV. VSCC also utilizes other agencies as resources for preventing, confronting or solving substance abuse and other problems
VSCC has an Advising Center as well as the Office of Retention Support Services that addresses educational and career counseling. Therapeutic counseling is referred to the appropriate community resources. VSCC networks with Pathfinders Inc. Alcohol and Drug Treatment center, which periodically is on campus distributing literature regarding alcohol, drugs and HIV. VSCC also utilizes other agencies as resources for preventing, confronting or solving substance abuse and other problems.
USE OF SKATEBOARDS, ROLLER SKATES, ROLLER BLADES & BICYCLES ON CAMPUS (VSCC Policy IV:30:03)
The College designates limited areas for the use of skateboards, roller skates, roller blades, bicycles and other similar wheeled devices. Except as provided below, no person may skateboard, roller skate, or use roller blades or any similar wheeled device in any college building, on sidewalks, roadways, parking areas or college lands, except as specifically authorized in writing by the Chief of Campus Police or his designee. The Campus Police shall enforce this policy.
Designated Areas: Skateboards, roller skates, roller blades, or any other similar wheeled devices may be used on sidewalks and walkways provided that at the time of use, the activity does not create a safety hazard or otherwise interfere with pedestrian traffic and, provided further, the skateboards may not be used within 50 feet of any College owned building or other structure.
Prohibited Areas: As guidance in the interpretation of this policy, the following prohibited areas are expressly noted: Skateboards, roller skates, roller blades, or similar wheeled devices may not be used in the following locations:
- Inside any building or other enclosed facility;
- On stairs, steps, curbs, benches, ledges, loading docks, ramps for disabled, and other similar fixed-location, designated-purpose external sites;
- On any streets or in any parking lots occupied by vehicles;
- Any location within 50 feet of any campus buildings;
- In all areas and ramps immediately adjacent to any campus buildings;
- Individuals who are not faculty, staff or students are prohibited from utilizing any College properties at any time for recreational or entertainment event using skateboards, roller skates, roller blades or similar wheeled devices;
- Bicycles - Bicycles in traffic are like automobiles. A cyclist must obey traffic lights and stop signs, give hand signals and ride on the right side of the street. Failure to do so is a violation of the law. Riders must wear a helmet while on campus. The bicycle must be equipped with front and rear lights. Bicycles may be secured in front of the Campus Police Department.
* Golf cart procedures available upon request in the Campus Police Department.
The purpose is to establish procedures for the use and activation of various emergency mass notification communication methods.
It is the policy of the Volunteer State Community College Campus Police Department to notify the campus of situations involving a confirmed emergency or dangerous situation on or near campus that poses a serious, ongoing, imminent threat to members of the Vol State community. Notifications will be made without delay unless the notification will, in the judgment of responsible authorities, compromise efforts to assist victims or to contain, respond to, or otherwise mitigate the emergency.
- e2Campus €" Vol State's emergency mass notification system which sends messages to the delivery points a subscriber has designated €"cell phone (text) or e-mail account €"in the event of an emergency that poses an imminent threat or danger to the Vol State Community.
Text Alerts are not used for general crime alerts or other situations that do not pose an imminent threat or danger.
Text Alerts are not used for non-emergency communications such as campus event announcements, class reminders, athletics information, news, or advertisements.
Text Alerts are free and available to all Vol State students, faculty, and staff on a voluntary, opt-in basis. Users must register on line at http://www.volstate.edu/PublicRelations/TextAlert.php in order to receive messages.
Vol State staff is encouraged to subscribe to text alerts.
- Campus Wide Imminent Threat or Danger €" A situation that poses an immediate and ongoing hazard of serious bodily injury or death to members of the Vol State campus community and requires notification to individuals to take action to protect themselves. Examples include: A tornado forecast to strike the campus within 15 minutes.
- An armed suspect or active shooter is at large on campus.
- A credible bomb/explosive device, suspected device, or potentially explosive condition exists on campus.
- A structural collapse occurs on campus with potential injuries or trapped persons.
- A major fire occurs on campus that affects more than one building and/or an outdoor area.
- A major HAZMAT incident occurs on campus.
- Emergency Notification Systems (ENS) - The communications systems that may be used to notify the campus community of emergency situation.
In addition to text alerts and the outdoor announcement system, the Emergency Notification System includes: Mass emails, information posted to the college web site, social media including Facebook and Twitter, TVs/digital signage, media releases, overhead announcements, and information provided through WVCP radio.
These mechanisms may be used in conjunction with text alerts and/or the outdoor announcement system for situations involving campus wide imminent threats.
These mechanisms may also be used as primary communication tools by their respective departments for incidents that do not meet the threshold for launching a text alert notification.
Examples of these situations may include a significant (but non- threatening) event, a missing person, or a violent crime with suspect in custody or no longer a threat.
The Vol State Campus Police Department will issue timely Crime Alerts under the following conditions:
- Incidents with one or more of the following classifications:
- Murder;
- Sex Offense; forcible or non-forcible;
- Robbery;
- Aggravated Assault;
- Burglary;
- Motor Vehicle Theft;
- Manslaughter;
- Arson; or
- When repeated offenses warrant public notice (Multiple unsolved thefts with same possible suspect(s) or established patterns)
- The offense occurs on or near Vol State facilities/property; and
- There is a reason to believe that there is a threat to students and/or employees.
Additionally, the department may issue a Crime Alert for any crime when there is a compelling need to get information to the Vol State community about a specific crime.
In the event that a Crime Alert is determined to be the result of a false report, a second alert will be sent retracting the original Crime Alert. An explanation of why it is being retracted will also be included.
- Crime Alerts should contain the following information:
- Vol State Campus Police incident number.
- Date, time, location (general or specific) and summarized event description.
- Suspect description and/or vehicle description
- Any special instructions that may be needed
- The general description of the location will be given such as, but not limited to; nearby businesses, geographic location, etc.
- Crime Alerts are also sent through exchange users email list.
Volunteer State Community College Police Department will respond promptly and appropriately to reports of missing and abducted persons. Vol State personnel are tasked with assisting in locating, coordinating searches, and working with outside agencies to locate the missing person. In the case of abductions, personnel will take action which maximizes the likelihood of returning the abducted person or child safely and the apprehension of the suspect.
Child refers to an un-emancipated person under the age of 18 years.
Unusual Circumstances refers to:
- A missing child 13 years of age or younger. This age was established by the federal Missing Children Assistance Act because children of this age group have not established independence from parental control, and do not have the survival skills necessary to protect themselves from exploitation on the streets;
- A child or an adult believed to be (one or more of the following):
- Out of the zone of safety for his or her age and physical and mental condition. The zone of safety will vary depending on age. For a school age child, the zone of safety might be the immediate neighborhood or the route taken between home and school. In the case of an elderly person of diminished physical or mental health, the zone of safety might include the close proximity and availability of a caregiver familiar with that individual's condition and needs.
- Mentally diminished. If a person is developmentally disabled or emotionally disturbed, or the victim of disease, he or she may have difficulty communicating with others about needs, identity, or address. The disability places the person in danger of exploitation.
- Drug dependent. In the case of a child, the term "drug dependent" shall refer to dependence on either prescription or illicit substances, since any drug dependency puts a child at substantially increased risk. In the case of an adult, the term "drug dependent" shall refer only to a dependence on legitimately prescribed drugs or medicines vital to the adult's continued physical well-being relating to an existing medically-diagnosed condition. This in no way limits an investigating officer's discretion in determining exigent circumstances in specific situations regarding an adult's use of illicit drugs.
- A potential victim of foul play or sexual exploitation. Significant risk to the person can be assumed if investigation reveals indications of a possible abduction, violence at the scene of abduction or signs of sexual abuse.
- Absent from home for more than 24 hours before being reported to the police as missing. While some persons may incorrectly assume that 24 hours must pass before police will accept a missing person case, a delay in reporting might also indicate the existence of neglect or abuse within the family.
- Is absent under circumstances inconsistent with established patterns of behavior. Most children and adults to some degree have established routines that are reasonably predictable. Significant, unexplained deviations from those routines increase the probability that the person may be at risk; or
- A child or adult whose disappearance involves circumstances that would cause a reasonable person to conclude that the missing person should be considered at risk.
- Young Adult refers to an emancipated minor or a person 18 to 20 years of age.
The information included in this Student Handbook concerning campus safety is not designed to serve as an agreement or contractual arrangement for providing security services to the members of the campus community, or to guarantee an individual's personal safety when utilizing the campus facilities or grounds.During the year it may be necessary to update various policies referenced in the VSCC Student Handbook or information may change due to a change in College procedures, Tennessee Board of Regents policies/guidelines or state law. Based on these possible changes please refer to the online VSCC Student Handbook at http://www.volstate.edu/StudentHandbook for the most up-to-date information.