Tips to Facilitate Workshops Effectively
Facilitators play a very important role in the creation of a respectful, positive learning environment during a workshop. Here you will find some tips to facilitate workshops effectively.
- Make sure everybody has a chance to participate. For example, through small group activities or direct questions to different participants. Help the group to avoid long discussions between two people who may isolate the rest of the/other participants. Promote the importance of sharing the space and listening to different voices and opinions.
- Be prepared to make adjustments to the agenda – sometimes you have to cross out activities, but the most important thing is to achieve the general goals of the workshop.
- Make every possible thing to have all the logistics ready beforehand to then be able to focus on the workshop’s agenda.
- Pay attention to the group’s energy and motivation – Plan activities where everyone is able to participate and to stay active and engaged.
- Provide space for the participants to be able to share their own experiences and knowledge. Remember that each one of us has a lot to learn and a lot to teach.
- Relax and have fun! Be a part of the process – You are learning, too, so you don’t have to know it all nor do everything perfect.
- Be prepared for difficult questions. Get familiarized with the topic, know the content of the workshop but remember you don’t have to know all the answers! You can ask other participants what they know about the topic, or you can find out the answers later and share them with the participants after the workshop.
- Focus on giving general information – Avoid answering questions about specific cases. Usually, this can change the direction of the conversation and might be considered as providing legal advice without a license to do so.
- Your work as facilitator is to help the group learn together, not necessarily to present all the information and be the “expert” in the topic.
- Try to be as clear as possible – especially when you are giving the exercises’ instructions. Work as a team with the other facilitators during the whole workshop.