I attend the historic launch on February 6, 2018 - and I followed the serious Internet chat and forum advice to go early. I was on-site at 2:00am day of the launch, 4 hours before Jetty park opened.
My biggest expereince observation was the need for comnual eating, breaking bread. We were all there, we all brought stuff, but we only share words or snapping photographs.
I was actually interviewed by a local Fox News around 10:30am affiliate bcause I got out my Coleman butate stove I had at my house for hurricanes (best to test your equipment).
Bubbley or special shots to celebrate?
Can food drive? All cans unused get donated to a desginated group?
outdoor bright TV and feed of events/social media?
Organize music and other events - STRICT schedule of reasonable times and volume levels. A ticket (paper tear, app?) system of letting each person pcik ONE song for the event?
RV, single car use - can you announce your car is a sleep / mobile phone music chamber / wifi upload zone / skype zone and a booking system (paper tears? with standby users?
HELP the unfortunate. What if you get sick? What if we make you sick from drinking, etc? Can we protect your car/phone/camera and be a positive community? What if you have to exit due to outside events?
Organize, schedule, plan. Commit to help by publishing a Facebook Events page, DEDICATED subreddit (even if nobody uses it, a real risk!), twitter hashtag (unique), phone number fowards to group for last-minute confusion? Ralley points?
Create a non-profit and ask billionares to donate us $5000 to pay for 1) $500/year for pizza meetings to do the non-profit paperwork and REALLY get it done, for reals! 2) $4500 for food, drink from a sometimes organized means. Expensive chees, wine, beer, booze is fine - IF it's being shared and fun. Tickets to share? If a Billionare wants to toss 100 people a 6 hour party, why not? HOWEVER, sponsors, marketing tied into the event - other than classical (go back to 1950 and earlier) acknolwedgement thanks.
Make patches, carvings, t-shirts, or LATER delivery of items. And EXPLAIN your profit motives, EXPLAIN what will go right and wrong with post-event deliveyr, etc. If you can't explain, someone in the group HELP YOU sort those questions and answers out. Risk is fine, risking $15 on a shirt that nobody gets, but at least use sincerity in the attempt and helping each other.
Launch Rats is a good example as far as I can tell! Ask them if we can make acknowledgement patches (patches of any design, to show we appreciate them), etc. Group-event patches with a #LaunchRats hash? Hash on patches?
Special badges/name tag icons / words? "new to USA", "new to Flordia", "New to rockets", "been away a while"
Scavenger hunt, clues handed out to arrivals in sequence. Even if you were the first 5, someone retro-hands you the hints. Group scavenger hunt, boobie prize?
Trivia schedules? Presentation on satellite views of the launch locations and various parking / attendance suggestions for future visits?
Attendance patches. Show delay X count, show scrub days, show weather experience, show attendance/traffic experience, show count of persons? Guet orbatal cities?
Guest orbatal cities program? Somewhere on path? Related to payload in some way? Offer online gift or full sponsired trip?
I once had a Dell (Round Rock Texas) employee go with me to a grocery store at like 9:00am in the morning and we filled a cart wtih $300 worth of drink/food so we could have a SXSW party to promote Open Source software - as part of a Linux Users Group! My premise was that Linux had no official marketing arm and needed to have random events events from a users group. All I did was mention who paid for it in an acknolwedgement and explination of how I got the event. 30 or 40 people for 4 hours daytime casual event on the main drag (Sixth street), was a good time! We parsed out the leftovers at the end.
I wrote this like a potluck list. Style shifts and all. This is the land of ThanksGiving Potlucks, let's think community and things to remember - breaking bread together. REWRITE this list, STEAL this list, improve this list. Make it GOODNESS at a human level, and organic. ἔρανος / Eranos.