Use this checklist to work with your designated proposal analyst to facilitate planning, coordination, assembling, and successful submission of proposals for sponsored projects. Download a copy to save your progress through the list.
Have the PI and other investigators read and understood the guidelines of the program being applied to, including required deadline for proposal submission?
Are the PI and other investigators eligible to apply to the funding program?
Does the format of the proposal (page, font, order of proposal sections, etc.) conform to program guidelines?
Are all necessary attachments included (e.g., biographical sketches, certification and assurances to be completed by ORS, etc.)?
Is the PI familiar with the proposal submission method (sponsor electronic submission system, mailing considerations, etc.)?
For federal, state, or non-profit sponsors, is the F&A rate mandated by the guidelines being used?
For for-profit sponsors, is the University using the full, negotiated F&A rate?
If No, an F&A waiver form must be completed.
Are sponsor budget mandates followed (e.g., salary caps, prohibitions on purchase of equipment, total request, etc.)?
Is any Voluntary Cost Share included?
If yes to any of the previous two questions, has the cost share been reviewed and approved by University Officials?
If there are any subcontracts, do their budgets conform with the primary sponsor limitations and requirements?
Does the budget add up and match the budget justification?
Have all required proposal documents been provided by the external collaborator (e.g., budget, budget justification, biosketches, facilities, other mandatory documents)?
Have appropriate administrative approvals been obtained from external collaborators (e.g., subcontracts, third parties, etc.)?
Is the role of each institution clearly stated in the proposal?
Has a statement of work been provided from each institution?
Cost Sharing commitments must be documented and tracked via Cayuse SP, email, letters, additional documentation, and/or FOP numbers. Have cost sharing commitments been endorsed by the appropriate TTU official?
Have third party commitment letters been obtained, if applicable?
Have requirements for space or specialized facilities (e.g., secure facilities) been approved by the Department Chair, Dean, or Director to accommodate the proposed project?
Other than for cost sharing, have requirements for internal commitment of funds been cleared with the Department Chair, Dean or Director?
If the project involves the use of human or animal subjects, has the Human Research Protection Program or the Animal Care and Use Committee been contacted?
If the sponsor follows PHS/FCOI regulations, has the required Financial Conflict of Interest training and disclosure been completed by all key personnel?
If the proposed project involves radioactive isotopes, recombinant DNA, or other hazardous material, has the Environmental Health & Safety Office been consulted?
If the project involves the use of export-controlled technology, have provisions been made to secure the necessary licenses?
If the project involves classified or security sensitive research, has the TTU Facility Security Officer been consulted? If not, please email jennifer.horn@ttu.edu.
If the project involves proprietary research, has the TTU Office of Research Commercialization been contacted?