This Privacy Notice provides information on the processing of personal data by Millbrook Proving Ground Limited ‘Millbrook’. This Privacy Notice was last reviewed in July 2018 and may be changed over time. You are advised to check regularly for any changes.
Millbrook, based at Station Lane, Millbrook, Bedfordshire, MK45 2JQ, is the controller for the processing of all personal data of job candidates and future employees or temporary workers working under its supervision (such as trainees).
We will process your personal data on the basis of our legitimate interest in ensuring that Millbrook can efficiently and effectively assess and select candidates. Pre-employment screening of potential recruits will be executed for security reasons or in relation to export controls, anti-bribery & corruption, ethics & compliance and any other legal or regulatory obligations to which we may be subject.
For this purpose, we process your contact details (name, title, telephone, email and home addresses), all information contained in your cover letter or CV/resume (such as your professional memberships, employment and education history), information you have published on professional social networking sites (such as LinkedIn), your correspondence with Millbrook and/or any relevant operating companies with regard to job applications (including references). We may also process personal data necessary for assessing your credit standing, proof of work eligibility and any past unspent criminal convictions.
In order to review your candidacy against other opportunities at Millbrook during this period, we will retain your personal data for up to one calendar year from the date of your application.
Should you be become an employee of Millbrook, your personal data will be covered by our Employee Privacy Notice.
Your personal data will be available within Millbrook to only those who need access to the data and only to the extent necessary to meet the purpose specified in section 2 (above). We will take appropriate measures to ensure that your personal data is adequately protected. Your personal data may also be available to Security and Vetting Solutions (‘SVS’) in order to conduct verification and background checks on potential recruits once an offer of employment has been made and you have accepted. In other cases, your personal data will not be supplied to third parties, except as required by law.
Where SVS processes your personal data solely on our instructions, it acts as a data processor and we enter into an agreement with SVS to ensure that your personal data is appropriately safeguarded. At a minimum, we reserve the right to audit SVS’s security processes, with the right to terminate the agreement where we find the security to be inadequate.
Where we share your data with 3rd party assessment providers as part of the selection process, we will notify you of this in advance. This notification will include the reasons for sharing your personal data with this third party, as set forth herein.
Millbrook have taken adequate safeguards to ensure the confidentiality and security of your personal data. We have implemented appropriate technical, physical and organisational measures to protect your personal data against accidental or unlawful destruction or accidental loss, damage, alteration, unauthorised disclosure or access, and against all other forms of unlawful processing (including, but not limited to unnecessary collection) or further processing.
the right to lodge a complaint with a data protection authority (in England, this is the Information Commissioners Office). A list of other authorities can be found here.
When in doubt, or if you have any questions relating to data protection, you can contact us via the HR team.