Fill out the registration form and post or fax it to the address mentioned on the contact page. A deposit of 20% of the total amount is due at the time of registration. With your registration you commit yourself to the services requested and booking conditions. After having received your registration and deposit, we will send the confirmation of enrollment and the invoice. The welcome pack with extra information and the address of your accommodation will be sent after you have settled the remaining balance. The invoice must be paid in full, four weeks before arrival.
If a booking (e.g. arrival date, accommodation) is changed up to 31 days before departure, we will be reserve the right to charge a non-refundable fee of $65 / 50€. We will do our utmost, but cannot guarantee the fulfillment of the request made. In the case where extra costs will be incurred due to the rebooking, we will advise you of what the new fee will be.
In order to provide the letter of acceptance required by the embassy for visa issuance in all countries but the USA, 40% of the total amount should be paid together with an additional non-refundable registration fee of $150 , or the equivalent (+ a shipping fee if applicable). This does not include accommodation placement and fees.
In case of a visa refusal, a full refund minus the additional non-refundable fee can only be made if the student provides the letter of refusal issued by the embassy. If a student is delayed and we do not receive notification 14 days before arrival, we will consider the participation of the student as confirmed and cancellation / rebooking fees may apply.
In cases where the visa has not yet been issued 15 days before departure, we strongly recommend postponing the course. In this case, the first rebooking fee will not be charged. We know visas can sometimes be a tricky process - please let us know if you are having issues.
Refunds for visa refusal shall be 100% minus non-refundable fees.
Parents of minors agree that neither GEOS Languages PLUS nor the homestay shall be liable for damage or problems caused either negligently or intentionally by their children while participating in trips. Parents and their children who are still minors recognize and accept the laws and the normal code of conduct of the country which they are visiting.
By agreeing to our general terms and conditions you are accepting that GEOS Language PLUS has the right to use any photos, video and sound recordings which may be produced in the course of a language programme. These materials may be used by us for promotional purposes without cost implication or the need for a separate authorisation from you.
A student may withdraw from a program by providing written notice to GEOS.
3) Refunds owed to students will be paid within 30 days of GEOS receiving written notification of withdrawal and all required supporting documentation, or within 30 days of an institution's written notice of dismissal.
4) If a student did not complete the Study Permit by the start date in the Letter of Acceptance, the student must notify the institution and the institution may issue an additional Letter of Acceptance for a later start date. In that case, the institution may charge an additional $200 administrative fee and retain the balance of the prepaid tuition fees pending the outcome of the Study Permit application.
5) If a student advises the institution in writing, prior to the start date, he/she was denied a Study Permit and provides a copy of the Study Permit denial letter issued by Citizenship and Immigration Canada, the institution may retain the lesser of 10% of the total fees due under the contract or $400. Should a student fail to advise the institution, or choose to withdraw for other reasons, the refund policy set out in Part 1 above will apply.
Refunds owed to students will be paid within 30 days of the institutions receiving a copy of the Study Permit denial letter.