Councillor S Jenvey declared a non-pecuniary - less significant conflict of interest in Item 9.4 Proposed Great Koala National Park under the Local Government Act as Cr Jenvey is a member of the Australian Labour Party.
Councillor J Reed declared a non-pecuniary - less significant conflict of interest in Item 9.6 Street Tree Guidelines and Street Trees Species Considered as part of Urban Design Strategies under the Local Government Act as a family member was a stakeholder in consultation. Cr Reed left the meeting for this item.
Councillor A Smyth declared a non-pecuniary - less significant conflict of interest in Item 9.9 Nambucca Rivers Creeks Estuaries and Coastline Management Committee – representation under the Local Government Act as Cr Smyth is a member of the Nambucca Valley Conservation Association and the Association is represented on that Committee.
Councillor A Smyth declared a non-pecuniary - less significant conflict of interest in Item 9.13 Minutes of the Clean Energy Committee under the Local Government Act as Cr Smyth is a member of the Nambucca Valley Conservation Association who is represented on that Committee.
Councillor J Reed declared a pecuniary interest in Item 9.15 2017 July - Approved Construction and Complying Development Certificates under the Local Government Act as this item includes development certificates for Nambucca Valley Care Ltd and she is an elected Director/Chairman of Nambucca Valley Care Ltd. Cr Reed left the meeting for this item.
That the minutes of the Ordinary Council Meeting of 27 July 2017 be confirmed.
That Councillors submit Notices of Motion detailing any proposed motions for the LGNSW Annual Conference 2017 Business Paper for consideration and endorsement by Council before 2.00 pm Monday 4 September 2017.
· Request to reduce speed on the road and reduce dust on the approximately 200 metres unsealed section of Ocean View Drive, Valla Beach.
That Item 11.4 - Capital Works Report as at 30 June 2017 be brought forward as a staff member was in attendance to respond to any questions raised in relation to this Item.
1 That the Capital Works Report for the fourth quarter of the 2016/17 financial year ending 30 June 2017 and expenditure YTD week ending 14 July 2017, be received and noted.
2 That the identified works within the report be revoted along with under expenditures on projects to the 2017/18 financial year to complete the various programs.
2 That the recommended revotes be adopted.
7. By way of clarification, site inspections undertaken by Council prior to the commencement of a Council meeting are not part of the Council meeting and accordingly the provisions of the Code of Meeting Practice in relation to public addresses, limitation on the number of speakers and other matters pertaining to the conduct of Council meetings do not apply (local policy).
B That all Committees be advised of the requirement that an Acknowledgement of Country be included in the agenda and performed at the commencement of each meeting.
C Wherever possible major matters not be listed for consideration at “Away” Council meetings and that any major matters concerning the particular locality be brought forward.
That Council adopt the draft Resignations – Purchase of Gifts Policy as per the second attachment to this report.
That Council adopt the draft Resignations – Purchase of Gifts Policy as per the second attachment to this report with the replacement of “gift card” with “gift card or voucher preferably from a local supplier”.
That Council adopt the draft Resignations – Purchase of Gifts Policy as per the second attachment to this report with the replacement of “gift card” with “gift card or voucher preferably from a local supplier” and further that the draft policy be placed on public exhibition.
1 Council seek advice from the Forestry Corporation of NSW on the implications for Nambucca Shire State Forests that contain koala populations in relation to number of direct jobs, the type of product which comes from the forests, the markets they are sold into (local or overseas) and the health assessment of these forests.
2 That Council seek advice from the three main local sawmills in relation to the proposal.
3 Council seek advice from the NSW Opposition Leader, the Hon. Luke Foley MP on the funding which would be made available to support the proposed Great Koala National Park, including arrangements for funding assistance to any local workers and businesses who might be affected by the conversion of State Forests to National Park as well as the additional jobs which the proposed National Park would create.
4 Council seek advice from the Premier of NSW, the NSW Greens and the NSW Shooters Fishers and Farmers Party in relation to their respective positions’ on the proposed Great Koala National Park.
5 The advice of the Forestry Corporation of NSW, the three main local sawmills as well as the Opposition Leader, Premier, NSW Greens and NSW Shooters Fishers and Farmers Party be further reported to Council.
6 The Council seek advice from the local Gumbaynggirr people in relation to the proposal.
That Council receive advice from Council’s Planning Staff on whether the declaration of a Great Koala National Park would have any impact on the permissible uses of adjoining land.
That Council engage King & Campbell as per their scope of works to prepare a Master Plan for Thistle Park including the preparation of floor plans and elevations for the proposed clubhouse/amenity building.
Cr Reed declared a non-pecuniary - less significant conflict of interest and left the meeting for Item 9.6 at 7.22 pm and returned after the conclusion of the Item 9.7 at 7.38 pm.
1 That Council endorse an amendment to Section 5 – Tree Selection and Section 6 – Local Conditions of the “Guidelines – Trees on Public Land” to facilitate the planting of non-native plant species as focal points within the Macksville Revitalisation Plan.
2 That the amendment to include non-native species is specifically for the CBD and immediate environs used in strategic locations identified as part of the Council endorsed Urban Design or Landscape Plan publicly exhibited within the Macksville Revitalisation Plan.
That the Macksville revitalisation be placed back on exhibition in relation to the non-native species that have been chosen which are not included in Council’s “Guidelines – Trees on Public Land”.
That Council note the financial status of the Environmental Levy.
The meeting was adjourned at 7.36 pm and resumed at 8.12 pm.
2 That Council move into Closed Meeting to discuss the matters for the reason(s) listed below and bring forward Item 12.2.
The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 8.13 pm.
That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 9.29 pm.
1 That the Mayor, General Manager and Manager Business Development be provided with delegated authority to negotiate a contract of sale for approximately 4 hectares of land contained within Lot 2 DP 1173066 with Midcoast Trucks with the major terms of the contract to be ratified by Council before the contract is entered into.
2 In the event that agreement cannot be reached with Midcoast Trucks for the purchase of approximately 4 hectares of land, there be a further report to Council on the option of selling all of Lot 2 DP 1173066, 80 Red Ash Road, Valla by auction.
3 Council’s seal be attached to any contract documents as required.
4 There be a further report to Council for information on any contract of sale which might be agreed upon.
Cr Hoban called for a Division seconded by Cr Ainsworth.
That the sale of the land be advertised for sale for six weeks.
That the Mayor, General Manager and Manager Business Development be provided with delegated authority to negotiate a contract of sale for approximately 4 hectares of land contained within Lot 2 DP 1173066 with Midcoast Trucks with the major terms of the contract to be ratified by Council before the contract is entered into.
1 That Council accept the submission for T027/2016 Construction of Public Amenities at Gordon Park, Nambucca Heads from Costa Builders Pty Ltd.
2 That Council note the report in closed meeting.
3 That the Contract be added to the Contract Register.
That Council endorse the membership of the Nambucca Rivers Creeks Estuaries and Coastline Management Committee as outlined in the discussion of this report.
That the Access Committee creates a report, identifying accessibility for people with a disability to the Shire’s tourism resources, with the goal to updating the brochure “Access and Disability Information for Visitors” and placing the information on the Shire’s tourism web site.
That the report begins with the walk along the Nambucca River from the Visitor Information Centre in Nambucca Heads to the V-Wall listing for access and information: parking, amenities, attractions, access to cafes, restaurants, clubs, pubs, the length of the walk and an estimate of the time it takes to do it.
That the Access Committee identify other tourism attractions like publicly accessible wetlands nearby National Parks or State Forests and reserves for possible walks.
1 That Lewis Parkins be endorsed as a member to the Committee.
2 That Council endorse the minutes of the Nambucca Shire Council Access Committee meeting held 27 June 2017.
1 That Council note the Committee’s submission to the Flying-Fox Camp Management Plan requiring that any plans for pathways and boardwalks in the Gordon Park Rainforest be wheelchair accessible.
2 That Council’s staff be asked for Council’s Policy regarding the use of Tactile Ground Surface Indicators (TGSI).
3 That Council endorse the minutes of the Nambucca Shire Council Access Committee meeting held 25 July 2017.
1 That the Nambucca Valley Conservation Association be elected as a member of the Clean Energy Committee, noting that Philip Margolis has been nominated by the Association as their current representative.
2 That Philip Margolis’ individual membership be rescinded.
3 That the Terms of Reference of the Clean Energy Committee be adopted as detailed in this report.
4 That Council recommit to membership in the Sustainability Advantage program.
5 That Council investigate opportunities through the Sustainability Advantage program to conduct an audit of Council’s electricity use and establish the business case for installing solar panels on the Council’s buildings/assets.
6 That Council investigate purchasing electric (or similar) vehicles for the Mayor and General Manager prior to the next replacement date.
· that members receive a copy of the draft Environmental Levy Budget.
Cr Reed declared a pecuniary interest and left the meeting for Item 9.15 at 10.03 pm and returned after the conclusion of that Item at 10.04 pm.
That the Construction and Complying Development Certificates approved for July 2017 be noted and received for information by Council.
That the Accountants’ Report on Investments placed to 31 July 2017 be noted.
That Council endorse the minutes of the South Arm Hall Committee of Management Annual General Meeting held on 6 August 2017 and thank the outgoing Committee for their work in the past twelve months.
That Council endorse the minutes of the Gordon Park Tennis Centre Committee of Management Annual General Meeting held on 27 July 2017 and thank the outgoing Committee for their work in the past twelve months.
1 That Council write to existing property owners in the Oyster Creek subdivision and inform them that the pressure sewerage systems on their properties will now be operated and maintained by Council and include a copy of the Pressure Sewer Home Owner’s Manual with the letter.
2 That Council apply the adjusted pressure sewerage rate to their properties which incorporates a discount for electricity usage in accordance with Council resolution 131/17 of the meeting dated 16 March 2017.
1 The information provided in the risk assessment report prepared by Bligh Tanner be noted.
2 Council note that the introduction of water from the dam to the potable water supply may necessitate the implementation of a boiled water alert subject to consultation with and the recommendations of NSW Health and that Council should be prepared to act on that recommendation.
3 Advice be sought from NSW Health as to whether it is appropriate for Council to advise water consumers connected to the transfer main upstream of the balance tank that they should treat the reticulated water supplied as non–potable water and boil all water proposed to be used for drinking and cooking. If so that Council write to these consumers advising them to boil drinking water with an explanation of the reasons for this.
4 Council consider the construction of a water treatment plant in its future capital works (IWCM) program and financial planning.
5 Grant funding be sought for a conceptual design and costing of a water treatment plant.
That Council receive and note the report containing the minutes of the Australian Rural Road Group AGM held on 20 June 2017.
Item 11.4 was dealt with earlier in the meeting.
That Council receive and note the information.
That the Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 10.42 pm.
That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 10.43 pm.
1 That Council accept the tender submission from Costa Builders Pty Limited for the amount of $199,756 (one hundred and ninety-nine thousand, seven hundred and fifty-six dollars) for Tender T027/2016 for the Construction of Public Amenities at Gordon Park, Nambucca Heads.
2 That Council note the tender evaluation for Tender T027/2016 for the Construction of Public Amenities at Gordon Park Nambucca Heads.
There being no further business the Mayor then closed the meeting the time being 10.44 pm.
Confirmed and signed by the Mayor on 31 August 2017.