Lead arrangement and organization of office.
Maintain an up to date staff roster with telephone numbers and emails.
Maintain an up-to-date record of employee vacation and sick leave use and balances.
Manage and document correspondences with the local Stakeholders including Provincial Ministries, District offices, Municipality, Development partners and other as appropriate.
Providing logistical support for workshops and meetings.
Assisting the Finance Admin officer to collect quotations and preparing bid comparison.
Review the advance settlement and payments documents to ensure that the documents are in compliance with company rules and regulations.
Monitor periodically the advances and settlements.
Write check books for payment to staff and vendors.
Perform monthly reconciliation of VAT and submit the original invoices to Kathmandu office for VAT refund.
Assist district program team in the disbursement of DSA and other payments to the participants and vendors.
Maintains local accounts on the Quicken computerized accounting system; enters and codes all transactions in Quickens.
Initiates all checks and other payments to vendors.
Estimates monthly cash needs and prepares the request.
Assist F&A officer in recording of asset and its management.
Fleet Management and travel arrangements.
Manage telephone operations and communications.
Purchase, store and distribute office supplies.
Ensure timely settlement of office utilities bills.