THIS POLICY INCLUDES A DESCRIPTION OF YOUR DATA PROTECTION RIGHTS, INCLUDING A RIGHT TO OBJECT OF PROCESSING ACTIVITIES WE CARRY OUT.
For the purpose of this policy, the term "Data Protection Legislation" shall mean the Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of Personal Data and on the free movement of such data (the "GDPR"), as well as any legislation and/or regulation implementing or created pursuant to the GDPR and the e-Privacy legislation, or which amends, replaces, re-enacts or consolidates any of them, and all other national applicable laws relating to the processing of Personal Data and privacy that may exist under applicable law.
Processor:	A natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the controller.
Recipient:	A natural or legal person, public authority, agency or another body, to which the Personal Data are disclosed, whether a Third Party or not.
Supervisory Authority: An independent public authority which is established by a Member State pursuant to Article 51” of the GDPR.
Personal Data:	Any information relating to an identified or identifiable natural person ("Data Subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Privacy Shield:	The EU-U.S. and Swiss-U.S. Privacy Shield legal framework, designed by the U.S. Department of Commerce and the European Commission and Swiss Administration to provide companies on both sides of the Atlantic with a mechanism to comply with data protection requirements when transferring Personal Data from the European Union and Switzerland to the United States in support of transatlantic commerce.
Standard Contractual Clauses:	Sets of standard contractual clauses for transfers as adopted by the European Commission for the international transfer of Personal Data.
Personal Data Breach:	A breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, Personal Data transmitted, stored or otherwise processed.
QTEM processes personal data with a view to coordinating the networked master’s. This personal data processing involves data on the students and alumni themselves. In the absence of communication and processing of this data, we are not able to properly carry out our mission to coordinate a networked master’s and to involve the data subject in it.
QTEM processes personal data with a view to provide a community management platform aimed at building, managing and dynamizing the QTEM community. In the absence of communication and processing of this data, we are not able to properly carry out our mission to coordinate a networked master’s and to involve the data subject in it.
QTEM processes personal data of those individuals (students, alumni, speakers, etc.) with a view to make payments in the context of reimbursements of costs incurred, such as when travelling in certain limited instances, on an as-needs basis, in case of sponsoring or when awarding prizes.
QTEM processes personal data with a view to coordinating the networked master’s. This personal data processing involves data on the staff members or directors of the Academic Partners and academic authorities. In the absence of communication and processing of this data, we are not able to properly carry out our mission to coordinate a networked master’s and to involve the data subject in it.
It is in QTEM's legitimate interest as coordinator of the QTEM network to process personal data of Academic Partners in order to properly carry out its mission coordinating the network. In this context, QTEM's business interests prevail over those of the data subject.
QTEM processes personal data with a view to coordinating the networked master’s. This personal data processing involves data on the staff members or directors of Corporate/Social Partners. In the absence of communication and processing of this data, we are not able to properly carry out our mission to coordinate a networked master’s and to involve the data subject in it.
It is in QTEM's legitimate interest as coordinator of the QTEM network to process personal data of corporate and social partners in order to properly carry out its mission coordinating the network. In this context, QTEM's business interests prevail over those of the data subject.
QTEM processes personal data with a view to coordinating the networked master’s. You have an interest in our network and have already given us your consent to process your data and send you our newsletters and e-mail announcements.
In the context of emails, we (and our data processors) may process and collect your Personal Data, and notably whether you have opened and actioned a service email, for analytical purposes in order to measure the click-through rate and improve the content of our service emails. You may unsubscribe from our emails at any time by clicking on the unsubscribe link in the emails sent to you.
QTEM processes personal data with a view to coordinating the networked master’s. This personal data processing involves data on the association’s staff and service providers and, more generally, everyone involved in the QTEM network. In the absence of communication and processing of this data, we are not able to properly carry out our mission to coordinate a networked master’s and to involve the data subject in it.
QTEM processes personal data with a view to coordinating the networked master’s. Students and alumni have an interest in our network and have given us their consent to process their data when they answered the survey (online or through a physical / phone interview).
QTEM Corporate/Social Partners (in aggregated form).
Should you have a particular question or request, or should you wish to report something to QTEM or respond to it, you can contact us by using the contact form on our website or by email our staff directly. In this respect, we process your Personal Data in order to manage the various requests for information, including by answering your questions, deciding whether or not to grant a certain request and following up on your reactions. This processing is also carried out with a view to planning our activities.
It is in QTEM's legitimate interest to be able to properly respond to the questions, requests and/or any complaints for which QTEM is contacted. In this context, QTEM's business interests prevail over those of the data subject.
From time to time, QTEM organises events, for example as part of information sessions or annual events, for which you may be able to register via the website or through a form provided to you by our staff or another QTEM stakeholder. In this respect, we process your Personal Data for the purposes of organising and managing the event, and for the purpose of providing you with any further information you may need.
We may process your Personal Data obtained through social media platforms (including Facebook, LinkedIn and Twitter) concerning QTEM for the purposes of (i) addressing your questions or complaints; (ii) monitoring our online reputation; and (iii) improving our services and identifying opportunities on which we can focus.
Some of our social media pages allow users to submit their own content. Please remember that any content submitted to one of our social media pages can be viewed by the public, and you should be cautious about providing certain personal information (e.g., financial information or address details) via these platforms. We are not responsible for any actions taken by other individuals if you post personal information on one of our social media platforms (e.g., Facebook). Please also refer to the respective privacy and cookie policies of the social media platforms you are using.
It is in QTEM's legitimate interest as coordinator of the QTEM network to understand its social media page users. In this context, QTEM's business interests prevail over those of the data subject.
Is your personal data used for direct marketing communications?
For the performance of the QTEM cooperation agreement or if you have explicitly consented, we may, from time to time, contact you with information about our network, events, news and job or internship opportunities.
If you no longer want to receive such communications, please let us know by sending an email to privacy@qtem.org. You can also unsubscribe from our newsletters or email announcements by clicking on the unsubscribe link in the emails sent to you.
Once you have provided your Personal Data, the Data Protection Legislation grants you several rights, which you can in principle exercise free of charge, subject to statutory exceptions. These rights may be limited, for example if fulfilling your request would reveal Personal Data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping. To exercise any of your rights, you can file a request by sending an email to privacy@qtem.org.
Wherever we rely on your consent, you will be able to withdraw that consent at any time you choose and at your own initiative by clicking on the unsubscribe link in the emails sent to you. The withdrawal of your consent will not affect the lawfulness of the collection and processing of your data based on your consent up until the moment where you withdraw your consent.
Under certain circumstances described in the Data Protection Legislation, you may ask us to restrict the processing of your Personal Data. This is for example the case when you contest the accuracy of your Personal Data. In such event, we will restrict the processing until we can verify the accuracy of your data.
Under certain circumstances described in the Data Protection Legislation, you may object to the processing of your Personal Data, including where your Personal Data is processed for direct marketing purposes.
Appropriate technical and organisational measures are implemented in order to ensure an appropriate level of security of your Personal Data, including but not limited to encryption techniques, physical and IT system access controls, obligations of confidentiality, etc.
In the event personal information is compromised as a result of a Personal Data Breach and where such breach is likely to result in a high risk to the rights and freedoms, we will make the necessary notifications, as required under the Data Protection Legislation.
We do not knowingly collect or solicit Personal Data from anyone under the age of 18.
In the event we learn that we have collected Personal Data from a child under the age of 18 without verification of parental consent, steps will be taken promptly to remove that information. If you believe that we have or may have information from or about a child under 18 years of age, please contact us by sending an email to privacy@qtem.org.
For the purposes described in this policy, your personal data will be transferred outside the EEA, notably to countries that do not provide an ‘adequate’ level of data protection. However, when such a transfer happens, we ensure that it takes place in accordance with this Policy and that the necessary safeguards are put in place, ensuring that the transfer is (i) either regulated by Standard Contractual Clauses approved by the European Commission as ensuring an adequate protection or (ii) done to an organisation that complies with the EU-US and Swiss-US Privacy Shield Framework as implemented by the U.S. Department of Commerce in case the transfer is made to the United States of America.
QTEM AISBL, 50 Avenue Franklin Roosevelt, P.O. Box 135, 1050 Brussels Belgium, telephone number +3226506758, email address: privacy@qtem.org.