The following document is the minutes of the Council meeting held on 16 December 2010. These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 20 January 2011 and therefore subject to change. Please refer to the minutes of 20 January 2011 for confirmation.
The Director Environment and Planning (Mr Greg Meyers) declared a pecuniary interest in Item 11.3 Clarification of the Role of the Local Development (Traffic) Committee under the Local Government Act as his wife is an employee for the school relating to DA2010/234. Mr Meyers left the meeting for this item.
Councillor BJ Finlayson declared pecuniary interest in Item 9.10 Review of Organisation Structure - Final Recommendations under the Local Government Act and left the meeting for this item.
Under Disclosure of Interest it was noted that Cr Moran declared a conflict of interest in Item 12.1 Sale of 18-20 Jellico Street, Macksville under the Local Government Act and left the meeting for this item. Cr Moran advised that he did not have a conflict of interest, he just left the meeting.
That the Financial Statements and the Auditor’s Reports for the year ended the 30 June 2010 be received and Mr Geoffrey Allen thanked for his presentation.
Ms Celia Ramsay addressed Council to a prepared statement which is on file SF1403.
Ms Janine Reed addressed Council to a prepared statement which is on file SF1403.
1 That Councillors be provided with a diagram of the existing River Street foreshore showing the existing structures and vegetation.
2 That Council write to Country Energy to ask if there is a way of bundling electricity cables to reduce the need for tree pruning. Further, that Country Energy be requested to perform this work as a community service to the Nambucca Valley.
That Council write to the Minister for Local Government, the Hon. Barbara Perry, as well as the Opposition spokesperson, Mr Chris Hartcher, seeking a monetary increase in the pensioner rebate to be jointly funded by the State Government and councils on the ratio of 70% to 30%.
1 Council make representations and lobby the NSW Government and the Department of Climate Change and Water, in concert with Coffs Coast Waste Service partner Councils, the Waste Management Association of Australia, other NSW Councils and the Local Government and Shires Associations of NSW, to seek to remedy elements of the new regulatory regime that unreasonably constrain waste resource recovery and which impose significant costs on our communities.
2 Council support the Waste Management Association of Australia in its representations to the Director General of the NSW Department of Environment, Climate Change and Water, to collaboratively work to address and resolve barriers to enable the production and utilisation of organic wastes for the production of renewable energy.
3 A further report be presented to Council early in the new year, with more detailed information, and independent expert advice that will recommend the way forward for mixed waste processing to satisfy the new requirements under the Protection of the Environment Operations (Waste) Regulation 2005, and Part 6, Clause 51 and 51A, of the Protection of the Environment Operations (Waste) Regulation 2005.
1 Council make representations and lobby the NSW Government and the Department of Climate Change and Water, in concert with Coffs Coast Waste Service partner Councils, the Waste Management Association of Australia, other NSW Councils and the Local Government and Shires Associations of NSW, to seek to remedy elements of the new regulatory regime that constrain waste resource recovery and which impose significant costs on our communities.
3 A further report be presented to Council early in the new year, with more detailed information and independent expert advice, that will recommend the way forward for mixed waste processing to satisfy the new requirements under the Protection of the Environment Operations (Waste) Regulation 2005, and Part 6, Clause 51 and 51A, of the Protection of the Environment Operations (Waste) Regulation 2005.
3 A further report be presented to Council early in the new year, with more detailed information and independent expert advice that will recommend the way forward for mixed waste processing to satisfy the new requirements under the Protection of the Environment Operations (Waste) Regulation 2005, and Part 6, Clause 51 and 51A, of the Protection of the Environment Operations (Waste) Regulation 2005.
That a further report be presented to Council early in the new year, with more detailed information and independent expert advice, including any additional costs, that will recommend the way forward for mixed waste processing to satisfy the new requirements under the Protection of the Environment Operations (Waste) Regulation 2005, and Part 6, Clause 51 and 51A, of the Protection of the Environment Operations (Waste) Regulation 2005.
That Council write to Coffs Harbour City Council explaining that Council’s reason for only supporting recommendation 3: That a further report be presented to Council early in the new year, with more detailed information and independent expert advice, including any additional costs, that will recommend the way forward for mixed waste processing to satisfy the new requirements under the Protection of the Environment Operations (Waste) Regulation 2005, and Part 6, Clause 51 and 51A, of the Protection of the Environment Operations (Waste) Regulation 2005; was to obtain more information with which to lobby.
(d) make appropriate changes to any Planning Proposal as a result a gateway determination made by the Department of Planning under Section 56 of the Act.
(f) Report to the Minister on draft LEP’s, under Section 59 of the Environmental Planning and Assessment Act, 1979, in accordance with any delegations from the Department of Planning which may exist at the time.
That Council endorse the Minutes of the Committee of Management for the Nambucca Senior Citizens Club’s Annual General Meeting held on 16 November 2010 and thank the outgoing Committee for their work in the past twelve months.
That Jetty Research be advised that Council accepts the draft report – 2010 Resident Satisfaction Survey subject to the provision of recommendations within the Executive Summary; the provision of a classification of the “other comments” in Appendix 2; and the correction of typographical/spelling errors.
Item 9.9 was dealt with under Public Forum/Delegations.
Cr Finlayson declared a conflict of interest in this item (regarding the IT position) and left the meeting at 7.53 pm and returned after the conclusion of this item at 7.59 pm.
1 That the changes to the Organisation Structure as recommended in the comments by the General Manager be considered for funding in the 2011/2012 budget including the consideration of different options for an additional mowing tractor over the growing season.
2 That the position of Water Attendant and Trainee Water Attendant be recruited immediately and be the subject of a quarterly budget variation.
3 The Clarence Regional Library be advised that Council foreshadows reducing the increase in per capita contributions in new agreement due at the end of 2011.
1 That upon receipt of a financial statement confirming the accumulated funds position of the Nambucca Valley Youth Services Centre Inc., that a “one off” donation of $3,818.98 be provided to them so as to enable the payment of outstanding rates and charges on their property at 48 Ridge Street, Nambucca Heads.
2 The donation is to be provided with a covering letter indicating that Council is unable to provide on-going funding to support the Centre.
That the Accountants’ Report on Investments placed to 30 November 2010 be noted.
That Rally Australia be advised of Council’s support as indicated in the table to the report.
That Rally Australia be advised of Council’s in-principle support as indicated in the table to the report, conditional upon Council receiving final details and costs.
That interested Councillors nominate for membership on the Board Members for the Gaagal Wanggaan (South Beach) National Park by way of a show of hands.
1 That interested Councillors nominate for membership on the Board Members for the Gaagal Wanggaan (South Beach) National Park by way of a show of hands.
That Council notify National Parks and Wildlife Service that Council’s representatives on the Board for the Gaagal Wanggaan (South Beach) National Park are Cr Ainsworth with Cr Ballangarry OAM as alternate delegate.
Council adjourned at 8.36 pm.
Council resumed at 9.00 pm.
Note: Cr Flack requested that her vote be recorded as against this resolution as she believes it is not sustainable.
1 Council endorse the Climate Change Risk Assessment and Adaptation Strategy.
2 Council’s Strategic Planner Prepare a Climate Change Adaptation Policy for future adoption by Council to ensure that actions contained in the Climate Change Adaptation Strategy are given consideration in future decision making, policy implementation, strategy development by Council and Council staff.
3 That the final Climate Change Risk Report and Adaptation Strategy be made publicly available through Council’s Libraries and Council’s Website in order to raise awareness in relation to risks associated with Climate Change and assist interested individuals and community groups to adapt to potential future change and build community resilience.
4 That Council staff make appropriate arrangements to ensure that the requirements of the funding agreement with the Department of Climate Change and Energy Efficiency have been satisfied.
1 That Council adopt the minutes of the Steering Committee Meetings held on 1 December 2010.
2 That a Project Implementation Management Plan shall be developed to include provision for hollow bearing trees that are removed as part of the pre-clearing survey to be replaced by nesting boxes of similar dimensions provided in suitable vegetation, within the catchment above the dam top water level.
4 That Council accept an upper limit fee of $34,600 excluding GST from GHD to prepare an Operational Adaptive Management Strategy, including initial baseline monitoring and consultation with relevant statutory agencies.
That Council consider committing $40,000 to addressing the landslip and as soon as possible receive a report on options for investigation including an onsite inspection and that Council seek a quote from a geotechnical expert to provide a report on the work required to stabilise the slippage and an estimate of the cost for the work.
The Director Environment and Planning left the meeting for this item at 9.35 pm and returned at the conclusion of the item at 9.51 pm.
1 That Council note Local Development Committees under SEPP 11 – Traffic Generating Developments have been repealed. The planning provisions previously in SEPP 11 have been updated and carried over into the Infrastructure SEPP. Clause 104 of the Infrastructure SEPP outlines the planning requirements for traffic generating development listed in Schedule 3 of the SEPP. As previously with SEPP 11, if development is proposed that meets the traffic generating criteria in Schedule 3, the RTA must be consulted. For details on consultation requirements and statutory timeframes refer to the SEPP (Clause 104).
2 That based on the above information and, as Council was not officially notified of the RTA structure change for Local Traffic Committees, the report submitted by Department of Environment and Planning including the minutes of the Local Development (Traffic) Committee held 2 November 2010 to discuss DA 2010/234 be noted.
That Council write to the Roads and Traffic Authority requesting formal advice about the statutory authority of the Local Development (Traffic) Committee, its terms of reference and its relationship with Council operations.
Note: Cr Finlayson left the meeting at 10.51 pm.
That the reference to Advisory Committees in the table in the Community Engagement Strategy be deleted so as to attain general input from the community and that Council undertake separate forums for economic development and the environment.
That multi media advertising of community engagement events be undertaken including advertisements in the Happynings, Observer as well as posters in libraries and Council offices, written advice to community groups, inclusion in school newsletters and letterbox drops etc.
1 That the matter be deferred to allow the Committee of Management to conduct a planning workshop that includes any interested existing and future user groups or individuals to determine a shared use arrangement.
2 That pending the result of the community workshop, that the Congarinni Pony Club be advised it may continue its existing use of the Unkya Reserve.
1 That the information concerning changes to the Organisation Structure be received.
2 That Council put forward a motion to the “A” Division Conference seeking State Government and Opposition support for Local Government obtaining an improved share of total taxation revenue and further that the “A” Division encourage other Divisions to do likewise.
1 That Council maintain its contract for traffic control services.
2 That two additional positions be created in Council’s staff structure to undertake traffic control and other labouring duties on the understanding that every effort will be made to reduce the use of contract traffic controllers.
Item 10.1 was dealt with under Public Forum/Delegations.
There being no further business the Mayor then closed the meeting the time being 9.55 pm.
Confirmed and signed by the Mayor on 20 January 2011.