Registering with CORES: The first thing that needs to be done before filing an online application for a vanity call is to register with CORES. As stated on their website: "If you wish to conduct business with the FCC, you must first register through the FCC's COmmission REgistration System (CORES). Upon registration, you will be assigned a FCC Registration Number (FRN). This number will be used to uniquely identify you in all transactions with the FCC."
Registering with CORES can be done by clicking here and following the online instructions.
Become familiar with valid call sign rules: It should come as no surprise that all call signs are not created equal. Just as your particular amateur radio license entitles you to only operate within certain frequencies, your license also only entitles you to particular call sign groups and there are very specific rules associated with each group. The following text was taken from the FCC's site, the complete text of which can be found here . I would highly recommend that you follow the link to the sequential call sign system and thoroughly familiarize yourself with the information found there before you file your first application for a vanity call.
"A call sign is normally assignable two years following license expiration, surrender, revocation, set aside, cancellation, void ab initio, or death of the grantee. Where a vanity call sign for which the most recent recipient was ineligible is surrendered, cancelled, revoked or voided, the call sign is not assignable for 30 days following the date such action is taken, or for the period for which the call sign would not have been available to the vanity call sign system pursuant to Section 97.19(c)(2) or (3) but for the intervening grant to the ineligible applicant, whichever is later. Refer to the Sequential Call Sign System for how call signs are sequentially assigned and the grouping and geographic region attributes of each call sign.
Call signs having the single letter prefix (K, N or W), a single digit numeral 0, 1, 2, 3, 4, 5, 6, 7, 8, 9 and a single letter suffix are reserved for the special event call sign system."
Using the Universal Licensing System (ULS): Although you can file a request for a vanity call the old fashioned way, filing a paper form request, I would recommend that you file your request online. However, if you prefer the old fashioned way, you can find information on how to do that here.
Login to the ULS License Manager with your FCC Registration Number (FRN). Note: Tax Payer Identification Numbers (TINs) can no longer be used to login to ULS, effective December 14, 2003.
From your License At A Glance page, choose the Request Vanity Call Sign link on the right hand menu called Work on this License.
Answer the Applicant Questions, and click Continue.
Primary station preference list: I request the first assignable call sign from my Preference List shown on the license for my primary station.
After clicking continue, you will be given to the "Vanity Call Sign Preference List". Enter the call signs that you are requesting in the order of your preference. In other words, the one you want the most should be in box 1.
Close relative of former holder: By checking this box, I certify that the call sign being requested was shown on the primary station license of my deceased spouse, child, grandchild, stepchild, parent, grandparent, stepparent, brother, sister, stepbrother, stepsister, aunt, uncle, niece, nephew, or in-law(in-law is defined as: parent, stepparent, sibling, or step-sibling of a licensee's spouse; and the spouse of a licensee's sibling, step-sibling,child or stepchild; or the spouse of a licensee's spouse's sibling or step-sibling) and that I can provide documentation, if requested.
Former primary station holder: By checking this box, I certify that the call sign being requested was previously assigned to my station and that I can provide documentation if requested.
After clicking continue you will be asked to enter the call sign you are requesting as your primary license call sign.
Note: You cannot receive a vanity call sign from a call sign group for which your operator class is not eligible. For example, if you are operator class T (technician), you can only receive call signs from groups C & D. If you request a call sign from groups A or B, your application will be dismissed by the Commission. The exception to this rule is if you are a former holder of the call.
After typing in your desired call sign(s), click the Continue button.
On the Licensee Information page, review and update all of your licensee information. Make any corrections that are necessary. You must keep your address of record current with the FCC. This address will be used to mail you all official correspondence including your license and related information. When ready select Continue.
On the Summary page review the information you have entered. If you wish to make additional changes, click the Edit button next to the section of your application you wish to Edit. You will be able to return to that page of the application. Make the desired change(s) and select the Return to Summary button.
When ready to submit your application to the Commission, choose the Continue to Certify button.
After reading the certification, enter your first and last names and title if appropriate in the boxes at the bottom of the page. You MUST sign the application. When finished choose the Submit Application button.
From the ULS Confirmation screen, we recommend you print a copy of your application and/or the Confirmation screen itself from your web browser.
Note: The address and contact information you have entered in CORES registration will not be automatically associated with your licenses. To change the address or other contact information on your license, you must update your information in ULS or submit Form 605 (edition date of July 2005 or later) manually.
After submitting the application form, you will receive a file number.
Question: When using tactical identifiers such as “Race Headquarters” during a community service net operation, how often must your station transmit the station's FCC-assigned call sign?