The HRPDC creates a number of studies, reports and public records (e.g., meeting agendas and minutes) that are available either online (www.hrpdcva.gov) or in print (request in writing to HRPDC, 723 Woodlake Drive, Chesapeake, VA 23320 or by calling 757-420-8300).
Your request must ask for existing records or documents. FOIA gives you a right to inspect or copy records; it does not apply to a situation where you are asking general questions about the work of the HRPDC, nor does it require the HRPDC to create a record that does not exist.
You may choose to receive electronic records in any format used by the HRPDC in the regular course of business.
To request records from the HRPDC, you may direct your request to Robert Crum, Executive Director, HRPDC, 723 Woodlake Drive, Chesapeake, VA 23320 office: 757-420-8300, fax: 757-523-4881, rcrum@hrpdcva.gov. You may also contact Mr. Crum with questions you have. If Mr. Crum is unavailable, his alternate contact is HRPDC Deputy Executive Director, Randy Keaton, rkeaton@hrpdcva.gov. In addition, the Virginia Freedom of Information Advisory Council is available to answer any questions you may have about FOIA. The Council may be contacted by e-mail at foiacouncil@leg.state.va.us, or by phone at (804) 225-3056 or [toll free] 1-866-448-4100.
The HRPDC must respond to your request within five working days of receiving it. "Day One" is considered the day after your request is received. The five-day period does not include weekends or holidays.
The reason behind your request for public records from the HRPDC is irrelevant, and you do not have to state why you want the records before we respond to your request. FOIA does, however, allow the HRPDC to ask you to provide your name and legal address.
If it is practically impossible for the HRPDC to respond to your request within the five-day period, we must state this in writing, explaining the conditions that make the response impossible. This will allow us seven additional working days to respond to your request, giving us a total of 12 working days to respond to your request.
You may have to pay for the records that you request from the HRPDC. FOIA allows us to charge for the actual costs of responding to FOIA requests. This would include items like staff time spent searching for the requested records, copying costs, or any other costs directly related to supplying the requested records. It cannot include general overhead costs.
If you owe us money from a previous FOIA request that has remained unpaid for more than 30 days, the HRPDC may require payment of the past-due bill before it will respond to your new FOIA request.
Records of contracts which the HRPDC has entered into.
Records of analysis, studies, reports, meeting agendas and minutes.
Records and correspondence of awarded federal, state and local grants and contracts for work related to: Transportation and the end report/project/plan/analysis that are not exempt from FOIA regulations by Virginia Code.
If you are unsure whether the HRPDC has the record(s) you seek, please contact Robert Crum directly at the address/phone/e-mail shown above.
Records subject to attorney-client privilege or attorney work product.
Records relating to the negotiation and award of a contract, prior to a contract being awarded.
Records relating to contract negotiations.
Working papers and correspondence of the CEO.
Plans and information to prevent or respond to terrorist activity.
Records relating to citizen emergency response teams.
Information and records collected from trauma and specialty care centers.
Records, information and statistical registries.
Records of persons receiving transportation services under Title II of the Americans with Disabilities Act.