The name of this unit shall be the Energy Conversion and Conservation Division.
Programs and discussion forums relating to the above information shall be presented at each annual meeting of the ASEE.
The members of this unit shall be those members of the American Society for Engineering Education (ASEE) who identify to ASEE their wish to be affiliated with the group each year. Regular membership dues in ASEE are required of all members to be on the current mailing list of the Division. There are no division dues for this Division.
The unit shall be administered by an Executive Committee composed of the Immediate Past Chair, Chair, Chair-Elect, Secretary-Treasurer, Program Chair, Newsletter Editor, and Web Page Editor.
The Chair and other elected officers shall assume their duties at the close of the unit’s business meeting conducted at the annual meeting of the Society. Appointed officers shall assume their duties upon appointment.
In the event that both the Chair and Chair-Elect are unable to fulfill the duties of their offices, the Executive Committee shall elect a Chair from its membership.
In the unusual event that an officer does not consistently perform duties as prescribed herein, this individual can be removed from office through a majority vote of the Executive Committee.
Appoint with the advice of the Executive Board, all standing committees authorized by these by-laws and special committees authorized by the Executive Committee.
Serve as Editorial Review Board Chair.
Serve as the Nominating Committee Chair.
Have responsibility for arranging sessions other than the business meeting and paper presentation sessions at the Society’s annual meeting. Specifically, the Chair-Elect shall arrange such sessions as mini-plenary and panel sessions; joint sessions with other interested divisions; and/or coordinate with other interested divisions to obtain speakers.
Provide timely program planning information to the Program Chair for submission to the Society.
Arrange joint sponsorships of various elements of the technical program with other interested divisions.
Coordinate the peer review of papers for the Proceedings of the ASEE Annual Conference.
Serve on the Nominating Committee and the Awards Committee.
Record the minutes of Executive Committee meetings and the annual business meeting, and distribute copies of the minutes to all members of the Executive Committee within sixty (60) days following each meeting.
Supply to the officers of the Division up-to-date copies of current bylaws with all amendments, within sixty (60) days following the annual business meeting of the committee, provided any changes were made.
Keep records of all the unit’s outstanding receivables and payables.
Ensure that all the unit’s financial activities conform to the standards and procedures set forth in the ASEE Financial Policy Manual, which is available from the ASEE Accounting department.
Coordinate efforts with the Division Chair.
Serve on the Editorial Review Board.
Work with the Division’s officers to develop and maintain the unit’s web site.
Serve as the Awards Committee Chair.
The Chair-Elect shall automatically assume the position of Chair, unless he/she is unable to serve.
Officers in the positions of Program Chair, Secretary/Treasurer, and Newsletter Editor are automatically candidates for the next higher office unless they personally act to remove themselves from consideration.
The Nominating Committee shall annually nominate candidates for each elected office for which the term is due to expire at the next annual business meeting. The officers to be elected by vote by the Division are the Chair-Elect, Program Chair, Secretary/Treasurer, and Newsletter Editor.
Except in the case of a special election necessitated by the resignation or death of the Chair-Elect, as required in [E-3-b] above, election of officers shall be conducted by written ballot among those members of the unit actually present at the annual business meeting. Special elections may be conducted by e-mail, providing that those members of the unit who do not have e-mail addresses on record have the opportunity to vote by either mail or fax.
At least three standing committees shall be maintained: the Nominating Committee, the Awards Committee, and the Editorial Review Board.
The Nominating Committee consists of members of the Executive Committee. The Chair-Elect will serve as Nominating Committee Chair.
The Awards Committee consists of members of the Executive Committee. The Immediate Past Chair will serve as Awards Committee Chair.
The Editorial Review Board shall consist of the Chair, the Newsletter Editor and the Web Page Editor. All material to be published in the division newsletters and website shall be reviewed by the Editorial Review Board, which shall determine if the information is pertinent, suitable, and desirable. The Editorial Review Board shall also decide questions of budget limitations and reasonable newsletter format and length. The Chair will serve as Editorial Review Board Chair.
Reports from the incumbent officers on the unit’s activities for the preceding year, membership, and finances.
Election of officers for the following year.
The Executive Committee may establish such other activities as deemed desirable to promote the objectives of the unit including the appointment of special committees to work with other societies and organizations on meetings or projects of special interest to the Division.
Persons desiring to present papers at the annual meeting of the ASEE and to publish papers in the proceedings of the ASEE must submit abstracts and papers to the Program Chair in a timely fashion and must comply with the guidance of the Program Chair and ASEE regarding presentation and publication.
Papers intended for inclusion in the Proceedings are subject to peer review, as described here. Papers shall be selected for presentation on the basis of abstracts submitted to the Program Chair. The Program Chair shall review the abstracts for quality, suitability, and timeliness of topic. If the Program Chair so desires, other members of the Division may be consulted to determine the suitability of submitted abstracts. If the abstract is accepted, authors shall submit their complete paper for peer review in accordance with the directions of the Society and the Program Chair. The Program Chair shall solicit two reviews for each paper from colleagues knowledgeable in the area presented in the paper. If the two reviews are in agreement concerning the publication of the paper, it shall be submitted or rejected for publication in accordance with the reviews. In the event of a “split decision” concerning publication, an additional “tie-breaker” review shall be obtained. Papers accepted for publication must be presented orally in a Division session at the Annual Conference of the ASEE.
The newsletter shall include pertinent, suitable and desirable Division related information including items submitted by members, within the limits of budget and reasonable newsletter format and length. Major purposes of the newsletter shall be to advertise calls for papers and Division sessions at the annual conference. The Division newsletter shall be delivered electronically to as many members as possible.
The Division website shall contain information of interest to the membership of the Division, such as calls for papers, abstracts for papers to be presented at the Annual Conference, copies of Division newsletters, and links to other pages relevant to the Division interests. The Division website shall be hosted by a member’s server in accordance with Society policies.
Proposed amendments to these by-laws shall be prepared by a committee of 10 unit members appointed by the unit Chair. Proposed amendments shall be sent to the full membership of the unit by letter or in the publications of the unit not less than 30 days before they are to be voted upon. Proposed amendments may also be sent to members by e-mail, providing that they are also sent by mail to those members who do not have an e-mail address on their membership records.
The rules contained in Robert’s Rules of Order, latest edition, shall govern this unit in all matters of parliamentary authority to which they are applicable and in which they are consistent with the Constitution and By-Laws of the Society and the By-Laws of this unit. In all other matters, the Constitution of the Society shall govern.
The Division may sponsor, or co-sponsor with industry, awards to recognize individuals for outstanding contributions in any aspects of energy conversion and conservation.