BPM vs Workflow: What's the Difference?
While sharing similar concepts, Business Process Management and Workflow Automation Software are very different in terms of their offerings and capabilities.
The need to automate core processes to eliminate bottlenecks, cut out redundancies, and achieve operational efficiency is what BPM and Workflow have in common.
When automating a business process, it is crucial to test your process in a virtual environment to ensure that the activities and tasks you are automating are as efficient as possible and free of bottlenecks. This where a Business Process Management Suite can enhance your workflow automation initiatives as it gives you the ability to investigate and test your processes for inefficiencies. Unfortunately, this is not possible with a simple workflow automation tool.
Consider a case in which you use a workflow automation tool, which is geared specifically to automate and manage business processes. If you do not test or even model your automated business process in a virtual environment, all of the work you do to get to the process automation stage is at serious risk. You will automate a potentially inefficient, untested, and unproven process. The end result of this type of approach is that the bottlenecks in your business processes will be much more of a problem than they were before.
In a Business Process Management Suite (BPMS), you not only have the ability to automate and manage your business processes, but you also can leverage two other vital concepts: modeling and optimization. Modeling allows you to test your process in a virtual environment first (before the automation stage). By mapping out your process, you will be able to determine bottlenecks, inefficiencies, and high resource usage situations in your process. It is a best practice to understand all of the risks associated with the project.
In terms of Process Improvement, this is where modeling makes the most sense. By utilising the modeling capabilities of a BPMS, you will have the ability to measure process effectiveness and identify potential process bottlenecks BEFORE investing deeply in making the automated process “live.” Identifying and resolving these situations in your process first during the modeling stage, and then proceeding with process automation, ensures all the work you have performed to get your process to the automation stage will contribute to your success.
Who uses Business Process Management?